Introduction to Word Processing

Word processing is the use of computer software to create, edit, format, and
print text-based documents. Word processors allow users to efficiently
compose, organize, and manage written content for various purposes, such as
reports, letters, resumes, and essays.

Features of Word Processing:

1. Text Input and Editing:

o Users can type and edit text easily, using features like undo/redo,
cut/copy/paste, and spell check.

2. Formatting:
o Adjust font styles, sizes, and colors.
o Apply paragraph alignment, line spacing, and bullet points.
o Add headers, footers, and page numbers.

3. Insertions:
o Embed images, tables, charts, hyperlinks, and special symbols into
documents.

4. Templates:
o Pre-designed templates for resumes, reports, letters, and other
document types help save time.

5. Collaboration:
o Modern word processors like Google Docs allow real-time
collaboration, where multiple users can work on the same
document simultaneously.

6. Document Layout:
o Adjust margins, page orientation (portrait/landscape), and column
settings.
o Manage sections and page breaks.

7. Spell and Grammar Check:

o Automatic detection and correction of spelling and grammatical
errors.

8. Printing and Exporting:

o Print documents directly or save them in various file formats, such
as .docx, .pdf, or .txt.
Menu Overview:
The Microsoft Word menu is the set of tools and commands organized into
tabs at the top of the Word interface. This menu system, often called the
Ribbon, provides access to features for creating, editing, formatting, and
managing documents.

Main Components of the Microsoft Word Menu:

1. File Tab:
o Provides access to the Backstage View, where you can manage
documents (e.g., save, open, print, share, or export).
o Key options:
 New: Create a new document.
 Open: Access existing documents.
 Save/Save As: Save changes or save under a new name or
format.
 Print: Configure and send the document to a printer.
 Export: Save as a PDF or another format.
 Account: Manage Microsoft account settings.
2. Home Tab:
o Central hub for basic text formatting and editing tools.
o Key features:
 Clipboard: Copy, cut, paste, and format painter.
 Font: Change font type, size, color, and effects (bold, italic,
underline).
 Paragraph: Adjust alignment, line spacing, indentation, and
bullet points.
 Styles: Apply predefined or custom text styles for consistent
formatting.
3. Insert Tab:
o Allows you to add elements to your document.
o Key features:
 Tables: Insert tables and customize their layout.
 Pictures/Online Pictures: Add images from your computer
or the web.
  Shapes, Icons, and SmartArt: Insert graphics and
diagrams.
 Header, Footer, and Page Number: Add these elements to
your document.
 Links: Insert hyperlinks or bookmarks.
4. Design Tab:
o Provides tools to modify the visual style of your document.
o Key features:
 Themes: Apply coordinated color, font, and effect schemes.
 Page Background: Add watermarks, page borders, or
background colors.
5. Layout Tab:
o Controls document structure and page setup.
o Key features:
 Margins: Adjust page margins.
 Orientation: Switch between portrait and landscape mode.
 Size: Change page dimensions.
 Columns: Arrange text into multiple columns.
 Spacing: Adjust spacing between paragraphs.
6. References Tab:
o Focuses on creating professional documents with citations and
indexes.
o Key features:
 Table of Contents: Insert and manage a table of contents.
 Footnotes: Add and manage footnotes and endnotes.
 Citations & Bibliography: Insert and format references.
 Index: Create an index for your document.
7. Mailings Tab:
o Used for creating mail merge documents.
o Key features:
 Envelopes and Labels: Design and print them.
 Mail Merge: Automate the creation of personalized letters
or emails.
8. Review Tab:
o Focuses on proofreading and collaboration tools.
o Key features:
 Spelling & Grammar: Check for errors in the document.
 Track Changes: Record edits made by different users.
 Comments: Add and manage comments.
 Compare: Compare differences between two documents.
9. View Tab:
o Manages how the document is displayed on the screen.
o Key features:
 Read Mode: Simplified view for reading.

 Print Layout: Default view showing how the document will
print.
 Zoom: Adjust magnification.
 Ruler, Gridlines, and Navigation Pane: Enable or disable
these tools.
10.Help Tab (In some versions):
o Provides access to tutorials, documentation, and support options.

Create a New Document: Creating a document in Microsoft Word is a simple

and straightforward process.

1. Open Microsoft Word.

2. Click on the File tab in the Ribbon at the top-left corner.
3. Select New from the menu on the left.
4. Choose Blank Document to create a fresh document, or select a
template if you prefer.

