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E-Tech Advance

The document outlines the importance of team structure and dynamics in creating effective ICT content, emphasizing the need for collaboration among team members with specific roles. It discusses online collaborative tools and processes essential for content development and project management, detailing phases from initiation to closure. Additionally, it highlights the characteristics of good collaborative tools and the key rules for creating quality content.

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veronica.cabigting
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17 views4 pages

E-Tech Advance

The document outlines the importance of team structure and dynamics in creating effective ICT content, emphasizing the need for collaboration among team members with specific roles. It discusses online collaborative tools and processes essential for content development and project management, detailing phases from initiation to closure. Additionally, it highlights the characteristics of good collaborative tools and the key rules for creating quality content.

Uploaded by

veronica.cabigting
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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A.

Team Structure and Dynamics for ICT Content


​ A group involves people who work independently to achieve its goal, while a
team works interdependently where each member has a specific role or function. Thus,
the team interacts dynamically and adoptively to reach its common goal. When creating
interesting ICT content to be published, it is not enough to have the skills and
knowledge about it, for it would be difficult to maintain and monitor it alone. It is also not
enough that your group works independently because it might lead to inefficiency due to
miscommunication. What you need is to create a “Team Structure.”
______________________________________________________________________

Team Structure
- Team Structure refers to the creation of an individual team or the creation of a
multi-system. It is an essential component of the teamwork process.

A well-structured team is an enabler for and the result of effective communication,


leadership, situation monitoring, and support. An effective team structure works
collaboratively. It is the key to the success of the ICT project.

Collaboration means individuals work together to produce/ create a well-defined


content to achieve a common business purpose.

In creating ICT content, most teams work collaboratively online. Online collaboration is
a work process where people are interacting in real-time over the internet. It provides a
smooth process in the development of ICT content even without working together
physically.

A team must consider these Four (4) Parts of Collaboration in a Flow Process while
interacting with team members:
●​ Sharing: documenting explicit knowledge
●​ Understanding: adopting the process knowledge
●​ Reflection: analyzing or interpreting shared information
●​ Expression: the process of making known ones thought or feelings
______________________________________________________________________

Team Members
An effective team structure is composed of efficient team members who have
specific roles and responsibilities. These team members include:
1.​ Project Manager: An individual who has general accountability for the
successful initiation, planning, design, execution, monitoring, controlling, and
closure of a project.
2.​ Data Analyst: Someone who gathers, processes, and performs statistical
analyses of Data. A person who is accountable in collecting the data for ICT
content.

3.​ Content Writer and Editor: A person responsible for reviewing the data and
finalizing a complete list of information.

4.​ The Web Designer: A person responsible for creating the appearance, layout,
and elements of a website. The job involves understanding both graphic design
and computer programming.

5.​ The Web Developer – The person technically develops the overall functionalities
of a web page.
______________________________________________________________________

B. Online Collaborative Tools and Processes


There are plenty of tools and platforms that are available online, making online
collaboration possible and convenient.

Online Collaborative Tools for Creation and Co-creation of ICT Contents


Online collaborative tools for ICT content development that may be used
currently include the following:
• Facebook Groups ​​ ​ ​ ​ • MS Office 365
• G Suite ​ ​ ​ ​ ​ ​ • Prezi
• Google Chat/ Hangouts ​ ​ ​ ​ • Skype/Viber/Kakaotalk/Wechat
• Google Docs, Sheets, and Slides ​ ​ /Line
• Google Drive ​ ​ ​ ​ ​ • Trello
• Microsoft Teams ​ ​ ​ ​ ​ • Zoom
​ • Microsoft's Yammer​ ​ ​ ​

Using Google Drive for Collaboration


In creating and co-creating ICT content, storage, and organization of files is
necessary. It will be safe and convenient if the content will be stored on clouds and
available for the members to edit and organize anytime, anywhere. However, each
member should be responsible for keeping the files.
●​ Google Drive - provides a service for file storage on clouds and collaboration for
online sharing, editing, and organizing through "Shared Folders."
Online Platforms for Hosting ICT Content
After creating and finalizing your content, it is now ready to be published online.
Platforms that may be currently used to host newsletters and similar ICT content include
the following:
●​ Presentation/ visualization (Prezi, Soho, Slideshare, Mindmeister)
●​ Cloud computing (Google Apps)
●​ Social Media (Facebook Pages, Tumblr)
●​ Web Page Creation (Wix, Weebly)
●​ Blog sites (Blogger, Wordpress, Livejournal, Issuu)

Characteristics of Good Collaborative Tools and Platforms


Always remember that there are no superior tools. The productivity of a tool is
dependent on the intended purpose of the team. Hence, in choosing an appropriate
tool, the team must consider the following:
●​ The tool must be user friendly.
●​ The tool has elements that are appropriate for the team's goal.
●​ The tool prioritizes security and privacy.
______________________________________________________________________

C. Project Management for ICT Content


The application of knowledge, skills, tools, and techniques to project activities is
called Project Management. It is needed to achieve project requirements, usually to
time and budget.

Project Management - Includes overseeing projects for software development,


hardware installations, network upgrades, cloud computing and virtualization rollouts,
business analytics, and data management projects and implementing IT services.

Project Management is done by applying and integrating project management


processes which are organized in five distinct phases:

Five Phases of Project Management (Adapted from the ICT Project


Management by Institutional and Sector Modernization Facility)
1.​ Initiating: An overview of the objectives of the project, needs, and the problem is
identified. It is where you create the project charter with the Project Manager
assigned to the project.

2.​ Planning: This is where a successful project conclusion is worked out by the
project manager and the project team. The team brainstorms the ICT theme to
be published, together with the collaborative tools and online platforms to be
used.

3.​ Executing: This is where the project team goes about executing the project plan
once the project plan has been constructed. The curation of ICT content may
occur in this phase for quality assurance. Content writers and editors are
essential in this phase. After all the preparation has been done, publishing the
ICT content online may now take place.

4.​ Monitoring and Controlling: This is where the project manager monitors and
controls the work for a time, cost, scope, quality, risk, and other factors while the
project is being executed. It is also an ongoing process that ensures that the
project meets its focus for each project objective. Other members, primarily the
web developer, may work in this phase collaboratively with the project manager.

5.​ Closing: This happens when each phase is ended and when each entire project
is concluded. It happens to ensure that all the work has been finished,
completed, and approved.

Three (3) Rules in Creating Quality Content


●​ Informative: it should provide valuable and useful information to the reader.
●​ Interesting: it should catch the readers' attention from the title to the last part of
your content.
●​ Relevant: it should reflect how much you know the subject of your content
enough and who it is being written to make it relevant to both.

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