Robotic Process Automation: A Literature Review On Quantitative Benefits
Robotic Process Automation: A Literature Review On Quantitative Benefits
Abstract
Robotic Process Automation (RPA) comprises a set of emanating technologies that promise to automate business
processes. This is achieved by simulating the way a human performs the target process. Although the time and cost
savings advantages of RPA and other related performance metrics have been shown in various contexts, we found no
literature review of the quantitative results. This requires an in-depth study to illustrate the quantitative benefits of
RPA in various industry sectors. This paper presents a structured literature review based on various industry sectors.
The aim was to analyze the quantitative benefits of Robotic Process Automation (RPA). We are presenting the
potentials of RPA in each industry using case studies and prober RPA processes in each sector. The study concludes
that although there are tremendous quantitative benefits of implementing RPA, only a few organizations in each sector
reported their quantitative results.
Keywords
Robotic Process Automation; Financial Benefits; Business Process Automation; Business Improvement; RPA in
various business sectors.
1. Introduction
Technological leaps accompanied by industrialization lead to what is known as “industrial revolutions.” these
industrial revolutions have occupied the fore. Starting with the first industrial revolution that presented mechanisms,
the second industrial revolution that presented electrical energy, and the third industrial revolution that presented
digitalization (Lasi et al. 2014), there have always been efforts to enhance processes and achieve continuous
improvements. Otherwise, it would not be possible to reach those peaks. Now a fourth industrial revolution is building
on the third, the digital revolution occurring since the middle of the last century (Xu et al. 2018). These revolutions
caused transformations of all sectors and made the necessity to keep up with this rapid change inevitable.
One technology that is expected to enhance organizations' processes and keep them competitive is Robotic Process
Automation (RPA). Process Automation is not a recent concept since it has developed from using machines to perform
physical tasks to include computers to perform service tasks later (Autor et al. 2003). Despite that RPA is the second-
fastest-growing career category (Taulli 2020), it has received little academic attention than process automation, a
mature research subject. However, the recent decade witnessed many case studies and applications of Robotic process
automation.
In this study, we try to develop intuition and gain an in-depth understanding of the quantitative benefits of RPA in
various industry sectors. Along with identifying the specific processes that are automated using RPA in each
mentioned industry. The aim is to check the real benefits of RPA in different industry sectors and make sure that its
benefits are financially measurable.
The paper is structured as follows; Firstly, a brief explanation about RPA, its components, and the RPA project
methodology has been given. In the second section of the paper, the research methodology has been presented. In the
third section, the RPA implementation review in different industry sectors has been discussed. Lastly, the fourth part
of the paper brings the results and conclusion.
• Agree on the RPA delivery methodology and the tracking of its correct use: RPA delivery methodology is usually
based on the RPA vendors who offer a standardized methodology that can be adapted in-house. When an
unfamiliar process is added to the implementation plan, it is done using the selected RPA delivery methodology.
• Establish the RPA service engagement model required to support operational processes: With the correct support
infrastructure in place, RPA optimizes the productivity of both human and virtual workforces. Operational support
activities include referral and exception handling, business continuity, testing and deployment, systems support,
process support, and product support. The roles and responsibilities for such tasks need to be assigned across a
business unit, operational, RPA, IT teams, and the RPA software provider.
• Define the people, their roles, and responsibilities, and provide the training they need for operating efficiently in
the existing organizational structure.
• Define a scalable, low-maintenance technical environment and associated growth strategy.
• Plan for Scaling.
2. Research methodology
As a niche and emerging technology of business automation, the literature on RPA is insufficient. The results of
previous literature reviews revealed the benefits of RPA implementation. However, there was a lack of presenting
even the preliminary finding of quantitative benefits. Besides, the extempore analysis of recent RPA literature has
shown that RPA is regarded in business activity as an opportunity to enhance processes. While many of the advantages
and complexities of RPA implementation have been discussed, the need to have a literature review to exhibit the
quantitative results of RPA implementation in various industry sectors emerges. Towards achieving this aim, we used
the Systematic Literature Research (SLR) methodology, as it is used in similar research by (Ivančić et al. 2019). We
studied carefully the reference “Guidelines for performing Systematic Literature Reviews in Software Engineering”
(Kitchenham and Charters 2007) illustrates the various benefits of using SLR in software engineering. This
methodology became very popular in the recent two decades in management and information technology (Ivančić et
al. 2019). Our research will not build statistical results based on our search, so we will use the general theme of SLR
in our method that complies with our goal.
