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Perform Computer Operations

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COMPETENCY-BASED LEARNING MATERIALS

Sector:
TOURISM
Qualification:
COMMON
Unit of Competency:
: PERFORM COMPUTER OPERATIONS
Module Title:
PERFORMING COMPUTER OPERATIONS

Technical Education and Skills Development

Authority
ISABELA SCHOOL OF ARTS AND TRADES
Ilagan, Isabela

HOW TO USE THIS MODULE

Welcome to the Module “Performing Computer Operations”. This module contains training
materials and activities for you to complete.

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The unit of competency “Perform Computer Operations” contains the knowledge, skills and
attitudes required for Computer Hardware Servicing required to obtain the National Certificate
(NC) level II.

You are required to go through a series of learning activities in order to complete each of the
learning outcomes of the module. In each learning outcome there are Information Sheets, Job
Sheets, Operation Sheets and Activity Sheets. Do these activities on your own and answer the
SelfCheck at the end of each learning activity.

If you have questions, don’t hesitate to ask your Trainer for assistance.

Recognition of Prior Learning (RPL)

You have already some basic knowledge and skills covered in this module because you have
been working for some time; and already completed training in this area.

If you can demonstrate competence to your Trainer in a particular skill, talk to your Trainer
so you don’t have to undergo the same training again. If you have a qualification or Certificate of
Competency from previous trainings show it to him/her. If the skills you acquired are consistent
with and relevant to this module, they become part of the evidence. You can present these for
RPL. If you are not sure about your competence skills, discuss this with your Trainer.

After completing this module, ask your Trainer to assess your competence. Result of your
assessment will be recorded in your competency profile. All the learning activities are designed
for you to complete at your own pace.

In this module, you will find the activities for you to complete and relevant information
sheets for each learning outcome. Each learning outcome may have more than one learning
activity.

This module is prepared to help you achieve the required competency, in receiving and
relaying information. This will be the source of information that will enable you to acquire the
knowledge and skills in Terminating and Connecting an Electronic Circuit independently at your
own pace with minimum supervision from your Trainer.
SUMMARY OF COMPETENCY-BASED LEARNING MATERIALS
No. Unit of Competency Module Title Code

1. Develop and update Develop and update TRS 311201 industry knowledge industry
knowledge
2. Observe workplace hygiene Observing workplace TRS311202 procedures hygiene
procedures

Date Developed: Document No.:

COMMON
July 28, 2011

Perform Computer Issued by:

Mary Jane T. Dao-ayan
Operations Revision No.:

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3. Perform computer Performing computer TRS311203 operations operations

4. Perform workplace and Performing workplace TRS311204 safety practices and safety
practices
5. Provide effective customer Performing effective TRS311205 service customer service

Date Developed: Document No.:

COMMON
July 28, 2011

Perform Computer Issued by:

Mary Jane T. Dao-ayan
Operations Revision No.:

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MODULE CONTENT

QUALIFICATION COMMON COMPETENCY

UNIT OF
Perform Computer Operations
COMPETENCY
MODULE TITLE Performing Computer Operations INTRODUCTION:
This module covers the knowledge, skills, attitudes and values needed to
perform computer operations which include inputting, accessing,
producing, and transferring data using the appropriate hardware and
software.

LEARNING OUTCOMES:
LO1. Plan and prepare for tasks to be taken/undertaken

LO2. Input data into computer

LO3. Access information using computer

LO4. Produce output/data using computer systems

LO5. Maintain computer equipment and systems

ASSESSMENT CRITERIA:
1. Requirements of tasks determined in accordance with the required
output
2. Appropriate hardware and software selected according to task assigned and required
outcome
3. Task planned to ensure that OH and S guidelines and procedures
followed
4. Data entered into the computer using appropriate program/application in accordance
with company procedure
5. Accuracy of information checked and information saved in accordance with standard
operating procedures
6. Inputted data stored in storage media according to requirements
7. Work performed within ergonomic guidelines
8. Correct program/application selected based on job requirements
9. Program/application containing the information required accessed according to
company procedures
10. Desktop icons correctly selected, opened and closed for navigationpurposes
11. Keyboard techniques carried out in line with OHS requirements forsafe use of
keyboards

Date Developed: Document No.:

COMMON
July 28, 2011

Perform Computer Issued by:

Mary Jane T. Dao-ayan
Operations Revision No.:

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12. Entered data processed using appropriate software commands

13. Data printed as required using computer hardware/peripheral devices in accordance
with standard operating procedures
14. Systems for cleaning, minor maintenance and replacement of consumables are
implemented
15. Procedures for ensuring security of data, including regular backupsand virus checks are
implemented in accordance with standard operating procedures
16. Basic file maintenance are implemented in line with the standard operating procedures

PREREQUISITE: PCO

Date Developed: Document No.:

COMMON
July 28, 2011

Perform Computer Issued by:

Mary Jane T. Dao-ayan
Operations Revision No.:

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LEARNING OUTCOME SUMMARY

LEARNING
OUTCOME #1 Plan and prepare for tasks to be undertaken

CONTENTS:
• OH and S principles and responsibilities
• Main types of computers and basic features of different operating systems
• Main parts of a computer
• Storage devices and basic categories of memory
• Relevant types of software
• General security, privacy legislation and copyright ASSESSMENT CRITERIA:
1. Requirements of tasks determined in accordance with the required
output
2. Appropriate hardware and software selected according to task assigned and
required outcome
3. Task planned to ensure that OH and S guidelines and procedures

followed

CONDITION:
The students/trainees must be provided with the following:
• Equipment:
- 1 unit of computer - voltage regulator/UPS  Learning Materials:
- Learning manuals
- Work instruction
- Hand-outs
• Supplies/materials:
- Operating system
- Application program EVALUATION METHOD:
• Hands-on
• Direct observation
• Practical demonstration

Date Developed: Document No.:

COMMON
July 28, 2011

Perform Computer Issued by:

Mary Jane T. Dao-ayan
Operations Revision No.:

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LEARNING EXPERIENCE
Learning Outcome 1: Plan and prepare for tasks to be
undertaken

Learning Activities Special Instructions

1. Read Information Sheet 3.1-1 If you have some problem on the content of the
information sheets
Different Types of Computers don’t hesitate to approach your
facilitator.
If you feel that you are now knowledgeable
on the content of the information sheets,
you can now answer Self Check provide in
the module.

2. Answer the self check 3.1-1 Compare your answer to the answer key 3.1-1. If you got
100% correct answer in this self-check, you can now proceed to the next Information
Sheet. If not review the information sheet and go over the self-check again.

3. Read Information Sheet 3.1-2 If you have some problem on the content of the
information sheets
Computer Hardware don’t hesitate to approach your
facilitator.
If you feel that you are now knowledgeable
on the content of the information sheets,
you can now answer Self Check provide in
the module.

4. Answer the self check 3.1-2 Compare your answer to the

answer key 3.1-2. If you got 100%
5. Read Information Sheet 3.1-3 If not review the information sheet and go over
the self-check again.
Computer Storage Devices correct
If you have some problem on the content of the
answer in this self-check, you can now
proceed to the next Information Sheet. information sheets don’t hesitate to approach
your facilitator.
If you feel that you are now
knowledgeable on the content of the
information sheets, you can now
answer Self Check provide in the
module.

6. Answer the self check 3.1-3 Compare your answer to the answer key 3.1-3. If you got
100% correct answer in this self-check, you can now proceed to the next Learning
Outcome. If not review the information sheet and go over the self-check again.

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INFORMATION SHEET 3.1-1

Different Types of Computers

Learning Objectives:
After reading this information sheet, YOU MUST be able to identify the different
types of computers.

Computers have revolutionized all types of industries. They have proved a boon to
mankind. What are the different types of computers? To know them all, read on…

A computer is one of the most brilliant inventions of mankind. Thanks to the

computer technology, we were able to achieve an efficient storage and processing of data;
we could rest our brains by employing computer memory capacities for storage of the
information. Owing to computers, we have been able speed up daily work, carry out critical
transactions and achieve accuracy and precision in work output. The computers of the
earlier years were of the size of a large room and were required to consume huge amounts
of electric power. However, with the advancing technology, computers have shrunk to the
size of a small watch. Depending on the processing powers and sizes of computers, they
have been classified under various types. Let us look at the classification of computers.

