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INFORMATION AND
COMMUNICATION TECHNOLOGY
LAB
(3+1 Credit Hours)

CSL-110

LAB MANUAL

DEPARTMENT OF COMPUTER SCIENCE

BAHRIA UNIVERSITY, KARA

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Table of Contents
No. TASKS P.No

Lab 1 Introduction to Microsoft Word 4

Lab 2 Exploring Advance Features of Microsoft 46

Word

Lab 3 Introduction to Microsoft Excel 63

Lab 4 Introduction to Microsoft Power Point 137

Lab 5 Introduction to Microsoft Access 165

Lab 6 Exploring Advance Features of MS Access – 185

Queries and
Forms

Lab 7 Exploring Advance Features of MS Access – 206

Visual Basic

Lab 8 Introduction to HTML 214

Lab 9 Introduction to Microsoft Publisher 220

Lab 10 Networking with CISCO 234

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Lab 01: Introduction to Microsoft Word

To Learn the Basics of Microsoft Word

GETTING FAMILIAR WITH MICROSOFT WORD 2007

Microsoft Word is a word processing software package. You can use it to type letters, reports, and
other documents. This tutorial teaches Microsoft Word 2007 basics. Although this tutorial was
created for the computer novice, because Microsoft Word 2007 is so different from previous
versions of Microsoft Word, even experienced users may find it useful.

This lesson will introduce you to the Word window. You use this window to interact with Word. To
begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your
screen looks similar to the one shown here.

Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a
window displays depends on the size of your window, the size of your monitor, and the resolution
to which your monitor is set. Resolution determines how much information your computer monitor
can display. If you use a low resolution, less information fits on your screen, but the size of your
text and images are larger. If you use a high resolution, more information fits on your screen, but
the size of the text and images are smaller. Also, Word 2007, Windows Vista, and Windows XP
have settings that allow you to change the color and style of your windows.
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THE MICROSOFT OFFICE BUTTON

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click
the button, a menu appears. You can use the menu to create a new file, open an existing file, save a
file, and perform many other tasks.

THE QUICK ACCESS TOOLBAR

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action
you have taken, and Redo to reapply an action you have rolled back.

THE TITLE BAR

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on
which you are currently working. Word names the first new document you open Document1. As
you open additional new documents, Word names them sequentially. When you save your
document, you assign the document a new name.

THE RIBBON

You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon
to issue commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar.
At the top of the Ribbon are several tabs; clicking a tab displays several related command groups.
Within each group are related command buttons. You click buttons to issue commands or to access
menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a
group. Clicking the dialog box launcher gives you access to additional commands via a dialog box.
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THE RULER

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not visible,
follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.

THE TEXT AREA

Just below the ruler is a large area called the text area. You type your document in the text area. The
blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point.
As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the
end of the document.

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THE VERTICAL AND HORIZONTAL AND VERTICAL SCROLL BARS

The vertical and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the
right side of the screen. The horizontal scroll bar is located just above the status bar. To move up
and down your document, click and drag the vertical scroll bar up and down. To move back and
forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a
horizontal scroll bar if the width of your document fits on your screen.

THE STATUS BAR

The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the
Status bar by right-clicking on the Status bar and selecting the options you want from the
Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A
check mark next to an item means it is selected.
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UNDERSTANDING DOCUMENT VIEWS

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout,
Full Screen Reading, or Online Layout.

Draft View

Draft view is the most frequently used view. You use Draft view to quickly edit your document.

Web Layout

Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline View

Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the
accompanying text moves with it.

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You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view:

1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in a contrasting color.

UNDERSTANDING NONPRINTING CHARACTERS

Certain characters, called nonprinting characters, do not print and will not appear in your printed
document but do affect your document layout. You can elect to see these characters on the screen
as you type or you can elect to have them remain invisible. For these lessons, opt to see them
onscreen.
This table describes most of them:
Character Denotes

A tab

. A space

¶ The end of a paragraph

Hidden text

To view nonprinting characters:

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1. Choose the Home tab.

2. Click the Show/Hide button in the Paragraph group . The Show/Hide button appears in a
contrasting color, when it is selected.

CREATE SAMPLE DATA AND SELECT TEXT

If you type =rand() in your Word document and then press Enter, Word creates three paragraphs.

PLACE THE CURSOR

During the lessons, you will often be asked to place the cursor at a specific location (the insertion
point) on the screen. You place the cursor by moving the cursor to the specified location and
pressing the left mouse button or by using the arrow keys to move to the specified location.
Cursor

1. Move around you document by using you mouse and clicking in a variety of location.
2. Click in a location and type. Note what happens.

START A NEW PARAGRAPH

When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a
new paragraph, press the Enter key.

TYPE, BACKSPACE, AND DELETE

In Microsoft Word, you create documents by typing them. For example, if you want to create a
report, you open Microsoft Word and then begin typing. You do not have to do anything when your
text reaches the end of a line and you want to move to a new line— Microsoft Word automatically
moves your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word
creates a blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key
while typing the letter you want to capitalize. If you make a mistake, you can delete what you
typed and then type your correction.

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You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word
deletes the character that precedes the insertion point. The insertion point is the point at which your
mouse pointer is located. You can also delete text by using the Delete key. First, you select the text
you want to delete; then you press the Delete key.

INSERT AND OVERTYPE

While creating your document, you may find you need to insert text—place new text between
existing text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide
you want to change the sentence to "Joe has a large blue boat." With Microsoft Word, inserting a
word, phrase, or even several paragraphs is easy.

Alternatively, you may want to overtype text—replace old text with new text. For example,
suppose you type the sentence, "Joe has a large blue boat." After typing it, you decide you want to
change the sentence to "Joe has a large gray boat." With Microsoft Word, overtyping the word
blue with the word gray is also easy. Before you attempt to insert or overtype, you should check
the mode you are in—Insert or Overtype. You right-click the Status bar and then use the Customize
Status Bar menu to place the Insert/Overtype button on the Status bar. You can then use the
Insert/Overtype button to switch between Insert and Overtype mode. When you are in Insert mode,
you can insert text. When you are in Overtype mode, you can overtype text. By default, Microsoft
Word is in the Insert mode.

BOLD, ITALICIZE, AND UNDERLINE

When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or
italicize. You can bold, underline, and italicize when using Word. You also can combine these
features—in other words, you can bold, underline, and italicize a single piece of text.

When you need to perform a task in Microsoft Word, you can usually choose from several methods.
The exercises that follow show you how to bold, underline, or italicize using four different methods:
using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.
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BOLD WITH THE DIALOG BOX LAUNCHER

1. On the line that begins with Launcher, select the word "Bold." You can place the cursor before the letter "B"
in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

4. Click Bold in the Font Style box. Note: You can see the effect of your action in the Preview window. To
remove the bold, click Regular.
5. Click OK to close the dialog box.

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6. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.
ALTERNATE METHOD—BOLD WITH THE RIBBON

1. On the line that begins with "Ribbon," select the word "Bold." You can place the cursor before the letter "B"
in "Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the Bold button in the Font group. You have bolded the word bold.
Note: To remove the bold, you can select the text and then click the Bold button again.
4. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD - BOLD WITH THE MINI TOOLBAR

1. On the line that begins with "Mini Toolbar," select the word "Bold." You can place the cursor before the
letter "B" in "Bold."Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Right-click. The Mini toolbar appears.
3. Click the Bold button . You have bolded the word bold.
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ALTERNATE METHOD—BOLD WITH KEYS

1. On the line that begins with "Keys," select the word "Bold." You can place the cursor before the letter "B" in
"Bold." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Press Ctrl+b (hold down the Ctrl key while pressing b).
Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by pressing Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.

ITALICIZE WITH THE DIALOG BOX LAUNCHER

1. On the line that begins with Launcher, select the word "Italicize." You can place the cursor before the letter
"I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

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4. Click Italic in the Font Style box. Note: You can see the effect of your selection in the Preview window.
To remove the italics, click Regular in the Font Style box.
5. Click OK to close the Font dialog box.
6. Click anywhere in the text area to remove the highlighting. You have italicized the word Italicize.

ALTERNATE METHOD—ITALICIZE WITH THE RIBBON

1. On the line that begins with "Ribbon," select the word "Italicize." You can place the cursor before the letter
"I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Choose the Home tab.
3. Click the Italic button on the Ribbon. You have italicized the word Italicize.
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Note: To remove the italics, select the text and click the Italicize button again.
4. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—ITALICIZE WITH THE MINI TOOLBAR

1. On the line that begins with "Mini Toolbar," select the word "Italicize." You can place the cursor before the
letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Right-click. The Mini toolbar appears.
3. Click the Italic button . You have italicized the word Italicize.

ALTERNATE METHOD—ITALICIZE WITH KEYS

1. On the line that begins with "Keys," select the word "Italicize." You can place the cursor before the letter "I"
in "Italicize." Press the Shift key; then press the right arrow key until the entire word is highlighted.
2. Press Ctrl+i (hold down the Ctrl key while pressing i).
Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.You have italicized the word Italicize.

UNDERLINE WITH THE DIALOG BOX LAUNCHER

You can underline when using Word. Word provides you with many types of underlines from
which to choose.The following are some of the underlines that are available if you use the dialog
box launcher:

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The following illustrates underlining with the dialog box launcher:

1. On the line that begins with "Launcher," select the words "Underline these words."
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.
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4. In the Underline Style box, click the down arrow to open the pull-down menu.
5. Click the type of underline you wish to use.
Note: To remove an underline, you select None from the pull-down menu.
6. Click OK to close the dialog box. The underline you selected appears under the words.
7. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—UNDERLINE WITH THE RIBBON

1. On the line that begins with "Ribbon," select the words "Underline these words."
2. Choose the Home tab.

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3. Click the Underline button in the Font group . Alternatively, you can press the down arrow next to the
underline button and click to choose the type of underline you want.

Note: To remove the underlining, click the Underline button again.

4. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—UNDERLINE WITH KEYS

1. On the line that begins with "Keys," select the words "Underline these words."
2. Press Ctrl+u (hold down the Ctrl key while pressing u).
Note: To remove the underlining, press Ctrl+u again.
3. Click anywhere in the text area to remove the highlighting.

ALL THREE WITH THE DIALOG BOX LAUNCHER

1. On the line that begins with "Launcher," select the words "All three." 2. Choose the Home
tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.
4. In the Font Style box, click Bold Italic.
Note: You can see the effect of your selection in the preview window. To turn off the Bold Italic, click Regular.
5. In the Underline box, click to open the pull-down menu. Click the type of underline you want to use.
Note: To remove an underline, select None from the pull-down menu.
6. Click OK to close the dialog box.
7. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—ALL THREE WITH THE RIBBON

1. On the line that begins with "Ribbon," select the words "All three." 2. Choose the Home
tab.
3. Click the Bold button in the Font group. 4.
Click the Italic button in the Font group.
5. Click the Underline button in the Font group.
6. Click anywhere in the text area to remove the highlighting.

ALTERNATE METHOD—ALL THREE WITH KEYS

1. On the line that begins with "Keys," select the words "All three."
2. Press Ctrl+b (bold).
3. Press Ctrl+i (italicize).
4. Press Ctrl+u (underline).
Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar.
5. Click anywhere in the text area to remove the highlighting.
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SAVE A FILE AND CLOSE WORD

You must save your documents if you wish to recall them later. You can use the Save option on the
Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s. The
first time you save a document, the Save As dialog box appears. Use the Save As dialog box to
locate the folder in which you want to save your document and to give your document a name.
After you have saved your document at least once, you can save any changes you make to your
document simply by clicking the Save after you click the Microsoft Office button.

CREATE AUTOTEXT

Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is
eventually lost. If you want to store information permanently for reuse, use AutoText. AutoText
permanently stores information for future use.

USE SPELL CHECK

Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line
under the word. Grammar errors display with a green wavy line under the error. In Word 2007, you
can use the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your
document.

USE SPELL CHECK

1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog box appears.

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6. "The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. Word suggests
correct spellings. These suggestions are found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the
document with its current spelling. Note: If a word appears in several places in the document, click Ignore
All so you are not prompted to correct the spelling for each occurrence.
10. "Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you
might want to add that word to the dictionary by clicking the Add to Dictionary button. Word will then
recognize the word the next time it appears. Click Add to Dictionary.
11. The following should appear on your screen: "Word finished checking the selection. Do you want to continue
checking the remainder of the document?"
12. Click No. If you wanted Word to spell-check the entire document, you would have clicked Yes.

Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything
selected, Word checks the entire document.

FIND AND REPLACE

If you need to find a particular word or phrase in your document, you can use the Find command.
This command is especially useful when you are working with large files. If you want to search the
entire document, simply execute the Find command. If you want to limit your search to a selected
area, select that area and then execute the Find command.

After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.
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OPEN A BLANK DOCUMENT

To begin a new Word project, you start by opening a new document.To begin this lesson, open a blank
document in Microsoft Word.

ADD SAMPLE TEXT

This lesson uses sample text provided by Microsoft for training and demonstration purposes. You can
type the text; however, there is a quicker way. You can use the rand function.

Functions are used to obtain information. You tell the function what you want and the function
returns that information to you. By default, in Word, when you type the rand function, Word
returns three paragraphs. When working with functions, you use arguments to be specific about
what you want the function to return. There are two arguments you can use with the rand function.
The first one tells Word how many paragraphs you want, and the second one tells Word how many
sentences you want in a paragraph. You place arguments between the parentheses and you separate
them with a comma. For example, if you type =rand() and then press Enter, word returns three
paragraphs. To tell Word you want two paragraphs with three sentences in each paragraph, you
type =rand(2,3).

ADD SPACE BEFORE OR AFTER PARAGRAPHS

When creating a document, space is often used to clearly identify where each paragraph begins and
ends. By default, Word may place slightly more space between paragraphs than it does between
lines in a paragraph. You can increase or decrease the amount of space that appears before and after
paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page
Layout tab. Use the up arrows next to the Before and After fields to increase the amount of space
before or after each paragraph; use the down arrows to decrease the amount of space before or after
each paragraph. The following illustrates:

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ADD SPACE BEFORE OR AFTER PARAGRAPHS

1. Place your cursor anywhere in the second paragraph of the sample text you created .
2. Choose the Page Layout tab. The default spacing appears in the Spacing Before field.
3. Click the up arrow next to the Spacing Before field to increase the space before the paragraph.
4. Click the up arrow next to the Spacing After field to increase the amount of space after the paragraph.

Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to
decrease the amount of space before or after a paragraph. You can also type the amount of space
you want to use directly into the fields. Space is measured in points. There are 72 points to an inch.
CHANGE LINE SPACING

Line spacing sets the amount of space between lines within a paragraph. The spacing for each line
is set to accommodate the largest font on that line. If the lines include smaller fonts, there will
appear to be extra space between lines where the smaller fonts are located. At 1.5, the line spacing
is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to two times
the singlespace amount (double space).
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CHANGE LINE SPACING

1. Place your cursor anywhere in the first paragraph of the sample text you created in Exercise 2.
2. Choose the Home tab.
3. Click the Line Spacing button in the Paragraph group. A menu of options appears.
4. Click 2.0 to double-space the first paragraph.

CREATE A FIRST-LINE INDENT

Some people and organizations delineate the start of a new paragraph by indenting the first line. If
you want to indent the first line of your paragraphs, you can use the Paragraph dialog box to set the
amount by which you want to indent. In the Special Field of the Paragraph dialog box, you tell
Word you want to indent the first line by choosing First Line from the menu options. In the By
field, you tell Word the amount, in inches by which you want to indent.

EXAMPLE: First-line Indent

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate
with the overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages, and other document building blocks. When you create pictures,
charts, or diagrams, they also coordinate with your current document look.

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CREATE A FIRST-LINE INDENT

1. Place your cursor anywhere within the first paragraph of the sample text you created in Exercise 2.
2. Choose the Home tab.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box appears.

4. Choose the Indents and Spacing tab.

5. Click to open the drop-down menu on the Special field.
6. Click First Line.
7. Enter 0.5" in the By field.
8. Click OK. The first line of your paragraph is now indented half an inch.

Special Note: To remove the first line indent:

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1. Place the cursor anywhere in the paragraph.

2. Choose the Home tab.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box opens.
4. Choose the Indents and Spacing tab.
5. Click the down arrow next to the Special field and then click None.
6. Click OK.

INDENT PARAGRAPHS

Indentation allows you to indent your paragraph from the left and/or right margin. You may find
this necessary when you are quoting a large block of text. The following exercise shows you how
to indent a paragraph 1 inch from each side.

EXAMPLE: Indentation

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these galleries
to insert tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

You can easily change the formatting of selected text in the

document text by choosing a look for the selected text from the
Quick Styles gallery on the Home tab. You can also format text
directly by using the other controls on the Home tab. Most
controls offer a choice of using the look from the current theme
or using a format that you specify directly.

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INDENT PARAGRAPHS

1. Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2.
2. Choose the Page Layout tab.
3. Type 1" in the Indent Left field or use the up or down arrows to set the field value to 1".
4. Type 1" in the Indent Right field or use the up or down arrows to set the field value to 1". Your paragraph is
now indented one inch from both the left and right margins, as in the example.

ALIGN PARAGRAPHS

Microsoft Word gives you a choice of several types of alignments. Left-aligned text is flush with
the left margin of your document and is the default setting. Right-aligned text is flush with the right
margin of your document, centered text is centered between the left and right margins, and Justified
text is flush with both the left and right margins.

EXAMPLE: Left-Aligned

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the overall
look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages,
and other document building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.
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EXAMPLE
: Right-aligned

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the overall look
of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and
other document building blocks. When you create pictures, charts, or diagrams, they also coordinate
with your current document look.

EXAMPLE
: Centered

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to coordinate with the overall look
of your document. You can use these

galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or diagrams,
they also coordinate with your current document look.

EXAMPLE:
Justified

Sample Paragraph

On the Insert tab, the galleries include iteMicrosoft that are designed to
coordinate with the overall look of your document. You can use these
galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or diagrams,
they also coordinate with your current document look.
The following exercises demonstrate how to justify text.

