Assignment 2 of Core HR Module

1. What is an implementation Project and Implementation User?

Ans.
An Implementation Project in Oracle HCM Cloud is a structured approach to setting up and configuring
the system before it goes live. It involves defining enterprise structures, setting up security, and
configuring HR processes.
Key Features of an Implementation Project:
 Managed using Functional Setup Manager (FSM).
 Involves setting up Legal Entities, Business Units, Workforce Structures, and Payrol
 Allows tracking of setup tasks and completion progress.
 Ensures the system is properly configured before employees start using it.
Example: A company is migrating to Oracle HCM Cloud. The implementation project will include:
Configuring HR structures (departments, jobs, positions, locations).
Setting up payroll and compensation plans.
Defining security roles for HR, Payroll, and Managers.

An Implementation User is a special user account created for setting up, configuring, and managing
Oracle HCM Cloud. It is different from a regular application user because it has elevated security
permissions during the implementation phase.
Key Features of an Implementation User:
 Has the Application Implementation Consultant role, granting full system access.
 Can set up enterprise structures, configure security, and assign roles. Does not have
 Person Record in Oracle HCM Cloud.
 Used only during the implementation phase to configure the system.

Types of Implementation Users

Implementation User Purpose Recommended Role
Performs technical setup, including Application Implementation
TechAdmin
security configuration Consultant
Performs functional setup, including Human Capital Management
HCMUser
workforce structures Application Administrator
Application Implementation Assigns implementation tasks to other
Application Implementation Manager
Manager users
Product Family Configures setup tasks for a specific
Role varies by product
Administrator product

Who Creates Implementation Users?

The Oracle HCM Cloud Service Administrator creates the first Implementation User.
This user then creates additional implementation users based on project needs.
Example: A company implementing Oracle HCM Cloud assigns:
TechAdmin for security & system configurations.
HCMUser for functional setup of HR processes.

2. Define Employment Model in Oracle fusion and its types?

Ans.
Employment Model in Oracle Fusion HCM
The Employment Model in Oracle Fusion HCM defines how workers (employees and contingent workers)
are structured within an organization. It determines the relationships between legal entities, work
relationships, assignments, and contracts.
Helps organizations manage employees, job assignments, and contracts efficiently.
Supports global HR operations by allowing flexibility in employment structures. Configured using
Manage Enterprise HCM Information and Manage Legal Entity HCM
Information tasks in Oracle Fusion Setup.

Detailed Explanation of Employment Models

1. Single Assignment (Basic Model)
 Each work relationship has only one assignment.
 No contracts are included in assignments.
 The assignment is automatically created when the work relationship starts.
 Best For: Small businesses with simple workforce structures.
 Example: A retail company hires a cashier on a fixed salary with one assignment (Cashier).

2. Single Assignment with Contract

 Each work relationship has only one assignment.
 Optional contract information can be included in the assignment.
 The assignment is created automatically when the work relationship starts.
 Best For: Organizations needing employment contracts for legal or compliance reasons.
 Example: A bank hires an IT specialist on a 3-year contract, with one assignment.

3. Multiple Assignments (Flexible Model)

 Each work relationship can have one or more assignments.
 Additional assignments must be created manually.
 No contracts are included in assignments.
 Best For: Companies where employees work on multiple roles or projects.
 Example:
A university professor teaches both Mathematics & Statistics.
The system assigns two separate assignments for each subject.

4. Multiple Contracts with Single Assignment

 Users can include multiple contracts, but each contract is tied to one assignment.
 If using the Employment Contracts page, a single contract can be linked to multiple
assignments.
 Additional assignments must be created manually.
 Best For:
Companies with contract workers under different legal terms.
Organizations following country-specific labor laws.
 Example:
 A consultant works for a company on a 6-month contract but gets another
contract for an extension.
 The system allows multiple contracts under a single assignment.

3. What are Roles and Role Mapping? Study in Detail.

Ans. Roles in Oracle HCM Cloud
A role in Oracle HCM Cloud is a security component that controls user access to specific tasks, data, and
functions. Roles determine what a user can see and do within the system.
Oracle HCM Cloud defines five types of roles:

1️. Data Roles

 Combines a job role with data access scope (e.g., HR data for a specific country).
 Defined in HCM security profiles and assigned to users.
 Example: Country HR Specialist (HR role + country-specific access).

2️. Abstract Roles

 Represent a worker’s role in the organization, not tied to a specific job.
 Assigned to all employees for basic system access.
 Examples:
Employee – Allows employees to manage personal details.
Contingent Worker – For contractors with limited access.
Line Manager – Provides access to manage direct reports.

3️. Job Roles

 Define job-specific responsibilities within HCM Cloud.
 Often included in data roles for secure access.
 Examples:
Human Resource Analyst – Access to HR analytics.
Payroll Manager – Manages payroll processing.

