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ItemReferenceList Without Sub-Items

The document is a VBA macro that generates an 'Item Reference List' from a worksheet named 'TEL'. It classifies items based on predefined subsection headers, extracts relevant data, and formats it into a new worksheet. The macro also includes error handling for existing sheets and adjusts column widths for better readability.

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adilrchanna
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8 views3 pages

ItemReferenceList Without Sub-Items

The document is a VBA macro that generates an 'Item Reference List' from a worksheet named 'TEL'. It classifies items based on predefined subsection headers, extracts relevant data, and formats it into a new worksheet. The macro also includes error handling for existing sheets and adjusts column widths for better readability.

Uploaded by

adilrchanna
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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Sub GenerateItemReferenceList()

Dim wsTEL As Worksheet, wsNew As Worksheet


Dim lastRow As Long, i As Long, outputRow As Long, serialNo As Long
Dim code As String, desc As String, currentSubsection As String
Dim subsectionData As Object, subsectionHeaders As Variant
Dim regex As Object

' Define subsection headers


subsectionHeaders = Array("STRUCTURED CABLING NETWORK", "CCTV SYSTEM", "PUBLIC
ADDRESS SYSTEM", _
"ADDRESSABLE FIRE ALARM SYSTEM", "CATV SYSTEM",
"ACCESS CONTROL SYSTEM", "BIRD GUARD SYSTEM")

' Set TEL worksheet


Set wsTEL = ThisWorkbook.Sheets("TEL")

' Define new worksheet name


Dim newSheetName As String
newSheetName = "Item Reference List"

' Check if the worksheet exists, delete if found


On Error Resume Next
Application.DisplayAlerts = False
Sheets(newSheetName).Delete
Application.DisplayAlerts = True
On Error GoTo 0

' Create new worksheet for item reference list


Set wsNew = ThisWorkbook.Sheets.Add
wsNew.Name = newSheetName

' Get last used row in TEL worksheet (Column A)


lastRow = wsTEL.Cells(wsTEL.Rows.Count, 1).End(xlUp).Row

' Initialize dictionary for subsections


Set subsectionData = CreateObject("Scripting.Dictionary")
For Each Header In subsectionHeaders
subsectionData.Add Header, CreateObject("Scripting.Dictionary")
Next Header

' Initialize regular expression for decimal number detection


Set regex = CreateObject("VBScript.RegExp")
regex.Pattern = "^\d+\.\d+$" ' Matches decimal numbers only (e.g., 1.51, 2.30)
regex.Global = False

' Loop through TEL worksheet and classify items


For i = 2 To lastRow
code = Trim(wsTEL.Cells(i, 1).Value) ' Read code from Column A
desc = Trim(wsTEL.Cells(i, 2).Value) ' Read description from Column B

' Check if Column B contains a main section indicator (all caps)


If code = "" And desc = UCase(desc) Then
' If Column A is empty and Column B is all caps, it's a subsection
If subsectionData.exists(desc) Then
currentSubsection = desc
End If
ElseIf regex.Test(code) Then
' Only process items that have a valid decimal code assigned
If currentSubsection <> "" Then
' Store in respective subsection
If Not subsectionData(currentSubsection).exists(desc) Then
subsectionData(currentSubsection).Add desc, code
Else
' Append additional codes for the same description
subsectionData(currentSubsection)(desc) =
subsectionData(currentSubsection)(desc) & ", " & code
End If
End If
End If
Next i

' Format the title row


wsNew.Range("A1:C1").Merge
wsNew.Cells(1, 1).Value = "DEPOT"
wsNew.Cells(1, 1).Font.Bold = True
wsNew.Cells(1, 1).Font.Size = 14
wsNew.Cells(1, 1).HorizontalAlignment = xlCenter
outputRow = 2

' Write column headers


wsNew.Cells(outputRow, 1).Value = "S. No."
wsNew.Cells(outputRow, 2).Value = "Item Description"
wsNew.Cells(outputRow, 3).Value = "Item No."
wsNew.Range(wsNew.Cells(outputRow, 1), wsNew.Cells(outputRow, 3)).Font.Bold =
True
wsNew.Range(wsNew.Cells(outputRow, 1), wsNew.Cells(outputRow,
3)).Borders.LineStyle = xlContinuous
outputRow = outputRow + 1

' Write sorted data to the new worksheet


For Each Header In subsectionHeaders
If subsectionData(Header).Count > 0 Then
wsNew.Cells(outputRow, 2).Value = Header ' Move subsection headers to
column B
wsNew.Cells(outputRow, 2).Font.Bold = True
outputRow = outputRow + 1

serialNo = 1
Dim key As Variant
For Each key In subsectionData(Header).keys
wsNew.Cells(outputRow, 1).Value = serialNo
wsNew.Cells(outputRow, 2).Value = key
wsNew.Cells(outputRow, 3).Value = subsectionData(Header)(key)

' Apply wrap text for readability


wsNew.Cells(outputRow, 2).WrapText = True
wsNew.Cells(outputRow, 3).WrapText = True

outputRow = outputRow + 1
serialNo = serialNo + 1

' Insert empty row after each data row


outputRow = outputRow + 1
Next key

' Insert empty row after each subsection


outputRow = outputRow + 1
End If
Next Header

' Adjust column widths


wsNew.Cells.Columns("A").ColumnWidth = 6 ' S. No.
wsNew.Cells.Columns("B").ColumnWidth = 50 ' Item Description
wsNew.Cells.Columns("C").ColumnWidth = 25 ' Item No.
wsNew.Cells.WrapText = True

MsgBox "Item Reference List has been generated successfully!"

End Sub

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