Editing and Formatting Microsoft Word Documents:

Once you have created a document in Microsoft Word, editing and formatting it
becomes essential for clarity, consistency, and visual appeal. Microsoft Word
offers a wide range of tools to help you make adjustments to both the content
and appearance of your document.

Editing a Document in Microsoft Word

1. Typing and Deleting Text:
o Insert Text: Click where you want to add text and start typing.
o Delete Text: Use the Backspace key to delete text to the left of the
cursor or the Delete key to delete text to the right.
o Cut, Copy, Paste:
 Cut: Select the text and press Ctrl + X to remove and place
it on the clipboard.
 Copy: Select the text and press Ctrl + C to copy it.
 Paste: Place the cursor where you want the copied or cut
text to go, and press Ctrl + V.
o Undo/Redo: Use Ctrl + Z to undo recent changes and Ctrl + Y to
redo actions.
 2. Find and Replace Text:
o Press Ctrl + F to open the Find dialog. Enter the text you want to
find and navigate through the document.
o To replace text, press Ctrl + H to open the Find and Replace
dialog, where you can type the text to find and the replacement
text.

3. Spell and Grammar Check:

o Word will automatically underline errors in red (for spelling) and
blue (for grammar).
o Right-click the underlined word to see suggestions and choose the
correct option.

4. Selecting Text:
o Click and drag your mouse over the text, or hold Shift and use the
arrow keys to select specific portions of the document.
o To select the entire document, press Ctrl + A.

Formatting a Document in Microsoft Word

Formatting is crucial to creating a well-structured, readable document. It
includes adjusting font styles, alignment, spacing, and applying themes.

Font Formatting:

1. Change Font Type and Size:

o Select the text you want to format, then go to the Home tab.
o In the Font section, select a new font from the drop-down list.
o Adjust the font size by either typing a number or selecting from the
size menu.

2. Bold, Italic, and Underline:

o Select the text, then click the Bold (B), Italic (I), or Underline (U)
buttons in the Font section of the Home tab.
o Alternatively, use keyboard shortcuts:
 Ctrl + B (Bold)
 Ctrl + I (Italic)
 Ctrl + U (Underline)

3. Font Color:
 o Select the text, and in the Font section of the Home tab, click the
Font Color button (the letter A with a color underneath) to choose
a color.

4. Highlight Text:
o Select the text you want to highlight, then click the Text Highlight
Color button in the Font section of the Home tab to apply a
highlight color.

Paragraph Formatting:

1. Text Alignment:
o Use the alignment buttons in the Paragraph section under the
Home tab to align your text:
 Left Align: Aligns text to the left margin.
 Center: Centers text.
 Right Align: Aligns text to the right margin.
 Justify: Stretches the text to fit both margins evenly.

2. Line and Paragraph Spacing:

o Adjust the spacing between lines and paragraphs:
 Select the text and click the Line and Paragraph Spacing
button in the Paragraph section (it looks like lines with
arrows pointing up and down).
 Choose a spacing option (e.g., 1.0, 1.5, or 2.0).
 For more spacing options, click Line Spacing Options to
fine-tune.

3. Indentation:
o To indent a paragraph, use the Increase Indent or Decrease
Indent buttons in the Paragraph section.
o Alternatively, drag the indent markers on the ruler (if visible) at the
top of the page.

4. Bullets and Numbering:

o For lists, go to the Paragraph section and click the Bullets or
Numbering buttons to create a bulleted or numbered list.

Using Styles:

1. Apply Predefined Styles:

o Word provides predefined text and paragraph styles (e.g., Heading
1, Heading 2, Normal, etc.).
 o Select the text you want to apply a style to and choose the style
from the Styles section on the Home tab.
o Styles help maintain consistency throughout your document,
especially for headings, subheadings, and body text.

Page Layout and Structure:

1. Margins:
o To change the margins, go to the Layout tab and click Margins.
You can select predefined margin settings or customize the
margins by selecting Custom Margins.

2. Page Orientation:
o Under the Layout tab, choose Orientation to switch between
Portrait (vertical) and Landscape (horizontal) layout.

3. Page Size:
o In the Layout tab, click Size to choose a standard page size (e.g.,
Letter, A4) or set a custom size.

4. Columns:
o If you want to format your text into multiple columns (e.g., for
newsletters), go to the Layout tab and click Columns.

