TLE/COMPUTER Q3

Chapter 3 Lessons 7, 8, & 9

Lesson 7: Excel Function

ENTERING NUMBERS WITH FRACTIONS

SIMPLIFYING DATA ENTRY USING A FORM

●​ Right click the Quick Access Toolbar.
●​ In the Choose Commands From drop down the list, choose the Commands not in the
Ribbon.
●​ In the list box on the left, select Form.
●​ Click the Add button to add the selected command to your Quick Access Toolbar.
●​ Click OK.

ENTERING FUNCTIONS
➢​ Functions are pre-defined formulas that perform calculations by using specific values
called arguments in a particular order.
➢​ Function is a built-in formula in Excel that has a name and arguments in a parenthesis.
It may be used by itself, or it may be combined with other functions.

THREE PARTS OF FUNCTIONS

• Equal sign (=)
• Function name
• Arguments
LOGICAL FUNCTION AND THE IF FUNCTION
★​ Logical Functions
These are powerful worksheet function that will enable you to add decision making and logical
preference on your worksheet.

★​ The IF Function
• It compares a value to a condition and returns a result based on whether the condition is true
or false.
• It will return one value if the condition you specify is evaluated as TRUE and another value if
that condition as FALSE.

The IF function has the following arguments:

●​ Logical_test - It is a value or expression that can be evaluated with True or False.
●​ Value_if_true - This is the value that is returned if logical_test is True.
●​ Value_if_false - This is the value that is returned if logical_test is False.

The logical test can check things like:

• If a number is greater than another number.
• If a number is smaller than another number.
• If a number or text is equal to something.

Logical operators include:

●​ • Equal to: (=)
●​ • Not equal to: (< >)
●​ • Greater than: (>)
●​ • Greater than or equal to: ( > =)
●​ • Less than: (<)

Function Formula
• =IF(Something is True, then do something, otherwise do something else)
Example: =IF(Logical_test, value_if_true, value_if_false)

AUTO FEATURES IN EXCEL

• AutoFill - automatically adjusts the formula for each column and row.
• AutoSum - when you click AutoSum, Excel automatically enters a formula (that uses the SUM
function) to sum the numbers.
• AutoCorrect - fixes errors in a formula's text, worksheet control, text box, and chart labels
• AutoComplete - or word completion, is a feature in which an application predicts the rest of a
word a user is typing.
Lesson 8: Managing Worksheets and Using Excel
Functions

A. Worksheet Views
Common views where you can change the appearance of your worksheet:
❑ Normal
❑ Page Layout
❑ Page Break
❑ Custom View
❑ Full Screen

1. Normal View
This is the default view where you have a worksheet and tabbed menus.

2. Page Layout
This views the document as it appears when printed. Use this view to see where pages begin
and end, and to view any header and footer on the page.

3. Page Break Preview

This preview the page breaks when the document is printed.

4. Custom View
This view allows you to save a set of display and print settings as custom view.

5. Full Screen
This view occupies with the worksheet window. It hides the title bar, ribbon and the formula bar.

B. Customizing the Windows Layout

❑Allows you to organize your worksheets through the use of split, freeze and unfreeze panes
commands depending on how you want your data to be shown.

1. Panes
The secretions of the worksheet.

2. Freeze Panes
Commands that lets you lock the top and/or upper left panes depending on where you set the
border.
3. Arrange All
Commands that allows you to arrange multiple opened windows so that you can view different
part of the worksheets.

C. Managing Worksheets
❑ Copying
❑ Repositioning
❑ Hiding and unhiding
❑ Inserting and deleting worksheets
❑ Adding colors to the worksheets tabs.

D. Creating Formulas that Reference Data from Other Worksheets or Workbooks

⚬ Formulas can also refer to cells in other worksheets, and not just the same workbook.
⚬ Excel uses special type of notation to handle these types of reference.

Format in using reference in a cell:

■ SheetName!CellAddress
■ Example: ='Harry Potter''s Grades'!G4

E. Using the Common Functions in Excel

❑ Functions are categorized by their functionality.
❑ We can easily use functions if we know the category where it belongs.