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RIGHT-ALIGN

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Align-right button in the Paragraph group. Word right-aligns your paragraphs.
LEFT-ALIGN

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Align-left button in the Paragraph group. Word left-aligns your paragraph.
CENTER

1. Selected the paragraphs you created.

2. Choose the Home tab.
3. Click the Center button in the Paragraph group. Word centers your paragraph. JUSTIFY

1. Select the paragraphs you created.

2. Choose the Home tab.
3. Click the Justify button in the Paragraph group. Word justifies your paragraph.

ALTERNATE METHOD—RIGHT-JUSTIFY WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+r. The paragraph is now right-aligned.
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ALTERNATE METHOD—LEFT-JUSTIFY WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+l. The paragraph is now left-aligned.

ALTERNATE METHOD—CENTER WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+e. The paragraph is now centered.

ALTERNATE METHOD—JUSTIFY WITH KEYS

1. Select the paragraphs you created.

2. Press Ctrl+j. The paragraph is now justified.

CREATE A HANGING INDENT

The hanging indent feature indents each line except the first line by the amount specified in the By
field, as shown in the example.

EXAMPLE:Hanging Indent

Hanging Indent: The hanging indent feature indents the first

line of the paragraph from the margin by the
amount specified in the Left field. The amount
in the Left field plus the amount specified in
the By field indent all subsequent lines.

CREATE A HANGING INDENT

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1. Type the following:

Hanging Indent: The hanging indent feature indents the first line by the amount specified in the Left field. Subsequent lines
are indented by the amount specified in the Left field plus the amount specified in the By field.
2. Select the paragraph you just typed.
3. Choose the Home tab.
4. Click the launcher in the Paragraph group. The Paragraph dialog box appears.

5. Choose the Indents and Spacing tab.

6. In the Special field, click to open the pull-down menu.
7. Click Hanging.
8. In the By box, type 2".
9. Click OK.
10. Place the cursor after the colon following "Hanging Indent."
11. Press the Tab key. Notice that the indentation changes.

CHOOSE A STYLE SET

When working with Word, you can use styles to quickly format your documents. A style is a set of
formats consisting of such things as fonts, font colors, font sizes, and paragraph formats. Word 2007
supplies you with predesigned style sets that contain styles for titles, subtitles, quotes, headings, lists
and more. The sections that follow all show you how to work with styles. The exercises are based on
a file you must download. Click Save Target As from the menu that appears, and save the linked file
to a directory on your computer.
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The file will download as a zip file. A zip file is a file that is compressed. Compressed files are smaller
and easier to download. To open the file:

1. Open the folder you downloaded the file to.

2. Right-click on the file name.
3. Click Extract All on the menu that appears. The Extract Compressed (Zipped) Folders dialog box appears.
4. Enter the folder you want to put the file in or except to suggested location.
5. Click Extract. Windows Explorer extracts the file.
6. You can use Microsoft Word to open the file.

CHOOSE A STYLE SET

1. Choose the Home tab.

2. Click Change Styles in the Styles group. A menu appears.
3. Click Style Set. A menu appears. You can choose from any of the styles listed on the menu.
4. Click Simple. Word 2007 reformats all of the paragraphs into the Simple style by applying the Normal format
to each paragraph.

APPLY A STYLE

You can see of all the styles available to you in the style set by clicking the launcher in the Styles
group and opening the Styles pane. You can leave the Styles pane open and available for use by

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docking it. To dock the Styles pane, click the top of the pane and drag it to the left or right edge of
the Word window.
You do not need to select an entire paragraph to apply a style. If the cursor is anywhere in the
paragraph, when you click on the style, Word formats the entire paragraph.

APPLY THE TITLE STYLE

1. Choose the Home tab.

2. Click the launcher in the Styles Group. The Styles pane appears. You can drag it to the side of the Word
window to dock it. To close the Styles pane, click the Close button in the upper right corner of the pane .
3. Click anywhere in the paragraph "Single-Parent Family—Career Help."
4. Click Title in the Styles pane. Word 2007 applies the Title style to the paragraph.

Headings and subheadings mark major topics within your document. With Word 2007, you can
easily format the headings and subheadings in your document.

APPLY HEADINGS

1. Click anywhere in the paragraph "The Nature of Single Parenthood."

2. In the Style box, click Heading 1. Word reformats the paragraph.
3. Repeat steps 1 and 2 in the following paragraphs:

• Types of Single Parents

• Career Development Needs of Single Parents
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• Career Development Programs

APPLY SUBHEADINGS

1. Click anywhere in the paragraph "Displaced Homemakers" 2. In the Style box, click
Heading 2. Word reformats the paragraph.
3. Repeat steps 1 and 2 for the following paragraphs:

• Displaced Homemakers
• Adolescent Mothers
• Single Fathers
• High School Dropout Prevention
• Established Education Sites

ALTERNATE METHOD -- APPLY STYLES WITH THE RIBBON

You can also choose styles by selecting the option you want from the Styles group on the Ribbon. First you must place
your cursor in the paragraph to which you want to apply the style. Then you click the More button in the Styles group
to see all of the styles in the currently selected set. As you roll your cursor over each of the styles listed, Word 2007
provides you with a live preview of how the style will appear when applied.

1. Select the paragraphs "Emotional Support" through "Parenthood Education" (they are probably on page two).
2. Click the More button in the Styles group.
3. Locate and click the List Paragraph style. Word applies the List Paragraph style to the paragraphs you
selected.

CHANGE STYLE SETS

Once you have applied styles, changing to another style set is easy. You simply open the Style Set
gallery. As you move your cursor down the menu, Word 2007 provides you with a live preview of
the effect of applying the style set. To choose a style set, you click it.

ADDING BULLETS AND NUMBERS, UNDOING AND REDOING, SETTING PAGE LAYOUTS AND
PRINTING DOCUMENTS

If you have lists of data, you may want to bullet or number them. When using Microsoft Word,
bulleting and numbering are easy. The first part of this lesson teaches you to bullet and number.
After you have completed your document, you may want to share it with others. One way to share
your document is to print and distribute it. However, before you print you may want to add page
numbers and tell Word such things as the page orientation, the paper size, and the margin setting
you want to use. In this lesson you will learn how to layout and how to print your documents.

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ADD BULLETS AND NUMBERS

In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and
numbering styles are available, as shown in the examples. You can select the one you wish to use.

UNDO AND REDO

You can quickly reverse most commands you execute by using Undo. If you then change your mind
again, and want to reapply a command, you can use Redo.

UNDO AND REDO

1. Type Undo example.

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2. Click the Undo button on the Quick Access menu. The typing disappears.
3. Click the Redo button on the Quick Access menu. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+b to bold. Word bolds the text.
6. Press Ctrl+i. Word italicizes the text.
7. Press Ctrl+u Word underlines the text.
8. Click the down arrow next to the Undo icon. You will see the actions you performed listed. To undo the
underline, click Underline; to undo the underline and italic, click Underline Italic; to undo the underline, italic,
and bold click Bold etc.
9. To redo, click the Redo icon several times.

ALTERNATE METHOD -- UNDO & REDO BY USING KEYS

1. Type Undo example.

2. Press Ctrl+z. The typing disappears.
3. Press Ctrl+y. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+u to underline.
6. Press Ctrl+z. The underline is removed.
7. Press Ctrl+y. The underline reappears.

SET THE ORIENTATION

Before you print your document, you may want to change the orientation of your pages. There are
two orientations you can use: portrait and landscape. Paper, such as paper sized 8 1/2 by 11, is
longer on one edge than it is on the other. If you print in Portrait, the shortest edge of the paper
becomes the top of the page. Portrait is the default option. If you print Landscape, the longest edge
of the paper becomes the top of the page.
Portrait

Landscape

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The exercises that follow use a file named SamplePrint.docx. Right click here to download the file.
Click Save Target As from the menu that appears, and save the linked file to a directory on your
computer. The file will download as a zip file. A zip file is a file that is compressed. Compressed
files are smaller and easier to download. To open the file:

1. Open the folder you downloaded the file to.

2. Right-click on the file name.
3. Click Extract All on the menu that appears. The Extract Compressed (Zipped) Folders dialog box appears.
4. Enter the folder you want to put the file in or except to suggested location.
5. Click Extract. Windows Explorer extracts the file.
6. You can use Microsoft Word to open the file.

SET THE ORIENTATION

1. Choose the Page Layout tab.

2. Click Orientation in the Page Setup group. A menu appears.
3. Click Portrait. Word sets your page orientation to Portrait.

SET THE PAGE SIZE

Paper comes in a variety of sizes. Most business correspondence uses 8 1/2 by 11 paper which is the
default page size in Word. If you are not using 8 1/2 by 11 paper, you can use the Size option in the
Page Setup group of the Page Layout tab to change the Size setting.
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SET THE PAGE SIZE

1. Choose the Page Layout tab.

2. Click Size in the Page Setup group. A menu appears.
3. Click Letter 8.5 x 11in. Word sets your page size.

SET THE MARGINS

Margins define the amount of white space that appears at the top, bottom, left, and right edges of
your document. The Margin option in the Page Setup group of the Page Layout tab provides several
standard margin sizes from which you can choose.

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SET THE MARGINS

1. Choose the Page Layout tab.

2. Click Margins in the Page Setup group. A menu appears.
3. Click Moderate. Word sets your margins to the Moderate settings.

ADD PAGE NUMBERS

Page numbers help you keep your document organized and enable readers to find information
quickly. You can add page numbers to the top, bottom, or margins of your pages, and you can
choose where the numbers appear. For example, numbers can appear at the top of the page, on the
left, right, or center of the page. Word also offers several number styles from which you can
choose.
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ADD PAGE NUMBERS

1. Choose the Insert tab.

2. Click the Page Number button in the Header & Footer group. A menu appears.
3. Click Bottom of Page.
4. Click the right-side option.

INSERT PAGE BREAKS

As you learned in Lesson 1, you can display your document in any of five views: Draft, Web
Layout, Print Layout, Full Screen Reading, or Online Layout. In Print Layout view you see your
document as it will appear when you print it. You can clearly see where each page ends and a new
page begins.

As you review your document, you may find that you want to change the point at which a new page
begins. You do this by inserting a page break. For example, if a page heading appears on one page
and the first paragraph under the heading appears on the next page, you may want to inser a page
break before the heading to keep the heading and the first paragraph together.

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CHANGE TO PRINT VIEW

1. Choose the View tab.

2. Click Print Layout in the Document Views group. Your document changes to the Print Layout

view. INSERT PAGE BREAKS

1. Place your cursor before the D in "Displaced Homemakers"

2. Choose the Insert tab.
3. Click Page Break. Word places a page break in your document.

To delete a page break, you select the page break and then press the Delete key.
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PREVIEW AND PRINT DOCUMENTS

When you have your margins, tabs, and so on the way you want them, you are ready to print. In
Word, You can preview your document before you print. In the Preview mode, you can review
each page, view multiple pages at the same time, zoom in on a page, and access the Size,
Orientation, and Margin options.

If you press the Zoom button while you are in Preview mode, the Zoom dialog box appears. In the
Zoom dialog box you can set the sizes of the pages that display as well as the number of pages that
display.

When you are ready to print, you use the Print dialog box. In the Print Range area, choose All to
print every page of your document, choose Current Page to print the page you are currently on, or
choose Pages to enter the specific pages you want to print. Type the pages you want to print in the
Pages field. Separate individual pages with commas (1,3, 13); specify a range by using a dash (4-
9).

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Department of Computer Science, Bahria University, Karachi Campus

Lab 01 Tasks

(Microsoft WORD)

Semester 1 (Fall 2017)

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Exercises

Exercise 1

Write a report of not more than O N E page, on Difference between Apple vs Microsoft.

 Create a new document or, where appropriate, open an existing document

 Enter text and numbers
 Use Font: Arial, Font Size: 12 for Text and 14 or 16 for Headings.
 Use editing techniques to manipulate text and numbers, including: highlight, delete,
move, cut, copy, paste, drag and drop
 Place objects into the document from a variety of sources, including: text, image, screen
shot, spreadsheet extract, database extract, clip art or chart
 Create a table with a specified number of rows and columns
 format a table and its contents  place text or objects in a table
 Wrap text around a table, chart or image, including: above, below, square and tight • use
software tools to use headers and footers appropriately within a range of software
packages
 Create headers and footers
 Align consistently within a document the contents of the header and footer including: to
left margin, right margin and center of the page
 Place automated objects in headers and footers, including: automated file information,
automated page numbering, text, date, time
 explain why headers and footers are needed
 Do the spell check and word count? Type the word count at the bottom of the page.

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Exercise 2

Use Equation option from Insert toolbar and write different mathematical equations exploring different
options available. Use bullets for different equations.

CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 02: Exploring Advance Features of Microsoft Word

Objective(s):

To explore different features of Microsoft word.

Working with Textboxes

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You may want to insert a text box into your document

to draw attention to specific text or so that you have
the ability to easily move text around within a
document.

In this lesson, you will learn how to insert a text box and how to format it in various ways,
including resizing and moving it, and changing the text box shape, color, and outline.

To insert a text box:

• Select the Insert tab on the Ribbon.

• Click the Text Box command in the Text group.
• Select a Built-in text box or Draw Text Box from the menu.
• If you select Built-in text box, left-click the text box you wish to use, and it will appear in the
document.

OR

• If you select Draw Text Box, a crosshair cursor will appear. Left-click your mouse and while
holding it down, drag your mouse until the text box is the desired size.

Department of Computer Sciences 46/239 Semester SPRING 2018 CSL-110: Introduction to

Information and Communication Technology Lab02: Exploring Advance features of MS

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• Release the mouse button.

To change text box style:

• Select the text box. A new Format tab appears with Text Box Tools.

• Select the Format tab.

• Click the More drop-down arrow in the Text Box Style group to display more style options.

• Move your cursor over the styles, and Live Preview will preview the style in your document.
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• Left-click a style to select it.

To change shape fill:

• Select the text box. A new Format tab appears with Text Box Tools.

• Click the Shape Fill command to display a drop-down list.

• Select a color from the list, choose No Fill, or choose one of the other options.

To change the shape outline:

• Select the text box. A new Format tab appears with Text Box Tools.
• Click the Shape Outline command to display a drop-down list.

• Select a color from the list, choose No Outline, or choose one of the other options.

To change the text box shape:

• Select the text box. A new Format tab appears with Text Box Tools. Click the Change
Shape command to display a drop-down list.

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• Select a shape from the list.

To move a text box:

• Left-click the text box. Your cursor becomes a cross with arrows on each end.
• While holding the mouse button, drag the text box to the desired location on the page.
• Release the mouse button.
To resize a text box:

• Select the text box.

• Left-click one of the blue sizing handles.
• While holding down the mouse button, drag the sizing handle until the text box is the desired
size.

Inserting Clip Art

You may want to insert various types of illustrations into

your documents to make them more visually
appealing.
Illustrations include Clip Art, Pictures,
SmartArt, and Charts.

In this lesson, you will learn how to search for and locate Clip Art and insert it into your documents.
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To locate Clip Art:

• Select the Insert tab.

• Click the Clip Art command in the Illustrations group.

• The Clip Art options appear in the task pane on the right.
• Enter keywords in the Search for: field that are related to the image you wish to insert.
• Click the drop-down arrow next to the Search in: field.
• Select Everywhere to ensure that Word searches your computer and its online resources for an
image that meets your criteria.
• Click the drop-down arrow in the Results should be: field. Deselect any types of images you do
not wish to see.

• Click Go.

To insert Clip Art:

• Review the results from a Clip Art search.

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• Place your insertion point in the document where you wish to insert the Clip Art. Leftclick
an image in the task pane. It will appear in the document.

OR

• Left-click the arrow next to an image in the task pane.

• Select Insert, Copy, or any of the other options on the list.

Working with Shapes

You can add a variety of shapes to your document, including

arrows, callouts, squares, stars, and flow chart symbols. Want
to offset your name and address from the rest of your resume?
Use a line. Need to show the progress of a document through
your office? Use a flow chart. While you may not need shapes
in every document you create, they can add visual appeal and
clarity to many documents.

In this lesson, you will learn how to insert a shape and format it by changing its fill color,
outline color, shape style, and shadow effects.

Additionally, you will learn to apply 3D effects to shapes that have this option.

To insert a shape:

• Select the Insert tab.

• Click the Shape command.
• Left-click a shape from the menu. Your cursor is now a cross shape.
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• Left-click your mouse and while holding it down, drag your mouse until the shape is the desired
size.
• Release the mouse button.
To change shape style:

• Select the shape. A new Format tab appears with Drawing Tools.

• Click the More drop-down arrow in the Shapes Style group to display more style options.

• Move your cursor over the styles, and Live Preview will preview the style in your document.
• Left-click a style to select it.

To change the shape fill color:

• Select the shape. A new Format tab appears with Drawing Tools.
• Click the Shape Fill command to display a drop-down list.

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• Select a color from the list, choose No Fill, or choose one of the other options.

To change the shape outline:

• Select the shape. A new Format tab appears with Drawing Tools.
• Click the Shape Outline command to display a drop-down list.
• Select a color from the list, choose No Outline, or choose one of the other options.

To change to a different shape:

• Select the shape. A new Format tab appears with Drawing Tools.
• Click the Change Shape command to display a drop-down list.
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To change shadow effects:

• Select the Format tab.

• Left-click the Shadow Effects command.
• Move your mouse over the menu options. Live Preview displays how it will appear in your
document.

• Click an option to select the shadow effect.

Select Shadow Color from the menu, and choose a color from the palette to change the color of the
shadow on your shape.

To change 3D effects:

You cannot add a 3D effect to all shapes.

• Select the Format tab.

• Left-click the 3-D Effects command.
• Move your mouse over the menu options. Live Preview displays how it will appear in your
document.

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• Click an option to select the 3D effect.

After you have chosen a 3D effect, you can change other elements of your shape, including the color,
depth, direction, lighting, and surface of the 3D effect on your shape. This can dramatically change the
way the shape looks. You can access these options by clicking the 3-D Effects command. Working with
Pictures

Pictures can be added to Word documents and then

formatted in various ways. The picture tools in Word
2007 make it easy to incorporate images into your
documents and modify those images in innovative
ways.

In this lesson, you will learn how to insert a picture from your computer, change the picture style
and shape, add a border, and crop and compress pictures.
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To insert a picture:

• Place your insertion point where you want the image to appear.
• Select the Insert tab.
• Click the Picture command in the Illustrations group. The Insert Picture dialog box appears.

• Select the image file on your computer.

• Click Insert, and it will appear in your document.

Left-click a corner sizing handle, and while holding down the mouse button resize the image. The image
retains its proportions.

To wrap text around an image:

• Select the image.