Different types of Computers

Based on the operational principle of computers, they are categorized as analog computers
and hybrid computers.

Analog Computers: These are almost extinct today. These are different from a digital
computer because an analog computer can perform several mathematical operations
simultaneously. It uses continuous variables for mathematical operations and utilizes
mechanical or electrical energy.

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Hybrid Computers: These computers are a combination of both digital and analog
computers. In this type of computers, the digital segments perform process control by
conversion of analog signals to digital ones.

Following are some of the other important types of computers.

Mainframe Computers: Large organizations use mainframes for highly critical applications
such as bulk data processing and ERP. Most of the mainframe computers have the
capacities to host multiple operating systems and operate as a number of virtual machines
and can thus substitute for several small servers.

Microcomputers: A computer with a microprocessor and its central processing unit is

known as a microcomputer. They do not occupy space as much as mainframes. When
supplemented with a keyboard and a mouse, microcomputers can be called as personal
computers. A monitor, a keyboard and other similar input output devices, computer
memory in the form of RAM and a power supply unit come packaged in a microcomputer.

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These computers can fit on desks or tables and serve as the best choices for singleuser
tasks.

Personal computers come in a variety of forms such as desktops, laptops and personal
digital assistants. Let us look at each of these types of computers.

Desktops: A desktop is intended to be used on a single location. The spare parts of a

desktop computer are readily available at relative lower costs. Power consumption is not as
critical as that in laptops. Desktops are widely popular for daily use in workplaces and
households.

Laptops: Similar in operation to desktops, laptop computers are miniaturized and optimized
for mobile use. Laptops run on a single battery or an external adapter that charges the
computer batteries. They are enabled with an inbuilt keyboard, touch pad acting as a
mouse and a liquid crystal display. Its portability and capacity to operate on battery power
have served as a boon for mobile users.

Personal Digital Assistants (PDAs): It is a handheld computer and popularly known as a

palmtop. It has a touch screen and a memory card for storage of data. PDAs can also be
effectively used as portable audio players, web browsers and smart phones. Most of them
can access the Internet by means of Bluetooth or Wi-Fi communication.

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Minicomputers: In terms of size and processing capacity, minicomputers lie in between

mainframes and microcomputers. Minicomputers are also called mid-range systems or
workstations. The term began to be popularly used in the 1960s to refer to relatively
smaller third generation computers. They took up the space that would be needed for a
refrigerator or two and used transistor and core memory technologies. The 12-bit PDP-8
minicomputer of the Digital Equipment Corporation was the first successful minicomputer.

Supercomputers: The highly calculation-intensive tasks can be effectively performed by

means of supercomputers. Quantum physics, mechanics, weather forecasting, molecular
theory are best studied by means of supercomputers. Their ability of parallel processing
and their well-designed memory hierarchy give the supercomputers, large transaction
processing powers.

Wearable Computers: A record-setting step in the evolution of computers was the creation
of wearable computers. These computers can be worn on the body and are often used in

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the study of behavior modeling and human health. Military and health professionals have
incorporated wearable computers into their daily routine, as a part of such studies. When
the users’ hands and sensory organs are engaged in other activities, wearable computers
are of great help in tracking human actions. Wearable computers are consistently in
operation as they do not have to be turned on and off and are constantly interacting with
the user.

These were some of the different types of computers available today. Looking at the rate of
the advancement in technology, we can definitely look forward to many more types of
computers in the near future.

Self Check 3.1-1

MULTIPLE CHOICE:

Direction: Select the best answer of the given choices.

1. These are almost extinct today.

a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Microcomputer
2. Large organizations use mainframes for highly critical applications such as bulk
data processing and ERP.
a. Analog Computer
b. Hybrid Computer

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c. Mainframe Computer
d. Microcomputer
3. These computers are a combination of both digital and analog
computers.
a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Microcomputer
4. The highly calculation-intensive tasks can be effectively performed by this kind
of computer.
a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Supercomputer
5. It is a handheld computer and popularly known as a palmtop.
a. Personal Digital Assistants (PDAs)
b. Minicomputers
c. Supercomputers
d. Wearable Computers

Answer Key 3.1-1

1. A
2. C
3. B
4. D

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5. A

Information sheet 3.1-2

Computer Hardware

Learning Objectives:
After reading this information sheet, YOU MUST be able to identify the computer
hardware.

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Now that you know a little bit about the history of computers and how they are
useful in various work situations throughout the world, this lesson will tell you what makes
up today’s personal computer (PC). You learn about basic computer hardware and the
importance of keeping your computer and its data safe. Next, you learn all about operating
systems—the software that makes it possible for you to use your computer—with a focus
on Microsoft Windows XP. Finally, you learn about applications software and how a
computer network operates.

Computer Parts and Storage Devices

Most computers on the market today have the following components: a processor,
RAM, a monitor, a hard disk drive, a keyboard, a mouse, a CD-ROM drive, a sound card, and
a modem. In addition, you might want or need components that aren’t part of your
computer’s package, such as a DVD drive, Zip drive, printer, and scanner. The rest of this
lesson explains what these components, usually called peripherals, are and how they are
used.

A Mouse
Most computers come with a mouse. A mouse is just a pointing device for selecting items
on the screen. Some designs are different, including the mouse with a small wheel with
which you can do some added tricks. An alternative to the mouse is a track ball, a
stationary cradle containing a ball that you roll with your fingertips. Laptop computers offer
another alternative, the touchpad—a pressure-sensitive surface built into the keyboard
console. It lets you move your cursor by tracing your finger on the touchpad itself.

This mouse is designed to fit the shape of a human hand and contains a wheel for extra
functionality.

Keyboards
The computer keyboard is one of the basic ways of entering information into the computer,
so most computers have one except certain types of handheld devices. If you’ve used a
typewriter, you can use a computer keyboard. Keyboards come in a variety of styles. The
Microsoft keyboard shown below has an ergonomic design that reduces the muscle and
tendon strain in the wrists, arms, and elbows.

The optimized keyboard helps reduce the stress on wrists, arms, and elbows.

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Monitors
Monitors are a requirement, so they are often included as standard equipment, but not
always. Today, monitors are available in all price ranges. Most people think the bigger the
monitor, the better, as long as it fits within their allotted budget range. Granted, bigger is
more expensive, but today a 17-inch monitor doesn’t cost much more than a 15-inch
monitor and the difference is more than worth it. The more screen space you have, the
easier it is to work with your applications on the computer. Remember, however, that the
bigger the display, the larger the tube. A larger tube takes up more room on your desk.
(Many manufacturers do offer short-tube monitors that don’t eat up a lot of desktop real
estate.)

It’s not fancy, but this typical computer monitor is all you need.
A good choice when your desk space is at a premium is the flat-panel display, or LCD
monitor. An LCD is a tubeless monitor that uses a liquid crystal technology. These monitors
require much less desk space, and the absence of a picture tube means lower power
consumption and less heat thrown off in your room. The cost is higher than that of a
traditional monitor, but the prices are coming down.

Floppy Disk Drive

This comes as standard with most computers. For many years, the floppy disk was the way
to give someone a document from your machine. You copied the information to the floppy
and passed the floppy on. Then came the Internet and networking, which are new and
convenient ways to exchange information. Floppy drives are a common way of backing up
files.
CD Drive
Almost all computers have CD drives as standard equipment. Most software today is
shipped on CDs, as are all the essential learning programs, games, and reference tools such
as Microsoft Encarta, an encyclopedia. A CD drive also allows you to use CDs (short for
compact disc) with your computer. CD drives are rated by the speed at which they can
access information on the CD, indicated with a number like 12x, 20x, 32x, or 40x, which is
read as “40 speed.”
CD drives come in two types: read-only and recordable. With the read only model, you
can’t save or store any of your own information on a normal CD. Such a CD drive is the
computer equivalent of a stereo record that can also hold text and graphics. Recordable CD
drives allow you to copy information to them as you would to floppy disks.

