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Chapter 7
Internal Control and Cash
Review Questions
1. Internal control is the organizational plan and all the related measures adopted by an entity
to safeguard assets, encourage employees to follow company policies, promote operational
efficiency, and ensure accurate and reliable accounting records.
2. The Sarbanes-Oxley Act requires public companies to issue an internal control report, which
is a report by management describing its responsibility for and the adequacy of internal
controls over financial reporting. Additionally, an outside auditor must evaluate the client’s
internal controls and report on the internal controls as part of the audit report.
3. The five components of internal control are: monitoring of controls, information system,
control procedures, environment, and risk assessment.
• Monitoring of controls is performed by both internal and external auditors to
determine whether the company and employees are following company policies
and that operations are running efficiently.
• Information system controls must be in place to ensure appropriate authorizations
and approvals are used and that accurate information is produced.
• Control procedures are designed to ensure that the business’s goals are achieved.
• The environment is the “tone at the top” of the business. Members of management
must behave honorably to set a good example for company employees.
• The company’s business risk, as well as the risk over individual accounts, must be
assessed. The higher the risk, the more controls must be in place to safeguard the
company’s assets.
4. Internal auditors are employees of the business who ensure that the company’s employees
are following company policies that the company is meeting legal requirements, and that
operations are running efficiently. External auditors are outside accountants, completely
independent of the business that monitors the controls to ensure the financial statements are
presented fairly in accordance with GAAP.
5. Separation of duties limits fraud and promotes the accuracy of the accounting records by
dividing responsibility between two or more people. The two main areas of separation are
separating operations from accounting and separating the custody of assets from accounting.
6. Internal control procedures related to e-commerce are encryption and firewalls.
7. Limitations to internal controls relate to cost and benefit. The better the controls, the more
they can cost, so a company needs to determine the best balance of cost and benefit. It can
also be difficult for a business to prevent collusion―when two or more people work
together to circumvent internal controls and defraud the company.
8. Businesses control cash receipts over the counter by using a cash register, the cash register
only opens after the clerk enters a transaction and it is recorded. A receipt is given to the
customer. The cash register report of cash sales at the end of the day is compared to the
cash in the drawer. All cash is deposited in the bank at the end of the day. These measures,
coupled with oversight by a manager, discourage theft.
S7-1
Requirement 1
Requirement 2
A company must ect its assets; otherwise it is throwing away resources. If they fail to
safeguard cash, the most liquid of assets, it will quickly slip away.
S7-2
When the controller compares the sales report with cash sales from the cash register to the
deposit slip, she will notice a difference.
S7-3
The final step by the controller, comparing the bank deposit and the debit to Cash to ensure they
agree, indicates that all cash receipts are safe in the bank and the company’s books are up-to-
date.
S7-4
Requirement 1
The purchasing agent could buy goods and have them sent to his or her home. Or a purchasing
agent could spend too much on purchases, approve the payment, and split the excess with the
supplier.
Requirement 2
The purchasing agent (the employee who prepares the purchase order) should neither receive the
goods nor approve the payment.
S7-6
Requirement 1
The bank’s requirement that each authorized to sign on an account provide a signature card will
help protect against forgery.
Requirement 2
The bank statement reports the activity in the customer’s account for a designated period of time,
such as a month.
Requirement 3
Banks supply standard forms such as a deposit ticket. Completed by the customer, the deposit
ticket shows the amount of each deposit. As proof of the transaction, the customer keeps a
deposit receipt.
S7-7
a. Bank Addition
b. Book Addition
c. Book Subtraction
d. Book Addition
e. Bank Subtraction
f. Bank Addition
g. Book Subtraction
h. Book Addition
i. Book Subtraction
j. Book Addition
S7-9
Dec. 31 Cash 20
Interest Revenue 20
To record interest earned on bank balance.
S7-10
Cash ratio = (Cash + Cash equivalents) / Total current liabilities = ($28,800 + $2,200) / $24,800
= 1.25
Internal control is the organizational plan and all the related measures adopted by an entity to
safeguard assets, encourage employees to follow company policies, promote operational
efficiency, and ensure accurate and reliable accounting records.
Requirement 2
A provision of the Sarbanes-Oxley Act requires that an outside auditor evaluate the client’s
internal controls and report on the internal controls as part of the audit report.
Requirement 3
E7-12
a. Separation of duties
b. Separation of duties
c. Other controls (no job rotation)
d. Other controls (not depositing cash soon enough for adequate security;
competent, reliable and ethical personnel)
e. Other controls (documents and records – no receiving report)
Requirement 2
E7-14
Requirement 1
The same person is responsible for verifying receipt of merchandise, authorizing payment, and
preparing the payment.
