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IoT RFID Attendance System Using Google Sheets

The IoT RFID Attendance System automates attendance recording using RFID technology, storing data in Google Sheets in real-time for efficiency and security. It utilizes hardware like RFID readers and microcontrollers, along with software tools such as Arduino IDE and Google Sheets API. This system is cost-effective, customizable, and has potential for future enhancements like mobile integration and data analytics.

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Neha Navale
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171 views3 pages

IoT RFID Attendance System Using Google Sheets

The IoT RFID Attendance System automates attendance recording using RFID technology, storing data in Google Sheets in real-time for efficiency and security. It utilizes hardware like RFID readers and microcontrollers, along with software tools such as Arduino IDE and Google Sheets API. This system is cost-effective, customizable, and has potential for future enhancements like mobile integration and data analytics.

Uploaded by

Neha Navale
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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IoT RFID Attendance System using Google Sheets

(Synopsis)

❖ Project Overview
The IoT RFID attendance system is an automated solution to record and manage
attendance using RFID (Radio Frequency Identification) technology. The system
captures the RFID tag data of individuals and stores the attendance logs in Google
Sheets in real-time. This eliminates the need for traditional manual or biometric
systems, offering a more efficient and tamper-proof way to monitor attendance for
schools, offices, or any organization.

❖ Hardware Used
• RFID Reader : To read the RFID tags of individuals.
• RFID Tags : Unique identification tags assigned to each individual (students,
employees).
• NodeMCU or ESP8266/ESP32 : A microcontroller with Wi-Fi capability to
process the RFID data and send it to Google Sheets via the Internet.
• Power Supply : To power the NodeMCU/ESP32 and the RFID reader.
• Connecting Wires : For establishing connections between components.
• LEDs and Buzzer (Optional) : For visual/auditory feedback on successful
scans.

❖ Software Used
• Arduino IDE : To program the NodeMCU/ESP8266/ESP32 microcontroller and
upload the necessary code for RFID reading and data transmission.
• Google Sheets API : For enabling the system to send data to Google Sheets in
real-time.
• IFTTT (Optional) : To create applets for linking the RFID system with Google
Sheets for automation.
• Google Apps Script : To facilitate custom interactions between the RFID
system and Google Sheets for advanced features such as formatting or
timestamp management.
• Wi-Fi Network : The microcontroller needs access to a Wi-Fi network to
transmit data.
❖ Key Features
• Real-Time Attendance Recording : Attendance is logged instantly in Google
Sheets when an RFID tag is scanned.
• Automatic Timestamping : Each entry in Google Sheets is automatically time-
stamped.
• Cloud-Based Storage : Attendance data is stored securely on Google Sheets
and can be accessed from anywhere.
• Low-Cost Solution : Using affordable RFID readers and tags, along with free
Google Sheets services, makes this system cost-effective.
• Automated Reports : The system can generate attendance reports and logs
automatically via Google Sheets.

❖ Installation Steps
• Hardware Setup:
▪ Connect the RFID reader to the NodeMCU/ESP32 microcontroller.
▪ Power the system using a suitable power supply.
• Software Setup:
▪ Program the NodeMCU/ESP32 using Arduino IDE with code for reading
RFID tags and sending data to Google Sheets.
▪ Set up the Google Sheets API and integrate it with the code.
▪ Upload the program to the microcontroller.
• Google Sheets Setup:
▪ Create a Google Sheet for attendance logging.
▪ Set up Google Apps Script to handle data coming from the RFID
system.
• Wi-Fi Configuration:
▪ Ensure that the NodeMCU/ESP32 is connected to the local Wi-Fi for
internet access.

❖ Advantages
• Automation : Reduces manual attendance tracking efforts and minimizes
human error.
• Accessibility : Google Sheets allows easy sharing of attendance data with
authorized personnel.
• Customizability : Additional features, like late alerts or SMS notifications, can
be built into the system.
❖ Use Cases
• Schools, colleges, and universities for tracking student attendance.
• Offices and industries to monitor employee check-ins.
• Events and conferences for attendee management.

❖ Future Scope
• Mobile Integration : Expanding the system to include mobile notifications or
integration with mobile apps for real-time updates.
• Enhanced Security : Implementing additional security layers such as
encryption for RFID data and multi-factor authentication for accessing the
Google Sheets.
• Integration with Payroll Systems : Automating payroll or student grading
systems based on attendance records.
• Biometric Integration : Combining RFID with biometric systems for two-factor
authentication, making the system even more secure.
• Data Analytics : Using AI-based analytics to predict trends in attendance and
employee/student performance based on the data.

❖ Conclusion
The IoT RFID Attendance System using Google Sheets is a smart, cost-effective, and
highly scalable solution for automating attendance. It leverages modern technology
to simplify and secure attendance management. With real-time logging, cloud
storage, and the flexibility to integrate future enhancements, this system is an ideal
choice for schools, offices, and organizations looking to upgrade their attendance
management systems.

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