According to these papers Mariano et al. (2017) and Boell and D (2015), which provide standard guidelines for SLR,
our literature review was performed using a three-step method: (1) SLR protocol definition and literature search and
selection; (2) quality appraisal and extraction of relevant articles; and (3) qualitative analysis and synthesis of the
accepted articles. However, we had to add an extra step to make an additional search.
The first step was achieved by establishing a research protocol that started by constructing the queries to be executed
in digital libraries and search engines. The main keywords for these queries are: “Robotic Process Automation, RPA
case-study, RPA benefits." There were synonyms we used to make sure we got all possible related papers. These
synonyms are "service automation, intelligent process automation, white-collar robot, routine task automation,
repetitive, desktop automation, a virtual workforce, digital technology, business automation, RPA results.” These
keywords were searched in multiple databases, namely Elsevier, Google Scholar, IEEEXplore, Web of Science,
Scopus, and Springer Link. The search strategy is based on the following conditions: No publication date limit; no
topic limit; search term contained anywhere in the articles; articles, theses, books, and conference papers only. As a
result, 339 papers were found (after excluding duplicate papers) in the six mentioned databases and search engines.
For the second step, we established exclusion areas. The excluded papers were: Abstract-only; non-peer-reviewed
articles; case studies from RPA vendors; articles with RPA in their content but with a different meaning; articles with
no implementing example of RPA. After analyzing the abstract of the selected articles, not all of them achieve our
research aims. So, they were excluded from our research to end up with 241 papers to move to our third step.
In the last step of our SLR protocol, we analyze the full text of the selected papers. After doing the full-text analysis,
we did a backward search for additional papers cited in our reading papers. In the beginning, the only sources for our
research were articles, conference papers, books, and theses. Later on, we found some studies by consultancy
organizations that have been used extensively in the scientific literature (Capgemini, Gartner, and Deloitte, etc.). With
reports by RPA vendors, we use them only if the same case study was mentioned in one of the peer-reviewed papers.
Another source is reports published by the organization where the RPA implementation took place in. After
downloading the new papers, we got 98 papers to be scrutinized for the quantitative results of implementing RPA in
different sectors. Figure 2 shows the steps and procedures made to conduct this research.
Digital full-
Search strategy Exclusion text Extra
Libraries
analysi paper
s
s
No publication date limit;
no topic limit;
339
IEEE search term contained papers Abstract-only;
non-peer-
241papers
Elsevie anywhere in the articles. reviewed
r Searching for
Xplor articles, theses, books, articles; case- Checking if
and conference papers only studies from whitepapers,
RPA vendors; the papers reports, and
articles with match our extra papers
RPA in their
content but with
research that were cited
Google Web of in the papers
Scholar Science a different goal exactly
meaning; articles we read before
with no
implementing
example of RPA
Scopu Springe
s r Link
98
Papers
It is worth mentioning other research work done by (Valgaeren 2019) and (Vanhanen 2020); they both prepared master
theses about RPA in banking and presented extensive literature review, but it was limited to RPA in the financial
sector.
As far as we know, no study in the literature collected RPA benefits gained by organizations in a quantitative form
besides qualitative. Above that, categorizing the results according to the different industry sectors does not exist. While
mining for the quantitative results, we will introduce one or more case studies for each mentioned industry sector. The
purpose of explaining the case studies is to illustrate some areas/processes suitable for RPA. By highlighting some
application processes within each industry, we believe it would be easier to understand the potentials of RPA in the
specified sector.
As a trend recently, RPA is being used by several Industry sectors have already recognized a range of benefits [5, 20-
25]. This varies which of these advantages are more desirable to an organization, based on the organization's goals
and vision.