• Select the Picture Tools Format tab.
• Click the Text Wrapping command in the Arrange group.

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• Left-click a menu option to select it. In this example, we selected Tight.

• Move the image around to see how the text wraps for each setting.
• The Position button has predefined text wrapping settings. The Position button is to the left of
the Text Wrapping button.
• Click the Position button, and a drop-down list of text wrapping options will appear. Hover over
an option to see what it does.

If you can’t get your text to wrap the way you wish, click the Text Wrapping command, and select
More Layout Options from the menu. You can make more precise changes in the Advanced Layout
dialog box that appears.

To change the shape of a picture:

• Select the picture.

• Select the Format tab.
• Click the Picture Shape icon. A menu appears.

• Left-click a shape to select it.

To apply a picture style:

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• Select the picture.

• Select the Format tab.
• Click the More drop-down arrow to display all of the picture styles.
• Hover over a picture style to display a Live Preview of the style in the document.

• Left-click a style to select it.

To add a border to a picture manually:

• Select the picture.

• Select the Format tab.
• Left-click the Picture Border command, and select a color.

OR

• Select Weight from the menu and choose a line weight.

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Department of Computer Science, Bahria University,

Karachi Campus

Lab 02 Tasks
(Microsoft
WORD)
Semester 1 (Spring 2018)

Exercises

Exercise 1

Create an advertisement as shown below.

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CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 03: Introduction to Microsoft Excel.

Objective(s):

To learn the basics of Microsoft Excel to learn how to depict data graphically.

The Microsoft Excel Window

Microsoft Excel is an electronic spreadsheet. You can use it to organize your data into rows
and columns. You can also use it to perform mathematical calculations quickly. This tutorial
teaches Microsoft Excel basics. Although knowledge of how to navigate in a Windows
environment is helpful, this tutorial was created for the computer novice.

This lesson will introduce you to the Excel window. You use the window to interact with Excel.
To begin this lesson, start Microsoft Excel 2007. The Microsoft Excel window appears and your
screen looks similar to the one shown here.

Department of Computer Sciences 63/239 Semester SPRING 2018

Downloaded by Abdul Qudoos softwer Channel ([email protected])

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CSL-110: Introduction to Information and Communication Lab03: Introduction to

Technology Microsoft Excel

Note: Your screen will probably not look exactly like the screen shown. In Excel 2007, how a
window displays depends on the size of your window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, settings
in Excel 2007, Windows Vista, and Windows XP allow you to change the color and style of
your windows.

The Microsoft Office Button

In the upper-left corner of the Excel 2007 window is the Microsoft Office button. When you
click the button, a menu appears. You can use the menu to create a new file, open an existing
file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
gives you with access to commands you frequently use. By default, Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to roll back an
action you have taken, and Redo to reapply an action you have rolled back. The Title Bar

Next to the Quick Access toolbar is the Title bar. On the Title bar, Microsoft Excel displays the
name of the workbook you are currently using. At the top of the Excel window, you should see
"Microsoft Excel - Book1" or a similar name. The Ribbon

Department of Computer Sciences 62/239 Semester SPRING 2018

CSL-110: Introduction to Information and Communication Technology Lab03: Introduction to
Microsoft Excel

Downloaded by Abdul Qudoos softwer Channel ([email protected])

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You use commands to tell Microsoft Excel what to do. In Microsoft Excel 2007, you use the
Ribbon to issue commands. The Ribbon is located near the top of the Excel window, below
the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays
several related command groups. Within each group are related command buttons. You click
buttons to issue commands or to access menus and dialog boxes. You may also find a dialog
box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a
dialog box makes additional commands available.
Worksheets

Microsoft Excel consists of worksheets. Each worksheet contains columns and rows. The
columns are lettered A to Z and then continuing with AA, AB, AC and so on; the rows are
numbered 1 to 1,048,576. The number of columns and rows you can have in a worksheet is
limited by your computer memory and your system resources.
Department of Computer Sciences 63/239 Semester SPRING 2018
CSL-110: Introduction to Information and Communication Technology Lab03: Introduction to
Microsoft Excel

Downloaded by Abdul Qudoos softwer Channel ([email protected])

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The combination of a column coordinate and a row coordinate make up a cell address. For
example, the cell located in the upper-left corner of the worksheet is cell A1, meaning
column A, row 1. Cell E10 is located under column E on row 10. You enter your data into
the cells on the worksheet.

The Formula Bar

Formula Bar

If the Formula bar is turned on, the cell address of the cell you are in displays in the
Name box which is located on the left side of the Formula bar. Cell entries display on the right
side of the Formula bar. If you do not see the Formula bar in your window, perform the
following steps:

1. Choose the View tab.

2. Click Formula Bar in the Show/Hide group. The Formula bar appears.

Note: The current cell address displays on the left side of the Formula bar. The

Department of Computer Sciences 64/239 Semester SPRING 2018

CSL-110: Introduction to Information and Communication Technology Lab03: Introduction to
Microsoft Excel

Downloaded by Abdul Qudoos softwer Channel ([email protected])

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Status Bar

The Status bar appears at the very bottom of the Excel window and provides such
information as the sum, average, minimum, and maximum value of selected numbers. You
can change what displays on the Status bar by right-clicking on the Status bar and selecting
the options you want from the Customize Status Bar menu. You click a menu item to select
it. You click it again to deselect it. A check mark next to an item means the item is selected.
Move Around a Worksheet

By using the arrow keys, you can move around your worksheet. You can use the down arrow
key to move downward one cell at a time. You can use the up arrow key to move upward one
cell at a time. You can use the Tab key to move across the page to the right, one cell at a
time. You can hold down the Shift key and then press the Tab key to move to the left, one
cell at a time. You can use the right and left arrow keys to move right or left one cell at a
time. The Page Up and Page Down keys move up and down one page at a time. If you hold
down the Ctrl key and then press the Home key, you move to the beginning of the worksheet.

Move Around the Worksheet

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The Down Arrow Key

• Press the down arrow key several times. Note that the cursor moves downward one
cell at a time.
The Up Arrow Key

• Press the up arrow key several times. Note that the cursor moves upward one cell
at a time.

The Tab Key

1. Move to cell A1.

2. Press the Tab key several times. Note that the cursor moves to the right one cell at a
time.

The Shift+Tab Keys

Hold down the Shift key and then press Tab. Note that the cursor moves to the left one cell at
a time.

The Right and Left Arrow Keys

1. Press the right arrow key several times. Note that the cursor moves to the right.
2. Press the left arrow key several times. Note that the cursor moves to the left.

Page Up and Page Down

1. Press the Page Down key. Note that the cursor moves down one page.
2. Press the Page Up key. Note that the cursor moves up one page.

The Ctrl-Home Key

1. Move the cursor to column J.

2. Stay in column J and move the cursor to row 20.
3. Hold down the Ctrl key while you press the Home key. Excel moves to cell A1.

Go To Cells Quickly

The following are shortcuts for moving quickly from one cell in a worksheet to a cell in a
different part of the worksheet.

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Go to -- F5

The F5 function key is the "Go To" key. If you press the F5 key, you are prompted for the
cell to which you wish to go. Enter the cell address, and the cursor jumps to that cell.

1. Press F5. The Go To dialog box opens.

2. Type J3 in the Reference field.
3. Press Enter. Excel moves to cell J3.

Go to -- Ctrl+G

You can also use Ctrl+G to go to a specific cell.

1. Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box opens.
2. Type C4 in the Reference field.
3. Press Enter. Excel moves to cell C4.

The Name Box

You can also use the Name box to go to a specific cell. Just type the cell you want to go to in
the Name box and then press Enter.

1. Type B10 in the Name box.

2. Press Enter. Excel moves to cell B10.
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Select Cells

If you wish to perform a function on a group of cells, you must first select those cells by
highlighting them. The exercises that follow teach you how to select.

Alternative Method: Select Cells by Dragging

You can also select an area by holding down the left mouse button and dragging the mouse
over the area. In addition, you can select noncontiguous areas of the worksheet by doing the
following:

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1. Go to cell A1.
2. Hold down the Ctrl key. You won't release it until step 9. Holding down the Ctrl key
enables you to select noncontiguous areas of the worksheet.
3. Press the left mouse button.
4. While holding down the left mouse button, use the mouse to move from cell A1 to
C5.
5. Continue to hold down the Ctrl key, but release the left mouse button.
6. Using the mouse, place the cursor in cell D7.
7. Press the left mouse button.
8. While holding down the left mouse button, move to cell F10. Release the left mouse
button.
9. Release the Ctrl key. Cells A1 to C5 and cells D7 to F10 are selected.
10. Press Esc and click anywhere on the worksheet to remove the highlighting.

Enter Data

In this section, you will learn how to enter data into your worksheet. First, place the cursor in the
cell in which you want to start entering data. Type some data, and then press Enter. If you need
to delete, press the Backspace key to delete one character at a time.

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Enter Data

1. Place the cursor in cell A1.

2. Type John Jordan. Do not press Enter at this time.

Delete Data

The Backspace key erases one character at a time.

1. Press the Backspace key until Jordan is erased.

2. Press Enter. The name "John" appears in cell A1.

Edit a Cell

After you enter data into a cell, you can edit the data by pressing F2 while you are in the cell you
wish to edit.

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Edit a Cell

Change "John" to "Jones."

1. Move to cell A1.

2. Press F2.
3. Use the Backspace key to delete the "n" and the "h."
4. Type nes.
5. Press Enter.

Alternate Method: Editing a Cell by Using the Formula Bar

You can also edit the cell by using the Formula bar. You change "Jones" to "Joker" in the
following exercise.

1. Move the cursor to cell A1.

2. Click in the formula area of the Formula bar.

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3. Use the backspace key to erase the "s," "e," and "n."
4. Type ker.
5. Press Enter.

Alternate Method: Edit a Cell by Double-Clicking in the Cell You can

change "Joker" to "Johnson" as follows:

1. Move to cell A1.

2. Double-click in cell A1.
3. Press the End key. Your cursor is now at the end of your text.

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3. Use the Backspace key to erase "r," "e," and "k." 4. Type hnson.
5. Press Enter. Change a Cell

Entry

Typing in a cell replaces the old cell entry with the new information you type.

1. Move the cursor to cell A1.

2. Type Cathy.
3. Press Enter. The name "Cathy" replaces "Johnson."

Wrap Text

When you type text that is too long to fit in the cell, the text overlaps the next cell. If you do
not want it to overlap the next cell, you can wrap the text.
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Wrap Text

1. Move to cell A2.

2. Type Text too long to fit.
3. Press Enter.

4. Return to cell A2.

5. Choose the Home tab.
6. Click the Wrap Text button . Excel wraps the text in the cell.

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Delete a Cell Entry

To delete an entry in a cell or a group of cells, you place the cursor in the cell or select the
group of cells and press Delete.

Entering Excel Formulas and Formatting Data

Lesson 1 familiarized you with the Excel 2007 window, taught you how to move around the
window, and how to enter data. A major strength of Excel is that you can perform
mathematical calculations and format your data. In this lesson, you learn how to perform basic
mathematical calculations and how to format text and numerical data. To start this lesson, open
Excel.

Set the Enter Key Direction

In Microsoft Excel, you can specify the direction the cursor moves when you press the Enter key.
In the exercises that follow, the cursor must move down one cell when you press Enter. You can
use the Direction box in the Excel Options pane to set the cursor to move up, down, left, right, or
not at all. Perform the steps that follow to set the cursor to move down when you press the Enter
key.

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1. Click the Microsoft Office button. A menu appears.

2. Click Excel Options in the lower-right corner. The Excel Options pane appears.

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3. Click Advanced.
4. If the check box next to After Pressing Enter Move Selection is not checked, click the
box to check it.
5. If Down does not appear in the Direction box, click the down arrow next to the
Direction box and then click Down.
6. Click OK. Excel sets the Enter direction to down.

Perform Mathematical Calculations

In Microsoft Excel, you can enter numbers and mathematical formulas into cells. Whether
you enter a number or a formula, you can reference the cell when you perform mathematical
calculations such as addition, subtraction, multiplication, or division. When entering a
mathematical formula, precede the formula with an equal sign. Use the following to indicate
the type of calculation you wish to perform:

+ Addition

- Subtraction

* Multiplication

/ Division
^ Exponential

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In the following exercises, you practice some of the methods you can use to move around
a worksheet and you learn how to perform mathematical calculations. Refer to Lesson 1 to
learn more about moving around a worksheet. Addition

1. Type Add in cell A1.

2. Press Enter. Excel moves down one cell.
3. Type 1 in cell A2.
4. Press Enter. Excel moves down one cell.
5. Type 1 in cell A3.
6. Press Enter. Excel moves down one cell.
7. Type =A2+A3 in cell A4.
8. Click the check mark on the Formula bar. Excel adds cell A1 to cell A2 and displays
the result in cell A4. The formula displays on the Formula bar.

Note: Clicking the check mark on the Formula bar is similar to pressing Enter. Excel records
your entry but does not move to the next cell.

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Subtraction

1. Press F5. The Go To dialog box appears.

2. Type B1 in the Reference field.
3. Press Enter. Excel moves to cell B1.

4. Type Subtract.
5. Press Enter. Excel moves down one cell.
6. Type 6 in cell B2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell B3.
9. Press Enter. Excel moves down one cell.
10. Type =B2-B3 in cell B4.
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11. Click the check mark on the Formula bar. Excel subtracts cell B3 from cell B2 and
the result displays in cell B4. The formula displays on the Formula bar.
Multiplication

1. Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box appears.
2. Type C1 in the Reference field.
3. Press Enter. Excel moves to cell C1
4. Type Multiply.
5. Press Enter. Excel moves down one cell.
6. Type 2 in cell C2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell C3.
9. Press Enter. Excel moves down one cell.
10. Type =C2*C3 in cell C4.
11. Click the check mark on the Formula bar. Excel multiplies C1 by cell C2 and displays
the result in cell C3. The formula displays on the Formula bar.

Division

1. Press F5.
2. Type D1 in the Reference field.
3. Press Enter. Excel moves to cell D1.
4. Type Divide.
5. Press Enter. Excel moves down one cell.
6. Type 6 in cell D2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell D3.
9. Press Enter. Excel moves down one cell.
10. Type =D2/D3 in cell D4.
11. Click the check mark on the Formula bar. Excel divides cell D2 by cell D3 and
displays the result in cell D4. The formula displays on the Formula bar.

When creating formulas, you can reference cells and include numbers. All of the following
formulas are valid:

=A2/B2

=A1+12-B3
=A2*B2+12

=24+53

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AutoSum

You can use the AutoSum button on the Home tab to automatically add a column or row of
numbers. When you press the AutoSum button , Excel selects the numbers it thinks you
want to add. If you then click the check mark on the Formula bar or press the Enter key, Excel
adds the numbers. If Excel's guess as to which numbers you want to add is wrong, you can
select the cells you want.

AutoSum

The following illustrates AutoSum:

1. Go to cell F1.
2. Type 3.
3. Press Enter. Excel moves down one cell.
4. Type 3.
5. Press Enter. Excel moves down one cell.
6. Type 3.
7. Press Enter. Excel moves down one cell to cell F4.
8. Choose the Home tab.
9. Click the AutoSum button in the Editing group. Excel selects cells F1 through F3
and enters a formula in cell F4.

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10. Press Enter. Excel adds cells F1 through F3 and displays the result in cell F4.

Perform Automatic Calculations

By default, Microsoft Excel recalculates the worksheet as you change cell entries. This makes it
easy for you to correct mistakes and analyze a variety of scenarios.

Automatic Calculation

Make the changes described below and note how Microsoft Excel automatically recalculates.

1. Move to cell A2.

2. Type 2.
3. Press the right arrow key. Excel changes the result in cell A4. Excel adds cell A2 to
cell A3 and the new result appears in cell A4.
4. Move to cell B2.
5. Type 8.
6. Press the right arrow key. Excel subtracts cell B3 from cell B3 and the new result
appears in cell B4.
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7. Move to cell C2.

8. Type 4.
9. Press the right arrow key. Excel multiplies cell C2 by cell C3 and the new result
appears in cell C4.
10. Move to cell D2.
11. Type 12.
12. Press the Enter key. Excel divides cell D2 by cell D3 and the new result appears in
cell D4.

Align Cell Entries

When you type text into a cell, by default your entry aligns with the left side of the cell. When
you type numbers into a cell, by default your entry aligns with the right side of the cell. You can
change the cell alignment. You can center, left-align, or right-align any cell entry. Look at cells
A1 to D1. Note that they are aligned with the left side of the cell.

Center

To center cells A1 to D1:

1. Select cells A1 to D1.

2. Choose the Home tab.
3. Click the Center button in the Alignment group. Excel centers each

cell's content. Left-Align

To left-align cells A1 to D1:

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1. Select cells A1 to D1.

2. Choose the Home tab.
3. Click the Align Text Left button in the Alignment group. Excel left-aligns each
cell's content.

Right-Align

To right-align cells A1 to D1:

1. Select cells A1 to D1. Click in cell A1.

2. Choose the Home tab.
3. Click the Align Text Right button. Excel right-aligns the cell's content.
4. Click anywhere on your worksheet to clear the highlighting.

Note: You can also change the alignment of cells with numbers in them by using the alignment
buttons.

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Perform Advanced Mathematical Calculations

When you perform mathematical calculations in Excel, be careful of precedence. Calculations

are performed from left to right, with multiplication and division performed before addition and
subtraction.

Advanced Calculations

1. Move to cell A7.

2. Type =3+3+12/2*4.
3. Press Enter.
Note: Microsoft Excel divides 12 by 2, multiplies the answer by 4, adds 3, and then adds another
3. The answer, 30, displays in cell A7.

To change the order of calculation, use parentheses. Microsoft Excel calculates the information
in parentheses first.

1. Double-click in cell A7.

2. Edit the cell to read =(3+3+12)/2*4.
3. Press Enter.

Note: Microsoft Excel adds 3 plus 3 plus 12, divides the answer by 2, and then multiplies the
result by 4. The answer, 36, displays in cell A7.

Copy, Cut, Paste, and Cell Addressing

In Excel, you can copy data from one area of a worksheet and place the data you copied
anywhere in the same or another worksheet. In other words, after you type information into a
worksheet, if you want to place the same information somewhere else, you do not have to
retype the information. You simple copy it and then paste it in the new location.