Adding and Editing Other Elements:

1. Images and Graphics:

o To insert an image, go to the Insert tab, click Pictures, and select
a picture from your computer or the web.
o Once inserted, you can resize, move, and format the image using
the Picture Tools options.

2. Tables:
o In the Insert tab, click Table to insert a table into the document.
You can adjust the number of rows and columns as needed.
o Use the Table Tools to adjust table style, add shading, borders, and
more.

3. Links:
o To insert a hyperlink, select the text or object you want to link,
then right-click and select Link or use the Insert tab’s Link
option.

4. Headers and Footers:

 o To add a header or footer (e.g., page numbers, document title), go
to the Insert tab and choose Header or Footer. You can select
from predefined formats or create your own.

Finalizing the Document:

1. Check for Errors:

o Use the Spelling & Grammar tool in the Review tab to ensure
your document is free from mistakes.
2. Save Your Work:
o Remember to save your document regularly. Press Ctrl + S to
save, or go to the File tab and click Save As to save your document
with a new name or location.

Microsoft Word Views:

In Microsoft Word, views refer to different ways of displaying and interacting
with your document. Each view is tailored for a specific task, such as writing,
editing, reviewing, or printing. Changing views allows you to focus on
particular aspects of your document, improving efficiency and accuracy.

Here are the most commonly used views in Microsoft Word:

1. Print Layout View

 Purpose: This is the default view and is ideal for creating and editing
documents that are intended to be printed. It shows how your document
will look on paper, including headers, footers, page numbers, and other
layout elements.
 Features:
o View headers, footers, page breaks, and text formatting as they will
appear when printed.
o Full visual representation of page breaks and margins.
o Most commonly used for general editing and document creation.
 How to Access:
o Go to the View tab, then click Print Layout.
o You can also quickly switch by clicking the View buttons at the
bottom right corner of the window.
2. Web Layout View

 Purpose: This view is designed for documents that will be viewed online
(e.g., webpages or web-based content). It shows the document as it would
appear in a web browser, without page breaks and other print-specific
formatting.
 Features:
o Displays content as a continuous page, without breaks for
individual pages.
o Useful for editing documents intended to be published on the web.
o Allows you to see how elements like images and links will look
when accessed in a browser.
 How to Access:
o Go to the View tab and click Web Layout.

3. Outline View

 Purpose: This view is ideal for organizing and structuring your

document. It shows the document in a hierarchical outline format based
on heading styles, making it easy to rearrange sections and view the
document’s structure.
 Features:
o Displays the document’s headings and subheadings, allowing for
easy navigation.
o Enables you to collapse or expand sections for better organization.
o Useful for drafting and structuring long documents, such as reports,
books, or essays.
 How to Access:
o Go to the View tab, then click Outline.

4. Draft View

 Purpose: This view is focused on text editing and is designed to help you
work quickly without being distracted by formatting details like images,
headers, footers, and page layout.
 Features:
o Hides headers, footers, and other page-specific elements.
o Simplifies the layout, making it easier to focus on text and content.
o Ideal for writing and editing the body of a document when you
don't need to worry about formatting.
  How to Access:
o Go to the View tab, then click Draft.

5. Reading Mode

 Purpose: This view is designed to provide a distraction-free experience

for reading a document. It reformats the document to make it easier to
read on a screen, with larger text and no toolbars or menus.
 Features:
o Displays your document in a simplified, full-screen mode with
easy navigation tools.
o Allows you to swipe through pages (especially useful for touch
devices).
o Great for reviewing documents and reading without distractions.
 How to Access:
o Go to the View tab, then click Read Mode.
o Alternatively, you can click the Reading Mode icon in the status
bar.

6. Full-Screen Reading View

 Purpose: A variation of the Reading Mode, this view maximizes the

document's text and removes all toolbars and menus to give you a clean,
focused reading experience.
 Features:
o Full-screen display, removing all menus and toolbars.
o Suitable for reviewing or reading documents without distraction.
o Includes navigation tools such as arrows to move between pages.
 How to Access:
o In the View tab, click Full-Screen Reading (this may be replaced
with Read Mode in newer versions).