4️. Aggregate Privileges

 Predefined functional privileges for specific tasks (e.g., viewing reports).
 Cannot be modified but can be included in custom job or abstract roles.
 Example: Manage Work Schedule Privilege – Allows users to edit work schedules.

5️. Duty Roles

 Group multiple security privileges into a logical function.
 Used within job and abstract roles, but not assigned directly to users.
 Example: Payroll Processing Duty – Grants access to payroll tasks.

How Roles Work Together

1️. Abstract Roles → Provide basic access. (Example: Employee, Line Manager)
2️. Job Roles → Define specific job functions. (Example: HR Analyst, Payroll Manager)
3️. Data Roles → Restrict access based on location or department. (Example: HR Specialist for India)
4️. Duty Roles → Provide additional security privileges. (Example: Payroll Processing Duty)

Configuring roles properly ensures controlled access and data security.

Role Mapping in Oracle HCM

Role Mapping in Oracle HCM defines the conditions under which roles are provisioned to users, either
automatically or manually. It ensures that users get appropriate access to data and functions based on
attributes like department, job, system person type, and assignment status.

Types of Role Mapping

1️. Automatic Role Provisioning
 Roles are automatically assigned when a user's assignment meets specific conditions.
 The system continuously checks and updates roles if conditions change.
 Example: All Employees Role Mapping → Auto-assigns the Employee role to all active
employees.
2️. Manual Role Provisioning
 HR specialists or managers manually assign roles to users.
 Requires marking roles as Requestable in the role mapping.
 Example: Sales Managers Role Mapping → Managers manually assign the Sales Associate
role.

3️. Self-Requested Roles

 Users can request roles for themselves, subject to approval.
 Requires marking roles as Self-requestable.
 Example: Expenses Reporting Role → Employees can request this role when submitting
expense claims.

4️. Immediate Role Provisioning

 Allows bulk provisioning of roles when a new department, job, or business unit is created.
 Example: A newly merged company provisions relevant roles to all employees instantly.

Example Role Mappings

Role Mapping Name Condition Role Provisioned Type

All Employees Employee, Active Employee (Auto) Automatic
Sales BU, Manager with
Line Managers Sales BU Line Manager (Auto) Automatic
Reports
Sales Managers Sales Dept, Job: Sales Sales Manager (Auto),
Mixed
Sales Dept Manager, Grade 6 Sales Associate (Manual)
Retirees Retiree, Inactive Retiree (Auto) Automatic

4. Prepare a chart of Hire to Retire process in Detail?

Ans.

Hire to Retire Process Chart

# Phase Task Description
1 Hiring Hire Employees Recruit and onboard employees, contingent workers, and
# Phase Task Description
nonworkers. Establish their first work relationship with the
enterprise.
Introduce new hires to company culture, policies, and
2 Onboarding Employee Onboarding systems. Assign initial training and provide necessary
access.
Employees enroll in benefits like medical, dental, vision,
3 Benefits Enrollment Enroll in Benefits
life insurance, retirement plans, etc.
Payroll Setup & Assign employees to payroll systems, configure
4 Payroll Processing
Management deductions, process salaries, and manage taxes.
Capture working hours, leaves, overtime, and manage
5 Time & Attendance Track Work Hours
time-off requests.
Performance Conduct Performance Regular performance evaluations, goal setting, and
6
Management Reviews feedback sessions to assess employee productivity.
Training & Provide learning programs, workshops, certifications, and
7 Upskill Employees
Development career development opportunities.
Employee
Rewards & Recognize high performers with bonuses, promotions, and
8 Compensation &
Recognition incentives to boost morale and retention.
Awards
Internal Transfers & Employees may be promoted, transferred, or relocated
9 Employee Movement
Promotions within the company or across different legal employers.
Plan leadership pipelines by identifying employees for key
10 Succession Planning Identify Future Leaders
roles and career advancements.
Retirement & Employees retire or resign, and the HR team initiates exit
11 Process Employee Exit
Resignation formalities, including notice periods and clearance.
Handle final payroll, pension settlements, revoke system
Offboarding & Post- Final Settlement &
12 access, conduct exit interviews, and maintain alumni
Employment Alumni Management
relations.

5. Which offering provide the Core HR module ?

Ans. Workforce Deployement

6. who has access of FSM Functional StepUp Manager?

Ans.
Functional Setup Manager (FSM) in Oracle Cloud Applications is used for configuring and managing system setups.
The following users typically have access to FSM:
1. Application Implementation Consultant
o Full access to all setup and configuration tasks.
o Can configure modules, define security roles, and manage enterprise structures.
2. IT Security Manager
o Manages user roles, security profiles, and access controls within FSM.
o Assigns roles to users and ensures data security.
3. Human Resources Specialist (For HCM FSM Access)
o Can access setup tasks related to Workforce Deployment, Core HR, Absence, etc.
o Limited to HR-related configurations.
And other roles depending upon the requirements to particular configuration.