In sections (4.1) to (4.4), we list what we could find of industry-specific benefits and results. Ivančić et al. (2019)
found that 65% of RPA implementation projects, as mentioned by the researchers, come from two industries, services,
and telecommunications, while the other implementations are related to finance and insurance, healthcare
management, sales, and the oil & gas industry. Our research will do different categorizing according to what we found
from our research method we followed. We will focus on the industry sectors that make up over 75% of RPA
implementation projects concerned with quantitative results.
Figure three shows the results in percentages for different sectors in terms of reporting quantitative results of RPA
implementation, noting that the “Other” category contains many sectors that will not be considered in the study since
a very limited reporting of the quantitative benefits were found.
50%
40%
30%
20%
10%
0%
1
The Co-operative Yes Over 150 20 bots a- Excess queue a- Consistency in following the excess (Barnett 2015)
Bank b- Complex queue procedure ensuring that the (Mungla 2019)
CHAPs bank meets its customary
processing requirements
c- VISA • Automatic customer account
chargeback management
processing • Automated outward customer
d- Other back- calls
office • Fairness and consistency in
processes that customer treatment
support sales • Improvements in customer
and general service provision which
administration. resulted in increased customer
retention and satisfaction
• 9 FTEs at least saved
A bank in the UAE Not 21 Not mentioned a- Past due (Taulli 2020)
95% process automation
mentioned settlements
50% FTE
b- Budget
utilization
c- Anti-money
laundering
payment
screening
BNY Mellon (Bank Yes 29 Projects 178 Bots a- Account a- 70% automation; (Theuerkauf et
of New York Mellon) 19 Business Closure 30%Turnaround Time (TAT) al. 2017)
Functions Automation improvement;88% reduction in
across 147 b- Data time per transaction
individual Acquisition b- % Automation: 80% of client
business Group accounts from the top 10
processes c- US investment manager websites
Settlements (i.e. ~5000+ accounts);
Repair Productivity improvement:
Automation ~77% TAT improvement (~9
d- USD Funds mins to ~ 2 mins);
Transfer Benefits/Efficiency: Increased
Exception processing window for
e- Research; downstream reconciliation
f- Trade Capture processing
DE; c- Automation: 86% to 100%
g- Loans automation depending on the
processing; work queue; Productivity
h- Data improvement: 68% faster TAT
Acquisition; improvement;
i- ICSD Trade Benefits/Efficiency: Annual
Input; run-rate savings
j- ICSD Trade
Input;
k- Income $1.5M cumulative savings
Processing;
l- Account
Closures
m- Institutional
Investment
Account
(DAG, AST
Accounting, &
Investment
Management
Recon);
Union Bank in the Not 400 Not mentioned a- 18 FTEs saved; reduced the (Taulli 2020)
Philippines (UBP) mentioned a- Processing of time per task from 120s to 18s; (Ortiz and Vera
End-of-Day reduced total processing time 2018)
Reports for from 8.33hr to 1.5hr
250 CMS • 97% digitization
Billers 300% processing time
Barclays Bank UK. Not Not Not mentioned a- Loan a- Quicker processing and does (Barclays Bank
mentioned mentioned application not have to take lunch, 2018)
processing vacations, or time off wiped (Taulli 2020)
out.
• 120 FTE
annual reduction in bad debt
provisions of $250 million
A full-service bank in Not Not Not mentioned Not mentioned • 55% productivity increase (Taulli 2020)
India mentioned mentioned • 5% of common manual errors
were eliminated.
A global fortune Not 20 processes 150 bots a- Credit card 30% cost reduction (Deloitte 2017)
1000 bank mentioned remediation (Taulli 2020)
b- PDF
conversion:
Logging into a
statement
repository and
converting
PDF-based
unstructured
data into
structured
data, using the
power of
natural
language
processing to
identify key
terms to
inform claims
assessment.
c- Payment
processing:
Applying a
tailored rule-
set to
transactional
data and then
feeding the
results into a
remediation
calculator for
processing and
payment.
The Mashreq Bank Yes Not Not mentioned a- multi-lingual a- Productivity: 90% (Sibanda et al.