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Sound Cards
A sound card is like your stereo amplifier at home, although it does considerably more than
that! Unless you open your computer, you won’t see your computer’s sound card, and if
you don’t have one, you won’t be able to hear any of the sounds a computer is capable of
generating. Most computers come equipped with sound cards.
A description of a sound card can be confusing because it has so many incomprehensible-
sounding features: MIDI libraries, MIDI interface, sampling capabilities, and audio playback
rates. Despite the confusing jargon, you want a sound card that supports the latest
standards and features if possible. When a PC is described as a multimedia PC, it will
include a sound card. If you’re not buying a new computer or are simply upgrading your
existing sound card, look for the most common features across the different brands.

Speakers
With a sound card, a CD drive, and speakers, you can play regular audio CDs on your
computer and enjoy many of the other audio features of the applications on your
computer. But as with your stereo, you can’t hear anything unless you have speakers! Most
likely, your computer will come with speakers. Speakers come in all price ranges, but even
the less expensive ones work well. The speakers plug into the back of your computer, and
look similar to the ones shown below.

With these speakers, you can hear music and other special audio, as well as the everyday
reminders and warning sounds your computer makes.

Hard Disk Drives—Closet Space for Your Computer Creations

Today, a computer without a hard disk drive is practically unknown. The hard disk
drive is a physical part of your computer where you save all your work for access at another
time. For new users, the multi-gigabyte drives of today are more than adequate, but some
users run out of disk space and need to expand their digital closet space with higher-
capacity hard drives. Graphic artists and photographers, for example, can easily use 40
megabytes of disk space just for one image, and some programs require several hundred
megabytes of free space to run. If you are going to be working with photos extensively, you
might need a larger hard drive, or you might want to check out Zip drives, which are
described in a later section.

RAM: Short-Term Memory You Can Buy

All computers come with internal memory, called RAM (pronounced like the
animal), which is short for random access memory. RAM is sometimes confused with hard

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disk storage, which is completely different. Your computer needs RAM to run programs.
You don’t need to know the ins and outs right now, but if you are picking out a new PC,
look for one that provides at least 128 megabytes of RAM to work effectively on the
Internet. If your computer has less, it won’t operate as quickly, but as long as it has enough
memory to run current software, your computer will still operate correctly. The minimum
for current software is usually 64 megabytes.

Zip Drives
A Zip drive is the newer version of a floppy disk drive. Zip drives, sometimes built
into new computers, use a Zip disk that is about twice as thick as a floppy disk and holds
100 megabytes of information (250 megabytes for the newest model)—about 80 times
more than a standard floppy disk. A Zip drive is something to consider if you will be working
with many photographs that take up a lot of disk space for each image. These drives also
provide a convenient way to make backup copies of all the important files you want to
keep.

Modems
Modems are now as ubiquitous as computers, and more often than not, they come
built into computers. You must have a modem to connect to the Internet, so make sure
that your computer has one. If you use telephone lines for Internet access, the typical
speed for a home modem is 56 K. If your computer doesn’t have one already installed
internally, you can obtain an external modem, which sits near your computer rather than
inside it. External modems are widely available and require minimum installation.
If you use cable or a dedicated line for Internet access, you will need a specialized modem.
These are much faster than the modems designed to work with the telephone lines, but
they are more expensive.

Printers
Hundreds of different printers are on the market, in a wide range of prices. Printer
technology has advanced dramatically in the last 10 years, so even a less expensive printer
can produce impressive results. Some new computer packages include a printer. Printers
are easy to buy and easy to install if the computer you obtain doesn’t have one.
Printers are distinguished by printing features, output quality, and speed— that is, how
many pages they can print in a minute. The most popular printers for home use are ink jet
printers. Ink jets print pages by spraying a fine ink mist onto the page and are the type of
printers most often used for color printing. Laser printers, although more expensive, are
faster and of higher quality, and most models allow only black-and-white printing. Color
laser printers can be quite expensive. You can also find multipurpose machines that print,
fax, copy, and scan. If you have a need for all these features, check with a local computer
store or current magazines to learn more about features and trade-offs.

Laser Printers

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Laser printers, long the standard for professional and corporate users, are fast and
efficient, and typically are much faster than ink jet printers. Some laser printers can print 32
ppm (pages per minute), which is blazingly fast. They also offer multiple trays for different
paper sizes and a host of other features. If you have a small business that requires a good
deal of printing or invoicing, or if you expect to use your printer for a community publishing
system for a club or group, this type of printer will give you very fast results. However,
unless you buy an expensive color laser, you are signing up for black-and-white printing
only.

Ink Jet Printers

Ink jet printers are the home standard. They provide color capabilities as well as
crisp black and white, but their speed doesn’t match that of laser printers. The cheaper
models can take more than a minute to print a full page of text. But for most people, the
benefits outweigh the inconvenience.

Joysticks for the Future Racecar Driver or Pilot

Computers have become phenomenal game stations, and certain hardware
additions can make your playtime wildly enjoyable. You can find several different types of
game controllers, including joysticks. As with all computer peripherals, prices vary widely,
but a standard joystick is relatively inexpensive. Simple joysticks consist of a single post
fixed at the base like a stick shift that can move in all directions. You have probably seen
one on a motorized wheelchair to allow the driver to steer with minimal movement. If you
are planning to “learn to fly” with Microsoft Flight Simulator, a joystick is required.

This joystick gives you control when you play video games.
Besides joysticks, you can even find steering wheels with dashboard consoles if you want to
try your hand at a racecar game. The newest controllers include vibration; when something
happens on-screen, the controller vibrates and you feel the jolts and motions of the game
you are playing.

Now Playing: A Movie on Your DVD Drive

Never mind the technical details: a DVD drive lets you watch full-length movies on
your computer, and you don’t even have to rewind! If you are interested and if your
computer is set up in a room to allow easy viewing, you can rent videos, not on videotape,
but on the newest form of CD drives, the DVD. The DVD is the most recent generation of CD
drives; a DVD disk can hold about six times as much information as a regular CD.

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CD and DVD Burner

If you want to write your own CDs but your CD drive doesn't have writing
capabilities, you might consider buying a specialized drive for this purpose. This kind of
drive is called a CD burner. CD burners are quite inexpensive and easy to install. The more
expensive DVD burners use the newer DVD format, which allows you to store more
information on your disks.

Scanners for Transferring Photos onto Your Computer

A scanner is used to copy an image or page for storage and display on the computer.
Scanners typically look like little copying machines, with a
glass plate (the plate you put the copy on) and a heavy
rubberized mat that lies on top of that.
DVD drives still accept standard CD-ROM disks and audio CDs, so you
don’t need a CD drive if you get a DVD drive.

Use a scanner such as this one to move print pictures onto your computer. Scanners are
great if you have many pictures that you want to preserve or share with others. Scanners
are also great if you have a lot of typed text that you want to store on the computer.
Scanners now come with OCR (optical character recognition) software that actually reads
the text on the page and turns it into a text file. This doesn’t work very well with
handwritten text, however, so if your intention is to use a scanner to translate your
brother’s badly written letters into something legible, don’t count on it.

Special Needs
What happens when someone can’t use a standard keyboard or mouse? Or what if
someone can’t read the screen well or hear the computer’s audio cues? Smaller companies
have created a whole class of hardware for special needs. If you’re visually or hearing
impaired, or suffer from arthritis or partial paralysis, some useful and well-conceived
alternatives are available for you. Some special needs options are built into Windows, and
there is a universe of hardware and software options available as well.
The range of options is almost as diverse as the range of special needs. To find the best
software and hardware solution, ask your specialist or local gerontologist for more
information. When you get on the Web, you’ll find a huge number of resources to choose
from as well.

Note
Windows XP comes with Accessibility Options, which address many special computing
needs. Visit http://www.microsoft.com/enable/products/ for details on how to access these
features and for more information on other accessibility products.