You can use Excel's Cut feature to remove information from a worksheet. Then you can use the
Paste feature to place the information you cut anywhere in the same or another worksheet. In

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other words, you can move information from one place in a worksheet to another place in the
same or different worksheet by using the Cut and Paste features.
Microsoft Excel records cell addresses in formulas in three different ways, called absolute,
relative, and mixed. The way a formula is recorded is important when you copy it. With
relative cell addressing, when you copy a formula from one area of the worksheet to another,
Excel records the position of the cell relative to the cell that originally contained the formula.
With absolute cell addressing, when you copy a formula from one area of the worksheet to
another, Excel references the same cells, no matter where you copy the formula. You can use
mixed cell addressing to keep the row constant while the column changes, or vice versa. The
following exercises demonstrate.

Copy, Cut, Paste, and Cell Addressing

1. Move to cell A9.

2. Type 1. Press Enter. Excel moves down one cell. 3.
Type 1. Press Enter. Excel moves down one cell.
4. Type 1. Press Enter. Excel moves down one cell.
5. Move to cell B9.
6. Type 2. Press Enter. Excel moves down one cell. 7. Type 2. Press Enter. Excel
moves down one cell.
8. Type 2. Press Enter. Excel moves down one cell.

In addition to typing a formula as you did in Lesson 1, you can also enter formulas by using
Point mode. When you are in Point mode, you can enter a formula either by clicking on a cell
or by using the arrow keys.

1. Move to cell A12.

2. Type =.
3. Use the up arrow key to move to cell A9.
4. Type +.
5. Use the up arrow key to move to cell A10.
6. Type +.
7. Use the up arrow key to move to cell A11.
8. Click the check mark on the Formula bar. Look at the Formula bar. Note that the
formula you entered is displayed there.

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Copy with the Ribbon

To copy the formula you just entered, follow these steps:

1. You should be in cell A12.

2. Choose the Home tab.
3. Click the Copy button in the Clipboard group. Excel copies the formula in cell
A12.

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4. Press the right arrow key once to move to cell B12.

5. Click the Paste button in the Clipboard group. Excel pastes the formula in cell
A12 into cell B12.
6. Press the Esc key to exit the Copy mode.

Compare the formula in cell A12 with the formula in cell B12 (while in the respective cell,
look at the Formula bar). The formulas are the same except that the formula in cell A12
suMicrosoft the entries in column A and the formula in cell B12 suMicrosoft the entries in
column B. The formula was copied in a relative fashion.

Before proceeding with the next part of the exercise, you must copy the information in cells A7
to B9 to cells C7 to D9. This time you will copy by using the Mini toolbar. Copy with the Mini
Toolbar

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1. Select cells A9 to B11. Move to cell A9. Press the Shift key. While holding down the
Shift key, press the down arrow key twice. Press the right arrow key once. Excel
highlights A9 to B11.
2. Right-click. A context menu and a Mini toolbar appear.
3. Click Copy, which is located on the context menu. Excel copies the information in
cells A9 to B11.

4. Move to cell C9.

5. Right-click. A context menu appears.
6. Click Paste. Excel copies the contents of cells A9 to B11 to cells C9 to C11.

7. Press Esc to exit Copy mode.

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Absolute Cell Addressing

You make a cell address an absolute cell address by placing a dollar sign in front of the row
and column identifiers. You can do this automatically by using the F4 key. To illustrate:

1. Move to cell C12.

2. Type =.
3. Click cell C9.
4. Press F4. Dollar signs appear before the C and the 9.
5. Type +.
6. Click cell C10.
7. Press F4. Dollar signs appear before the C and the 10.
8. Type +.
9. Click cell C11.
10. Press F4. Dollar signs appear before the C and the 11.
11. Click the check mark on the formula bar. Excel records the formula in cell C12.

Cut and Paste

You can move data from one area of a worksheet to another.

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1. Select cells D9 to D12

2. Choose the Home tab.
3. Click the Cut button.
4. Move to cell G1.

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5. Click the Paste button . Excel moves the co ntents of cells D9 to D12 to cells
G1 to G4.

The keyboard shortcut for Cut is Ctrl+x. The steps for cutting and pasting with a keyboard
shortcut are:

1. Select the cells you want to cut and paste.

2. Press Ctrl+x.
3. Move to the upper-left corner of the block of cells into which you want to paste.
4. Press Ctrl+v. Excel cuts and pastes the cells you selected.

Insert and Delete Columns and Rows

You can insert and delete columns and rows. When you delete a column, you delete everything
in the column from the top of the worksheet to the bottom of the worksheet. When you delete a
row, you delete the entire row from left to right. Inserting a column or row inserts a completely
new column or row.

Insert and Delete Columns and Rows

To delete columns F and G:

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1. Click the column F indicator and drag to column G.

2. Click the down arrow next to Delete in the Cells group. A menu appears.
3. Click Delete Sheet Columns. Excel deletes the columns you selected.
4. Click anywhere on the worksheet to remove your selection.

To delete rows 7 through 12:

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1. Click the row 7 indicator and drag to row 12.

2. Click the down arrow next to Delete in the Cells group. A menu appears.
3. Click Delete Sheet Rows. Excel deletes the rows you selected.
4. Click anywhere on the worksheet to remove your selection.

To insert a column:

1. Click on A to select column A.

2. Click the down arrow next to Insert in the Cells group. A menu appears.
3. Click Insert Sheet Columns. Excel inserts a new column.
4. Click anywhere on the worksheet to remove your selection.

To insert rows:

1. Click on 1 and then drag down to 2 to select rows 1 and 2.

2. Click the down arrow next to Insert in the Cells group. A menu appears.
3. Click Insert Sheet Rows. Excel inserts two new rows.
4. Click anywhere on the worksheet to remove your selection.

Your worksheet should look like the one shown here.

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Create Borders

You can use borders to make entries in your Excel worksheet stand out. You can choose from
several types of borders. When you press the down arrow next to the Border button
, a menu appears. By making the proper selection from the menu, you can place a border
on the top, bottom, left, or right side of the selected cells; on all sides; or around the outside
border. You can have a thick outside border or a border with a single-line top and a doubleline
bottom. Accountants usually place a single underline above a final number and a double
underline below. The following illustrates:

Create Borders

1. Select cells B6 to E6.

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2. Choose the Home tab.

3. Click the down arrow next to the Borders button . A menu appears.
4. Cli ck Top and Double Bottom Border. Excel adds the border you chose to the
selected cells.

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Merge and Center

Sometimes, particularly when you give a title to a section of your worksheet, you will want to
center a piece of text over several columns or rows. The following example shows you how.
Merge and Center

1. Go to cell B2.
2. Type Sample Worksheet.
3. Click the check mark on the Formula bar.
4. Select cells B2 to E2.
5. Choose the Home tab.
6. Click the Merge and Center button in the Alignment group. Excel merges cells
B2, C2, D2, and E2 and then centers the content.

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Note: To unmerge cells:

1. Select the cell you want to unmerge.

2. Choose the Home tab.
3. Click the down arrow next to the Merge and Center button. A menu appears.
4. Click Unmerge Cells. Excel unmerges the cells.

Add Background Color

To make a section of your worksheet stand out, you can add background color to a cell or group
of cells.

Add Background Color

1. Select cells B2 to E3.

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2. Choose the Home tab.

3. Click the down arrow next to the Fill Color button .
4. Click th e color dark blue. Excel places a dark blue background in the cells you
selected.

Change the Font, Font Size, and Font Color

A font is a set of characters represented in a single typeface. Each character within a font is
created by using the same basic style. Excel provides many different fonts from which you can
choose. The size of a font is measured in points. There are 72 points to an inch. The number of
points assigned to a font is based on the distance from the top to the bottom of its longest
character. You can change the Font, Font Size, and Font Color of the data you enter into
Excel.

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Change the Font

1. Select cells B2 to E3.

2. Choose the Home tab.

3. Click the down arrow next to the Font box. A list of fonts appears. As you scroll
down the list of fonts, Excel provides a preview of the font in the cell you selected.
4. Find and click Times New Roman in the Font box. Note: If Times New Roman is
your default font, click another font. Excel changes the font in the selected cells.

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Change the Font Size

1. Select cell B2.

2. Choose the Home tab.
3. Click the down arrow next to the Font Size box. A list of font sizes appears. As you
scroll up or down the list of font sizes, Excel provides a preview of the font size in the
cell you selected.
4. Click 26. Excel changes the font size in cell B2 to 26.

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Change the Font Color

1. Select cells B2 to E3.

2. Choose the Home tab.
3. Click the down arrow next to the Font Color button .
4. Click on the color white. Your font color changes to white.

Your worksheet should look like the one shown here.

Move to a New Worksheet

In Microsoft Excel, each workbook is made up of several worksheets. Each worksheet has a
tab. By default, a workbook has three sheets and they are named sequentially, starting with
Sheet1. The name of the worksheet appears on the tab. Before moving to the next topic, move
to a new worksheet. The exercise that follows shows you how.
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Move to a New Worksheet

Click Sheet2 in the lower-left corner of the screen. Excel moves to Sheet2.

Bold, Italicize, and Underline

When creating an Excel worksheet, you may want to emphasize the contents of cells by
bolding, italicizing, and/or underlining. You can easily bold, italicize, or underline text with
Microsoft Excel. You can also combine these features—in other words, you can bold,
italicize, and underline a single piece of text.

In the exercises that follow, you will learn different methods you can use to bold, italicize,
and underline.
Bold with the Ribbon

1. Type Bold in cell A1.

2. Click the check mark located on the Formula bar.
3. Choose the Home tab.
4. Click the Bold button . Excel bolds the contents of the cell.
5. Click the Bold button again if you wish to remove the bold.

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Italicize with the Ribbon

1. Type Italic in cell B1.

2. Click the check mark located on the Formula bar.
3. Choose the Home tab.
4. Click the Italic button . Excel italicizes the contents of the cell.
5. Click the Italic button again if you wish to remove the italic.

Underline with the Ribbon

Microsoft Excel provides two types of underlines. The exercises that follow illustrate them.

Single Underline:

1. Type Underline in cell C1.

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2. Click the check mark located on the Formula bar.

3. Choose the Home tab.
4. Click the Underline button . Excel underlines the contents of
the cell.
5. Click the Underline button again if you wish to remove the underline.
Double Underline

1. Type Underline in cell D1.

2. Click the check mark located on the Formula bar.
3. Choose the Home tab.
4. Click the down arrow next to the Underline button and then click Double
Underline. Excel double-underlines the contents of the cell. Note that the Underline
button changes to the button shown here , a D with a double underline under it. Then
next time you click the Underline button, you will get a double underline. If you want
a single underline, click the down arrow next to the Double Underline button and
then choose Underline.
5. Click the double underline button again if you wish to remove the double underline.

Bold, Underline, and Italicize

1. Type All three in cell E1.

2. Click the check mark located on the Formula bar.
3. Choose the Home tab.
4. Click the Bold button . Excel bolds the cell contents.
5. Click the Italic button . Excel italicizes the cell contents.
6. Click the Underline button . Excel underlines the cell contents. Work
with Long Text

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Whenever you type text that is too long to fit into a cell, Microsoft Excel attempts to display
all the text. It left-aligns the text regardless of the alignment you have assigned to it, and it
borrows space from the blank cells to the right. However, a long text entry will never write
over cells that already contain entries—instead, the cells that contain entries cut off the long
text. The following exercise illustrates this.

EXERCISE 14

Work with Long Text

1. Move to cell A6.

2. Type Now is the time for all good men to go to the aid of their army.
3. Press Enter. Everything that does not fit into cell A6 spills over into the adjacent cell.

4. Move to cell B6.

5. Type Test.
6. Press Enter. Excel cuts off the entry in cell A6.

7. Move to cell A6.

8. Look at the Formula bar. The text is still in the cell.
Change A Column's Width

You can increase column widths. Increasing the column width enables you to see the long
text.

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Change Column Width

1. Make sure you are in any cell under column A.

2. Choose the Home tab.
3. Click the down arrow next to Format in the Cells group.
4. Click Column Width. The Column Width dialog box appears.
5. Type 55 in the Column Width field.
6. Click OK. Column A is set to a width of 55. You should now be able to see all of the
text.

Change a Column Width by Dragging

You can also change the column width with the cursor.
1. Place the mouse pointer on the line between the B and C column headings. The
mouse pointer should look like the one displayed here , with two arrows.
2. Move your mouse to the right while holding down the left mouse button. The width
indicator appears on the screen.
3. Release the left mouse button when the width indicator shows approximately 20.
Excel increases the column width to 20.

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Format Numbers

You can format the numbers you enter into Microsoft Excel. For example, you can add
commas to separate thousands, specify the number of decimal places, place a dollar sign in
front of a number, or display a number as a percent.

Format Numbers

1. Move to cell B8.

2. Type 1234567.
3. Click the check mark on the Formula bar.

4. Choose the Home tab.

5. Click the down arrow next to the Number Format box. A menu appears.
6. Click Number. Excel adds two decimal places to the number you typed.

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7. Click the Comma Style button . Excel separates thousands with a comma.
8. Click the Accounting Number Format button. Excel adds a dollar sign to your
number.
9. Click twice on the Increase Decimal button to change the number format to
four decimal places.
10. Click the Decrease Decimal button if you wish to decrease the number of
decimal places.

Change a decimal to a percent.

1. Move to cell B9.

2. Type .35 (note the decimal point).
3. Click the check mark on the formula bar.

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4. Choose the Home tab.

5. Click the Percent Style button . Excel turns the decimal to a percent.

Creating Excel Functions and Filling Cells

By using functions, you can quickly and easily make many useful calculations, such as finding
an average, the highest number, the lowest number, and a count of the number of iteMicrosoft in
a list. Microsoft Excel has many functions that you can use.

Using Reference Operators

To use functions, you need to understand reference operators. Reference operators refer to a
cell or a group of cells. There are two types of reference operators: range and union.

A range reference refers to all the cells between and including the reference. A range reference
consists of two cell addresses separated by a colon. The reference A1:A3 includes cells A1,
A2, and A3. The reference A1:C3 includes cells A1, A2, A3, B1, B2, B3, C1, C2, and C3.

A union reference includes two or more references. A union reference consists of two or more
numbers, range references, or cell addresses separated by a comma. The reference
A7,B8:B10,C9,10 refers to cells A7, B8 to B10, C9 and the number 10.

Understanding Functions

Functions are prewritten formulas. Functions differ from regular formulas in that you supply the
value but not the operators, such as +, -, *, or /. For example, you can use the SUM function to
add. When using a function, remember the following:

Use an equal sign to begin a formula.

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Specify the function name.

Enclose arguments within parentheses. Arguments are values on which you want to perform the
calculation. For example, arguments specify the numbers or cells you want to add.

Use a comma to separate arguments.

Here is an example of a function:

=SUM(2,13,A1,B2:C7)

In this function:

The equal sign begins the function.

SUM is the name of the function.

2, 13, A1, and B2:C7 are the arguments.

Parentheses enclose the arguments.

Commas separate the arguments.

After you type the first letter of a function name, the AutoComplete list appears. You can
double-click on an item in the AutoComplete list to complete your entry quickly. Excel will
complete the function name and enter the first parenthesis.

Functions

The SUM function adds argument values.

1. Open Microsoft Excel.

2. Type 12 in cell B1.
3. Press Enter.
4. Type 27 in cell B2.
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5. Press Enter.
6. Type 24 in cell B3.
7. Press Enter.
8. Type =SUM(B1:B3) in cell A4.
9. Press Enter. The sum of cells B1 to B3, which is 63, appears.
Alternate Method: Enter a Function with the Ribbon

1. Type 150 in cell C1.

2. Press Enter.
3. Type 85 in cell C2.
4. Press Enter.
5. Type 65 in cell C3.
6. Choose the Formulas tab.
7. Click the Insert Function button. The Insert Function dialog box appears.
8. Choose Math & Trig in the Or Select A Category box.
9. Click Sum in the Select A Function box.
10. Click OK. The Function Arguments dialog box appears.

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12. Type C1:C3 in the Number1 field, if it does not

automatically appear.
13. Click OK. The sum of cells C1 to C3, which is 300,

appears. Format worksheet

1. Move to cell A4.

2. Type the word Sum.
3. Select cells B4 to C4.
4. Choose the Home tab.
5. Click the down arrow next to the Borders button .
6. Click Top and Double Bottom Border.

As you learned in Lesson 2, you can also calculate a sum by using the AutoSum button
.

Calculate an Average

You can use the AVERAGE function to calculate the average of a series of numbers.

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1. Move to cell A6.

2. Type Average. Press the right arrow key to move to cell B6.
3. Type =AVERAGE(B1:B3).
4. Press Enter. The average of cells B1 to B3, which is 21, appears.
Calculate an Average with the AutoSum Button

In Microsoft Excel, you can use the AutoSum button to calculate an average.

1. Move to cell C6.

2. Choose the Home tab.
3. Click the down arrow next to the AutoSum button .
4. Click Average.

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5. Select cells C1 to C3.

6. Press Enter. The average of cells C1 to C3, which is 100, appears.

Find the Lowest Number

You can use the MIN function to find the lowest number in a series of numbers.

1. Move to cell A7.

2. Type Min.
3. Press the right arrow key to move to cell B7.
4. Type = MIN(B1:B3).
5. Press Enter. The lowest number in the series, which is 12, appears.

Note: You can also use the drop-down button next to the AutoSum button to calculate
minimums, maximums, and counts.

Find the Highest Number

You can use the MAX function to find the highest number in a series of numbers.

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1. Move to cell A8.

2. Type Max.
3. Press the right arrow key to move to cell B8.
4. Type = MAX(B1:B3).
5. Press Enter. The highest number in the series, which is 27, appears.

Count the Numbers in a Series of Numbers

You can use the count function to count the number of numbers in a series.

1. Move to cell A9.

2. Type Count.
3. Press the right arrow key to move to cell B9.
4. Choose the Home tab.
5. Click the down arrow next to the AutoSum button .
6. Click Count Numbers. Excel places the count function in cell C9 and takes a guess at
which cells you want to count. The guess is incorrect, so you must select the proper
cells.

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7. Select B1 to B3.
8. Press Enter. The number of iteMicrosoft in the series, which is 3, appears.

Fill Cells Automatically

You can use Microsoft Excel to fill cells automatically with a series. For example, you can
have Excel automatically fill your worksheet with days of the week, months of the year,
years, or other types of series.

