Business Requirements

Document
for

[Project Name]

Version 1.0

Prepared by <author>

<Organization>

<Date created>
Revision History
Date Version Description Author Comments
1.0 Initial Document

Document Approval
The following Software Requirements Specification has been accepted and approved by the following:

Signature Printed Name Title Date

Lead Business Analyst

1|Page Prepared by: Sapthaka Godage

Table of Contents
Revision History........................................................................................................................................ 1
Document Approval .................................................................................................................................. 1
1. Introduction ........................................................................................................................................ 3
1.1 Project Summary ...................................................................................................................... 3
1.2 Objectives .................................................................................................................................. 3
1.3 Background ............................................................................................................................... 3
1.4 Business Drivers....................................................................................................................... 3
2. Project Scope ..................................................................................................................................... 4
2.1 In Scope Functionality ............................................................................................................. 4
2.2 Out of Scope Functionality ...................................................................................................... 4
3. System Perspective........................................................................................................................... 4
3.1 Assumptions ............................................................................................................................. 4
3.2 Risks ........................................................................................................................................... 4
3.3 Issues ......................................................................................................................................... 4
4. Business Process Overview ............................................................................................................ 5
4.1 Current Business Process (As-Is) .......................................................................................... 5
4.2 Proposed Business Process (To-Be) ..................................................................................... 5
5. Business Requirements ................................................................................................................... 0
5.1 Functional Requirements......................................................................................................... 0
5.2 Non-Functional Requirements ................................................................................................ 1
6. Stakeholder Analysis ........................................................................................................................ 1
7. Success Criteria ................................................................................................................................ 1
8. Dependencies .................................................................................................................................... 1
9. Appendices ........................................................................................................................................ 1

2|Page Prepared by: Sapthaka Godage

1. Introduction
This section provides a high-level overview of the project and the business requirements it aims to fulfill.
It defines the purpose, scope, and key factors driving the need for this project.

1.1 Project Summary

This project aims to address specific business needs by developing a system or solution that improves
operational efficiency, enhances user experience, and aligns with strategic objectives. The document
outlines the key functionalities required and how they integrate with existing business processes.

1.2 Objectives
The primary objectives of this project include improving efficiency, reducing manual effort, automating
key processes, and ensuring compliance with industry standards. These objectives will help enhance
productivity and streamline operations.

1.3 Background
This section explains the existing problem, business challenges, and why the project is necessary. It
includes details on previous attempts to address the issue and how the proposed solution will provide
improvements.

1.4 Business Drivers

Business drivers are the key factors influencing this project, such as market demands, regulatory
requirements, competitive advantages, or cost reduction goals. Clearly defining these drivers
ensures alignment with business priorities

Examples:

• Internal Factors: Strategy, leadership, people, technology, and finance.

• External Factors: Customer focus, market trends, competition, and regulatory

changes.

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2. Project Scope

This section defines what is included and excluded in the project to set clear expectations for stakeholders.

2.1 In Scope Functionality

Lists the core features and functionalities that will be developed and implemented in the project. This
includes key system capabilities, integrations, and business process enhancements.

2.2 Out of Scope Functionality

Specifies features, functionalities, or processes that will not be addressed in this project due to constraints
in budget, timeline, or strategic decisions.

3. System Perspective
This section describes external and internal factors that could impact the project’s success, including
technical, business, and operational considerations.

3.1 Assumptions
Documents assumptions made during the project planning phase, such as resource availability,
dependencies on third-party systems, or business rules that impact implementation.

3.2 Risks
Identifies potential risks that could impact project delivery, such as resource shortages, regulatory
changes, or technical challenges, along with possible mitigation strategies.

3.3 Issues
Lists known issues that may affect project execution, including technical debt, legacy system constraints,
or business process conflicts.

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4. Business Process Overview
Describes how the current business process operates and how it will be transformed with the new
system or solution.

4.1 Current Business Process (As-Is)

Provides a detailed description of existing workflows, identifying inefficiencies, challenges, and

bottlenecks that need to be addressed.

4.2 Proposed Business Process (To-Be)

Outlines the future state of the business process, highlighting improvements, automation, and system
enhancements that will optimize operations.

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5. Business Requirements
This section documents the core business requirements, categorized into functional and
non-functional requirements.
The requirements in this document are prioritized as follows:

Value Rating Description

1 Critical This requirement is critical to the success of the project. The project will
not be possible without this requirement.

2 High This requirement is high priority, but the project can be implemented at
a bare minimum without this requirement.

3 Medium This requirement is somewhat important, as it provides some value, but

the project can proceed without it.

4 Low This is a low priority requirement, or a “nice to have” feature, if time

and cost allow it.

5 Future This requirement is out of scope for this project, and has been included
here for a possible future release.

5.1 Functional Requirements

Defines the specific functionalities the system must have, such as user authentication, data
processing, reporting capabilities, and workflow automation.

Use Case Impacted

Req# Priority Description Rationale
Reference Stakeholders

Enables
The system shall allow personalized End Users,
FR-001 High UC-01
users to create accounts. experience and Admins
security.

Reduces manual Business

The system shall generate
FR-002 Medium effort in report UC-05 Analysts,
automated reports.
generation. Managers

Prepared by: Sapthaka Godage

5.2 Non-Functional Requirements

Covers system attributes such as performance, security, scalability, usability, and reliability. These
requirements ensure the system meets operational and user expectations.

ID Requirement
NFR-001 The system shall support up to 500 concurrent users.

NFR-002 The system shall maintain 99.9% uptime availability.

NFR-003 Data encryption must comply with industry security standards.

6. Stakeholder Analysis
Identifies key stakeholders, their roles, and their interest in the project. This ensures proper
communication, alignment, and engagement throughout the project lifecycle.

7. Success Criteria
Defines measurable indicators of project success, such as improved efficiency, reduced processing
time, higher customer satisfaction, or compliance with industry regulations.

8. Dependencies
Lists dependencies on external systems, teams, third-party vendors, or regulatory approvals that
could impact project timelines and implementation.

9. Appendices
Includes additional supporting materials and references for a better understanding.

Prepared by: Sapthaka Godage