Scribd
Upload
21 views6 pages

Spreadsheets - Revision Sheet - 1

The document provides an overview of key concepts related to spreadsheets, including the importance of data models, the structure of spreadsheets, and the types of content that cells can hold. It explains various functions, operators, and references used in spreadsheet formulas, as well as how to manipulate and replicate formulas. Additionally, it covers specific functions like COUNT and COUNTIF, and the significance of absolute versus relative references.

Uploaded by

Fathima Saidah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
21 views6 pages

Spreadsheets - Revision Sheet - 1

The document provides an overview of key concepts related to spreadsheets, including the importance of data models, the structure of spreadsheets, and the types of content that cells can hold. It explains various functions, operators, and references used in spreadsheet formulas, as well as how to manipulate and replicate formulas. Additionally, it covers specific functions like COUNT and COUNTIF, and the significance of absolute versus relative references.

Uploaded by

Fathima Saidah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 6

ICT REVISION

Spreadsheets
1. Explain why you should create a data model.
Four from:
• Using a spreadsheet model, you change spreadsheet data …
• … to explore different possible answers.
• Data models are often financial, mathematical or scientific.
• This is sometimes called the ‘what if’ modelling/scenario.
• It allows you to change variables and get answers without doing the real thing.

2. Complete the following sentences using the correct terms from this list below:
- cell -cells -columns -rows -sheets -table
- workbook -worksheet
A spreadsheet is a two-dimensional table split into rows and columns. It is made up of
number of individual cells. Each cell has an address, for example: E9. A spreadsheet is
sometimes called a sheet or even a worksheet. In Excel, many sheets can be held
within a single workbook.

3. Identify what the contents of a cell can be.


A cell can hold a Number, Label, Formula

4. Identify the character that you place in a spreadsheet to start a formula.


Ans: =

5. The contents of cells A1 and A2 are multiplied together like this:


a. Explain why cell A3 shows this answer.
The contents of A3 are too large to fit into the cell/column width.

b. Describe how you would change this.


Move the cursor to the end of the column heading for column A. Double click the left mouse
button to expand the column/drag the cursor to the right by clicking and dragging.

6. Explain the difference between absolute and relative references.


Four from:
• Absolute referencing for a cell will fix that cell name/address and not change it.
• Relative referencing will allow cell names/addresses to be changed …
• … when the formula is replicated.
• A $ symbol represents absolute referencing
• A good example of absolute referencing, such as: $A$1 will not change when replicated.
• A good example of relative referencing, such as: A1 will change to A2 when replicated down.

7. Describe how you would display the formulae used in a spreadsheet rather than the values.
Select the Formulas tab. In the Formula auditing section. Click on the Show Formulas icon.

8. Identify and name four simple mathematical operators used in a spreadsheet.


• Operator: + Name: Addition
• Operator: − Name: Subtraction
• Operator: * Name: Multiplication
• Operator: / Name: Division
• Operator: ^ Name: Indices/Powers

9. Explain, when using a spreadsheet, the term “named range”.


A range/array of cells …
• … given a pre-defined name …
• … which is short and meaningful …
• … which is understood by the spreadsheet to refer to those cells.
• It is easier to remember and use this name (e.g. VAT) than the cell references (e.g.
$F$14:$G$16).

10. Explain, when using a spreadsheet, the term “function”.


A function has a pre-defined name (built into the spreadsheet) …
… which performs a calculation/operation.

11. Cell A4 contains the formula =INT(A6)


Explain the operation of this formula.
The contents of cell A6 … … are truncated to 0 decimal places … … and displayed in this
cell/cell A4.
Or: The integer/whole number part … … of cell A6 is extracted … … and displayed in this
cell/cell A4.

12. For the following spreadsheet:

a. Identify the most appropriate Excel function to place in a cell:


i. B9 - SUM
ii. B10 - AVERAGE
iii. B11 - MAX
iv. B12 - MIN
b. Identify the formulae that would be entered in cell:
i. C4 = $B$1 * B4
ii. B9 =SUM(B4:B8)
iii. B12 =MIN(B4:B8) or =MIN($B$4:$B$8)

c. Explain how you would replicate the formula in cell C4 for each person.
Select and hold the drag handle in bottom right of cell C4 … … drag this down to cell C8.
Or: Copy contents of cell C4. Paste into cells C5 to C8.

13. Describe the operation of each formula and, for each, identify what would be displayed in a
cell:

a. i. Cell A2 – Operation: Rounds the contents of A1 to 2 decimal places/to the nearest


hundredth.
ii. Result displayed: 64.55

b. i. Cell A3 – Operation: Rounds the contents of A1 to 0 decimal places. (If the contents have a
decimal value >=0.5 then the value is rounded up; if the decimal value
ii. Result displayed: 65

c. i. Cell A4 – Operation: Rounds the contents of A1 to the nearest ten.


ii. Result displayed: 60
d. i. Cell A5 – Operation: Truncates/removes all of the decimal part of the contents of cell A1.
ii. Result displayed: 64

14. Explain the difference between the COUNT and COUNTA functions:
The COUNT function counts the number of numeric values (within a specified range of cells).
THE COUNTA function counts the number of alphanumeric values (within a specified range of
cells).

15. Describe the reason for the formula in cell A14 and explain how it works.

The formula counts the number of people in the list. It counts the number of alphanumeric
values/cells containing a label or value in the list … … and subtracts from it the number of
numeric values/numbers. It displays the number of cells that contain only text.

16. A cell contains the function =COUNTIF($F$16: $F$26, “Master craftsman”)


Using cell references, explain what this function does.
It counts the number of times the text “Master craftsman” … … is stored in the cells between
F16 and F26.

17. A cell contains the function =COUNTIF(JobDescription, “Master craftsman”)


Explain what this function does.
It counts the number of times the text “Master craftsman” … … is stored in the named range
JobDescription, … … which has already been defined by the user.
18. A cell contains the function =COUNTIF(JobDescription, $D$3)
a. Explain what this function does.
It counts the number of times the contents of cell D3 … … is stored in the named range
JobDescription, … … which has already been defined by the user.
b. Explain why $D$3 has been used rather than D3.
$D$3 is an absolute cell reference. This cell reference will not change when the cell is
replicated/copied. If a relative cell reference like D3 was used, the reference would change
when it was replicated/copied.

You might also like