UAE mentioned human-robot enhancement; 65% TAT 2020)
interactivity reduction; 90% decrease in
customers complaints.
• 20000 cheques and 150,000
error-free and secure
transactions processed daily
Standard Bank Yes Not Not mentioned a- Debit card a- Reduced from an over 150 (Mungla 2019)
mentioned maintenance hours long manual process to an (WorkFusion
b- The dormant approximately 5 hours 2020)
debit card automatic one.
purge process b- Changed the dormant card’s
c- Account status to closed in about two
opening seconds with no human
d- Vehicle and intervention
Asset Finance c- Reduced time from 23 days to
Customer under 5 minutes
verification d- Cut in time about 60%
times
• 1 M transactions
processed / month
Federal Bank-India Not 15 processes Not mentioned a- Customer a- Merge around 250 records in (OSMAN
mentioned 35 processes Identification one hour, while employees 2019)
to be. need a full day
Note 1: When a result line in the” Results “column is labeled with letters (a-z) it means it results from a specific process in the” Declared RPA Processes” column.
Note 2: When there is “Not mentioned” in any place in the table, meaning that we could not find information about this issue.
Note 3: Having the symbol ( ) next to a line in the” Results “column means that this result is mentioned in the reference as a benefit for the entire organization
not for the specific process
Table 2 shows the results we found related to the quantitative benefits of implementing RPA in the Insurance sector.
As seen from Table 2, the quantitative benefits exist in a way or another. However, it is not well documented or
published in a clear decisive manner. For instance, Generali CEE Holding reported over 50% of savings in their
operations. Nevertheless, it is not clear whether it is only from RPA implementation. Another issue regarding CEE is
the number of automated processes that reached 38 processes. No detailed process was found regarding implementing
these processes or any clear financial benefits or FTEs savings. Other Insurance companies like the Australian
company Taulli (2020) mentioned reported potentials of 7 million dollars of saving from RPA. While they mentioned,
they saved over 80 FTEs. So, regarding the found results for Insurance companies, RPA is widely used and popular,
and significant benefits can be achieved.
Global Yes Not mentioned Not mentioned a- Robotics Center of a- 50% reduction in FTEs; (Capgemini
Insurance Excellence (Identify Reduced cycle time of targeted 2017)
Brokerage Firm business processes for processes by 75%; Reductions
automation; Establish in error rates; Ease of
and show RPA scalability to extend RPA;
capabilities within the Reduced operational cost
context of the business;
Illustrate expected
benefits and get business
user acceptance on
automated results)
Zurich Yes 48 Not mentioned a- Issue policies • 51% cost reduction
Insurance • 25% of operational team
capacity
• 1 billion dollars cost savings
Note 1: When a result line in the “Results” column is labeled with letters (a-z) it means it results from a specific process in the “Declared RPA Processes” column.
Note 2: When there is “Not mentioned” in any place on the table, meaning that we could not find information about this issue.
Note 3: Having the symbol ( ) next to a line in the “Results” column means that this result is mentioned in the reference as a benefit for the entire organization, not for
the specific process
4.2 Robotic Process Automation at the power & utilities
Since energy demand remains flat, switching to technologies proved to be effective in cost-saving, increasing
efficiency, and enhancing processes as RPA does. RPA is one technology that aims to increase the operational
performance of Utilities by automating activities (ANAGNOSTE 2018). Many RPA implementations have already
taken place, which have different applications across this sector.
As can be noticed from Table 3, which shows the results of RPA implementation at the Power & Utilities. There is a
significant opportunity to implement RPA in many processes in this sector. For example, the results of implementing
at UTILITY are very motivating. Achieving a 200% ROI in a year is an excellent financial result. It is necessary to
mention here that Artificial Intelligence exists in all the case study companies we reported. Also, we can say it is vague
results, cannot be judged whether it is pure RPA results or mixed for the overall quantitative results on the
organization.
Table 3. Results of Robotic Process Automation implementation at the Power & Utilities
Company Use of No. of bots Declared RPA Processes No. of RPA Results Reference
name another used processes
Tech
DTE energy Yes Not a- Customer Service: 35 a- 40-50%. Reduced bill (Taulli 2020)
mentioned High Bills number that needs manual (BluePrism 2020)
b- Qualification review.
