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Lecture 01 - Intro to Excel

This document provides an introduction to Microsoft Excel, covering its basic functionalities, including formulas, data validation, and the structure of spreadsheets. It explains the importance of learning spreadsheets for managing numerical data and details how to perform arithmetic operations and format data within Excel. The document also outlines the components of the Excel interface, such as the ribbon and worksheets, and includes practical exercises for users to apply their knowledge.

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alfonsojo002
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2 views

Lecture 01 - Intro to Excel

This document provides an introduction to Microsoft Excel, covering its basic functionalities, including formulas, data validation, and the structure of spreadsheets. It explains the importance of learning spreadsheets for managing numerical data and details how to perform arithmetic operations and format data within Excel. The document also outlines the components of the Excel interface, such as the ribbon and worksheets, and includes practical exercises for users to apply their knowledge.

Uploaded by

alfonsojo002
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 19

Introduction to

Spreadsheet
Overview
Course Overview
• Introduction to Spreadsheet
• Excel Basic Formulas
• Excel Data Validation
• Formulas & Functions
• Logical Functions
• Charts and Graphs
What is Microsoft Excel?
• Microsoft Excel is a spreadsheet program used to record and analyze
numerical and statistical data.

• Microsoft Excel provides multiple features to perform various operations


like calculations, pivot tables, graph tools, macro programming, etc.

• It is compatible with multiple OS like Windows, macOS, Android and iOS.


What is Microsoft Excel?
• Excel spreadsheet can be understood as a collection of columns
and rows that form a table.

• Alphabetical letters are usually assigned to columns, and numbers


are usually assigned to rows.

• The point where a column and a row meet is called a cell. The
address of a cell is given by the letter representing the column and
the number representing a row.
Why should we Learn Spreadsheet?
• We all deal with numbers in one way or the other. We all have daily
expenses which we pay for from the monthly income that we earn. For one
to spend wisely, they will need to know their income vs. expenditure.
Microsoft Excel comes in handy when we want to record, analyze and store
such numeric data. Let’s illustrate this using the following image.
Understanding the Ribbon
• The ribbon provides shortcuts to commands in Excel. A command is an
action that the user performs. An example of a command is creating a new
document, printing a documenting, etc. The image below shows the ribbon
used in Excel 2013.
• Ribbon start button – it is used to access commands i.e. creating new
documents, saving existing work, printing, accessing the options for
customizing Excel, etc.
• Ribbon tabs – the tabs are used to group similar commands together.
The home tab is used for basic commands such as formatting the data to
make it more presentable, sorting and finding specific data within the
spreadsheet.
• Ribbon bar – the bars are used to group similar commands together. As
an example, the Alignment ribbon bar is used to group all the commands
that are used to align data together.
• A worksheet is a collection of rows and columns.
When a row and a column meet, they form a cell.
Cells are used to record data. Each cell is uniquely
identified using a cell address. Columns are
usually labelled with letters while rows are usually
Understanding the
numbers.
worksheet (Rows and
• A workbook is a collection of worksheets. By Columns, Sheets,
default, a workbook has three cells in Excel. You Workbooks)
can delete or add more sheets to suit your
requirements. By default, the sheets are named
Sheet1, Sheet2 and so on and so forth. You can
rename the sheet names to more meaningful
names i.e. Daily Expenses, Monthly Budget, etc.
How To Perform Arithmetic Operations in
Excel?
• Enter the data in your worksheet as shown in the image below.
• Perform the calculations using the respective arithmetic operators.
When performing calculations in Excel, you should always start with
the equal (=) sign.
• Let’s start with the one for addition. Write the following formula in E2
Excel (Result column)
• =C2+D2
• “=” tells Excel to evaluate whatever follows after the equal sign
• “C2” is the cell address of the first number given by C representing
the column letter and 2 representing the row number
• “D2” is the cell address of the second number given by D
representing the column letter and 2 representing the row number
• Press enter key on the keyboard when done. You should get 89 as
the result.
• Using the knowledge gained in the previous example, try to write
the formulas for subtraction, division, and multiplication.
Format Data in Microsoft Excel
• Make our spreadsheets more presentable. We will
use the data in the arithmetic operations table. We
will make the column names;
–Bold
–Align serial numbers to the left
–Enclose the data in boxes.
Make Column Names Bold
• Highlight the cells
that have the
column names by
dragging them.
• Click on the bold
button
represented
by B command.
• Your workbook
should now
appear as follows
Align Data to the Left
• We will align the serial
numbers to the left
• Highlight all the data in
the S/N column
• Click on align left as
shown below
Enclose Data in Boxes
• Highlight all the columns
and rows with data
• On the font ribbon bar,
click on borders
command as shown
below.
Enclose Data in Boxes
• You will get the following drop down
menu
• Select the option “All Borders”.
• Your data should now look as follows
SEATWORK
• Using the knowledge gained above, try out other options available on the
Home tab and try to do the image below.
• Apply Multiplication to get the Total Number of each Fruits.
• Subtract the Total Number of each Fruits to get the Remaining Stocks.
• Get the overall Total at Row 6
Next week…
• Data Validation

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