Alcatel Easy Reflexes™

Alcatel OmniPCX Office

ARCHITECTS OF AN INTERNET WORLD

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 How to use this guide ?
How
You have an Alcatel Easy Refelexes digital telephone. Its screen, functions and
loudspeaker make it very comfortable and easy to use.
• Actions • Keypad
Lift receiver. Numeric keypad.

Specific key on numeric

Hang up.
keypad.
Description of an
action or context. • Audio keys

Loudspeaker.

• Display Adjustment “reduce”.

Smith John Partial view of display. Adjustment “increase”.

2
• Other fixed keys
• Programmable keys and Fixed key.
LEDs
Line key. MENU key.

Function active.
• Other symbols used
Key programmed by OR
technician to access Alternative to action
sequence.
service.

Important informations.

These symbols can be supplemented by small icons or text. All default or

customized function codes are given in the table of codes in the appended sheet.

2
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 Contents
Toc

Getting to know your telephone . . . . . . . . . . . p.4

1. Getting started . . . . . . . . . . . . . . . . . . . . . . . . . p.5
Identify the terminal you are on. Making and receiving a call.
Initializing your voice mailbox. Consulting your voice mailbox.
Adjusting your telephone settings : ringer and brightness.
Programming direct call keys. Installing the programmable key
label.
2. Using your telephone . . . . . . . . . . . . . . . . . . . . p.8
Making a call. Calling from your personal directory. Redialling.
Requesting automatic callback if internal number is busy.
3. During your communication . . . . . . . . . . . . . . p.9
Sending DTMF signals. Calling a second person during a
conversation. Receiving a second call. Switching between two
calls (Broker call). Transferring a call. Three-way conference.
4. Your telephone fits your needs . . . . . . . . . . . . p.11
3
Programming your personal directory. Customising your voice
greeting. Personal assistant : reaching you with one number only.
Modifying your personal code.
5. Keep in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13
Diverting your calls to a recorded message or another number.
When you return, consult recorded messages. Activate/disable
the personal assistant.
6. Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14
Call pick-up. Answering a general bell. Send a voice message
copy.

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15

3
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 Getting to know your telephone
DisplayComprises several pages giving Programmable keys and LEDs
information on the current call. The keys are divided into line keys, correspond-
ing to the line LEDs, and function keys.
Line LEDs
Call in progress

Incoming call (flashing).

Callback (flashing).

Call on hold (flashing).

Function LEDs
Function active.

Some function keys are prepro-

grammed:
Divert your calls to another terminal.
Access the various mail services.
Access your personal directory.
Automatically redial the last number
dialled.
i
Display new page.
Transfer call to another terminal.

Hang-up key
To terminate a call or pro- Light indicating voice messages received or call-
gramming. back requests.

Audio keys
Loudspeaker:
to share a conversation
to reduce loudspeaker or to increase loudspeaker or
receiver volume receiver volume

For further information, visit our web site www.alcatel.com

4
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 1 Getting started
Other

1.1 Identify the terminal you are on

Press this key twice.

1.2 Making and receiving a call

• To make a call :

lift the for an dial the number for

receiver outside line your call
• To answer :
5

lift the
receiver

1.3 Initializing your voice mailbox

enter your personal code then record

Light flashes your name according to voice guide
instructions

Your personal code is used to access your voice mailbox and

to lock your telephone.

5
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 1

1.4 Consulting your voice mailbox

display of sender’s identity and

message broadcasting

personal code

OR

select message replay message

Adjusting your telephone settings : ringer and
1.5 brightness

OR
6
ringer brightness

for the ringer, press

OR
repeatedly on

choose choose apply

ringer volume

for brightness, press

repeatedly on

choose apply
brightness

6
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 1

Getting started
1.6 Programming direct call keys

0_. . . . . . .

press present value of enter the

programmed key selected key number

apply

1.7 Installing the programmable key label

A printed label is supplied with the terminal. This should be installed beneath the
programmable keys.
7

1. Insert a flat “ blade ” into the slot (1 slot per key block).
2. Raise the cover.
3. Slide the printed label into position.
4. Replace the cover.

7
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 2 Using your telephone
Other

2.1 Making a call

OR OR

lift the programmed line dial the number

receiver key for your call

For an outside line, dial '9' before the number.

For the operator, dial '0'.

2.2 Calling from your personal directory

8 directory directory number

required (0 to 9)

2.3 Redialling

0155667000

redial number called

Requesting automatic callback if internal number is
2.4 busy

internal number
busy

code for function “Automatic

callback if terminal busy”

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 3 During your communication
Other
During a conversation, different operations like calling a second person or
transferring a call to another number can be done.