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Other Attachments
Besides all the things commonly attached to a computer, an impressive array of other
attachments exists. Here are some of the things that might catch your eye. If it’s an
electrical appliance, there’s a good chance that one model or another can connect to your
computer. Here is a partial list:
■ Some types of musical keyboards referred to as MIDI keyboards or MIDI compatible
keyboards can be connected to your computer so that you can record a performance,
edit it, and play it back.
■ Robotics toys allow you to build a robot, program it on your PC, and then let it roam
around your home executing your instructions.
■ Digital video cameras can be attached to your computer, and you can transfer images
to or from your computer.
■ Digital cameras, which are cameras that take instant, filmless pictures, allow you to
snap away and then transfer the pictures directly to your PC.
■ Sewing machines connect to a personal computer and do extraordinary
multicolored stitch work based on the orders you give it.

SELF CHECK 3.1-2

Matching Type: Match column A to column B.

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A B
Mouse

Keyboards

Monitors

Speakers

Scanners

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ANSWER KEY
A B
Mouse

Keyboards

Monitors

Speakers

Scanners

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INFORMATION SHEET 3.1-3 Computer

Storage Devices
Learning Objectives:
After reading this information sheet, YOU MUST be able to identify the different
type’s computer storage devices.

Knowing what kinds of storage devices are available can keep you from using up too
much space on your computer’s hard drive. They can also help keep your computer’s hard
drive from crashing, along with keeping it running at top speed.
The most common storage devices are:

• Floppy Disks
• Zip Disks  CD + RW
• CD + R
• DVD + RW
• DVD + R

Floppy Disk – They are plastic square disks, usually with a silver or black sliding piece going
across the top. These disks come in a variety of colors and they hold about 144 million
bytes. (Bytes are characters, symbols and letters).

Zip Disk – They look like a floppy disk, but they are a little thicker. This disk also comes in a
variety of colors and holds about 200 MB of data.

CD + RW Disc (Compact Disc Rewriteable) – This disc looks like a regular CD. The only
difference is that you can write on this disc and erase it as many times as you want. It
works just like a floppy disk or a zip disk. A CD + RW disc holds about 650 MB.

c (Compact Disc Recordable) – This one is a CD that you can record on. It’s mostly used to
record audio and once it’s been written on, you cannot rewrite or erase anything off of it.
This compact disc comes in different sizes, but they are usually silver in color. (Some CDs
are black in color and they actually don’t get as many scratches on them as the silver ones
do. They are also a lot less fragile).

A DVD – R Disc (Digital Video Recordable) – These discs hold the space of about 4.7 GB and
are used to record movies on.

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The more uncommon storage devices are:

• Removable Hard Drive

• Internet Hard Drive
• Flash
• PC Cards
• Smart Cards
• Storage Tapes
• Memory Sticks
• Smart Media

Removable Hard Drive – This is a disk drive in which a plastic or metal case surrounds the
hard drive. It can be inserted and removed just like a floppy disk. It holds about 2 GB of
data.

Internet Hard Drive – This one is a service on the Internet that provides storage space to
computer users. This service offers about 25 MB of space, but it could be more, depending
on the service type.

Flash Drive – This a storage device that comes in many colors and has a stick shape to it.
They are very small in size, but they can hold anywhere between 256 MB and 16 GB of

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material on them.
PC Card – This is a thin credit card size device that fits into a PC card slot, usually on a
notebook computer. This card simply adds storage to most notebooks.

Smart Cards – These are the size of an ATM card. When inserted into a smart card reader,
they can read and update data for you.

Storage Tape – This one is a magnetically coated ribbon of plastic, capable of storing large
amounts of data at a very low cost. Usually, storage tapes are a little bigger than audio
tapes. Older computers used tape and tape drives, but even today, some people still back
their systems up with storage tape. These tapes hold between 20 GB to about 110 GB of
data. An external tape drive can be purchased separately as well, but those are even harder
to find.

Miniature Mobile Storage Media – This is used mostly with handheld computers and
digital cameras.

Memory Stick – This is a rectangular shaped disk that is used mostly with digital cameras
and notebook computers. They hold approximately 128 MB as well.

Micro Drive – This is a square disk that has 1 GB of space and is used with digital cameras
and handheld computers.

Smart Media Disc – This is a square disk that has 2 MB to about 128 MB of space on it. It’s
used with digital cameras, handheld computers and photo

printers.

There you go! These are just some of the storage devices that are available today. So, the
next time you want to save something that takes up a large amount of space on your hard
drive, think twice about it and consider using one of these storage devices instead. One of
these devices could save you a lot of space on your hard drive and keep your system
running at its best!

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SELF CHECK 3.1-3

MULTIPLE CHOICE:

Select the best answer of the given choices.

1. They look like a floppy disk, but they are a little thicker. This disk also comes in a
variety of colors and holds about 200 MB of data.
a. CD
b. Zip Disk
c. Hard Disk
d. DVD
2. These discs hold the space of about 4.7 GB and are used to record movies on.
a. DVD – R Disc
b. CD – R Disc
c. CD + RW Disc
d. Zip Disk
3. This is a disk drive in which a plastic or metal case surrounds the hard drive. It
can be inserted and removed just like a floppy disk. It holds about 2 GB of data.
a. Internet Hard Drive
b. Flash Drive
c. Removable Hard Drive
d. Storage Tape
4. This is a rectangular shaped disk that is used mostly with digital cameras and
notebook computers. They hold approximately 128 MB as well.
a. Miniature Mobile Storage Media
b. Memory Stick
c. Micro Drive
d. Smart Media Disc
5. This a storage device that comes in many colors and has a stick shape to it. They
are very small in size, but they can hold anywhere between 256 MB and 16 GB
of material on them.
a. Flash Drive
b. Memory Stick
c. Micro Drive
d. Smart Media Disc

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ANSWER KEY 3.1-3

1. B
2. A
3. C
4. B
5. A

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LEARNING OUTCOME SUMMARY

LEARNING OUTCOME
Input data into computer
#2
CONTENTS:
• Relevant types of software
• Communication skills to identify lines of communication, request advice, follow
instructions and receive feedback
• Storage devices and basic categories of memory
• Basic ergonomics of keyboard and computer user

ASSESSMENT CRITERIA:
1. Data entered into the computer using appropriate program/application in
accordance with company procedure
2. Accuracy of information checked and information saved in accordance with
standard operating procedures
3. Inputted data stored in storage media according to requirements
4. Work performed within ergonomic guidelines.

CONDITION:
The students/trainees must be provided with the following:
• Equipment:
- 1 unit of computer - voltage regulator/UPS  Learning Materials:
- Learning manuals
- Work instruction
- Hand-outs
• Supplies/Materials:
- Operating system
- Application program

EVALUATION METHOD:
• Hands-on
• Direct observation
• Practical demonstration

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Learning Experiences

Learning Outcome 2: INPUT DATA INTO COMPUTER

Learning Activities Special Instructions
1. Read Information Sheet If you have some problem on the content 2.2-1 Major Types of
the information sheets don’t hesitate to of Software approach your facilitator.
If you feel that you are now knowledgeable on the
content of the information sheets,
2. Answer Self-Check for
2.2-1
you can now answer Self Check provided in the module.
Compare your answer to the answer key
2.2-1. If you got 100% correct answer in
this self-check, you can now to next information sheet. If
not review the information sheet and go over the
selfcheck again.
3. Read Information Sheet If you have some problem on the content
2.2-2 OPERATING SYSTEM of the information sheets don’t hesitate to approach your
facilitator.
If you feel that you are now knowledgeable on the content
of the information sheets, you can now answer Self Check
provided in the module.
4. Answer Self-Check for Compare your answer to the answer key
2.2-2 2.2-2. If you got 100% correct answer in
this self-check, you can now go to the next information
sheet. If not review the information sheet and go over the
selfcheck again.
5. Read Information Sheet If you have some problem on the content
2.2-3 Customizing Windows of the information sheets don’t hesitate to
Desktop approach your facilitator.
If you feel that you are now knowledgeable on the content
of the information sheets, you can now answer Self Check
provided in the module.
6. Answer Self-Check for Compare your answer to the answer key
2.2-3 2.2-3. If you got 100% correct answer in
7. Perform Task Sheet and go over the self-check again. Compare your work to
2.2-1 Customize Windows the performance checklist. If you got 100% correct answer
Desktop in this task, you can now move to the next Learning
this self-check, you can now Outcome. If not review the information sheet and go over
perform task sheet 2.-1. If not the task again.
review the information sheet After doing all activities of this LO, you are ready to
proceed to the next LO.