7. Comparison View (for Document Comparison)

 Purpose: This view allows you to compare two versions of a document

side by side to identify differences between them.
 Features:
o Displays the original document and the revised version
simultaneously.
 o Highlights changes, additions, deletions, and formatting
differences.
o Useful for tracking revisions and collaborating on documents with
multiple versions.
 How to Access:
o Go to the Review tab and click Compare.

Microsoft Word Tables:

Tables in Microsoft Word are used to organize data into rows and columns,
making it easier to present and analyze information. You can use tables for a
variety of purposes, such as organizing content, displaying numerical data, or
creating structured layouts for your document.

Here’s a comprehensive guide on using tables in Microsoft Word:

1. Inserting a Table

 Using the Insert Tab:

1. Go to the Insert tab in the Ribbon.
2. Click on the Table button.
3. A grid will appear. Hover over the grid and select the number of
rows and columns you need by highlighting the cells.
4. Click to insert the table into your document.
 Using Table Dialog Box:
1. Click on Insert > Table > Insert Table.
2. In the dialog box that appears, specify the number of rows and
columns.
3. Click OK to insert the table.

2. Table Design and Formatting

After inserting a table, you can format it to match the style and look you need.
This includes adjusting the table’s design, layout, borders, and shading.

 Table Styles:
1. Select the table to reveal the Table Tools tab.
2. Under Table Tools, you will see the Design tab, where you can
choose from various predefined Table Styles.
3. Click a style to apply it to your table. You can also modify these
styles by changing colors, borders, and shading.
 Borders and Shading:
1. Under the Table Tools tab, click Design > Borders to adjust the
table's border style (e.g., none, all borders, outside borders).
2. Click Shading to apply a background color to individual cells or
the entire table.
 Adjusting Column Width and Row Height:

o To adjust the width of a column or the height of a row, hover your

mouse pointer over the table border (either vertically or
horizontally) until it turns into a double-sided arrow. Click and
drag to resize.
o You can also select a column or row, right-click, and choose Table
Properties to set precise measurements for height and width.

3. Editing Table Content

 Entering Text: Simply click into any cell and start typing.
 Adding Rows or Columns:
1. To add a row, right-click on a row and choose Insert > Insert
Rows Above or Insert Rows Below.
2. To add a column, right-click on a column and choose Insert >
Insert Columns to the Left or Insert Columns to the Right.
 Deleting Rows or Columns:
1. Select the row or column you want to delete.
2. Right-click and select Delete > Delete Row or Delete Column.

4. Merging and Splitting Cells

 Merging Cells: To combine two or more cells into one, select the cells
you want to merge, right-click, and select Merge Cells. This is useful for
creating headings that span multiple columns.
  Splitting Cells: To split a merged cell into multiple smaller cells, right-
click on the merged cell and select Split Cells. You can choose the
number of rows and columns to split the cell into.

5. Table Alignment

 You can align the entire table within the document by selecting the table
and going to the Layout tab under Table Tools.
 Choose an alignment option (left, center, or right) under the Alignment
group to control how the table fits within the document's margins.
 For cell-level alignment, select a cell or group of cells, then go to Layout
> Cell Alignment to adjust the text alignment within each cell.

6. Sorting Table Data

If you are using a table for data, you can sort the information within it:

1. Select any cell in the column you want to sort by.

2. Go to the Layout tab under Table Tools and click Sort.
3. In the Sort dialog box, choose the column to sort by, the sorting order
(ascending or descending), and other sorting options if necessary.

7. Using Formulas in Tables

Microsoft Word allows you to insert basic formulas (like sums or averages) into
your table:

1. Place your cursor in the cell where you want the formula.
2. Go to the Layout tab under Table Tools and click Formula.
3. In the Formula dialog box, choose the formula type (e.g., SUM,
AVERAGE), and Word will automatically calculate the result based on
the data in the table.

8. Converting Text to a Table

If you have a list of data separated by spaces, tabs, or commas, you can quickly
convert it into a table:
 1. Select the text you want to convert.
2. Go to the Insert tab and click Table > Convert Text to Table.
3. Choose how the text is separated (by commas, tabs, etc.) and Word will
automatically format it into a table.

9. Table Properties

To fine-tune the appearance and behavior of your table:

1. Right-click on the table and select Table Properties.

2. In the Table Properties dialog, you can adjust:
o Table alignment (center, left, right).
o Text wrapping (around or in-line with text).
o Row height and column width.
o Cell margins and spacing between cells.
o Table border settings.