Fill Cells Automatically

The following demonstrates filling the days of the week:

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1. Click the Sheet2 tab. Excel moves to Sheet2.

2. Move to cell A1.
3. Type Sun.
4. Move to cell B1.
5. Type Sunday.
6. Select cells A1 to B1.
7. Choose the Home tab.
8. Click the Bold button . Excel bolds cells A1 to B1.
9. Find the small black square in the lower-right corner of the selected area. The small
black square is called the fill handle.
10. Grab the fill handle and drag with your mouse to fill cells A1 to B14. Note how the
days of the week fill the cells in a series. Also, note that the Auto Fill Options button
appears.

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Copy Cells

1. Click the Auto Fill Options button. The Auto Fill Options menu appears.
2. Choose the Copy Cells radio button. The entry in cells A1 and B1 are copied to all the
highlighted cells.

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3. Click the Auto Fill Options button again.

4. Choose the Fill Series radio button. The cells fill as a series from Sunday to Saturday
again.
5. Click the Auto Fill Options button again.
6. Choose the Fill Without Formatting radio button. The cells fill as a series from
Sunday to Saturday, but the entries are not bolded.
7. Click the Auto Fill Options button again.
8. Choose the Fill Weekdays radio button. The cells fill as a series from Monday to
Friday.

Adjust Column Width

Some of the entries in column B are too long to fit in the column. You can quickly adjust the
column width to fit the longest entry.

1. Move your mouse pointer over the line that separates column B and C. The Width
Indicator appears.

2. Double-click. The Column adjusts to fit the longest entry.

After you complete the remainder of the exercise, your worksheet will look like the one shown
here.

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Fill Times

The following demonstrates filling time:

1. Type 1:00 into cell C1.

2. Grab the fill handle and drag with your mouse to highlight cells C1 to C14. Note that
each cell fills, using military time.
3. Press Esc and then click anywhere on the worksheet to remove the highlighting.

To change the format of the time:

1. Select cells C1 to C14.

2. Choose the Home tab.
3. Click the down arrow next to the number format box . A menu
appears.
4. Click Time. Excel changes the format of the time. Charts

A chart is a tool you can use in Excel to

communicate your data graphically. Charts allow
your audience to more easily see the meaning
behind the numbers in the spreadsheet, and to
make showing comparisons and trends much
easier. In this lesson, you will learn how to insert
and modify Excel charts and see how they can be
an effective tool for communicating information.

Creating a chart

Charts can be a useful way to communicate data. When you insert a chart in Excel, it appears in
the selected worksheet with the source data by default.

To create a chart:

• Select the worksheet you want to work with. In this example, we use the Summary
worksheet.
• Select the cells you want to chart, including the column titles and row labels.
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• Click the Insert tab.

• Hover over each Chart option in the Charts group to learn more about it.
• Select one of the Chart options. In this example, we'll use the Columns command.
• Select a type of chart from the list that appears. For this example, we'll use a 2-D
Clustered Column. The chart appears in the worksheet.

Identifying the parts of a chart

Have you ever read something you didn't fully understand but when you saw a chart or graph,
the concept became clear and understandable? Charts are a visual representation of data in a
worksheet. Charts make it easy to see comparisons, patterns, and trends in the data.

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Source data

The range of cells that make up a chart. The chart is updated automatically whenever the
information in these cells changes.

Title

The title of the chart.

Legend

The chart key, which identifies what each color on the chart represents.

Axis

The vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y axis,
and the horizontal axis is referred to as the X axis.

Data series

The actual charted values, which are usually rows or columns of the source data.

Value axis

The axis that represents the values or units of the source data.

Category axis

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The axis identifying each data series.

Chart tools

Once you insert a chart, a new set of Chart Tools, arranged into three tabs, will appear above the
Ribbon. These are only visible when the chart is selected.

To change the chart type:

• Select the Design tab.

• Click the Change Chart Type command. A dialog box appears.

• Select another chart type. Click OK.

The chart in the example compares each salesperson's monthly sales to his or her other
months' sales; however, you can change what is being compared. Just click the Switch
Row/Column Data command, which will rotate the data displayed on the x and y axes. To
return to the original view, click the Switch Row/Column command again.

To change chart layout:

• Select the Design tab.

• Locate the Chart Layouts group.
• Click the More arrow to view all of your layout options.

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• Left-click a layout to select it.

To change chart style:

• Select the Design tab.

• Locate the Chart Style group.
• Click the More arrow to view all of your style options. Left-click a style to
select it.

To move the chart to a different worksheet:

• Select the Design tab.

• Click the Move Chart command. A dialog box appears. The current location of the
chart is selected.
• Select the desired location for the chart (i.e., choose an existing worksheet, or select
New Sheet and name it).

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Department of Computer Science, Bahria University, Karachi Campus

Lab 03 Tasks
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(Microsoft EXCEL)
Semester 1 (Fall 2017)

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Exercises

Exercise 1

Multiples Generator:

Create a sheet that takes up three numbers and then generates the first 20 multiples of the
numbers. Enter your original numbers into the orange cells (shown in the image). You may enter
up to 3 numbers. The first 20 multiples of your numbers will then be displayed in the rows
below.

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Exercise 2

ATTENDANCE SHEET:

Create a sheet as shown below. The sheet determines the count of “P‟ for each student. Also use
a formula to calculate percentage.

Exercise 3

TRIGONOMATRIC GRAPHS
Draw a sine (sinƟ) wave and a cosine (cosƟ) wave on a single graph. Angle (Ɵ) ranges from 0o
to 3600 with the interval of 150.
Attach the formula sheets also for the sine and cosine chart

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Exercise 4

GRADE SHEET:
Create a grade sheet as shown below. The sheet contains the assignments, quizzes, midterm and
final marks. Use the formula to calculate the grades of the students also find the average of each
column defined. Represent the Avg,Min and Max graphically using 3D Column Chart

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CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 04: Introduction to Microsoft Power Point

Objective(s) :
To become familiarize with the features of Microsoft Power Point.

The PowerPoint Window

PowerPoint is a presentation software package. With PowerPoint, you can easily create slide
shows. Trainers and other presenters use slide shows to illustrate their presentations.

This lesson introduces you to the PowerPoint window. You use the window to interact with the
software. To begin, open PowerPoint 2007. The window appears and your screen looks similar
to the one shown.

Note: Your screen will probably not look exactly like the screen shown. In PowerPoint 2007,
how a window displays depends on the size of the window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your screen,
but the size of your text and images are larger. If you use a high resolution, more information
fits on your screen, but the size of the text and images are smaller. Also, settings in PowerPoint
2007, Windows Vista, and Windows XP allow you to change the color and style of your
windows.

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The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and
perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default, Save, Undo, and Redo
appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action
you have taken, and Redo to reapply an action you have rolled back.

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The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar
displays the name of the presentation on which you are currently working. By default,
PowerPoint names presentations sequentially, starting with Presentation1. When you save your
file, you can change the name of your presentation.
The Ribbon

1 Tabs

2 Command Group

3 Command Buttons

4 Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to
issue commands. The Ribbon is located near the top of the PowerPoint window, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several
related command groups. Within each group are related command buttons. You click buttons to
issue commands or to access menus and dialog boxes. You may also find a dialog box launcher
in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box
makes additional commands available.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place
an object. If the rulers do not display in your PowerPoint window:

1. Click the View tab.

2. Click Ruler in the Show/Hide group. The rulers appear.

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Slides, Placeholders, and Notes

1 Slide

2 Placeholders

3 Notes

Slides appear in the center of the window. You create your presentation on slides.

Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art,
charts, and more.

You can use the notes area to creates notes to yourself. You can refer to these notes as you give
your presentation.

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Status Bar, Tabs, View Buttons, and More

Status Bar 6 Vertical & Horizontal

1
Splitter Bars

2 Outline Tab 7 Minimize Button

3 Slides Tab 8 Maximize/Restore
Button

4 View Buttons 9 Close Button

5 Zoom
The Status bar generally appears at the bottom of the window. The Status bar displays the
number of the slide that is currently displayed, the total number of slides, and the name of the
design template in use or the name of the background.

The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.

The View buttons appear near the bottom of the screen. You use the View buttons to change
between Normal view, Slider Sorter view, and the Slide Show view.

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Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs,
the Slide pane, and the Notes area. The Outline and Slides tabs are on the left side of
your window. They enable you to shift between two different ways of viewing your
slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text
on your slides. The Slide pane is located in the center of your window. The Slide pane
shows a large view of the slide on which you are currently working. The Notes area
appears below the Slide pane. You can type notes to yourself on the Notes area.

Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can
easily add, delete, or change their order of your slides.

Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your
final presentation. When in Slide Show view:
Esc Returns you to the view you were using previously.
Leftclicking
Moves you to the next slide or animation effect.
When you reach the last slide, you automatically
return to your previous view.

Opens a pop-up menu. You can use this menu to

Rightclicking
navigate the slides, add speaker notes, select a
pointer, and mark your presentation.
Zoom allows you to zoom in and zoom out on the window. Zooming in
makes the window larger so you focus in on an object. Zooming out makes the window smaller
so you can see the entire window.

You can click and drag the vertical and horizontal splitter bars to change the size of your panes.

You use the Minimize button to remove a window from view. While a window is
minimized, its title appears on the taskbar. You click the Maximize button to cause a window to
fill the screen. After you maximize a window, clicking the Restore button returns the window
to its former smaller size. You click the Close button to exit the window and close the
program.

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Creating Your First PowerPoint Presentation

You create your PowerPoint presentation on slides. You use layouts to organize the content on
each slide. PowerPoint has several slide layouts from which to choose.

Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to
your slides. You can add themes and backgrounds to your slides. After you complete your
slides, you can run your presentation.
Create a Title Slide

When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type
the title of your presentation and a subtitle on this slide. To enter text:

 Click and type the title of your presentation in the "Click to add title"
area.  Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the title slide, click the Delete Slide button in the Slides group on
the Home tab.

Create a Title Slide

1. Open PowerPoint. You are presented with a title slide.

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2. Enter the information shown here. Type College Scholarships and Financial Aid in
the Click to Add Title text box. Type Paying for College in the Click to Add Subtitle
text box.

Create New Slides

After completing your title slide, you can create additional slides. To create a new slide:

1. Choose the Home tab.

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2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears and displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint
window.

3. To add text, click inside the placeholder and type.

4. To add an additional slide to your presentation, do one of the following:

Right-click the slide layout. A menu appears. Click Layout and then click the layout you
want.

Choose the Home tab, click the New Slide button , and then choose the slide
layout you want.

Create New Slides

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content Layout. The slide appears on the Slides tab.

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4. Enter the information shown here. Type Here is what to do: (including the colon) in
the Click to Add Title text box. Type the bulleted text in the Content text box.

Create an Outline

If you need to present the information in your slide in outline form, you can easily create an
outline by using the Increase List Level button to create a hierarchy.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the
Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever
need to decrease an indent, use the Decrease List Level button in the Paragraph
group.

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Use Two-Column Text

You can also place text in two separate columns.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Two Content layout.
4. Enter the information shown here.

Make Changes to Your Slides

After creating a slide, if you want to add text:

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1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.

If you would like to change text:

1. Select the text you want to change.

2. Type the new text.

You can use the Backspace key to delete text. You can also delete text by highlighting the text
and pressing the Delete key.

Apply a Theme

A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for
your PowerPoint slides.

To apply a theme to all of the slides in your presentation:

1. Choose the Design tab.

2. Click the More button in the Themes group.
3. Click the design you want.

To apply a theme to selected slides:

1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply a
theme.
3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.

You can add a dramatic effect to your theme by applying a background.

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want.

Apply a Theme

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1. Choose the Design tab.

2. Click the More button in the Themes group.

3. Click the theme you want. PowerPoint applies the theme to all of the slides in your
presentation.

Add a Background

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want. PowerPoint applies the background to your slides.

Run Your PowerPoint Slide Show

After you create your slides, you can run your slide show:

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1. Do any one of the following:

o Press F5.
o Choose the Slide Show tab. Click the From Beginning button in the Start
Slide Show group.
o Click the Slide Show icon in the bottom-right corner of your screen.

Your slide show appears on your screen.

Navigating the Slide Show

Task Procedure
Go to the next slide. Do one of the following:

• Press the Right Arrow key.

• Press the Enter key.
• Press the Page Down key.
• Left-click the slide.

Go to the previous slide. Do one of the following:

• Press the Left Arrow key.

• Press the Backspace key.
• Press the Page Up key.

End the slide show and return to Press the Esc key.
PowerPoint.

Animations, Transitions, Spell Check, Outline Tab, Slides Tab and

Sorter View
Animations control how objects move onto, off of, and around your slides. Transitions control
how your presentation moves from one slide to the next. This lesson teaches you how to create
animations and transitions. It also teaches how to spell-check your document, how to use the
Outline and Slides tabs, how to use Sorter view, and how to print.
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Add Animations

You can animate the objects on your PowerPoint slides. PowerPoint provides four types of
animations: Entrance, Emphasis, Exit, and Motion Paths. An Entrance animation determines
the manner in which an object appears on a slide; for example, an object can move onto a slide.
An Emphasis animation does something to draw attention to an object; for example, the object
can become larger. An Exit animation determines the manner in which an object leaves a slide;
for example, an object can move off a slide. A Motion Paths animation determines how an
object moves around a slide; for example, an object can move from left to right.

After you add an animation, you can use the Custom Animation pane to modify it by choosing
an effect. Choosing an effect enables you to define what starts the animation, its properties
(such the direction from which an object moves onto the slide), and control the speed of the
animation. In addition, you can have an animation start when you click the mouse, start along
with the previous animation, or start at a specified time after the previous animation.
If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you
with preview of your animation after you create it and each time you modify it. You can also
use the Play button on the Custom Animation pane to preview an animation.

To choose an effect:

1. Select the object you want to animate.

2. Choose the Animations tab.
3. Click the Custom Animation button . The Custom Animation pane
appears.
4. Click the Add Effect button . A menu appears.
5. Choose the type of effect you want. A submenu appears. 6. Click the effect you want.
PowerPoint applies the effect.

To modify an effect:

1. Click the down arrow next to the Start field on the Custom Animations pane and then
select the start method you want.
2. Click the down arrow next to the Property field on the Custom Animations pane and the
select the property you want. The Property field might be labeled Direction, Size, or
some other property.
3. Click the down arrow next to the Speed field on the Custom Animations pane and then
select the speed you want to apply to your animation.

To preview the animation, click the Play button on the Custom Animations

pane. Add an Animation to a Slide

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1. Click Slide 2 on the

Slides tab.
2. Select "Start saving
early." 3. Choose the
Animations tab.
4. Click the Custom Animation button . The Custom Animation pane
appears.
5. Click the Add Effect button . A menu appears.
6. Choose Entrance. A submenu appears.
7. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked,
PowerPoint automatically provides you with a preview of the animation. Modify the
Effect

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1. Click the down arrow next to the Start field and then select After Previous.
2. Click the down arrow next to the Direction field and then select From Bottom.
3. Click the down arrow next to the Speed field and then select Medium. Add

Another Animation

1. Select "Apply for financial aid."

2. Click the Add Effect button . A menu appears.
3. Choose Entrance. A submenu appears.
4. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked,
PowerPoint automatically provides you with a preview of the animation.
Modify the Animation

1. Click the down arrow next to the Start field and then select After Previous. The Apply
for Financial Aid field appears in the center of the Custom Animation pane.
2. Click the down arrow next to the Apply for Financial Aid field and then click Timing.
The Fly In dialog box appears.
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3. Type 0.05 in the Delay text box.

4. Click OK.

5. Click the down arrow next to the Direction field and then select From Bottom.
6. Click the down arrow next to the Speed field and then select Medium. If the Auto
preview box is checked, PowerPoint automatically provides you with a preview of the
animation. You can click the Play button on the Custom Animation pane at
anytime to preview an animation.

Add Transitions

Transitions determine how your presentations move from one slide to the next. For example, a
slide can move up onto the screen and replace the previous slide. PowerPoint provides several
transition methods. You can add sound to a transition and you can control its speed. You can
apply a transition to selected slides or to all of the slides in your presentation.

A transition can occur when the presenter clicks the mouse or after the amount of time you
specify.

To apply a transition to selected slides:

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1. On the Slides tab, hold down the Ctrl key and then click the slides to which you want to
apply the transition.
2. Choose the Animations tab.
3. Click the More button in the Transition to this Slide group. A menu of transitions
appears.
4. Click the transition you want to apply. PowerPoint applies the transition. As you roll
your pointer over each transition, PowerPoint provides you with a live preview of the
transition.

To apply a transition to all slides:

1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.
3. Click the transition you want to apply. As you roll your pointer over each transition,
PowerPoint provides you with a live preview of the transition.
4. Click the Apply to All button in the Transition to This Slide group.

To add a sound to a transition:

1. Choose the Animations tab.

2. Click the down arrow next to the Transition Sound field and then click the sound you
want. As you roll your pointer over each sound, PowerPoint plays the sound.

To set the speed of a transition:

1. Choose the Animations tab.
2. Click the down arrow next to the Transition Speed field and then click the speed you
want.

If you want the transition to occur after the presenter clicks the mouse, check the On Mouse
Click check box. If you want a transition to occur after a specified period of time, check the
Automatically After check box and then specify the amount of time you want to elapse before
the transition occurs. The On Mouse Click check box and the Automatically After check box
are both located on the Animations tab in the Transition to This Slide group.

Add Transitions

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1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.

3. Click the Push Up transition. As you roll your pointer over each transition, PowerPoint
provides you with a live preview of the transition.

Add Sound and Set the Speed

1. Click the down arrow next to the Transition Sound field and then click
Click.

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2. Click the down arrow next to the Transition Speed field and then click

Slow. Advance Slide

1. Check the On Mouse Click check box.

2. Click the Automatically After check box.
3. Type 00:07 in the Automatically After text box.
4. Click the Apply to All button . PowerPoint applies all of your changes to
all of the slides.
5. Click Slide 1 on the Slides tab.
6. Type 00:03 in the Automatically After text box. PowerPoint changes the timing for
Slide 1.

Spell Check

PowerPoint checks your spelling as you type and displays errors with a red wavy line under the
misspelled word. You can right-click and then select the correct spelling from the list of
offerings on the menu that appears or select Spelling to open the Spelling dialog box. If you
need to, you can initiate a spell check anytime you like. To start a spell check, do one of the
following:

• Press F7.
• Choose the Review tab and then click the Spelling button .