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Information Sheet 3.2-1 Major Types Of

Software
Learning Objectives:
After reading this information sheet, YOU MUST be able to identify the different major
types of software.

Software is the means by which computer systems speak with computer users.
Software forms the heart of computer systems. What are the major types of software?
Read on to find out.
SELF CHECK 3.2-1
MATCHING TYPE: Match column A to column B
A B
1. Programming Software A. It enables the end users to
accomplish certain specific tasks.

2. System Software B. Software preserves the original

organization of files and allows an
easy retrieval of the backed up
data.
3. Application Software C. It helps in running the computer
hardware and the computer
system.
4. Utility Software D. These software come in forms of
tools that assist a programmer in
writing computer programs

5. Data Backup and E. Also known as service

Recovery Software routine, It helps in the
management of computer
hardware and application
software.
ANSWER KEY 3.2-1
1. D
2. C
3. A
4. E
5. B

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INFORMATION SHEET 3.2-2

OPERATING SYSTEM
From Wikipedia, the free encyclopedia

Learning Objectives:
After reading this information sheet, YOU MUST be able to identify the operating
systems.
An operating system (OS) is software, consisting of programs and data, that runs
on computers, manages computer hardware resources, and provides common services
for execution of various application software. The operating system is the most
important type of system software in a computer system. Without an operating system, a
user cannot run an application program on their computer, unless the application
program is self booting.
For hardware functions such as input and output and memory allocation, the operating
system acts as an intermediary between application programs and the computer
hardware,[1][2] although the application code is usually executed directly by the hardware
and will frequently call the OS or be interrupted by it. Operating systems are found on
almost any device that contains a computer —from cellular phones and video to
supercomputers and web servers.
Examples of popular modern operating systems are: BSD, Linux, Mac OS
X, Microsoft Windows, and Unix.[3]

Types

Real-time
A real-time operating system is a multitasking operating system that aims at
executing real-time applications. Real-time operating systems often use
specialized scheduling algorithms so that they can achieve a deterministic nature
of behavior. The main objective of real-time operating systems is their quick and
predictable response to events. They have an event-driven or time-sharing design
and often aspects of both. An event-driven system switches between tasks based
on their priorities or external events while time-sharing operating systems switch
tasks based on clock interrupts.

Multi-user vs. Single-user

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A multi-user operating system allows multiple users to access a computer system

concurrently. Time-sharing system can be classified as multi-user systems as they
enable a multiple user access to a computer through the sharing of time. Single-
user operating systems, as opposed to a multi-user operating system, are usable
by a single user at a time. Being able to have multiple accounts on a Windows
operating system does not make it a multi-user system. Rather, only the network
administrator is the real user. But for a Unix-like operating system, it is possible
for two users to login at a time and this capability of the OS makes it a multi-user
operating system. Multi-tasking vs. Single-tasking
When a single program is allowed to run at a time, the system is grouped under a
single-tasking system, while in case the operating system allows the execution of
multiple tasks at one time, it is classified as a multi-tasking operating system.
Multi-tasking can be of two types namely, pre-emptive or co-operative. In pre-
emptive multitasking, the operating system slices the CPU time and dedicates one
slot to each of the programs. Unix-like operating systems such as Solaris and
Linux support pre-emptive multitasking. Cooperative multitasking is achieved by
relying on each process to give time to the other processes in a defined manner.
MS Windows prior to Windows 95 used to support cooperative multitasking.
Distributed
A distributed operating system manages a group of independent computers and
makes them appear to be a single computer. The development of networked
computers that could be linked and communicate with each other, gave rise to
distributed computing. Distributed computations are carried out on more than
one machine. When computers in a group work in cooperation, they make a
distributed system.
Embedded
Embedded operating systems are designed to be used in embedded computer
systems. They are designed to operate on small machines like PDAs with less
autonomy. They are able to operate with a limited number of resources. They are
very compact and extremely efficient by design. Windows CE and Minix 3 are
some examples of embedded operating systems.
SELF CHECK 3.2-2
TRUE OR FALSE
Write T if the statement is True and F if the statement is False.

____1. An operating system (OS) is software, consisting

of programs and data, that runs on computers, manages computer hardware
resources, and provides common services for execution of various application
software.

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____2. A real-time operating system is a multitasking operating system that aims at

executing real-time applications.
____3. A multi-user operating system allows multiple users to access a computer system
concurrently.
____4. Distributed operating systems are designed to be used in embedded computer
systems.
____5. An Embedded operating system manages a group of independent computers and
makes them appear to be a single computer.

ANSWER KEY 3.2-2

1
.

2
.

T
3. T

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4. F
5. F
INFORMATION SHEET 3.2-3 Customizing
Windows Desktop

Learning Objectives:
After reading this information sheet, YOU MUST be able to customize windows
desktop.

Start menu

The Start menu is a primary conduit to functions and files. How to configure it for individual
preferences is discussed.
Many of the properties of the Start menu can be configured by right-clicking the Start
button and choosing "Properties" from the context menu. Figure 1 shows the resulting
properties sheet. To customize the Start menu, click the "Customize" button. This will
open the dialog box shown in Figure 2. Those who wish can change the appearance of
the Start menu to the older look by choosing "Classic Start menu". Only the XP style will
be considered in this discussion.
Figure 1. Properties sheet for Start menu

Fgure 2. Dialog box for customizing Start menu

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There are several areas in the Windows XP Start menu and these are shown in figure 3. A
number of the entries are discussed in following sections.

Figure 3. Sections in the Windows XP Start menu

Recently used programs

Using an algorithm that is not always clear, Windows XP will place shortcuts to some of
the programs that you have recently used into the area labeled “Recently used
programs”.

Pinned programs

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If you wish to give a permanent place on the Start menu to a favorite program, place it in
the “Pinned” area. Right-click the program entry in the All Programs menu or other
location and choose “Pin to Start menu”. To remove a program from the pinned area,
right-click and choose “Unpin from Start menu”.

Organizing the “All Programs” menu

The listings in the All Programs menu are just shortcuts to the actual program files and
can be edited like any other shortcut. Customizing Shortcuts

One way to use Windows XP better and more efficiently is to have a quick path to your most
common tasks. Here's how to create useful shortcuts.

Everyone is familiar with the icons placed on the desktop, the shortcuts to open programs.
Many are also aware that shortcuts can be placed in the taskbar. However, the average PC
user is often unfamiliar with the various methods that exist for creating shortcuts, not just to
programs but also for other functions. There are a number of methods for creating new
shortcuts:

• Drag and drop

• The right-click “Send To” function

• The right-click “New” function

A discussion of each approach to creating shortcuts is given in the sections below.

Drag and drop

The drag and drop method can be used in several ways. Either the left or the right
mouse button can be used for drag and drop with somewhat different behavior. I prefer
the right-click method and this will be the basis for the rest of the discussion. Dragging
with the right-click brings up the context menu

shown in the figure. One way to employ drag and drop is to use
the menu entry "Copy Here" to make a copy of an existing shortcut in a different
location. For example, an entry in the Start-All Programs menu can be dragged to the
desktop or to the Quick Launch bar to place a copy of a shortcut in a more readily
available spot.

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The right-click “Send To” function

For making shortcuts specifically on the desktop, the Send To function of the right-click
can be used (figure on the left). Simply right-click on the desired file or folder and select
"Desktop (create shortcut)" from the "Send To" menu.
The right-click “New” function

The most general method for creating

shortcuts uses the "New" function of the context menu that appears when a vacant
spot within a folder window or on the desktop is right-clicked (figure on the left). Right-
click in the folder where the shortcut is to be placed and select the entry "Shortcut"
from the menu. The dialog box shown below will open. The location of the target item
can be entered or the "Browse" function can be used to locate it.