10. Resizing Tables Automatically

 AutoFit: If you want Word to automatically adjust the table columns and
rows to fit the contents, you can use the AutoFit feature:
1. Select the table.
2. Go to the Layout tab under Table Tools and click AutoFit.
3. Choose between AutoFit Contents, AutoFit Window, or Fixed
Column Width.

Microsoft WordArt:
WordArt is a feature in Microsoft Word that allows you to create decorative
text with special effects. It enables you to add various visual styles, colors, and
text effects to make your text stand out in a document. WordArt is often used to
create eye-catching headings, titles, or emphasize specific sections of a
document.

1. Inserting WordArt

To insert WordArt into your document:

 1. Go to the Insert Tab:
o Click on the Insert tab in the Ribbon.
o In the Text group, click on WordArt.
2. Choose a WordArt Style:
o A dropdown menu will appear with a variety of predefined
WordArt styles. Select the one that best suits your needs (e.g.,
different font styles, 3D effects, colors, etc.).
3. Enter Text:
o After choosing a style, a text box will appear on the document.
Type the text you want to apply WordArt effects to.
o You can resize and reposition the text box as needed.

2. Formatting WordArt

After inserting WordArt, you can customize and modify it further to achieve the
desired effect.

1. WordArt Styles:
o Once you select the WordArt, you’ll see the Drawing Tools or
WordArt Tools on the Ribbon, with a tab called Format.
o Under the Format tab, you’ll find various options for changing the
WordArt Styles. These include preset text styles with 3D effects,
shadows, reflections, and outlines.
o You can also click on the More WordArt Styles button to explore
additional style options.
2. Text Fill:
o To change the color or gradient fill of the text, select Text Fill
under the Format tab.
o You can choose from solid colors, gradient fills, or even picture
fills for a custom effect.
3. Text Outline:
o Select Text Outline to add or change the outline of your WordArt
text.
o You can adjust the thickness, color, and style of the outline (e.g.,
solid or dotted lines).
4. Text Effects:
o WordArt provides several text effects such as Shadow, Reflection,
Glow, Soft Edges, and 3D Rotation. These effects can make the
text look more dynamic and three-dimensional.
o To apply an effect, click Text Effects in the Format tab and
choose from the available options.
5. Changing Font:
 o You can change the font style, size, and alignment by selecting the
WordArt text and using the options in the Home tab.
o This will change the base font, but the effects (colors, outlines,
etc.) applied via WordArt will remain intact.
6. Resize and Rotate:
o You can resize WordArt by dragging the handles around the text
box.
o To rotate the WordArt, click on the rotation handle (a circular
arrow at the top of the text box) and drag it to rotate the text to the
desired angle.

Mail Merge is a feature in Microsoft Word that allows you to create

personalized documents by combining a template document with data from an
external source, such as an Excel spreadsheet, a database, or an Outlook
contacts list. This is especially useful for sending identical documents (like
letters, invitations, or newsletters) to multiple recipients, where only certain
details (like names, addresses, or other custom fields) change.

Mail Merge helps automate the process of personalizing documents, ensuring

consistency and saving time when preparing large volumes of correspondence.

Key Features of Mail Merge

Here are the main features and options available in Mail Merge:

 Letters: Personalized letters that are sent to multiple recipients.

 Envelopes: Personalized envelopes with recipient addresses.
 Labels: Address labels for a large number of recipients.
 Email Messages: If using email as the communication method, you can
merge documents and send personalized emails.
 Catalogs: You can create product catalogs or directories that combine
information from your data source.

Start the Mail Merge in Word

1. Open Microsoft Word.

2. Go to the Mailings tab in the Ribbon.
 3. Click on Start Mail Merge and select the type of document you want to
create (e.g., Letters, Envelopes, Labels, etc.).

Select Recipients (Data Source)

1. In the Mailings tab, click on Select Recipients.

2. Choose Use an Existing List.
3. Browse to the location of your data source (e.g., your Excel file) and
select it.
4. If prompted, select the worksheet or range containing your data (for
example, Sheet1), and click OK.

Macros in Microsoft Word

A macro in Microsoft Word is a set of recorded actions or commands that

automate repetitive tasks. It is essentially a sequence of instructions or actions
that you can execute with a single command. Macros can save time by
automating tasks such as formatting, inserting text, applying styles, or any other
sequence of actions you regularly perform in Word.