Evaluations 250,000 annualized hours were
given back to business
UTILITY Yes 300 a- Resolving infeasible 20-25% of a- 60% FTE; improved the (Lacity et al. 2015b)
customer meter back-office quality, consistency, and
readings processes speed of resolutions
a Top 500 Yes >100 a- Handling >120 a- 25% processing time on (ANAGNOSTE
company in Intercompany normal processes and 45% on 2018)
Power & reconciliation complex processes
Utilities • Finance (e.g. Procure to 35% processing time; The
Pay, Order to Cash, responding time to external parties
Record to Report, (i.e. vendors or clients) has
Intercompany improved by approximately 25%.
transactions, and
General Ledger).
• Client operations (e.g.
Hardware change
requests, Credit
payments, and Credit
requests, Plan
renewals, and Tariff
upgrades).
• Human Resources (e.g.
Employees boarding,
• Employees training
requests, New
employee registration,
Annually Employee
Promotion Letters) and
Network Operations.
Note 1: When a result line in the “Results” column is labeled with letters (A-Z) it means it results from a specific process in the “Declared RPA Processes” column.
Note 2: When there is “Not mentioned” in any place on the table, meaning that we could not find information about this issue.
Note 3: Having the symbol ( ) next to a line in the “Results” column means that this result is mentioned in the reference as a benefit for the entire organization, not
for the specific process
Delivering high-quality, affordable healthcare is probably the goal for every healthcare facility. To accomplish this,
many forms, other documentation, and details have to be worked with. The patient's records, billing and payment, and
other information are collected to be processed and then stored in the system.
Tripathi (2018) suggests that the Healthcare industry would benefit from RPA in the following processes: Data entry,
patient scheduling, and, more importantly, billing and claims processing. RPA would help optimize patient
appointments, send them automatic reminders of their appointments, and eliminate human error in patient records.
This leaves workers to focus more on the patients' needs and leads to an improved patient experience.
Several RPA projects have been implemented recently in the health sector; we will show two examples to motivate
the facilities within this sector to take steps towards robotic process automation.
Table 4 summarizes some results of RPA implementation in the health sector. It can be noticed that Catholic Health
Initiatives achieved great annual savings of 0.5 million dollars. More significant savings were achieved in Blue Cross
Blue Shield North Carolina (BCBSNC) regarding money savings and FTEs. The Healthcare sector, as we can see, has
great potentials for savings and other quantitative results. Due to the lack of information regarding the case studies,
we included only three columns and the organization name.
Swiftqueue (patient registration • real-time appointment scheduling post-emergency room With 20,000 hours (Jolt Advantage 2019)
platform in Ireland for NHS) discharge saved and an average
• schedule set up via a chatbot and auto recommends waiting room time of
another clinic if one has a significant delay fewer than 10 minutes
Table 5 summarizes the quantitative results we could find in the literature. As we mentioned before, there are many
case studies and implementations in the literature, but we are concerned only with papers that published quantitative
results of its RPA implementation. Implementing RPA in Deutsche Telekom (DT) is a very recent case study. They
claimed to robotize 50 processes and used over 1000 bots to do their automation. This number of bots used reflects
that there must be tremendous benefits from this implementation. Because of this high number of bots, it is not
surprising to see that they saved 800 FTEs.
Telefónica O2 Between 650 and 800% ROI in 3 years >160 a- SIM swaps 15 (Lacity and
and b- applying a pre-defined Willcocks
growing credit to a clients’ 2016b)
account
Deutsche Telekom • 30% to 60% cost saving >1000 a- Field Service App 50 (Schmitz et al.
(DT) • 80% Automation b- Proactive Problem 2019)
• 800 FTEs Solving
• They observed benefits in the
three areas of customer
satisfaction, financial
performance, and process
compliance.
Note 1: When a result line in the “Results” column is labeled with letters (A-Z), it means it results from a specific process in the “Declared RPA Processes” column.
Note 2: When there is “Not mentioned” in any place on the table, meaning that we could not find information about this issue.
