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Election Notice and Nomination Form

The document outlines the election procedure for the Hyderabad Engineers Association, detailing the nomination process, eligibility criteria, and key steps for conducting fair elections. It emphasizes the importance of active participation from members and provides specific election details for the upcoming election on December 1, 2024. The document also includes a nomination form and guidelines for candidates seeking election to the association's executive committee.

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varanasirk1
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105 views7 pages

Election Notice and Nomination Form

The document outlines the election procedure for the Hyderabad Engineers Association, detailing the nomination process, eligibility criteria, and key steps for conducting fair elections. It emphasizes the importance of active participation from members and provides specific election details for the upcoming election on December 1, 2024. The document also includes a nomination form and guidelines for candidates seeking election to the association's executive committee.

Uploaded by

varanasirk1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ELECTION PROCEDURE

Election can either be conducted as a show of hands or by secret ballot, based


on the consensus of the majority of members of the HEA-Hyderabad District.

Post election, it is the duty of the outgoing Secretary to hand over charges to the
incumbent management committee.

Clean, free, and fair elections are vital to society’s health. It is necessary to give
every resident in the society to take up the responsibility of the premises of their
residence. It is important to understand the value of being a proactive resident.
The initiative must be taken to contest management committee elections. Since
there’s no legal ban on re-election, often the MC members remained
unchanged for several terms, bringing stagnation in the development of the
complex.

Who can file nomination?

Every member of the association having its name in the final voter list can file
nomination/ candidature for being elected as member of the Board even if such
member has retired from the Board in the same year itself. However, a Board
member found guilty of misusing his post in its previous regime shall not be
eligible for election. The use of word ‘guilty’ here may be left to be
determined by the General Body meeting. To prove someone guilty of misusing
the post during his previous term a report submitted by the investigation
committee appointed by the President may be sufficient.

The election process for a RESIDENTS WELFARE ASSOCIATION typically involves


several key steps to ensure transparency and fairness. Here’s a general outline
of how such elections are usually conducted:

1. Announcement of Election: The association management or a designated


committee announces the upcoming election. This announcement includes
details such as the date, time, and place of the election, as well as the
positions open for election.
2. Nomination Process: A period is set for nominations to be submitted.
Members of the association interested in running for office typically need
to submit their nominations during this time. Nominations may require
signatures from a certain number of association members to be
considered valid.

3. Verification of Nominations: After the nomination period ends, the


election committee verifies the eligibility of the nominees. This may
include checking whether they are current members of the association and
whether their nominations meet the required criteria.

4. Publication of Final List of Candidates: Once nominations are verified, a


final list of candidates is published. This allows association members to
know who they can vote for in the upcoming election.

5. Campaigning Period: Candidates are usually given a period to campaign,


during which they can communicate their platforms and reasons for
running to the association members. This could involve distributing flyers,
holding meetings, or using digital communication channels.

6. Voting Process: On the day of the election, members of the association


typically gather at a designated polling station or vote electronically,
depending on the procedures outlined by the association’s rules. The
voting process should be conducted in a manner that ensures
confidentiality and prevents fraud.

7. Vote Counting and Results Declaration: Once voting concludes, the


election committee or designated officials count the votes. The results are
then announced to the association members, often followed by formal
declaration of the elected candidates.

8. Challenges and Disputes: There should be provisions in place for


addressing any challenges or disputes that arise during or after the
election. This could involve a grievance redressal mechanism or an appeal
process to ensure the integrity of the election outcome.
9. Handover and Transition: Elected candidates typically assume their roles
after a formal handover process with outgoing officials, ensuring
continuity in the association’s management.

10. Record Keeping: It’s important to maintain records of the election


process, including nomination forms, voting results, and any
correspondence related to challenges or disputes, for future reference and
transparency.

Throughout the entire process, it’s crucial to adhere to the association’s


bylaws and regulations governing elections to ensure a fair and democratic
outcome. These guidelines help in fostering trust among association members
and promoting effective governance within the residential colony.
Announcement of Election – 2024

Dear Members of HEA-Hyderabad District,

We are pleased to announce the upcoming election for positions within the
Hyderabad District branch of Hyderabad Engineers Association. This election
is an important opportunity for you to participate in the governance of our
Association district branch and to elect individuals who will represent your
interests effectively.

Election Details:

 Positions Open for Election: President, Secretary, Joint Secretary,


Treasurer.
 Date of Election: 1st December, 2024.
 Time: 10:00 AM – 1:00 PM
 Location: _____________________________________________________________________
 Nomination Process:
 Nominations will be accepted from 29.11.2024 (10:00 AM) to 30.11.2024
(1:00 PM) at the location_____________________________
 Nomination forms are available in Google Link, Nomination form must be
filled online and hard copies are submitted on 30.11.2024 by 1.00PM
 Nominees must meet the eligibility criteria as per HEA bylaws & Rules
framed by Election Committee (Annexure -1).
 Any inquiries regarding the election process can be directed to Smt
D.Rama Garu (EC member) - 88976278069 Sri V. RamaKrishna Garu
(EC member) - 9100750043
 We encourage all eligible members to participate actively in this
democratic process by nominating candidates and exercising your right to
vote. Your involvement is crucial in shaping the future direction of our
community.
Thank you for your attention and participation.
Sincerely,

Election Committee, the Hyderabad District branch of Hyderabad Engineers


Association
ANNEXURE-1

Eligibility Criteria for Nominees

Dear Members,

In accordance with the bylaws of the Hyderabad Engineers Association (HEA),


please take note of the following eligibility criteria for nominees seeking to stand
for election to the association’s executive committee:

1. Membership: Nominees must be members of HEA working in the


Hyderabad District.

2. No Legal Disqualifications: Nominees must not have any legal


disqualifications that would prevent them from serving on the executive
committee as per laws and regulations.

3. Nomination Procedure: Nominees must submit a completed nomination


form by the specified deadline. Each nomination form must be signed by
at least 2(Two) members of the HEA endorsing the candidacy of the
nominee.

4. Commitment: Nominees should be willing and able to commit the time


and effort required to fulfill the responsibilities of the position they are
seeking.

5. Ethical Standards: Nominees must agree to abide by the code of conduct


and ethical standards outlined in the HEA bylaws.

6. Previous committee members are eligible to nominate themselves for re-


election.
HYDERABAD ENGINEERS ASSOCIATION (HEA)-Hyderabad District
Nomination Form
Election Date: 01.12.2024
Instructions:
1. Fill in all required fields clearly and accurately.
2. Submit the completed form to the election committee by 30.11.2024 (1.00PM).
3. Only one owner of the plot or one flat owner from each apartment is eligible to
contest in the elections.

Candidate Information
Full Name:

Designation, Department & Office Address:

Contact Number & Email Address:

Position Nominating For:


(Please select one)
☐ President ☐ General Secretary

☐ Joint Secretary ☐ Treasurer

Declaration by the Candidate

I, [Candidate Name], hereby declare that I am a registered member of the


Hyderabad District branch of Hyderabad Engineers Association and meet all
eligibility criteria to contest in the election for the position of [Position]. I agree
to abide by the rules and regulations set forth by the association.

Signature of Candidate: _________________________ Date:


First Proposer Information

Full Name:

Designation, Department & Office Address:

Contact Number & Email Address:

Signature of Proposer: _________________________ Date:

Second Proposer Information

Full Name:

Designation, Department & Office Address:

Contact Number & Email Address:

Signature of Second Proposer: _________________________ Date:

For Official Use Only

Nomination Received By: _________________________ Date:

Nomination Verified By: _________________________ Date:

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