3.1 Sending DTMF signals

During a conversation you sometimes have to send DTMF signals, such as with a
voice server, a PABX or a remotely consulted answering machine The function is
automatically cancelled when you hang up.

during a conversation OR

“DTMF End to End” same key to

programmed key or function cancel
code

3.2 Calling a second person during a conversation

During a conversation, to call a second person.
9
OR the first call is on hold

dial number line key

required

3.3 Receiving a second call

During a conversation, another person is trying to call you.

the first call is on hold

Smith John

caller's name or line key with light

number flashing for 3 flashing
seconds

9
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 3

3.4 Switching between two calls (Broker call)

During a conversation, another call is on hold.
To accept the second call:

the first call is on hold

line key with light

flashing

3.5 Transferring a call

During a conversation, to transfer the call to another number.

10 Number to be transfer
called

3.6 Three-way conference

During a conversation, a second call is on hold.
you are in
conversation with
your first
correspondent again
code for function same code to hang up on all
“Conference” cancel correspondents

10
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 4 Your telephone fits your needs
Other

4.1 Programming your personal directory

Create your directory using the 10 keys (0 to 9) on the keypad.

Name :

directory present value enter new apply

number displayed label
(0 to 9)

present number
displayed

internal or outside apply

number to be entered

4.2 Customising your voice greeting

11
You can replace the greeting message by a personal message.

Recording ...

voice message recording

service

Please
OR
confirm

end of recording apply to return to the default

message

11
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 4

Personal assistant : reaching you with one number

4.3 only

personal assistant select type of dial number of a

diversion colleague or your
secretary

dial an outside line number dial number of activate/

your mobile or deactivate
DECT transfer to
operator
12
4.4 Modifying your personal code
Your personal code is used to access your voice mailbox and to lock your
telephone. As long as your voice mailbox has not been initialized, personal code
is 1515.

options personal old code

code (4 digits).

new code apply

(4 digits)

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 5 Keep in touch
Other
If you do nothing, Alcatel OmniPCX Office diverts calls to your voice mailbox.
Diverting your calls to a recorded message or
5.1 another number

OR

destination
number

5.2 When you return, consult recorded messages

The light indicates that messages have been received.

display number of new

and old messages

personal code
13
1 : listen to the message again2 : delete the message. 3 :
message call sender of message.
broadcasting 4 and '5' : select a message.
6 : copy the message.
keys '1' to '6'

5.3 Activate/disable the personal assistant

personal assistant display

status

personal assistant

OR

to activate to deactivate apply

personal assistant personal assistant

13
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 6 Sharing
Other

6.1 Call pick-up

code for function 'Terminal call number of telephone

pick-up' ringing

6.2 Answering a general bell

If the operator is absent, to answer incoming calls to the operator.

General bell is
ringing

code for function “Answer general

bell”
14
6.3 Send a voice message copy

display number of new and

old messages

personal code

OR

select message to copy copy message Number to be apply

called

OR OR

add a record a comment send message

correspond
ent

14
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 Warranty
howtoc
Independently of the legal warranty that covers this appliance, it is guaranteed for
1 year, parts and labour, counting from the date indicated on your invoice.
Nevertheless, if the legal warranty in effect in your country exceeds 1 year, then
the legal warranty is the sole warranty applicable.
The invoice will be demanded if making a claim under the warranty. The warranty
does not however apply in the following cases: in the event of use that does not
comply with the instructions given in this user's manual, faults or damage caused
by natural wear, damage resulting from a cause external to the appliance (e.g.
impact, fall, exposure to dampness, etc.), noncompliant installation or
modifications or repairs carried out by people who are not approved by the
manufacturer or retailer.

Declaration of compliance
We, Alcatel Business Systems, hereby declare that we assume the Alcatel Easy
Reflexes product to be compliant with the essential requirements of Directive
1999/5/CE of the European Parliament and Council.
Any unauthorised modification to the product shall render this declaration of
compliance null and void. A copy of the original of this declaration of compliance
15 can be obtained by post from :
Alcatel Business Systems - Technical Services - Customer Care
1, route du Dr. Albert Schweitzer - F 67408 Illkirch Cedex - France

The CE marking indicates that this product complies with the following EC
directives:
- 89/336/CEE (electromagnetic compatibility)
- 73/23/CEE (low voltage)
- 1999/5/CE (R&TTE)

Some of your telephone's functions require a software key or are only

accessible once programmed by your installation technician.
For further information, visit our web site www.alcatel.com

Copyright © ALCATEL. 2000. All rights reserved.

Alcatel Business Systems, in keeping with its policy of constant product
improvement for the customer, reserves the right to modify product
specifications without prior notice.
ALCATEL - 32, avenue Kléber, F-92707 Colombes Cedex
R.C. Paris 602 033 185
3EH 21003 BSAA Ed.01

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