If the spell check finds a possible spelling error, the Spelling dialog box opens with the spelling
error highlighted. You can respond in several ways.

Response Procedure
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Do not change spelling. Click Ignore.

Correct spelling. 1. Click the correct spelling in the

Suggestions box.
2. Click Change.

Add to dictionary. Click Add.

Word is correct. Do not change Click Ignore All.

presentation.

Word is incorrect. Change entire Click Change All.

presentation.
Spell Check

1. Press F7
2. Correct any spelling errors PowerPoint finds. If PowerPoint does not find any errors, the
Spelling Check is Complete message box appears. Click OK.

Use the Outline and Slides Tabs

By default, the Outline and Slides tabs are located on the left side of your PowerPoint window.
The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane. Use
the Outline and Slides Tabs

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1. Choose the Slides tab to view thumbnails of your slides.

2. Choose the Outline tab to view the text of your presentation as an outline.

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Use Slide Sorter View

After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate,
navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the
following:

• Choose the View tab and then click the Slide Sorter button in the Presentation
Views group.
• Click the Slide Sorter button in the bottom-right corner of the PowerPoint window.
Slide Sorter View

Task Procedure

Move to first slide. Use Ctrl+Home.

Move to last slide. Use Ctrl+End.

Move to next slide. Use the right arrow.

Move to previous slide. Use the left arrow.

Select a slide. Single-click the slide.

Open a slide in Normal view. Double-click the slide.

Select slides. Select a single slide:

1. Click the slide you want to

select.

Slide Sorter View

Task Procedure

multiple slides:
Select
1. Hold down the Ctrl key.
2. Click the slides you want to
select.

Delete a slide. 1. Select the slide or slides you

want to delete.

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2. Press the Delete key.

1. Select the slide or slides you

want to delete.
2. Choose the Home tab and
then click the Delete button
.

Copy a slide. 1. Select the slide.

2. Choose the Home tab.
3.
Click the Copy button
in the Clipboard group.

1. Select the slide.

2. Press Ctrl+C.

Paste a slide. 1. Select the slide after which

you want the new slide or
slides to appear.
2. Choose the Home tab.
3. Click the Paste button in
the Clipboard group.

1. Select the slide after which

you want the new slide or
slides to appear.
2. Press Ctrl+V.

Cut a slide. 1. Select the slide or slides you

want to cut.
2. Choose the Home tab.
3.
Click the Cut button in
Slide Sorter View

Task Procedure
the Clipboard group.

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1. Select the slide or slides you

want to cut.
2. Press Ctrl+X.

Move a slide. 1. Select the slide (or slides)

you want to move.
2. Drag it to the new location.

Duplicate a slide. 1. Select the slide (or slides)

you want to duplicate.
2. Press Ctrl+D.

Use Slide Sorter View

1. Choose the View tab.

2. Click Slide Sorter in the Presentation Views group.
3. Double-click a slide to view it in Normal view.

Action Buttons
In PowerPoint, you have the ability to link to a webpage,
email address, file, slide in the same presentation, and slide
in a different presentation. You can do all of this using two
tools called hyperlinks and action buttons.

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In this lesson, you will learn how to insert hyperlinks using text and objects, as well as how to insert an
action button.

Inserting action buttons

In addition to hyperlinks, another tool you can use to connect to a webpage, file, email address, or slide is
called an action button, or action link. Action buttons are built-in button shapes you can add to a
presentation and use as hyperlinks. When someone clicks or moves over the button, the action can occur.

Hyperlinks and action buttons are closely connected and can do many of the same things. Action buttons are used
most for self-running presentations, such as those at a trade show booth or kiosk.

To insert an action button on all slides:

• Select the View tab.
• Click the Slide Master command in the Presentation Views group. The slide master view will appear.
• Select slide 1, the slide master. Changes to this slide will appear on all slides in the presentation.
• Select the Insert tab.
• Click the Shapes command in the Illustrations group.

• Select an action button from the bottom of the list. In this example, we will select the Home action button.

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• Insert the shape onto the slide. The Actions Setting dialog box will appear.

o Select
the Mouse Click or Mouse Over tab. Use the Mouse Click tab to set actions to occur when you
click, and use the Mouse Over tab to set actions to occur when you move the cursor over the
action button. In this example, we will leave the Mouse Click tab selected.
o In the Action on click section, click None or Hyperlink to. o If you click None,
the shape will have no action associated with it.
o If you click Hyperlink to:, select an option from the menu. The hyperlink options
work the same for action buttons as they do for traditional hyperlinks.

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o Click Play Sound if you wish to play a sound when the action button is clicked. o
Select a sound from the drop-down menu.

• Click OK.

Action buttons do not have to be inserted on master slides. You can insert an action button on one slide, if you
wish.

To edit the action button:

• Select the action button.
• Select the Insert tab.
• Click the Action command in the Links group. The Actions Settings dialog box will appear.

• Edit the action or hyperlink.

• Click OK.
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When the action button is selected, the Format tab is available because it is a shape. You can change the shape style
or color so it matches the color scheme of the slide from this tab.

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Lab 04 Tasks

(Microsoft
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POWERPOINT
)
Semester 1 (Spring 2018)

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Exercises

Exercise 1

Create a Power Point presentation that contains:

• Minimum ten slides

• First slide must contain “Title” of your presentation topic, your name;
roll number, batch and department.
• The next slide must contain Introduction about the selected topic
• Last slide must contain “Conclusion”
• Use bullets to include text in the slides Your slides must have slide
number.
• Try as much features as possible Make use of Transitions and Slide
Layout Select a picture or shape.
• Apply an animation effect using the options in the Animation group.
• Change the speed of the effect in the Custom Animation task pane.
• Apply an animation effect to text.
• Apply two or more animation effects on one slide.
• Make use of Action buttons and hyperlinks
• Add a short video of computers in last conclusion slide

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CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 05: Introduction to Microsoft Access

Objective(s) :
To become familiarize with the features of Microsoft Access.

Getting Familiar with Microsoft Access 2007

Microsoft Access is a database software package. A database is an organized collection of records.
Telephone and address books are examples of paper databases. With Access, you can create a
computerized database. For example, you can use Access to organize the students who attend a
school, the courses they take, and the instructors who teach them. After you create an Access
database, you can search it, manipulate it, and extract information from it. This lesson introduces you
to Access windows and teaches you how to create a database.

Getting Started

You use windows to interact with Access. To begin, start Access 2007. You screen will look similar
to the one shown here.

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The Microsoft Office Button

In the upper-left corner of the Access window is the Microsoft Office button. When you click the
button, a menu appears. You can use the menu to create a new file, open an existing file, save a
file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides
you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the
Quick Access toolbar. You use Save to save an object, Undo to roll back an action you have taken,
and Redo to reapply an action you have rolled back.

The Title Bar

The Title bar is located at the top in the center of the Access window. The Title bar displays the
name of the database on which you are currently working.

The Ribbon

You use commands to tell Access what to do. In Access 2007, you use the Ribbon to issue
commands. The Ribbon is located near the top of the Access window, below the Quick Access
toolbar. At the top of the Ribbon are several tabs; clicking a tab displays related command groups.
Within each group are related command buttons. You click buttons to issue commands or to access
menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a
group. When you click the dialog box launcher , a dialog box makes additional commands
available.
Access Objects
To view or hide the objects on the Navigation pane:

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• You click the double down-arrows to view objects. The double down-arrows change to
double up-arrows .
• You click the double up-arrows to hide objects. The double up-arrows change to double
down-arrows .

As stated earlier, the Navigation pane stores the objects in your database: tables, queries, forms,
form,
table,
reports, macros, and modules. Objects always display with an icon to the right. The icon tells you the
object type: query, report, macro, and module.

Objects
Tables In Access, data is stored in tables. A table is a set of columns and
rows, with each column referred to as a field. Each value in a field
represents a single type of data. Each row of a table is referred to
as a record.
Queries You use queries to retrieve specific data from your database and to
answer questions about your data. For example, you can use a
query to find the names of the employees in your database who
live in a particular state.
Forms Forms give you the ability to choose the format and arrangement
of fields. You can use a form to enter, edit, and display data.
Reports Reports organize or summarize your data so you can print it or
view it onscreen. You often use reports when you want to
analyze your data or present your data to others.
Macros Macros give you the ability to automate tasks. You can use a
macro to add functionality to a form, report, or control.
Modules Like macros, modules give you the ability to automate tasks and
add functionality to a form, report, or control. Macros are created
by choosing from a list of macro actions, whereas modules are
written in Visual Basic for Applications.

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You double-click an object to open the object. You right-click an object to view a menu of options.
You can use the menu to do such things as open objects, rename objects, and delete objects.

Objects that are open appear on tabs. Right-click a tab to view a menu of options you can perform,
such as save the object, close the object, or change the view.

Change Views

A view is a way of looking at an object. For example, in Access, data is stored in tables. Two of the
possible ways you can view a table are Datasheet view and Design view. You can see the data
contained in a table in Datasheet view. You can see the design of a table in Design view. When you
open an object, buttons appear in the lower-right corner of the Access window. You can use the
View button on the Home tab to change views, or you can click the proper button in the lower-right
corner of the window.

Create a Database

When you start Access, the Getting Started With Microsoft Office Access screen appears. You can
use this screen to create a database. Within a database, you can do such things as enter data, create
reports, and retrieve data. You can create a blank database or you can use one of the templates
provided by Microsoft. When you use a template, Access creates forms you can use to enter data,
reports you can use to retrieve data, and more. You can modify the forms, reports, and other objects
to suit your needs. This tutorial will teach you how.
The following templates are included with Access: Assets, Contacts, Events, Faculty, Issues,
Marketing Projects, Projects, Sales Pipeline, Students, and Tasks. Other templates are available
online. Each template creates a database related to the title. For example, the Faculty template creates

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a faculty database that includes tables, queries, forms, and reports related to faculty. In Access, you
use tables to store data, queries to retrieve data, forms to enter data, and reports to display data.

To use a template to create a database:

1. Start Access. The Getting Started With Microsoft Office Access screen appears.
2. Click Local Templates. Icons representing local templates appear in the center of the
window.
3. Click the icon for the template you want to use.
4. Click the Browse button. The File New Database window appears.
5. Locate the folder in which you want to store your database.
6. Click OK.
7. Click Create. Access creates and opens your database.

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8. Open the Navigation pane. Access displays the tables, queries, forms, reports and other
objects related to the database you selected. You may wish to display the objects by type.

How do I create a database based on the templates that are found online?

Online templates fall into the following categories: Business, Education, Personal, and Non-profit.
To create a database based on one of these templates:

1. Start Access. The Getting Started With Microsoft Office Access screen appears.
2. Make sure you are connected to the Internet.
3. Click the category for the template you want to create. Icons representing Internet templates
appear in the center of the window.
4. Click the icon for the template you want to use to create your database.
5. Click the Browse button .
6. Locate the folder in which you want to store your database.
7. Click Download. Access prompts you.
8. Click Continue. Access downloads and opens your database.
9. Open the Navigation pane. Access displays the tables, queries, forms, reports, and other
objects related to your database.

How do I open an existing database?

1. Click the Office button. A menu appears.

2. Click Open.
3. Locate the folder in which you stored your database.
4. Click the database name.
5. Click Open. Access opens the database.

Tip: You can also open an existing database by pressing Ctrl-O and then following steps 3
through 5.

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Create a Blank Database

A blank database is a database with nothing in it. You must create all the tables, forms, reports,
queries, and so on. If you cannot find a template that suits your needs, create a blank database. After
you create the database, Access opens to a datasheet and makes available the tools you need to create
objects. Creating tables is the first step in building a database. You will learn more about creating
tables in the next lesson.

To create a blank database:

1. Start Access.
2. Click Blank Database.
3. Type the name you want to give your database in the File Name field. Access will
automatically append .accdb to the name.
4. Click the Browse button. The File New Database window appears.
5. Locate the folder in which you want to store your database. Note that the name of the file
appears in the File Name field.
6. Click OK.
7. Click the Create button. Access creates the database and opens a datasheet with the Table
Tools available to you.

Note the Table Tools in the upper-right portion of the Ribbon.

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What is a Datasheet?
In Access, data is stored in tables. A datasheet displays the information stored in a table in columns
and rows. The columns are called fields and the rows are called records. You can use a datasheet to
create a table, enter data, retrieve data, and perform other tasks.

Creating Microsoft Access Tables

Tables are the foundation of an Access database. Access stores data in tables. This lesson teaches
you how to create a table, add fields to a table, assign data types to fields, and set field properties.

Understanding Tables

A table is a set of columns and rows. Each column is called a field. Within a table, each field must be
given a name and no two fields can have the same name. Each value in a field represents a single
category of data. For example, a table might have three fields: Last Name, First Name, and Phone
Number. The table consists of three columns: one for last name, one for first name, and one for
phone number. In every row of the table, the Last Name field contains the last name, the First Name
field contains the first name, and the Phone Number field contains the phone number. Each row in a
table is called a record.

All of the data in a table should refer to the same subject. For example, all of the data in the
Employees table should refer to employees, all of the data in the Students table should refer to
students, and all of the data in the Courses table should refer to courses.
You can view an Access database as a collection of related tables. For example, in a database that
contains tables for Employees, Students, and Courses, the Employees table lists the employees, the
Students table lists students, and the Courses table lists the courses students can take.

After Access creates a blank database, it opens in Datasheet view and makes available the tools you
need to create a table. Datasheet view displays a table as a set of columns and rows. When you view
a blank database for the first time in Datasheet view, you see a column named ID. This column is by
default the primary key field.

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A primary key is a field or combination of fields that uniquely identify each record in a table. No two
records in a table should have the same values in every field. For example, the following should not
occur in a table.
Last Name First Name City

Smith John Jonestown

Smith John Jonestown

In the real world, it is possible to have two people from the same city with the same first and last
name. In cases like this, you can use the ID field as the primary key field and use it to make each
record unique. The ID field has a data type of AutoNumber; as a result, Access automatically creates
a unique number for each record in the database. The resulting table will look like the one shown
here.
ID Last Name First Name City

1 Smith John Jonestown

2 Smith John Jonestown

Access provides several methods for creating a table. One method is to use the Rename option with
the Add New Field column label to give each column the field name you want it to have and then to
type or paste your data into the table. Field names can include letters, numbers, and spaces and can
be up to 64 characters long. When choosing a field name, try to keep it short.

When you save your table for the first time, Access gives you the opportunity to name your table.
Each table name must be unique; hence, two tables in the same database cannot have the same name.
The table name should describe the data in the table; can consist of letters, numbers, and spaces; and
can be up to 64 characters long. When choosing a table name, try to keep it short.

You can save a table by clicking the Save button on the Quick Access toolbar or by right-clicking
the Tables tab and then choosing Save from the menu that appears.
To add fields to a table:

1. Click the Add New Field column label.

2. Activate the Datasheet tab.
3. Click Rename in the Fields & Columns group.
4. Type the field name.
5. Press Enter. Access creates the field.

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6. Type the next field name. Access creates the field. Continue until you have created all of the
fields in your table.
7. Press Enter without entering a field name to end your entries.

Or

1. Right-click the Add New Field column label. A menu appears.

2. Click Rename Column.
3. Type the field name.
4. Press Enter. Access creates the field.
5. Type the next field name. Access creates the field. Continue until you have created all of the
fields in your table.

Name and Save a Table

After you create a table, you must name and save it.

To name and save a table:

1. Click the Save button on the Quick Access toolbar. The Save As dialog box appears.
2. Type the name you want to give your table.
3. Click OK. Access names your table.

Tip: You can use the Rename option at any time to rename any column. For example, you
can rename the ID column Employee ID.

Understanding Data Types

In Access, you use data types to specify the type of data each field can capture. A field with a data
type of text can store alphabetic characters and numbers. Generally speaking, you cannot perform
mathematical calculations by using a text field. For example, you can use a text field to store a street
address. Unless you do some manipulation, you cannot use the numbers in the street address in
mathematical calculations. You will not be able to sum or average the numbers in an address field,
which is fine, because you probably do not want to. Alternatively, you can assign a Test Score field a
data type of Number. You can enter numbers into the field and then average, sum, or perform other
calculations with the numbers. However, you cannot enter an alphabetic character in a number field.

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Data Types

Data Type Use Notes

Text .
Alphanumeric data. Use for
text and for numbers that are
not used in mathematical
calculations. Use for names,
addresses, and other relatively
short pieces of text. Can store
up to 255 characters.

Memo Long text. Use for long pieces

of text, such as notes and long
descriptions. Can store up to
64,000 characters.

Number Numeric data. Use for If you are

numbers you want to use working with
in mathematical currency, use the
calculations. currency type.

Date/Time Use for dates and times.

Currency Use for currency. Prevents rounding

during calculation.

AutoNumber Unique sequential numbers or

random numbers
automatically inserted when
you create a record. Use to
create a primary key.

Yes/No Logical data. Use when only

one of two values is valid.
Yes/No, True/False, etc.

Hyperlink Use to store hyperlinks.

Attachment Use to store attachments.

OLE Object Use to attach an OLE object

such as a Word document,
Excel spreadsheet, or
PowerPoint presentation.
After you create the fields for a table, you can enter data by typing in each field. As you type,
Access assigns a data type to each field based on your entry.

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To explicitly assign a data type or format to a field:

1. Click the field label for the field to which you want to assign a data type.
2. Activate the Datasheet tab.
3. Click the down-arrow next to the Data Type field and then choose a data type.
4. Click the down-arrow next to the Format field and then choose a format. Access assigns a
data type and format to the field you selected.

Tip: If you want every record in a field to be unique, check the Unique box on the
Datasheet tab in the Data Type & Formatting group. If you do not want the user to leave a field blank,
check the Is Required box.

Tip: In the Data Type & Formatting group, there are several formatting options you can
apply to numbers. If you want to use the Currency format, click the Currency button ; if you want
to use the Percent format, click the Percent button ; if you want to use a Comma number format,
click the Comma button ; or if you want to increase or decrease the number of decimal place,
click the Increase Decimal or Decrease Decimal button .

Tip: You can create a new table at any time by activating the Create tab and then clicking
Table.