Note 3: Having the symbol ( ) next to a line in the “Results” column means that this result is mentioned in the reference as a benefit for the entire organization, not
for the specific process
5. Threats to validity
It is important to emphasize that we took into consideration while preparing this study the different aspects
recommended by (Kitchenham et al. 2009) and (Petersen et al. 2015). However, our search was for some unique
papers that contained the quantitative benefits, which was our main research question. These benefits might not be
used as a keyword in the published papers or are most likely not used in the title. This fact made it very difficult to
judge the paper's validity to our research and made the statistical categorizing of the industry categories with reporting
the benefits extremely time-consuming. For the context of this research, SLR was conducted as generally as possible
in terms of publications and dates. In this way, the study was carried out as thoroughly as possible since it does not
privilege certain publications.
The examination of aspects that may affect the study created tendentious or unrepresentative is known as publication
bias. In this regard, it is vital to keep in mind that, as a study project progresses, researchers may be tempted to stress
the good outcomes in connection to the performance of the technique they suggest, which implies that the experimental
data may not be properly transparent. To prevent bias, several of the researchers' colleagues who are experts in the
topic have thoroughly examined the work to ensure that the planning requirements are satisfied.
The risk to the credibility of data synthesis and outcomes is addressed to the greatest extent feasible by establishing
filters and sector categorization schemes in figures 2&3.
Finally, as previously stated, these risks are mitigated by doing the research filtering as mentioned in the research
methodology and excluding the papers, not from renowned resources.
Although all the found case studies declared benefits of RPA implementation in at least one of the above measures.
However, in some studies, it was vague results. For example, in the banking industry, Met et al. (2020), in their case
study, it is unclear if the 3420 FTEs saving resulted from RPA implementation only. Perhaps this is because
organizations used other technologies along with RPA like (legacy systems or AI). It, therefore, makes determining
whether the overall results in an organization are RPA alone tricky. Furthermore, we could not find enough
quantitative results in the literature in some industries. Even though those cases were mentioned and success stories
were published in the literature, we ignored them.
The fact that sometimes none of these measures is used requires suggesting standardizing the measures in the
organizations that adopted RPA. We recommend in future research that the quantitative results should be documented.
Qualitative results exist, but the fact that these results are not measurable does not necessarily encourage the future
implementation of RPA.
It was evident after making this study that not all the companies declare the number of the automated process with
complete absence in the Healthcare sector and even the number of bots used, as we can see in figures 4&5 below:
100% 100%
90% 90%
80% 80%
70% 70%
60% 60%
50%
40% 50%
30% 40%
20% 30%
10% 20%
0% 10%
0%
Figure 4. percentage of mentioning # of automated processes Figure 5. Percentage of mentioning # of used Bots
We tried in this research to connect the number of automated processes with the number of used bots where declared
(see figure 6 below). Since this might give a conclusion regarding cost against benefit. However, it is not easy to come
up with a clear conclusion. There are very few cases where the companies declared both the number of automated
processes and the number of bots used. In general, the number of Bots outweighed the number of processes, yet the
financial benefits reported in those companies were very high. So, connecting these two factors cannot be considered
an indicator of financial benefits.
Tele
Tele
Power & Utility
Power & Utility
Insurance
Banks
Banks
#Processes #Bots
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Biographies
Mohammed Alfandi is a Ph.D. student at Gaziantep University, department of industrial engineering. Mohammed
earned her B.Sc. and M.Sc. in Industrial Engineering from Aleppo University. He has several years of work
experience in Industrial engineering and management in addition to CNC engineering. He is currently working as a
project manager at IHR. He is interested in Machine learning, Artificial Intelligence, Artificial Neural Networks, Data
Science, Robotic Process Automation, Mathematical Modeling, Decision Support Systems and would like to influence
both the academic and industrial worlds.
Serap Ulusam Seçkiner received the BS, degrees industrial engineering from University of Çukurova, Adana. MS
and Ph.D. degrees Industrial Enginering from the University of Gazi, Ankara. Currently, She is a full time Professor
at the University of Gaziantep, Gaziantep involved in teaching operations research and human factors engineering.
7.1.1