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Unit 3 CH 11 & 12 Notes

This document covers key concepts of database management using LibreOffice Base, focusing on queries, forms, and reports. It defines queries, their creation methods, and the differences between forms and reports, as well as the functionalities of various tools within the software. Additionally, it explains the use of field controls and the distinction between static and dynamic reports.

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17 views2 pages

Unit 3 CH 11 & 12 Notes

This document covers key concepts of database management using LibreOffice Base, focusing on queries, forms, and reports. It defines queries, their creation methods, and the differences between forms and reports, as well as the functionalities of various tools within the software. Additionally, it explains the use of field controls and the distinction between static and dynamic reports.

Uploaded by

gagan.gmeet
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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SHRIRAM GLOBAL SCHOOL, WHITEFIELD, BLR-67

INFORMATION TECHNOLOGY
UNIT 3: DATABASE MANAGEMENT SYSTEM USING LIBREOFFICE BASE

Chapter 11: Queries in Base


Answer the following questions:-
1. Define a query? What is the need of creating a query in a database?
 A query is one of the most important feature of any DBMS. Using a query, we can
retrieve and display data from one or more tables in a database.
 Using a query, we can specify the fields that we want to display and also the criterion
based on which the records to be filtered. The information may be retrieved from a
single table or from multiple tables.
2. What all information is seen in the overview (last step) of the Query wizard?
It includes the following:
• Name of the Query – By default, the name of the query is Query_tablename by
default. If desired, type the new name in the text box.
• The action to be performed after the wizard finishes – By default Display
Query option will be selected. Click and select the Modify Query radio button if the query has
to be edited in the
Design view.
• Complete detail of the query – This section contains a summary about the query that
has been created.
3. What is the use of Alias row in the Design grid of the Query Design window?
In the grid, there is a row titled Alias, it can be used to display meaningful names for different
fields in the output table.
4. Name any four mathematical functions that can be applied to numerical data in a query.
We can use certain mathematical functions to find the count, sum, minimum, maximum or
average of data values in a column.
5. Name the three ways of creating a query in LibreOffice Base?
A query can be created in three ways.
(i) Using a Wizard (ii) In Design View (iii) In SQL view
Chapter 11: Forms and Reports
1. Give one difference between a form and a report.

 A form is an object of the database that has a user friendly interface where data can be
entered and seen in an attractive and easy-to-read format.
 A report is used to present the retrieved data from the table in an attractive and
customized manner.
2. What is a field control with respect to forms?
A form contains field controls arranged in a presentable and user friendly manner. Each field control
consists of a label and the field value text box. A label is a piece of text that specifies the data that
should be entered in the field value text box. A field value text box is linked to the respective field in
the table
3. Which tool on the Forms Record toolbar is used to insert text on the form?
Textbox tool
4. Name the two ways to create a form in LibreOffice Base.
There are two ways to create a form:
• Using a wizard
• Using the Design View
5. What is the difference between a static and a dynamic report?
Whenever field values in the base table or query changes, then the report will also change
automatically. These types of reports are known as Dynamic Reports. It report shows the
latest information from the database.
Static reports are type of reports where data is fixed and it doesn't change after report is
made. If the field values in the base table or query changes, the report won’t show the new
data.
6. Write the function of Forms Controls toolbar and Records toolbar.
The forms control toolbar contains various tools to add or edit controls on the form such as
Adding a calendar for the date field, Adding text to the form etc.
The Records toolbar contains the navigation control buttons in the extreme left. With the help
of these buttons, we can traverse and view the records in the file. As we move from one
record to another, the record number in the record text boxes changes.

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