Understanding Design View

Access provides several ways to view the objects in your database. You can use Design view to
create or modify an Access table. You can use the View button on the Home tab or the Table Design
button on the Create tab to change to Design view. Using Design view is the preferred method for
creating a table because it provides you with the most options and enables you to precisely define
your table. In addition to selecting a data type, you can set all of the following options in Design
view.

To use Design view to create a new table:

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1. Activate the Create tab.

2. Click Table Design in the Tables group. Access changes to Design view and the Table Tools
become available.

3. Type the first field name in the Field Name field.

4. Press the Tab key.
5. Click the down-arrow that appears when you click in the Data Type field and then select a
data type.
6. Click Primary Key if the column you created is a primary key. A small key appears next to
the field name.
7. Press the Tab key.
8. Type a description. The description is optional.
9. Press the Tab key. Access moves to the Field Name field.
10. Repeat steps 3 through 10 until you have created all of your fields.
To set field properties:

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1. Click the field for which you want to set the field properties.
2. Activate the General tab in the Field Properties area.
3. Set the properties you want to set.
4. Repeat steps 1 through 3 until you have set all the properties for all fields.

You can use Design view to create or modify a table. After you finish the task, you must save the
table by clicking the Save button on the Quick Access toolbar.

1. Click the Save button on the Quick Access toolbar. Access saves the table unless you are
saving for the first time. If you are saving for the first time, the Save As dialog box appears.
2. Type the name you want to give your table.
3. Click OK. Access saves the table. You can now access the table by using the Navigation
pane.

What are views?

Views are different ways of looking at the same object. Tables have four views: Datasheet view,
Pivot Table view, Pivot Chart view, and Design view. You use Datasheet view to create a table, edit

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data, or view data; Pivot Table view to create a pivot table; Pivot Chart view to create a pivot chart;
and Design view to create a table or modify an existing table.

To change the view:

1. Activate the Home tab.

2. Click the down-arrow under the View button. A menu appears.
3. Click the view you want. Access changes to the view you chose.

Tip: You can also use a template to create a table. Access has several templates from which
you can choose. When using a template, you create the table and then modify it to suit your needs.

1. Activate the Create tab.

2. Click the Table Templates button in the Tables group. A menu appears.
3. Click the template you want to use. Access creates a table based on the template.

Create a Lookup Column

If a field can contain a finite list of values, you can create a Lookup Column and users can select the
value they want from a list. For example, if the employees at a school can only work in one of the
following departments: Administration, Computer Science, English, History, or Math. You can
create a table Departments table that lists the departments and then use the list in the Employee table
to assign each employee to a department.

Departments

Department ID Department

Primary Key

1 Administration

2 Computer Science

3 English

4 History

5 Math
Access has a wizard to help you create lookup columns. Creating a Lookup column creates
a relationship between two tables. Select fields

You choose the fields you want to appear in your lookup column. Be sure to include the primary
key.

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1. Click the field you want.

2. Click the single right-arrow button . Access places the field in the Selected Fields column.
Repeat this process to select additional fields. If you want all the fields in the table, click the
double right-arrow button . Note: Use the single left-arrow and the double left-arrows to
deselect fields.
3. Click Next. The Lookup Wizard moves to the next page.

Sort fields

The Lookup Wizard allows you to sort the records in a lookup column. You can display records in
order, either ascending (alphabetical from A to Z, lowest number to highest number, earliest date to
latest date) or descending (alphabetical from Z to A, highest number to lowest number, latest date to
earliest date). You can also sort within a sort. For example, you can sort by state and then within each
state by city, and then within each city by street address. If you are creating a sort within a sort,
create the highest level sort on line one, the next level sort on line two, and so on. In the state, city,
and street address example, you create the state on line one, the city on line two, and the street
address on line three.

1. Click the down-arrow and then select the field you want to sort by.
2. Click to select a sort direction (the button toggles between ascending and descending). You
can sort within a sort for up to four levels.

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3. Click Next. The Lookup Wizard moves to the next page.

Adjust column widths

A key column is the column that connects one table or query to another table or query. For example,
you can use the Department ID field in the Employees table and the Department ID field in the
Departments table to connect the two tables. You may, however, want to display the name of the
department when you view the table but not the department ID; if so, leave the Hide Key Column
box checked.

1. Deselect Hide Key Column, if you wish.

2. Adjust the column widths by dragging or double-clicking the right vertical border for the
column.
3. Click Next. The Lookup Wizard moves to the next page.

Specify the Key Field (if you deselected Hide Key Column)

A key field is a field that uniquely identifies a record. If you deselected Hide Key column, you must
tell Access which field is the key field.

1. Click the key field.

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2. Click Next. The Lookup Wizard moves to the next page.

Name the column

Field names appear at the top of each column. On this page of the Wizard you tell Access what you
want to name your lookup column. In Access 2007, multiple values can appear in a field; click the
Allow Multiple Values checkbox if you want to allow multiple values.

1. Type the name you want to give the column.

2. Click if you want to allow multiple values in the field.
3. Click Finish. Access creates the lookup column.

How do I create a lookup column by typing a list?

1. Activate the Datasheet tab. (These instructions assume you are in the Datasheet view.)
2. Click the Lookup Column button in the Fields & Columns group. The Lookup Wizard
appears.
3. Click the radio button next to “I will type the values I want.”
4. Click Next. The Lookup Wizard moves to the next page.
5. Type the number of Columns you want in the Number Of Columns field.
6. Type the values you want under the column heading.
7. Click Next. The Lookup Wizard moves to the next page.
8. Type the column label you want.
9. Click Finish. Access creates a lookup column based on your list.

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Department of Computer Science, Bahria University, Karachi Campus

Lab 05 Tasks

(Microsoft ACCESS)
Semester 1 (Spring 2018)

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Exercises

Exercise 1

Create a table Student using Microsoft Access. Insert 10 records. Include the following fields in
the table through Design View:
• Registration number
• Name
• Father’s name
• Date of birth
• Telephone Number
• City* (Use Lookup Column to select City Name).

Attach the printed screen-shots of the table created and specifications in Design view.

CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

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Microsoft Access

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Lab 06: Exploring Advance Features of MS Access – Queries and Forms

Objective(s):
To learn the concept of Queries in order to extract
information To learn how to generate Reports

Introduction

The real power of an Access 2007 database lies in

the ability to pull data for quick analysis, which is
what happens when you run a query. Queries allow
you to retrieve information from one or more tables
based on a set of search conditions you define.
Access 2007 will display your results in their own
table that you can analyze and manipulate further.
This lesson will explain how to plan a query using
a three-question planning process. You will learn
how to use the Query Design command to run the
query, as well as how to modify the query to hide
fields or other information in your query results. Finally, it will show you how to
save the query for later use.

Using queries

Queries retrieve information from one or more tables based on a set of search conditions
you set up and then combine that information in a way that is easy for you to analyze. If
you have used an Advanced Filter in Access 2007, then you have already run a very basic
query on only one table. If you want to pull data from more than one table, though, you will
need to use either the Query Design command or the Query Wizard.

Before using the Access 2007 query tools, it is important to plan out the query using a
logical process. Otherwise, you may not get the results you expect.

Planning a query

There are three questions you need to answer when you are planning a query:

• What do you want the results to look like? Identify every field or bit of
information that you want included in the results.
• Where is the information stored in the database? List which tables (and/or
queries) hold the information you want to see.
• What conditions do you want the data to meet? This helps determine how to set
the criteria so Access can search the records properly.

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Technology

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Planning: Which customers ordered technology books?

Let's think about this process for our bookstore database scenario. We have a new
technology series coming out soon, and we want to send coupons to customers who have
ordered technology books from us in the past. A query can help us answer the question:
Which customers have ordered technology books from us already? Let's use the three-
question process to plan this query.

• What fields do we want to see in the results? We need a list of customer names
and addresses in order to mail the coupons to our customers, so we'll need the results
to show:

• In which tables is the information stored? For this query, we'll need:
o Customers table—to get customers' names and
addresses o Books table—to know which books
are technology books o Orders table—to know
which customers ordered those books
• What is the condition we want the data to meet? We want Access to look for only
the books where the book's category is technology.

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Using the Query Design command

Once you have planned out your query, you can build and run it using Access 2007's query tools.

To build a query using the Query Design command

To build and run a query using the Query Design command:

• Select the Query Design command from the Create tab on the Ribbon.

• Use the Show Table dialog box to select which tables (and/or queries) to include in the
query. Our plan called for all three tables.

• Drag and drop the fields you want to see in your results to the bottom portion of the
query design screen.

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• Enter the condition in the Criteria row for the condition field. For our query, we typed
Technology in the cell labeled Criteria for the Category field. As seen above, Access
2007 puts quotation marks around the term to show that it is looking for exactly that term
within the designated field.

• Once the condition is set, click Run! in the Results group on the Ribbon.

• Finally, view your results to determine if they match your desired results.

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Hiding fields or other information in the results

Sometimes the results of a query will include information that is seemingly unnecessary to
you. Access 2007 allows you to easily hide these fields.

To hide part of the query result

To hide a field in your query results:

• In the query design window, deselect the Show option by clicking on it.

• When you run your results, that field will be hidden, as seen below.

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Saving the query

Sometimes you will not need to save your results or your query design. Other times, you may
want to keep it to run again later or to modify it slightly. Saving a query is easy to do.

To save a query

To save the query for later use:

• Right-click on the query tab.

• When the Save As dialog box opens, give your query a meaningful name.

• Click OK.
• The query will now be listed in the object list on the left side of the Access window.

Using totals in a query

Sometimes you may want to see your query results grouped or counted in some way. Access
2007 offers several options to make these functions possible. Perhaps the easiest of these is the
Totals command, whose optional functions are similar to the functions used in Microsoft
Excel. These functions include:

• Sum, which is used to add a column of numbers

• Average, which is used to find the average of a column of numbers
• Maximum, which returns the highest value in a field
• Minimum, which returns the lowest value in a field
• Count, which is used to count the number of same values in a query
One of the most useful Totals functions to use in queries is the Count function.

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Using Count and Group By in a query

When you use the Totals command in a query, Access will automatically group every field
by the values in each field. This means that it will look for repeating values and group the
like values together so they appear as one record rather than as many records. This is called
the Group By function.

Take our bookstore database for example. If we run a query to see the information for every
book that has been ordered, we'd get a list that looks like this:

Notice that we get a record back for every order of each book that has been ordered.

In our bookstore example query, we want to see these titles grouped together so we see each
ordered title only one time. To do this, we use the Count and Group By options.

To use the Count and Group By options in a query

To include the Group By and the Count functions in a query:

• Click on Totals in the Show/Hide group on the Ribbon.

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The Total row will instantly appear in the bottom portion of the query design screen.

• Click in the Totals row for the field you wish to count. We want to count the number of
times the same Book ID appears in the Orders table.
• From the list of optional Totals functions, select Count.

• Click Run! to see your results. Notice that each title, author, price, and category is now
listed only one time for each book, with an extra column that indicates the number of
times the Book ID appeared in the Orders table.

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Sorting and filtering query results

Once you have the results looking how you want them, you can sort and filter them to narrow
your results down even further. This can be done using the methods of sorting and filtering
covered in Lesson 10 and Lesson 11, or by applying the sort and filter in the query design
itself.

To sort via the query design

To add a Sort to any field in the query design:

• Click on the Sort row for the field you wish to sort. A drop-down list will appear:

• Choose one of the options:

o Ascending will show the results sorted with the lowest numerical value or the
text value closest to A first.
o Descending will show the results with the highest numerical value or the text
value furthest from A first.
o (not sorted) will keep your records grouped but will not sort them.
• Click Run! to see the results.

To filter via the query design

To add a filter to your query design:

• Click the Criteria row in the query design.

• Add your filter criteria by typing the value in the cell, as we did in the following example:

• Click Run! to see the results.

Using Reports to make Data meaningful

Now that you know how to use queries to analyze

the data in a database, it's time to find out how to
create a report that will make the data meaningful

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to someone else. This lesson will show you how to create a report using the Report
command. It will also show you how to use grouping options and query limits to
make the report easier to read, as well as how to identify several report formatting
and layout options that can be set in Layout View. Finally, you will see how to use
Print Preview and how to save the
report.

As you know, queries make the data in a database meaningful to you. Sometimes, though,
you need to share that data with someone else. A report is an effective way to present your
data using an attractive layout. The text can be formatted in an Access report like it can be
done in Word documents.

Access 2007 offers tools that allow you to create and format a report. The Report Wizard
walks you through the steps of creating a report. The Report command, however, is much
easier to use, and all of the formatting options are still available to you in Layout View once
the report is created. With these tools, you can create a report based on a table or query.

Creating a report based on a table

One of the easiest ways to create a report is using a table as the source of the report. For
example, in our bookstore scenario we have a table that lists all of the books in our
inventory. We want to create a Book Price List report that lists all of the details for each
book in our store's inventory. The Report command makes this incredibly easy because it
automatically includes every field in the source table in the report.

To create a report based on a table using the Report

command To create a report based on a table using the

Report command:

• Choose the table you wish to use as the source of your report. To do that, you can
either open the table or highlight the table name in the Navigation Pane. In our
example, we used the open Books table to create the report.

• Select the Report command on the Create tab on the Ribbon, as seen above.
• The report is automatically generated and includes every field in the table in order of
their appearance in the table. This can be seen in the example below, which was
created from the table above.

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The layout and formatting of the report can be manipulated in Layout View.

Creating a report based on a query

Access 2007 can also create a report using a query as the source. The process for creating a
report based on a query is identical to the process for creating a report based on a table, which
was outlined on the previous page. And just like when making a report from a table, every
field and record that appears in the query results will appear on the report.

To limit the number of records in a report

It is possible to limit the number of records in a report, but only if the report was based on a
query. The limit is set in the query itself, using the query design screen.

To limit the records returned in a query:

• Open the query in Design View.

• Use the Return option in the Query Setup command group to set the number of records
you want to see in the query results and the final report.

• Click Run! to make sure the query results look like you want the report to look.

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• Create the report using the Report command on the Create tab.
• Format the report as desired.

Grouping items on a report

Grouping items on a report can make it much more readable. Access 2007 offers a quick and
easy way to add grouping to a report.

To add grouping to a report

To add a level of grouping to a report:

• With the report open, select the Group & Sort command from the Grouping & Totals
command group on the Format tab on the Ribbon.

• This opens a Group, Sort, and Total dialog box in the lower portion of the window.

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• In the Group, Sort, and Total dialog box, select Add a group.
• Select the field you wish to group by from the drop-down list. We chose to group our list
by Category.

• When you release the mouse button, the report will now appear with items grouped. Our
report is grouped on Category now, as seen below.

Formatting a report in Layout View

Access 2007 opens the created report in Layout View so you can easily make modifications.
In Layout View, you can change the look of your report in many different ways, including:

• Deleting columns and other report elements

• Moving and resizing columns
• Adding a logo

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• Changing the title and other text on the report headings

• Applying a report style with AutoFormat
• Modifying the page layout To delete a column or other report element To delete a column

or other report element:

• Highlight the element by clicking on it.

• Hit the Delete button on your keyboard. To move a column or other report element To

move a column or other report element:

• Highlight the element by clicking on it.

• Drag and drop the element to a new location on the report.
To resize a column or other report

element To resize a column or other

report element:

• Highlight the element by clicking on it.

• Drag and drop the edge of the element to the new size on the report.

To add a logo to the report

To add a custom picture or company logo to a report:

• Click on the Logo command on the Format tab on the Ribbon.

• When the Insert Picture dialog box opens, find the picture file.

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• Click OK.

To modify the title of a report

To modify the title of a report:

• Click on the Title command on the Format tab on the Ribbon.

• When the highlight appears, type in the new title.

To modify text in report headings

If you don't like the standard font face and size Access used to create your report, you can
modify them using common Microsoft Office text formatting commands. You can modify
the size, font face, font color, alignment, and much more. They all work basically the same
way.

• Highlight the text you want to change.

• Select the formatting option you wish from the lists that appear when you click on a
command.

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• The change appears when you release the mouse button.

To apply an AutoFormat style

Like with forms, Access 2007 offers a variety of report styles in the AutoFormat command.
To apply a style:

• Click on the AutoFormat command on the Ribbon.

• Select a format from the drop-down list. The change is applied instantly.

To change the page layout

When a report is created, it opens in Layout View, like the one in the picture below. The
dotted lines are showing where the edge of the page will be in Report View.

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To change the page layout options:

• Switch to Print Preview using the Views command on the Ribbon.

• Select the layout option you wish to alter from the Page Layout command group on the
Ribbon.

All of the standard Microsoft page layout options are available, including:

Page Layout Option Description

Margins To set the margins for narrow, wide, or normal

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To select either a Portrait or Landscape

Orientation orientation

Size To set the paper size

Saving a report

When you have created and modified a report and try to close it, Access 2007 will prompt
you to name and save the report. If you do not need this report again, you do not need to
save it. However, if you think you may want to publish it again, it is best to save.

To save a report

As with all Access objects, to save a report:

• Right-click on the report tab.

• Choose Save from the list that appears.
• When the Save as dialog box opens, give the report a name.

• Click OK.

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Department of Computer Science, Bahria University, Karachi Campus

Lab 06
Tasks

(Advance
Features of
Microsoft
ACCESS –

Queries and Forms)

Semester 1 (Spring 2018)

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Exercises

Exercise 1

Using the table Student created in the previous lab; create a Query to extract
information about Registration No, Name, City and Department of a Student
where department is "CS".
• For
Department create a new table Student_Dept of two columns, as
showing below
• “Student_Reg”column values are being taken from the STUDENT table
using Lookup Column technique

Exercise 2

Create the following of your table Student and Department Created in Last Lab.
▪ Form
▪ Split Form
▪ Multiple Item Form
Which enters the above mentioned information of a Student to the table. Attach
the printed screen-shot of the form created.

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Exercise 3
Generate a Report using Report Wizard which includes the complete tudent table.
S

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CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 07: Exploring Advance Features of MS Access – Macros and Visual Basic
Objective(s):
To learn the concept of Macros in order to perform different actions
To learn how to cross check data and perform actions efficiently with the help of Visual
Basic to learn Addressing and changing Forms, Controls and records

Introduction

You can create a completely functional database using only Microsoft Access. In some
cases, to get a more complex database, you have to write code. To support this,
Microsoft Access ships with, and installs, a programming environment named Microsoft
Visual Basic. This is a (smaller) variant of the popular Microsoft Visual Basic language
and environment but has everything necessary to create and manage a complex
database.