Requirement 2
E7-15
1. j
2. k
3. e
4. l
5. m
6. i
7. f
8. a
9. d
10. h
11. b
12. g
13. c
Horngren’s Financial & Managerial Accounting 4/e Solutions Manual 7-7
E7-16
Requirement 1, 2, 3
Delivery Expense 25
Postage Expense 15
Printing Expense 35
Miscellaneous Expense 55
Office Supplies 80
Cash Short & Over 13
Cash ($370 – $147) 223
To replenish the petty cash fund.
Cash 170
Petty Cash 170
To decrease the petty cash fund to $200.
E7-17
Requirement 1
Maintaining the Petty Cash account at its designated balance is the nature of an imprest system.
The imprest system requires that, at any point in time, the petty cash box contains cash and
receipts that total the amount of the imprest balance. This clearly identifies the amount of cash
for which the custodian is responsible, and it is the system’s main internal control feature.
Requirement 2
Petty Cash
Mar. 1 100
E7-18
HARRISON PHOTOGRAPHY
Bank Reconciliation
November 30, 2015
BANK BOOK
Balance, November 30, 2015 $ 370 Balance, November 30, 2015 $ 1,325
ADD: ADD:
Deposit in transit 1,210
1,580 1,325
LESS: LESS:
Outstanding checks Book error check 624 $ 40
Check 626 $ 85 Printed checks 35
Check 627 265 350 Service charge 20 95
Adjusted bank balance, Adjusted book balance,
November 30, 2015 $ 1,230 November 30, 2015 $ 1,230
Requirement 2
Harrison has $1,230 in cash on November 30, 2015.
Requirement 3
Requirement 2
The job of receiving customers’ payments is performed by the same person who is responsible
for accounting for sales allowances.
Requirement 2
The sales allowances should be recorded by a person who does not have access to the cash
receipts.
Requirement 3
The amount that should be shown in the ledger for cash receipts is $315 ($375 − $60).
Missing Internal
Control Characteristic Possible Problem Solution
Maintaining the Petty Cash account at its designated balance is the nature of an imprest system.
The imprest system requires that, at any point in time, the petty cash box contains cash and
receipts that total the amount of the imprest balance. This clearly identifies the amount of cash
for which the custodian is responsible, and it is the system’s main internal control feature.
Requirement 2
Before replenishment, the petty cash fund should hold cash of $305. ($450 – total payments of
$145).
Requirement 3
Requirement 4
The custodian would cash the check and place the currency and coin with the other funds
in the petty cash box.
Before replenishment, the petty cash fund should hold cash of $330. ($500 – total payments of
$170).
Requirement 2
Requirement 3
G I R L H O O D.
Thus I left those hallowed halls,
Its blackboards and its pictured walls,
With maps and charts of every size,
To torture brain and tease the eyes;
And fondly fancied I was through;
I knew twice now what others knew,
And all I had to do was show
My talents off, and catch a beau.
A “ G O O D B Y E ” - O G R A P H Y.
I’ll say a few words at the close,
In case discussions ever rose
About my traits in after life—
I mean when I became a wife.
A lenient husband’s charity,
In trust and boundless love for me,
O’erlooked my early erring ways,
And filled my ear with daily praise.
Indulgent friends would kindly say
Such pleasant things most every day,
And looked so mildly on my mirth,
It made me overrate my worth,
And feel reformed, as aunty quotes,
“That I have sown my wildest oats.”
The stern realities of life
Will sober down the gayest wife.
The cares and crosses surely come
To cloud, at times, the brightest home;
And mine was not exempt from these,
For sighs and sorrows and disease
Were all, in turn, my painful lot—
’Twere better though they were forgot.
I’ll finish in the brightest strain,
Nor have my friends peruse, with pain,
A clouded page, when my intent
Was solely for their merriment;
They’ll see how short these twenty years,
Beside the first, in print appears.
The reason ’s easy understood:
The traits depicted here are good,
And occupy a smaller space
Than wicked ones I had to trace.
I wanting quite a good sized book,
My sinnings and short comings took
The other side, I do engage,
Would hardly fill the second page.
I’ll say, for fear my friends deplore,
These vixen traits are mine no more;
The heroine, once known as “Naughty,”
Is now reformed—“fair, fat, and forty.”
The heroine, once known as “Naughty,”
Is now reformed—“fair, fat, and forty.”
M I S C E L LA N E O U S.
AUTUMN.
I love to live in autumn days,
To linger in their balmy haze,
To ponder in a dreamy maze,
Upon their many glories.
I love to watch the setting sun,
To see the stars come one by one,
And fade away when they are done,
Telling their nightly story.
OC TOBER .
This golden month, with varied leaves,
So full of waning glories,
Adorns the groves that it bereaves,
And fills the woods with stories
Of fleeting verdure, fading flowers—
Dying Nature’s empty bowers.
LO VE’ S LONGINGS.
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