First dialog box for creating new shortcut

If the "Browse" button is selected, the dialog shown below will open. Here you can
select the file or folder that you wish to create a shortcut for (the target). Once the
desired folder or file has been selected, Click the "OK" button.

Dialog box for Browse function

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Customizing the Taskbar

The Taskbar is the strip across the length of the screen that is the central means for
accessing programs and files. Configuring it to suit individual preferences is discussed.
Windows XP taskbar

Configuring the taskbar

To configure the taskbar, right-click in an empty space on the bar and select “Properties” from
the context menu. The resulting dialog box is shown in the figure below.
Taskbar properties sheet

Notification Area (aka System Tray)

A variety of programs will place icons in the section of the taskbar on the far right that
typically contains the clock. In XP, Microsoft calls this the “Notification area”. It was
previously known as the “System tray”.

Section of Taskbar properties for Notification area

Toolbars

It is possible to add customized toolbars to the middle area of the taskbar. Right-click an
empty spot on the taskbar and choose “Toolbars”. There are five standard default

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choices, including “Quick Launch” (first figure below). (Other software may sometimes
add extra choices.) There is also an item “New toolbar” that allows the choice of any
folder (second figure below). The Desktop toolbar gives access to the contents of the
desktop without having to minimize any open windows. Similarly, a frequently used
folder can be made easily accessible by creating a toolbar for it.

TO CHANGE YOUR DESKTOP BACKGROUND

1 Open Display in Control Panel.
.
2 On the Desktop tab, do one or more of the following:
. • Click a picture in the Background list. In Position, click Center, or Stretch.
• Click Browse to search for a background picture in other folders or on other drives.
You can use files with the following extensions: .bmp, .gif, .jpg, .dib, .png, .htm. In
Position, click Center, Tile, or Stretch.
• Select a color from Desktop color. The color fills the space not used by a picture.
Note
• To open Display, click Start, click Control Panel, click Appearance and Themes, and
then click Display.
• You can use a personal picture as a background. All of your personal pictures
located in My Pictures are listed by name in the Background list.
• You can save a picture from a Web site as a background. Right-click the picture and
then click Set as Background. The picture is listed in the Background as Internet

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Explorer Background.
• If you choose an .htm document as your background picture, the Position options
are unavailable. The .htm document is automatically stretched to fill your
background.

Screen Saver
A screensaver is a computer program originally designed to conserve the image quality
of computer displays by blanking the screen, or filling it with moving images or patterns
when the computer was not in use. Today, screensavers are primarily used for
entertainment or security purposes.

Steps:
1. Open Display properties by Clicking Start, Control Panel & Display orRight Click your
desktop and choose properties.
2. Click Screen Saver Tab
3. Choose your screen saver and click applies.

Self Check 3.2-3

TRUE OR FALSE:
Write T if the statement is True and F if the statement is False.

____1. The Start menu is a primary conduit to functions and files

____2. If you wish to give a permanent place on the Start menu to a favorite program,
place it in the “Work” area.
____3. One way to use Windows XP better and more efficiently is to have a quick
path to your most common tasks.
____4. For making shortcuts specifically on the desktop, the Send To function of the
right-click can’t be used.
____5. The Taskbar is the strip across the length of the screen that is the central
means for accessing programs and files.
ANSWER KEY 3.2-3

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1. T
2. F
3. T
4. F
5. T

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TASK SHEET 3.2-1

Title: Customize Windows Desktop

Performance Objective
: Given the necessary tools and materials you are
going to change the desktop settings of your computer.

Supplies/Materials
: Functional PC

Equipment :

Steps/Procedure:
1. Start computer using your user account.
2. Customized your start menu to standard
3. Change number of programs in start menu to 10 & use Small Icon.
4. In advance tab
Check
 Open menus when I pause on them with my mouse
 Highlight newly installed programs
 Control Panel
Display as menu
 My Computer
Display as menu
 My Document
Display as link
 My Network Places – On
5. Change the desktop picture of your computer
6. Add Screen Saver

Assessment Method:

Performance Criteria Checklist

Performance Checklist 3.2-1

CRITERIA Yes NO
Did the trainee:

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Started computer using your user account.

Customized your start menu to standard
Changed number of programs in start menu to 10 & use
Small Icon
Changed the desktop picture of your computer
Changed Screen Saver

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TASK SHEET 3.3-1

Title: CREATING WORKSHEET

Title: Working with MsWord

LEARNING OUTCOME #3Performance Objective : Given the necessary

supplies and materials,Access information using computer you are going to create a worksheet.

Performance Objective: Given the necessary supplies and

CONTENTS:materials, you are going to create and type a document using MS

Supplies/MaterialsWord Relevant types of software: Working PC

Supplies/Materials Business application

Equipment System software Personal Computer: PC

Equipment Basic ergonomics of keyboard and computer user: PC
Steps/Procedure:Steps/Procedure:
ASSESSMENT CRITERIA:1. Open MS Word and type the following:
1.1. OPEN MS EXCEL & create worksheet name “ Excel Activity”Correct program/application sel c
ed based on job requirements
2.Naming files and directoriesProgram/applicat on containing the information required
accessed
2. SET THE COLUMN WIDTH OF “A” TO 25according to company procedures
3.Formation of file and directory names are governed by the following HOW: Deskt p icons
correctly selected, op ned and closed for navi ation purposesrules:1. BRING THE CELL
POINTER TO COLUMN “A”
Keyboard techniques carried out in line with OHS requirements for safe2. CLICK THE
4.
FORMAT MENU
1.use of keyboardsThere should be a maximum of eight (8) characters used, with no 3.
SELECT COLUMN spaces in between, and an optional extension of at most three (3) 4.
CHANGE COLUMN WIDTH TO 25 & CLICK OK
CONDITION:3. IN A5 TYPE “ STUDENTS NAME”characters after a period.(For DOS and Windows 3.11
or 3.11 only)

4.5.The students/trainees2.IN B5 TYPE “AGE”IN C5 TYPE “SEX”EqThe period (.) is a special character. It is
used for no other purpose but to separate the name of the file from the extension. No Space ipment: must
be providTASK SHEET 3.3-3d with the following:
Title: 6. IN D5 TYPE “1- Care placed before and after the period.1 unit of computerating
Presentation ST Grading”
7. 3.IN E5 TYPE “ 2- Valid characters that may be used are as follows:voltage regulator/UPS ND
Grading”
 lOMoARcPSD|53531140

Performanc8. a.IN F5 TYPE “ 3Learning Materials:the letters of the alphabet, from A to Z,

regardless of whether they ObjectiveRD Grading”: Given the necessary supp ies and materials, you

are going to create a presentation using power point.10.9. b.IN H5 TYPE “ Average”IN G5 TYPE “ 4--

are upper or lower case;the digits ) to 9; andLearning manualsWork instruction TH Grading ”

Supplies/Materials11. c.underscore (_) , caret (^), dollar sign ($), tilde (~), exclamation IN A6 TO A25
ENTER DIFFERENT NAMES OF STUDENTS” ( Family Name, First Name)Supplies/Materials:- the following
special characters:Hand- uts : Personal Computer

Equipment12.13. ENTER THEIR AGE, SEX, AND GRADES FROM 1COMPUTER THE AVERAGE GRADES OF EACH
STUDENT.-- point (!), Number sign (#), percent sign (%), ampersand (&), hyphen (-), braces ( { and } ), at sign
(@), single quotation mark Operating systemApplication program: PC ST TO 4TH GRADING.

HOW:- (`), apostrophe (‘), and the parentheses, ( Disks ).