Opening Microsoft Visual Basic

In order to access Microsoft Visual Basic, you must first create or open a database in Microsoft
Access. Then, you can open Microsoft Visual Basic from Microsot Access.
You have various options. To launch Microsoft Visual Basic:
• On the Ribbon:
o Click the Create tab. In the Macro & Code section, click the Visual Basic
button. In some cases, in the same Macro & Code section, you can
also click either the Module or the Class Module button o Click the
Database Tools tab. In the Macro section, click the Visual

Basic button
• Display the form in the Design View. Depending on what you are trying to do, right-
click either the form itself or the control on it and click Build Event... In the Choose
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Builder dialog box, either double-click Code Builder or click Code Builder and click
OK
Any of these actions would open Microsoft Visual Basic:

Opening Visual Basic

1. On the Ribbon, click Database Tools

2. Click the Visual Basic button

Primary Accessories for Programming and Code Writing

When using a database, you are in fact using two applications to create a final product.
Microsoft Access is used to design the necessary objects for your product. This means
that Microsoft Access is used for its visual display of objects. On the other hand,
Microsoft Visual Basic is used to handle code that enhances the functionality of your
application.

The Compiler

The code you will write is made of small instructions written in plain English, in a
version referred to as the Visual Basic language. The instructions you write must be

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translated in a language the computer can understand. This is done by a program called
a compiler.
That program works behind the scenes so you will almost never be concerned with it (but
you should know that it exists.

Comments

A comment is a piece of text in a code section that the database engine would not
consider when reading your code. As such, a comment can be written any way you want.
In Visual Basic, the line that contains a comment can start with a single quote. Here is an
example:
Private Sub Form_Load()
' This line will not be considered as part of the code
End Sub

Alternatively, you can start a comment with the Rem keyword. Anything on the right
side of rem, Rem, orREM would not be read. Here is an example:
Private Sub Form_Load()
' This line will not be considered as part of the code
Rem I can write anything I want on this line End
Sub
Comments are very useful and it is strongly suggested that you use them regularly. They
can never hurt your code and they don't increase the size of your database. Comments
can help you and other people who read your code to figure out what a particular section
of code is used for, which can be helpful when you re-visit your code after months or
years of not seeing it.

The Code Editor

The Code Editor is the area where you will write code. It is the largest section of the
Microsoft Visual Basic programming environment. It is mainly made of three sections:

On top, there are two combo boxes. To know the name of a combo box, you can position
the mouse on it and a tool tip would come up:

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The Object combo box allows you to select a particular object and access its actions.
The Procedure combo box allows you to select an action, related to the object in the
Object combo box.
The Code Editor is equipped with a vertical and a horizontal scroll bars.
There are two small buttons on the left side of the horizontal scroll bar. The Full
Module View button is used to display the code with an object. The Procedure View
button will display the procedures associated with the database.

Using Microsoft Visual Basic Windows

1. To display the immediate window, on the main menu of Microsoft Visual Basic, click
View and click Immediate Window
2. To use it, in the Immediate window, type ?now and press Enter

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3. To return to Microsoft Access, on the Standard toolbar, click View Microsoft

Access

Closing Microsoft Access and Visual Basic

The version of Microsoft Visual Basic used in Microsoft Access is "For Applications".
It is related to Microsoft Access. When you are in the Code Editor of Microsoft Visual
Basic, you can get back to Microsoft Access either from the View Microsoft Access
button on the Standard toolbar or by clicking the Microsoft Access button on the
Taskbar. The shortcut to get back to Microsoft Access is Alt + F11.
You can close Microsoft Visual Basic any time and keep Microsoft Access running. To
do this, on the Standard toolbar of Microsoft Visual Basic, click the View Microsoft
Access button to get back to the database. On the other hand, if you close Microsoft
Access, Microsoft Visual Basic will be closed also.
Since Microsoft Access shares the same functionality you are probably familiar with
from using other applications, you can close it easily.
• To close Microsoft Access, you can click the Office Button and then click Exit
Access
• To close Microsoft Access from its title bar, you can click its Close button
To close Microsoft Access like any regular window of the Microsoft
Windows applications, you can press Alt + F4
• To close Microsoft Access using mnemonics, you can press Alt, F, X

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Department of Computer Science, Bahria University, Karachi Campus

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Lab 07 Tasks (Advance

Features

of Microsoft

ACCESS – Macros

and Visual Basic)

Semester 1 (Spring 2018)

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Exercises

Exercise 1

Using the database created in the previous lab; create a Login Form and connect that with
your database.

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CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 08: Introduction to HTML

Objective(s):

By the end of this lab, you should have an understanding of simple HTML tags, and you should
know how to create, edit, and publish your own webpage.

Creating and Editing Your Own Webpage

There are various HTML editors available for webpage creation, including:
• Microsoft Publisher or FrontPage
• Macromedia Dreamweaver
• Adobe GoLive

These applications allow you to create and edit simple pages graphically, and they simplify more
complicated tasks (such as creating tables and frames). Unfortunately, they tend to produce
poorly written code, which can yield strange behavior when trying to develop more complex sites.
As a result, learning and coding in raw HTML may be worthwhile. If you prefer to go this route,
you may code your webpage using a simple text editor, such as Notepad; otherwise, you are
welcome to use Microsoft Publisher, which is provided by the lab.

Create a personal Web Page containing at least the following elements and save it as index.html.
1. Horizontal line(s)
2. Text Link(s)
3. Image(s)
4. Image Link(s)
5. Your email address

Turn-in format:
You must have it published on some website in order to earn points for this quiz. Please check
your webpage and make sure there are no errors while running. Print your webpage directly from
its published website (NOT the editor) and make sure your website address shows up at the
bottom of the printout.

To begin, go to Start  PrograMicrosoft  Microsoft Office  Microsoft Office Publisher

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• Select the “Blank Web Page” option on the bottom left hand side. This will open the
graphical interface you will use to build your site.
• Text: to enter text, add a text box on your page and type as you would in any text editor
• Creating a text link: highlight the text from which you want to create a link.
Click on the “Hyperlink” icon in the Web Tools bar. A dialogue box should appear,
• prompting you for the URL of the site you would like to link to. See Figure 1 for an
example.

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Figure 1: Creating a hyperlink

Figure 1: Creating a text link

• Horizontal line: Select the HTML Code Fragment option from the Web Tools bar and simply
insert the <hr> tag into your code. You can move the box with the code fragment to reflect
where you want the horizontal line to appear on your page. To see the result, select the Preview
Your Site option under the Page Content toolbar.
• Images: Go to Insert  Picture  From File. A dialogue box should appear prompting you for
the location of the image file. Several different file types are supported, including .jpg, .bmp,
and .gif.
• Image links: Select the image from which you want to create a link, and then click on the
“Hyperlink” icon on the toolbar. Follow the same steps outlined above for text links.
• Saving the .html file: Go to File  Save; be sure to name the main (home) page of your site
index.html, otherwise it will not be displayed when you publish your site.

Publishing Your Webpage

Now that you have created your own personal webpage, the next step is to publish it on the Internet.
You can choose to publish on the IEOR website, Geocities, or any other websites your have access to.

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Departme nt of Computer Science, Bahria University, Karachi Campus

Lab 08 Tasks
(Introduction to
HTML)
Semester 1 (Spring 2018)

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Exercises

Exercise 1

1. Create a webpage that prints your name on the screen.

2. Create a webpage that prints the message "When was this webpage created? Set the title of
the page to the current date.

3. Display five different images. Skip two lines between each image. Each image should have
a title.

4. Create links to five different pages on five different websites that should all open in a new
window. (google, yahoo, altavista, lycos, etc)

Exercise 2

Create a Menu of a Café. Shown below

Menu

• Coffee
Hot beverage
• Cold Coffee
Served with Coffee flavored ice-cream
• Tea
Yellow labeled Mix tea
• Ice-cream
Chocolate, Strawberry, Vanilla, Café’s special cup

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Exercise 3

Develop static pages (using Only HTML) of a Search Engine. The pages should
resemble: www.google.com

1. By Clicking Sign In Button / Gmail link, it should take you to the Gmail
Sign in Page.
2. Feeling Lucky button should take you to the link https://www.google.com/doodles
3. Images link should take you to the Image Search page.
(https://www.google.com.pk/imghp?hl=en&tab=wi&ei=jKjQWLizPJKW6QTGo
7t4&ved=0EKouCBQoAQ)

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CSL-110: Introduction to
Information and Communication
Technology Lab
Semester 01 (Spring 2018)

Lab 09: Introduction to Microsoft Publisher

Objective(s):

To learn the basics of Microsoft Publisher

Getting Familiar with Microsoft Publisher 2007

Microsoft Office Publisher 2007 is the business publishing program that helps you create, design,
and publish professional-looking marketing and communication materials.

Starting a Publication
When you open Microsoft Office Publisher 2007, you will first see a screen that looks like this:
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Publisher

To start your document:

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Click on the Publication Type you want from either the Publication Types, listed on the left or
from the Popular Publication Types, listed in the center. After you click, you will be taken to a
screen that lets you choose from several pre-designed templates for the publication type you
want to work on.
For example, the customization page for Newsletters looks like this:

a. Customization options will appear on the right side of the screen. (Each publication
type may have different customization options.) Examples as shown above include:
. color scheme
. font scheme
. business information (you can upload and store your company/personal logo).
b. After you select your options, click on Create
Your publication will open in a screen similar to the one shown below.

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Select Objects – Use this tool to select text boxes, tables, WordArt, or pictures in your
publication. Once selected, you can resize an object, move it around, or delete it.

Text Box –

1. On the Objects toolbar, click Text Box

2. In your publication, click where you want one corner of the text to appear, and then drag
diagonally until you have the box size that you want.
3. Enter the text you want in the text box.

Insert Table –

1. On the Objects toolbar, click Insert Table.

2. Click inside your publication.
The Create Table dialog box will appear.
3. Select the options you want, and then click OK.
4. In the table, click the cell where you want to add text, and then start typing.

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5. To add text to another cell, click inside that cell. Each cell expands to fit your text, unless you
lock the table size by clearing the check mark next to Grow to Fit Text on the Table menu.

Insert WordArt - WordArt is a gallery of text styles that you can add to your 2007 Microsoft
Office system documents to create decorative effects, such as shadowed or mirrored (reflected) text.

Picture Frame – Pictures have power on the page — the power to grab your reader's attention and to
convey or enhance your message. Pictures help the reader scan the page and find entry points into the
text. They give the reader a quick summary of what the text is about and help the reader gauge his or
her interest in diving into it. They also can help a reader quickly grasp complex ideas.
Pictures can relieve the tedium of gray type. But they can also distract the reader from your message if
the pictures don't relate closely to the message. Make sure you are in control of your message with the
pictures that you use in your publication.

Line –
1. On the Objects toolbar, click Line.
2. Position the mouse pointer where you want the line to begin, and then drag the mouse.

Arrow
1. On the Objects toolbar, click Arrow.
2. Position the mouse pointer where you want the line to begin, and then drag the mouse.

Oval
1. To add a circle, click Oval on the Objects toolbar.
2. Click in your publication where you want the shape to appear.
3. After you add the shape to your publication, click the shape and drag an Adjust handle until you have
the size that you want.

Rectangle -

1. To add a circle or a square, click Oval or Rectangle on the Objects toolbar.

2. Click in your publication where you want the shape to appear.
3. After you add the shape to your publication, click the shape and drag an Adjust handle until you have
the size that you want.

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AutoShapes -
To add a predefined AutoShape, such as a star or a diamond, click AutoShapes on the Objects toolbar, point to
a category, and then click the shape that you want.

Bookmark -
With this tool you can hyperlink bookmarks that you can use to create jumps to specific locations on a page in a
publication or bookmark templates that you can use to create bookmarks for books.

Design Gallery Object -

When you click on this tool, a box like the one below will open on your screen. You can click on any of the
designs in the gallery to automatically add them to your publication.
There are many unique options to choose from.

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Item from Content Library -

W
hen you are creating a publication, you can right click on any of the objects in your publication and select “Add to
Content Library.” Once you have done this, the item will appear when you click on the Content Library icon in the
Objects tool bar. This would be helpful if you wanted to use the same picture or logo on several publications or several
pages in the same publication.

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Help for
Publisher 2007
To get help
while using
Microsoft
Office
Publisher 2007,
click on Help
and then
Microsoft
Office
Publisher Help
or press F1.

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Department of Computer Science, Bahria University, Karachi Campus

Lab 09 Tasks
(MICROSOFT

PUBLISHER)
Semester 1 (Spring 2018)

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Exercises

Exercise 1

DESIGN A BUSINESS CARD.

Design and publish a business card with complete information using Microsoft Publisher.

Exercise 2

DESIGN A 4-PAGE WEBSITE

Design and publish a 4-page website using Microsoft Publisher. Include relevant content
in the form of text, images and other options.

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CSL-110: Introduction to
Information and
Communication Technology
Lab
Semester 01 (Spring 2018)

Lab 10: Designing LAN Networks

Objective(s):
* Develop an understanding of the basic functions of Packet Tracer.
* Create/model a simple Ethernet network using two hosts and a hub.
* Observe traffic behavior on the network. * Observe data flow of ARP broadcasts.

Step 1: Create a logical network diagram with two PCs and a hub

The bottom left-hand corner of the Packet Tracer screen displays eight icons that represent
device categories or groups, such as Routers, Switches, or End Devices.
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Technology Networks
Moving the cursor over the device categories will show the name of the category in the box. To
select a device, first select the device category. Once the device category is selected, the options
within that category appear in the box next to the category listings. Select the device option that
is required.

a) Select End Devices from the options in the bottom left-hand corner. Drag and drop two
generic PCs onto your design area.
b) Select Hubs from the options in the bottom left-hand corner. Add a hub to the
prototype network by dragging and dropping a generic hub onto the design area.
c) Select Connections from the bottom left-hand corner. Choose a Copper
Straightthrough cable type. Click the first host, PC0, and assign the cable to the
FastEthernet connector. Click the hub, Hub0, and select a connection port, Port 0, to
connect to PC0.
d) Repeat Step c for the second PC, PC1, to connect the PC to Port 1 on the hub. *There
should be green dots at both ends of each cable connection. If not, check the cable type
selected.

Step 2: Configure host names and IP addresses on the PCs:

a. Click PC0. A PC0 window will appear.

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b. From the PC0 window, select the Config tab. Change the PC Display Name to PC-A.
(An error message window will appear warning that changing the device name may
affect scoring of the activity. Ignore this error message.)
c. Select the FastEthernet tab on the left and add the IP address of 192.168.1.1 and subnet
mask of 255.255.255.0. Close the PC-A configuration window by selecting the x in the
upper righthand corner.
d. Click PC1.
e. Select the Config tab. Change the PC Display Name to PC-B. Select the FastEthernet
tab on the left and add the IP address of 192.168.1.2 and subnet mask of 255.255.255.0.
Close the PC-B configuration window.

Step 3: Observe the flow of data from PC-A to PC-B by creating network traffic

a) Switch to Simulation mode by selecting the tab that is partially hidden behind the
Realtime tab in the bottom right-hand corner. The tab has the icon of a stopwatch on
it.
b) Click the Edit Filters button in the Edit List Filters area. Clicking the Edit Filters
button will create a pop-up window. In the pop-up window, click the Show
All/None box to deselect every filter. Select just the ARP and ICMP filters.
c) Select a Simple PDU by clicking the closed envelope on the right vertical toolbar.
Move your cursor to the display area of your screen. Click PC-A to establish the
source. Move your cursor to PC-B and click to establish the destination.

**Notice that two envelopes are now positioned beside PC-A. One envelope is ICMP, while the
other is ARP. The Event List in the Simulation Panel will identify exactly which envelope
represents ICMP and which represents ARP.

d) Select Auto Capture / Play from the Play Controls area of the Simulation Panel.
Below the Auto Capture / Play button is a horizontal bar, with a vertical button that
controls the speed of the simulation. Dragging the button to the right will speed up
the simulation, while dragging is to the left will slow down the simulation.
e) The animation will run until the message window No More Events appears. All
requested events have been completed. Select OK to close the message box.
f) Choose the Reset Simulation button in the Simulation Panel. Notice that the ARP
envelope is no longer present. This has reset the simulation but has not cleared any
configuration changes or dynamic table entries, such as ARP table entries. The ARP
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request is not necessary to complete the ping command because PC-A already has
the MAC address in the ARP table.
g) Choose the Capture / Forward button. The ICMP envelope will move from the
source to the hub and stop. The Capture / Forward button allows you to run the
simulation one step at a time. Continue selecting the Capture / Forward button until
you complete the event.
h) Choose the Power Cycle Devices button on the bottom left, above the device icons.
i) An error message will appear asking you to confirm reset. Choose Yes. Now both
the ICMP and ARP envelops are present again. The Reset Network button will clear
any configuration changes not saved and will clear all dynamic table entries, such as
the ARP and MAC table entries.

Step 4: View ARP Tables on each PC

a) Choose the Auto Capture / Play button to repopulate the ARP table on the PCs.
Click OK when the No More Events message appears.
b) Select the magnifying glass on the right vertical tool bar.
c) Click PC-A. The ARP table for PC-A will appear. Notice that PC-A does have an
ARP entry for PC-C. View the ARP tables for PC-B and PC-C as well. Close all
ARP table windows.
d) Click the Select Tool on the right vertical tool bar. (This is the first icon present in
the toolbar.)
e) Click PC-A and select the Desktop tab.
f) Select the Command Prompt and type the command arp -a and press enter to view
the ARP table from the desktop view. Close the PC-A configuration window.
g) Examine the ARP table for PC-B.
h) Close the PC-B configuration window.
i) Click the Check Results button at the bottom of the instruction window to verify
that the topology is correct.

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Lab 10 Tasks

(Designing LAN

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Networks)
Semester 1 (Spring 2018)

Exercises

Exercise 1

Design a LAN network of peer-to-peer Ethernet can be implemented in the form of either
a physical bus or a physical star, you will need to look at these two different topologies in
planning for this network. On packet tracer, design:

1. A logical bus with a physical bus.

2. A logical bus with a physical star.

Exercise 2

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1. Implement the following network topologies in packet tracer and use PING to verify the
connectivity.

2. Now change the IP address to class-C like 201.a.a.a. So, that they are in a different
network, and use packet capture in simulation to verify the connectivity.

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