1

2
3
4
Core HR 5

Leave
9

10

11
Attendance

12

13

14

15

Shifts & Weekoffs 16

17

14
15
16
Payroll
Payroll
17

18
Please list down the total number of Legal Entities along with names.
Total no. of work Locations
Total number of active employees?
Do you wish to capture the past relieved employee details in Keka? (Yes/No)
How many probation policies do you have. Mention the types and the period of each

How many notice period policies do you have. Mention the types and the period of each
Do you want the employees to be able to raise resignation request from Keka? (Yes/No) -
Describe the exit and FnF workflow

Do you have a defined leave policy? If yes Please share the policy document on Rocketlane

In case of no leave policy, Please help us with the following details;

Leave Year(Jan - Dec or Apr - Mar),
Total number of annual leaves and the leave types,
What happens to unused leaves at year end.

How do you wish to capture the attendance of employees in Keka? (Biometric/Keka mobile
app/ Keka Web App)
If Biometric please mention the device model name and the number of devices available.

Is there any attendance penalization in case of Late arrival, Shortage of work hours, No
attendance, Missing Swipes? If so, on which of the above scenarios.
In the case of Late arrival, list out how much time post the shift time is considered late and the
penalization that needs to happen for each instance
In the case of shortage of work hours, list how much is the minimum expected work hours to
be considered as a full day and the penalization that needs to happen if not fulfilling the
expected work hours.
In case of penalization, what type of leave is deducted? (paid/unpaid). If Paid leave, please
mention the type of paid leave as per the organizations leave policy

Do you allow employees to regularize their attendance if any discrepancies in logs or penalties?
If yes how many time in a Month/Week?
How many shifts are present? List out the start and end time of the shifts
Are weekoffs fixed, rotational or both? Please list out the the days in which the weekoffs are
observed

Is there a single/ multiple holiday calendar. If yes, please share the list of holidays observed

Are there any restricted/optional holidays offered to the employees. If yes, please share the list
of holidays and the annual quota of leaves allowed to be availed from the optional holidays
Is your payroll and attendance period first to last day of the month? If 'No' please specify.
does the paycycle include weekoffs and /or holidays ?
When are the salaries processed?
Please share the Sample Salary Structures followed in your orgalization with
calcualtion/formula for each component
Do you have a expense reimbursement policy? If yes please share the policy document on
rocketlane.
Leave and Attendance - Ground Rules
All employees are required to be regular and punctual every day at work. The employees will record their daily atten
applicable to all employees.
1. The normal office timings at Unidus Décor Pvt. Ltd. are as follows: Monday to Saturday 09.30 am to 06:30 p
2. The time for reporting to the office is 09.30 AM sharp. A grace time of 15 minutes will be allowed. An employee r
Coming after 10:30 am, half day will be marked till 1:30 pm (half day:1:30pm).
3. On every 3rd late coming / early going, 0.5 day i.e. Half-Day salary will be deducted.
4. Leaving the premises of the office before 06:00 PM will be marked as Half Day (instead half day can be taken).
5. In case of emergency you may leave office early between 6pm to 06:30pm once or twice in a month after taking
as Early Going (same rules will be applied as Office coming time rules).
6. On a weekly off or on a holiday, if an employee is coming on duty on Specific Requirement (for full day/half day
approved and signed by the concerned person mentioning proper reason and In-Time and Out-Time.
7. Lunch Break is to be taken between 2:00pm to 3:00pm (strictly for 30 minutes only). It should not be taken in g
8. Inform Reporting Senior and HR for Late Coming via Call or WhatsApp (purpose: Managing Daily Attendance
9. Even if absent, the person is responsible for their task completion on the same or next day (if assigned someone
10. Whenever taking leaves, ensure your counterpart is coming and you have informed her/him to complete your tas
confirmation.
11. For Leaves kindly take an approval at least 2 - 3 days in advance.
12. Leave without approval is not allowed and it will be counted as double-day deduction for each unapproved leav
13. Salary will be paid on 10th of every month; If on leave from 1st to 10th, salary date will be after 7 working days pre
14. Notice Period in case of exit is one month with proper handover (Task handover, Knowledge Transfer, asset han
indiscipline (If management agrees to release less than 30 days of whatever the agreed date).
15. If it is noted that employees are not following the Biometric Face Attendance Recorder system regularly that may
therefore you all advised to mark your attendance without fail by following the procedure of giving a face impression
16. The attendance recorded in the Biometric Face Attendance Recorder shall be the base for calculating salary an
particular month. Therefore each and every employee has to use the Biometric Face Attendance Recorder for recor
without any choice of his/her own.
17. In case of not using the Biometric Face Attendance Recorder by any employee on any particular date both time
shall be presumed that he/she has not come to office at all and she/he shall be treated and marked as completely ab
18. In case of using the Biometric Face Attendance Recorder by any employee on any particular date for only one ti
time of departure-from the office, it shall be presumed that she/he has come to office but has left the office without d
as absent.
19. In case, an employee is called to the office for work during OFF Days (Sundays / any holidays) due to some situ
such days will remain the same, however, there can be flexibility for In-Time and Out- Time (should get approval from
20. Leave without Approval will be treated as you have left the job, so send your leave application in case of any em
(Emergency : Death in Family, Illness of dependent or self.)
21. In case of planned long leaves, the application should be submitted at least 7 days prior, ideally before your plan
The management shall have full rights to make modifications/ alterations/substitutions to any of the above p