Steps/Procedure:
4. Finally, no two names of a file or subdirectory in the same 1. IN H6 TYPE THE FOLLOWING
FORMULA:
Hands-on C.A. 4
1.EVALUATION METHOD:Open Ms Power Point directory may be identical= ( C.A. th

grading)/41 grading + C.A. 2 grading + C.A. 3 grading +

st nd rd

2.2.Perform the following requirements: Input the following data on your presentation:Direct observation=
(D6 + E6 + F6 + G6)/4 ( PRESS ENTER)

 Practical demonstrationYou have now the average grade of first student

REQUIREMENTS:2. COPY THE AVERAGE GRADE OF FIRST STUDENT Slide 1 =
COMPUTER HARDWARE SERVICING NC II A. Page setup HOW: Slide 2 = 4
core unit of competC. Change the whole document ncies
except the title:1. Position the cell pointer to the average grade to be 1. Install computer
systems and networks
Paper size = Lettercopied Font size = 12
2. diagnose and troubleshoot computer systems
Orientation = Portrait2. Click Edit then Copy Font
styleor click the icon = Times New Roman Copy.
Margin: 3. Highlight the cells were you put the average grades of3. Configure computer
systemsAlignment = and networksJustify
Left = 1” other students.4. Maintain computer systems and networks
Right = 1”4. Click Slide 3 = ALAIN C. GALLARDEEdit then D. Spell Check the whole
document Paste or click the icon Paste.
Top = 1” Instructor E. Italized “ For DOS and Windows

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14.3.11Arrange the Name of Students in alphabetical order and separate .or 3.1 only
Slide 4 = Prepared by:
Bottom = 1”males from females. Number 4
B.How: Title ( your name) 3. 1.Add design and graphics on your
design.center align 1. Highlight all name of students together with their age, sex,
F. Underline all word “file/s” and When you select a cell, the

“Directory /ies” 2.Animate your workFont size = 18 2. and gradesClick Data Menu, Click Sort gray button at
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Assessment Method: 16. Adjust the column width to 3.
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How:
Performance Criteria Checklist1. Position the cell pointer to “A”
Click
2. Click Format Menu, Click Column, Set the column to 3 & LEARNING
OK
PRODUCE OUTPUT/DATA USING COMPUTER
OUTCOME #417. Number the students from 1 to 20SYSTEM
How:
1. Type 1 for the first student and press enter CONTENTS: 2. Bring the
cell pointer to number 1
• Relevant types of software3. Click Edit Menu, select Fill then Series & In Series in, Click
• Computer peripheralscolumn
• Storage devices and basic categories of memory4. In Step Value type 1 and in Stop Value
type 20 & Click OK
18. Align Age, Sex and grades to Center ASSESSMENT
How:
CRITERIA:
Entered data processed using appropriate software commands1. Highlight Age, Sex and
1.
Grades and Click Center Align Icon.
19. Format the Average Grades to two decimal places. 2. Data printed as required using computer
hardware/peripheral
How:
devices in accordance with standard operating procedures
1. Highlight the Average Grades
3. Files and data transferred between compatible systems using
computer software, hardware/peripheral devices in accordance with 2. Click Format
Menu, Click Cells, then choose Number standard operating procedures3. In Decimal Places
type 2 then click OK
20. Write the SICAT Heading on the top of the document
How:
CONDITION:
The students/trainees must be provided with the following:1. Highlight Row 1, 2, 3 & 4, Click
Insert, Click Row

• Equipment:2. In Column A Type the SICAT Heading & Grading Sheet

- 1 unit of computer( Written in the Board)
- printer3. Center Align the Heading by using Merge & Center Icon.
- voltage regulator/UPSHow: 1. Highlight A1 to H1 then click icon Merge and Center

• Learning Materials: 2. Continue the same procedure to second, third until

- Learning manualsthe Last entry of your heading
21. At the Bottom of the document, write Prepared by: and Your Name- Work instruction
22. Print Preview and Make Necessary Adjustment of the document.- Hand-outs
23. Save your work Supplies/Materials:
- Operating system
Assessment Method: - Application program
- Disks
Performance Criteria Checklist
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EVALUATION METHOD:
• Lecture-demonstration

• Self-paced instruction

• Group discussion

LEARNING OUTCOME SUMMARY

Learning Experiences

Learning Outcome 4: Produce output/data using computer system

Learning Activities Special Instructions
1. Read Information Sheet If you have some problem on the content
of the information sheets don’t hesitate to 3.4-1 How to
Print File approach your facilitator.
If you feel that you are now knowledgeable on the
content of the information sheets, you can now answer
Self Check provided in the module.
2. Answer Self-Check for Compare your answer to the answer key
3.4-1 3.4-1. If you got 100% correct answer in
this self-check, you can now Perform task Sheet 3.4-1. If
not review the information sheet and go over the self-
check again.
3. Perform Compare your work to the performance
checklist. If you got 100% correct answer
Task Sheet 3.4-1: in this task, you can now move to the next Printing Document
Information Sheet. If not review the
information sheet and go over the task again.

INFORMATION SHEET 3.4-1 How to Print File

Learning Objectives:
After reading this information sheet, YOU MUST be able to identify the computer hardware.

Printing Document
Steps
1. Open a program that allows you to insert text into a document or get on the internet.
2. If you were to open a program, you would need to type text into the document. If you were
to get on the internet, you could skip to step 7.
3. After you have typed text into the document, you need to locate the menu bar, click on file,
then point to print.
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4. Click on print.\
5. When the print dialog box appears, select the printer you want to use (if it is not already
selected) and select the number of copies to print.
6. Click OK.
7. If you were to print a page or pages from the internet, follow steps 3, 4, 5, and 6, except you
don't have to type text into a document to
print.

Printing Spreadsheet
1. Format your spreadsheet the way you want to see it printed. Addborders
and shading as necessary to your tables and adjust column widths so
your data fits without overlapping. The better job you do preparing your
spreadsheet from the beginning, the easier it will be to print. Include
features like headers and footers to ensure all the necessary information
will be on the printout.

2. Change the screen view from normal mode to print view mode.For
Microsoft Excel, click "View" on the menu bar and then click "Page Break
Preview." Other spreadsheets will likely have a similar process. If not, go
to the "Print Preview" page and, if necessary, turn on the margins by
clicking the appropriate button--usually "Margins."

3.
3. Adjust the page breaks or margins by clicking on them and dragging
them in the direction you want them adjusted. Sometimes, the scale will
automatically adjust to fit your new margin or page-break definitions. If
not, you will have to do it manually.
4. Go to your spreadsheet's "Page Setup" function, usually in the"File"
menu, if you must manually adjust the scale. There are three types of
adjustments you may see. The first option is to choose between
"Landscape" and "Portrait." The former is better for wide, continuous
spreadsheets, while the latter is good for narrow or limited-length
tables. The second adjustment is to fit the spreadsheet to a set number
of pages in length and in width. The scale is automatically adjusted to
meet the criteria you define. The final option is to choose a percentage
adjustment from the original size. This can work to enlarge or reduce the
final printout.
4. Click the "Print" button on the toolbar once all of the adjustments are made.
There is no way to determine exactly how the spreadsheet will look when it is
finally on paper, so you may have to go back and fine-tune some of your
adjustments in order to print out a copy that is professional and readable,
especially for extremely wide or complex spreadsheets.
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Printing Slides in Power Point

Set the slide size and orientation for printing

To change your printing options, do the following:

1. On the Design tab, in the Page Setup group, click Page Setup.

2. In the Slides sized for list, click the size of paper on which you will be printing.

NOTES

• If you click Custom, type or select the measurements that you want in the Width and Height
boxes.
• To print an overhead transparency, click Overhead.

3. To set the page orientation for the slides, under Orientation, under Slides, clicks Landscape or
Portrait.
By NOTE default, PowerPoint slide layouts appear in landscape orientation.
Although you can use only one orientation (either landscape or portrait) in a presentation, you can
link two presentations to display both portrait and landscape slides in what appears to be one
presentation. For more information, see Use portrait and landscape slide orientation in the same
presentation.
TOP OF PAGE
Print the slides

1. Click the Microsoft Office Button , and then click Print.

In the Print dialog box, under Print range, do one of the

following:

To print all slides, click All.

