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1 - 4 FileManage

Module 1.4 covers file management using Windows Explorer, emphasizing the importance of organizing electronic files similarly to a manual filing system. It discusses file names, extensions, common file types, and operations such as renaming, copying, moving, and deleting files. The module also highlights the functionality of the Recycle Bin and the process of converting between file types for compatibility.

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matthew0aldofo
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23 views25 pages

1 - 4 FileManage

Module 1.4 covers file management using Windows Explorer, emphasizing the importance of organizing electronic files similarly to a manual filing system. It discusses file names, extensions, common file types, and operations such as renaming, copying, moving, and deleting files. The module also highlights the functionality of the Recycle Bin and the process of converting between file types for compatibility.

Uploaded by

matthew0aldofo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Module 1.

4
File management
Contents

⚫ Introduction
⚫ Windows Explorer
⚫ The need to organise
⚫ More about files
⚫ Working with files
⚫ Test and improve your knowledge
⚫ Module Activities
Introduction
Computer work is saved in files.

Electronic files need to be organised, just like a


manual filing system
Windows Explorer
Windows Explorer is the file management software
that is supplied with all Windows operating systems.
1
2 3
4
Back and Forward
buttons
Address
5 bar
Search
box
Toolbar and menu
7 bar
6
Details or column
headings
Left (Navigation)
pane
Right
8
pane
Details
pane
Activity 1
The need to organise
Tips on planning a logical folder structure

Plan your basic folder structure on paper


My
Files
• Main ‘categories’
School Personal
• Refine each
level CAT
Other
subjects
E-mails Music Photos
• Meaningful folder and file names
• Keep same folder structure on all computers you
use
More about files
Each program stores the files that it creates in its own special
way. Each of the file types that the computer can recognise is
given a unique icon.
2
Activity

Tip
You can delete a file or folder by selecting it
and either right-clicking and selecting Delete
or by simply pressing <Del> on the
keyboard.
More about files
File names
File name: three parts

Birthday List . docx

name dot extension


The name – as given by the user
The file extension - a three or four-letter
File names may consist of all the code that identifies the file type
alphabetical characters, some special
characters Automatically added by the program when
(!, @, #, $, %, ^, &, (, ), -, _, {, }), you save the file
and the digits (0 to 9) and even
spaces
More about files
File names

The importance of file extensions


The extension indicates
•the type of file it is and
•which program should be used to open the file

Never change the file extension of an existing file


More about files
Windows can’t open this file
To open this file you can:
See a list of suggested programs
by Windows
Search the Internet to find the
suggested program to open it
Change or set the default program
that must be used
Right-click on the file – Open With
command – programs available to try
and open the file
More about files
Paths

D drive The path to a specific file might be

Documen
ts
D:\Documents\Invoices\2012
Invoices

2012
More about files
Common file types and extensions
File type File extension
Graphics files jpeg, bmp, gif, wmf, tiff, png
Office docx, xlsx, pptx, accdb
Audio files mp3, mp4, wav, cda, wma
Video files mpeg, asf, wmv, avi
Program files exe, com
Portable Document pdf
Format
Compressed zip,rar
(Plain) text txt
Rich Text Format rtf
Hypertext Markup html, xtml
Language
More about files
Common file types and extensions
More about files
File properties

Windows Explorer (in the


Details View) displays the
following details about the
files and folders listed in a
folder
Activity 3
Working with files
The typical operations we want to perform on files and
folders are to:
rename them

sort them

copy or move them

delete them
Working with files
Recycle bin

Deleted files from hard drive are


automatically sent to the Recycle Bin.
The Recycle Bin enables you to
recover a file if you have not emptied
the Recycle Bin!
Files deleted from a drive on a
network or from any
portable/removable media such as a
flash disk are not sent to the Recycle
Bin
Activity 4
Working with files
Converting between file types
Save the file in a format that can be read ‘Save as type’-options in
by other types of programs. Word

This is often done to:


• Share data

• Access the data with an older operating


system

• Access data with older version of


program
Activity 5
Test and improve your knowledge and
skills
Overview Files
of module • Paths; File names; File extensions

Common file types


• Zipped/compressed; Forms of text files (Plain
Text and Rich text); Web pages (HTML and
XTML); Office applications ; Graphics, movie,
sound, animation; PDF/Adobe Acrobat

File and folder organisation


• Creating folder structures; Copying; Moving;
Deleting; Sorting; Restoring (Recycle Bin);
Compressing; Save as a different type
Test and improve your knowledge and
skills
Important terms and concepts
File
Audio Compres
File extensio
files sed files
n
File-nami
File File ng
Folder
manager name conventi
ons
Graphics HTML
Path PDF files
files files

Plain text Program Rich Text Subfolde


files files files r
Activity Written
Activity Practical
Written

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