Key Features of Macros in Microsoft Word

1. Automation: Macros can automate repetitive or complex tasks, allowing

you to complete them with a single click.
2. Recording and Editing: You can record a macro by performing a task
manually, or you can write custom code (VBA - Visual Basic for
Applications) to create a more advanced macro.
3. Customization: Macros can be customized with different commands,
formatting, or instructions tailored to specific tasks.
4. User-Friendly: For simple tasks, Word allows you to record a macro
with a few clicks. More complex macros may require coding knowledge
(VBA).
5. Keyboard Shortcuts: Macros can be assigned keyboard shortcuts for
even quicker execution.

How to Create a Macro in Microsoft Word

1. Recording a Macro

Recording a macro is an easy way to automate tasks in Word. Here’s how to do

it:

1. Open Microsoft Word and go to the View tab in the Ribbon.

2. Click on Macros and then select Record Macro.
3. In the Record Macro dialog box, give your macro a name (no spaces or
special characters).
4. Assign a Shortcut Key (optional):
o Click Keyboard to assign a specific key combination (e.g., Ctrl +
Shift + M) for easy access to your macro.
5. Choose where to store the macro:
o All Documents (Normal.dotm): Makes the macro available in all
Word documents.
o This Document: Saves the macro only in the current document.
6. Click OK to start recording.
7. Perform the actions you want to automate. For example, you could
change the font size, bold text, insert specific text, or apply certain
formatting.
8. Once you’ve completed the actions, go back to the View tab and click
Macros > Stop Recording.

Now your macro is created and can be run whenever needed.

2. Running a Macro

To run a macro you’ve recorded:

1. Go to the View tab.

2. Click Macros and select View Macros.
3. In the Macros dialog box, select the macro you want to run and click
Run.

3. Deleting a Macro

If you no longer need a macro, you can delete it:

1. Go to the View tab and click Macros > View Macros.

2. Select the macro you want to delete.
3. Click Delete.
Inserting Hyperlinks in Microsoft Word:
A hyperlink in Microsoft Word is a clickable link that redirects the user to a
different location, either within the same document, to an external website, to an
email address, or to a different file. Inserting hyperlinks makes your documents
more interactive and provides easy access to related content.

1. Inserting a Hyperlink to a Website

To link to a webpage or external site:

1. Select the Text or Image: Highlight the text or image that you want to
use as the hyperlink. This could be a word, phrase, or even an image that
you want to act as the clickable link.
2. Insert the Hyperlink:
o Right-click the selected text or image, and choose Link or
Hyperlink from the context menu. Alternatively, go to the Insert
tab on the Ribbon and click on Link or Hyperlink.

3. Enter the URL:

o In the Insert Hyperlink dialog box, type or paste the URL (web
address) into the Address field at the bottom. For example,
https://www.example.com.

4. Click OK:
o Once you've entered the URL, click OK. The text or image will
now be a clickable hyperlink.

Now, when you click the linked text, it will open the specified webpage in your
default browser.

2. Inserting a Hyperlink to Another Location within the Same Document

You can create hyperlinks to specific locations in the same document, which is
useful for creating a table of contents or cross-referencing sections.

Steps to Create a Hyperlink to a Bookmark or Heading:

1. Select the Text or Image: Highlight the text or image that you want to
act as the hyperlink.
2. Insert the Hyperlink:
 o Right-click the selection, and choose Link or Hyperlink.
Alternatively, go to the Insert tab and click Hyperlink.

3. Choose the Target Location:

o In the Insert Hyperlink dialog box, on the left, click Place in This
Document.
o Under the Headings or Bookmarks section, select the location
where you want to link. For example, you can link to a heading in
the document or a specific bookmark that you’ve set up.

4. Click OK:
o Once you've selected the desired location, click OK. The hyperlink
will take you directly to the target section within the same
document when clicked.

Editing a Hyperlink

If you need to edit an existing hyperlink:

1. Right-click the Hyperlink: Right-click the hyperlinked text or image in

the document.
2. Select Edit Hyperlink from the context menu.
3. In the Edit Hyperlink dialog box, modify the link’s text, URL, or target
location.
4. Click OK to save the changes

Removing a Hyperlink

To remove a hyperlink without deleting the text:

1. Right-click the Hyperlink: Right-click the hyperlinked text or image.

2. Select Remove Hyperlink from the context menu. The link will be
removed, but the text or image will remain.