Different Functions in Excel

1. Math Functions
A. SUM - It is a quick way to add values in a range.
Syntax: =SUM (number,[2],...)

B. SUMIF - a combination of the IF and SUM function.

- allows you to add up values in a selected range of data that meets a specific criteria.

Syntax: =SUMIF(range, criteria, [sum range])

2. Count Functions
❑ Are the total number of cells in a selected range that meets a
certain criterion.

A. COUNT - it counts the number of cells in a range that contain numbers.

Syntax: =COUNT (value1, [value2]...)

B. COUNTA - it counts the number of cells in a rage that is not empty.

Syntax: =COUNTA (value1,[value2],...)

C. COUNTIF - counts the number of cells within a range that meets the given condition.
Syntax: =COUNTIF (range,criteria)

D. COUNTIFS - it counts the number of cells specified by a given set of conditions or criteria.
Syntax: =COUNTIFS (criteria_range1.criteria1,...)

3. Statistical Functions
❑ Can be used to analyze data in different ways. Which finds the average value or ranking data
according to its largest and smallest values.

✓ AVERAGE - used to find the arithmetic mean for a group of numbers.

Syntax: =AVERAGE (number1,[number2],....)

✓ MIN - it returns the smallest number in a set of values.

Syntax: =MIN(number1,[number2],...)

✓ MAX- returns the largest number in a set of values,

Syntax: =MAX(number1,[number2],...)

✓ MEDIAN - returns the number in the middle of the set of thegiven numbers.
Syntax: =MEDIAN (number1,[number2],...)

Chapter 4:
Finance Management Activities in Excel

Lesson 9: SUMPRODUCT and VLOOKUP

Using the SUMPRODUCT Function:

• SUMPRODUCT function multiplies corresponding cells in two or more ranges and returns the
sum of those products.

SYNTAX: =SUMPRODUCT(array1,[array2],[array3],...)

• The SUMPRODUCT function syntax has the following arguments

(argument: A , value that provides information to an action , an event , a method, a property, a
function, or a procedure.):

•Array 1 - Required. In the first argument , components are

multiplied and then added.

•Array 2, Array 3,,. - Optional. In array arguments 2 to 255, components are also multiplied
and then added.

•The array arguments must have the same dimensions. If they do not, the SUMPRODUCTS
returns the #VALUE! Error value. The SUMPRODUCT treats array entries that are not
numeric as if they were zeros.

Using the VLOOKUP FUNCTION

• looks up for the value in the first column of the lookup table and returns the
corresponding value in a specified table column.

• It was arranged vertically , which explains the V in the

function’s name.

SYNTAX:
=VLOOKUP(look_value,table_array,col_index_num,[range_lookup])

Following arguments of VLOOKUP

Function:

●​ Lookup_value- the value to be looked up in the first column of the lookup table.
●​ Table_array- the range that contains the lookup table.
●​ Col_index_num- the column number within the table from which the matching
value is returned.
●​ Range_lookup-Optional- If true of omitted, an approximate match is returned.

Creating Charts

❖​ A chart is a graphical representation of a data in a worksheet.

❖​ It used to effectively display the result of the data or information.
❖​ Excel gives us a variety of ways to graphically represent your worksheets data.
Chart Elements

●​ Chart Area - includes the font style for the chart text and background color. It’s actually
the space of the whole chart.

●​ Plot area - the area where the axis and series of data are drawn.

●​ Data Series - a group of data markers or series points that shows the description of the
plotted values.

●​ Category Axis(X-Axis) - where the categories of data are plotted.

●​ Legend - interprets the symbols in a chart.

●​ Chart title - specifies the whole concept of the chart.

●​ Data Label - identifies the details of a data point in a data series.

Types of Chart

Line Chart
-​ uses data points to represent the values in a spreadsheet. Trends are easily illustrated
since lines connect the data points and show changes over time.

Column Chart
-​ uses rectangles to represent relationship of two or more values in a spreadsheet.

Pie Chart
-​ uses segmented circles to show the relationship of each value in a single data range to
the whole. The slice of each block represents the percentage of each value contributes
to the total.