Leave Approval Process

1 All leaves must be applied via duly filled-in leave application form well in advance.
2 One must take prior sanction for availing leave, except on medical grounds or in case of emergencies in the imme
explaining the circumstances, otherwise the request for leave could be refused and such case may be treated as un
3 In case of medical leaves, a medical certificate alongwith the treating doctor’s prescription and fitness certificate ne
4 Whenever on leave, one must ensure that his / her counterpart is available in the office.
5 Your respective Reporting manager, HR & Sidharth Sir/Parul Mam must be aware of the leave in advance.
6 The process starts with completely filling up the leave application form and getting it signed from your reporting se
7 Post the above step, the applicant will go to the respective director for approval i.e. FINAL APPROVAL with Sidh
8 The final decision will be informed to the candidate.
9 In case Sidharth Sir or Parul Ma’am has not approved / is not informed about your leave, the same must be trea
10 In case you and your counterpart both remain on leave on the same day, the same must be treated as IRRESPO
11 In case of IRRESPONSIBLE ABSENCE, the disciplinary action will be taken similar to chronic defaulters.

CHRONIC DEFAULTERS
● Regular late comers (more than 5 for 2 consecutive months)
● More than 1 leave per month regularly (for 2 consecutive months)
● Permission not taken for leave
● Leaves informed in morning only
● Leaves not informed as per rule
● Planned leave informed at last minute
● Emergency leave: all leaves are emergency leave? informing the evening before/morning or on whatsapp

All the above mentioned will be treated as chronic defaulters and will be facing disciplinary actions that may include
wages, reversal of salary increment, termination of employment.
Component Name Calculation Amount
Upto 22000 gross, whole
amount is basic
Basic Salary 25,000.00
22-44k gross - 22k basic
44k+ gross - 50% basic
Upto 22K - NIL
>22K Minimum of Gross-
House Rent Allowance 12,500.00
Basic
or Basic * 50%
Other Allowance Balancing Component 12,500.00
Total Gross 50,000.00
12% of Basic with Ceiling
Employer PF Contribution 1,800.00
as per law

Employer ESIC Contribution 3.25% of Gross

-
CTC 51,800.00
Total Deduction
12% of Basic with Ceiling
Employee PF Contribution 1,800.00
as per law
Employee ESIC Contribution0.75% of Gross
Professional Tax Not Applicable 0
TDS(Income Tax) As per the compliance 0
Total Deduction 1,800.00
Net Pay 50,000.00
CHeck Salary sheet to derive the logic
 Organization Financial Details for Payroll Setup
1. Company Information:- Legal Entity 1
A) Name Of Legal Entity UNIDUS DECOR PRIVATE LIMITED
i) Authorized Signatory Name SIDDHARTH GUPTA
ii) Desgination of Authorized Signatory DIRECTOR
iii) Email of Authorized Signatory [email protected]
B) Date Of Corporation 8/20/1980
C) Company Identification Number (CIN) U74899DL1980PTC010782
D) Registered Office Address 1/101-B, WHS,KIRTI NAGAR, NEW DELHI -
110015
2. Bank Detail Of The Company:-
A) Name Of The Bank STATE BANK OF INDIA
B) Account Number XXXXXX5772
C) IFS Code SBIN0001181
D) Branch NAJAFGARH ROAD
3. Income Tax Information:-
A) PAN Of The Company AAACD0908R
B) TAN (Tax Deduction/Collection Account
Number) DELD08240B
C) TAN Circle Number (It A Number Given
Based On The Company’s Location) N/A
D) Corporate Income Tax (CIT) Location N/A
4. EPF And ESIC Information:-
A) PF Number DLCPM2774865
B) PF Registration Date Take These details from Riveka
C) ESI Number 11001416990001000
D) ESI Registration Date Take These details from Riveka
5. Professional Tax (PT) Information (If
Applicable):-
A) PT Number N/A
B) PT Registration Date N/A
6. LABOUR WELFARE FUND (If Applicable)
A) ESTABLISHMENT ID N/A
B) REGISTRATION DATE N/A
Payroll Setup
DEMO
DEMO
NA