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Creating tables, forms, queries

The document provides a guide on creating tables, forms, and queries in Microsoft Access. It outlines the steps for creating a new database and table, designing forms for data entry and display, and creating select queries for data retrieval. Each section includes detailed instructions to help users effectively manage their Access databases.

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vaggiethompson40
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© © All Rights Reserved
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8 views

Creating tables, forms, queries

The document provides a guide on creating tables, forms, and queries in Microsoft Access. It outlines the steps for creating a new database and table, designing forms for data entry and display, and creating select queries for data retrieval. Each section includes detailed instructions to help users effectively manage their Access databases.

Uploaded by

vaggiethompson40
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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CREATING TABLES, FORMS AND QUERIES IN MICROSOFT ACCESS

When you create an Access database, you store your data in tables – subject-based list that contains
row and columns. For instance you can create a contacts table to store a list of names, addresses, and
telephone numbers, or a products table to store information about products.

A simple database, such as a contact list, might use only a single table. Many databases, however,
use several tables. When you create a new database, you create a new file on your computer that acts
as a container for all of the objects in your database, including your tables.

Steps to create a new table in a new database


1. Click > New, and then select Blank desktop database
2. In the File Name box, type a file name for new database
3. To browse to a different location and save the database, click the folder icon
4. Click Create. The new database opens, and a new table named table1 is created and opens in
Datasheet view.

Create a form in Access


Forms in Access are like display cases in stores that make it easier to view or get the items that you
want. Since forms are objects through which you or other user can add, edit, or display the data
stored in your Access desktop database. The design of your form is an important aspect. If your
Access desktop database is going to be used by multiple users, well-designed forms are essential for
efficiency and data accuracy.

Steps to create a blank form in Access


1. To create a form with no controls or preformatted elements: On the Create tab, click Blank
Form. Access opens a blank form in Layout view, and displays the Field List pane
2. In the Field List pane, click the plus sign (+) next to the table or tables that contain the fields
that you want to see on the form.
3. To add a field to the form, double click it or drag it onto the form. To add several fields at
once, hold down CTRL and click several fields, and then drag them onto the form at the same
time.
4. Use the tools in the Controls group on the Form Layout Tools tab to add a logo, tile, page
numbers, or the date and time to the form
5. If you want to add a wider variety of controls to the form, click Design and use the tools in
the Controls group.
Create a select query in Access
1. Select Create > Query Wizard
2. Select Simple Query, and then Ok
3. Select the table that contains the field, add the Available Fields you want to Selected Fields,
and select Next.
4. Choose whether you want to open the query in Datasheet view or modify the query in Design
view, and then select Finish

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