To print the slide that is currently displayed, click Current

slide.

To print one or more slides that you selected,

click Selection.

To print specific slides numbers, click Slides, and then

enter the slide numbers or ranges in the adjoining box.

2. Under Copies, enter the number of copies that you want.

3. Under Print What, select Slides.

NOTES

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• For information about printing handouts, see Create and print handouts.
• If you select Outline view, PowerPoint prints only the text of your slides (as it appears in
outline view) and none of the graphics or animation.

4. Under Color/Grayscale, click one of the following:

Color If you print to a color printer, this option prints in color.

Color (On Black and White Printer) If you print to a black-

and-white printer, this option prints in grayscale.

Grayscale This option prints images that contain variations of

gray tones between black and white. Background fills are printed as white, so that the text
will be more legible. (Sometimes grayscale appears the same as Pure Black and White.)

Pure Black and White This option prints the handout with no
gray fills.

5. To increase resolution, blend transparent graphics, and print soft shadows in your print job,
select the High quality check box.

TIP When you print in high quality, it may take longer for your presentation to print. To
prevent a possible decrease in your computer's performance, clear the High quality check
box after you finish printing.
6. To print your slides on the paper that you selected for your printer, select the Scale to fit paper
check box.

7. To print a thin border around your slides, select the Frame slides check box.

8. Click Print.

NOTES

If you want to reset the print options and keep them as your default settings, do the
following:
1. Set the settings as you want them in the Print dialog box.

2. Click the Microsoft Office Button , click PowerPoint Options, and then click
Advanced.

3. Under When printing this document, click Use the most recently used print settings.

If you are creating transparencies for an overhead projector, see Set the slide size and
orientation for printing. PowerPoint automatically optimizes your slides for either black and
white or color printers.

SELF CHECK 4.4-1

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Arrange the given steps in proper order.

1.Printing Document
Steps
1. When the print dialog box appears, select the printer you want to use (if it is not
already selected) and select the number of copies to print.
2. Click OK.
3. If you were to open a program, you would need to type text into the document. If
you were to get on the internet, you could skip to step
7.
4. If you were to print a page or pages from the internet, follow steps 3, 4, 5, and 6,
except you don't have to type text into a document to print.
5. Open a program that allows you to insert text into a document or get on the
internet.
6. After you have typed text into the document, you need to locate the menu bar, click
on file, then point to print.
7. Click on print.\


ANSWER KEY 4.4-1

Steps
1. Open a program that allows you to insert text into a document or get on the internet.
2. If you were to open a program, you would need to type text into the document. If you
were to get on the internet, you could skip to step 7.
3. After you have typed text into the document, you need to locate the menu bar, click on
file, then point to print.
4. Click on print.\
5. When the print dialog box appears, select the printer you want to use (if it is not already
selected) and select the number of copies to print.
6. Click OK.
7. If you were to print a page or pages from the internet, follow steps 3, 4, 5, and 6, except
you don't have to type text into a document to print.

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TASK SHEET 4.4-1

Title: Printing Document
Performance Objective
: Given the necessary supplies and materials, you
are going to print document based on the requirements.

Supplies/Materials
: Bond paper,

Equipment : PC, Printer

Steps/Procedure:
1. Start your computer
2. Open your MS word activity
3. Print preview and make necessary adjustment
4. Print the document
5. Open your Excel activity
6. Print preview and make necessary adjustments
7. Print your spreadsheet
8. Let your trainer check your work.

Assessment Method:
Demonstration with questioning

Performance Checklist 4.4-1

CRITERIA Ye NO
s
Did the trainee:
Started the computer properly
Opened your MS word activity

Printed the document completely

Opened Excel worksheet

Printed the spreadsheet completely

Made necessary adjustment of the documents and

spreadsheet
LEARNING OUTCOME SUMMARY
LEARNING OUTCOME MAINTAIN COMPUTER EQUIPMENT AND
#5 SYSTEMS

CONTENTS:
• Security measures
• Anti-virus software/programs
• File Management
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ASSESSMENT CRITERIA:
1. Systems for cleaning, minor maintenance and replacement ofconsumables are
implemented
2. Procedures for ensuring security of data, including regular back-upsand virus checks are
implemented in accordance with standard operating procedures
3. Basic file maintenance procedures are implemented in line with thestandard operating
procedures

CONDITION:
The students/trainees must be provided with the following:
• Equipment:
- 1 unit of computer - voltage regulator/UPS  Learning Materials:
- Learning manuals
- Work instruction
- Hand-outs
• Supplies/Materials:
- Operating system
- Application program

EVALUATION METHOD:
• Hands-on
• Direct observation
• Practical demonstration

Learning Experiences

Learning Outcome 5: Maintain computer equipment and systems Learning Activities Special
Instructions
If you have some problem on the content
1. Read Information Sheet of the information sheets don’t hesitate to
3.5-1 Maintain Computer approach your facilitator.
System If you feel that you are now knowledgeable
on the content of the information sheets, you can now
answer Self Check provided in the module.
2. Answer Self-Check for Compare your answer to the answer key
3.5-1 3.5-1. If you got 100% correct answer in
this self-check, you can now Perform task Sheet 3.5-1. If
not review the information sheet and go over the self-
check again.
3. Perform Compare your work to the performance
checklist. If you got 100% correct answer

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Task Sheet 3.5-1: Computer in this task, you can now take the
System Maintenance competency evaluation. If not review the information
sheet and go over the task again.

INFORMATION SHEET 3.5-1 MAINTAIN COMPUTER SYSTEM

Learning Objective:
After reading this INFORMATION SHEET, YOU MUST be able to Maintain Computer System

How to perform Disk Clean Up:

1. Start Menu>>Programs>>Accessories>>System Tools>>Disk Clean Up

2. Select Drive to Clean Up and click “OK”

3. Place Check Marks in Items to be removed Click “OK”

(If your not sure what you are deleting select the category and then Click “View Files”)

--------------------------------------------------------------------------------

How to Clear Internet “History”

1. Start Menu>>Settings>>Control Panel>>Dbl Click Internet Options

2. Click “Clear History”

3. Click “OK”

--------------------------------------------------------------------------------

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How to Clear Internet “Temporary Internet” Files

1. Start Menu>>Settings>>Control Panel>>Dbl Click Internet Options

2. Click “Delete Files”

3. Put check mark in “Delete all Offline Content”

4. Click “OK”

5. Click “OK” again

--------------------------------------------------------------------------------

How to Run Scan disk and Disk Defragmenter without interruption:

Start Menu>>Run >>In Run Type “MSCONFIG” then click “OK”

MSCONFIG will appear
Select “Selective Startup” then Uncheck
“Load Startup Group Items”
Click “OK”
Click Yes to Restart Computer
Upon Restart
Start Menu>>Settings>>Control Panel>>Dbl Click Display

Select the “Screen Saver” Tab

Change the Screen Saver Drop Menu to “NONE”

Click OK
Then Perform Scan Disk:
Start Menu>>Programs>>Accessories>>System Tools>>Scan Disk

After Scan Disk Perform Disk Defragmenter

Start Menu>>Programs>>Accessories>>System Tools>>Disk Defragmenter Select which disk to

Defragment then click “OK”

After Disk Defragmenter

Start Menu>>Run >>In Run Type “MSCONFIG” then click “OK”

MSCONFIG will appear>>select “Normal Start Up” and Click “OK” Click Yes to Restart
Computer

Upon Restart

Start Menu>>Settings>>Control Panel>>Dbl Click Display

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Select the “Screen Saver” Tab>>Change the Screen Saver Drop Menu to your preferred screen saver

Click OK

Removing viruses from infected machines

Computer Virus

 A virus is a destructive executable program that infects the other programs in the system and
spreads by replicating itself.

 Such a program is designed to damage the victim’s computer files.

 Viruses are coded by malicious programmers in a way that they can spread in the system
without one's permission and knowledge.

Different Aspects of Computer Virus

Finder- searches for the new uninfected files and the
Replicator- actually targets these files and infects it by
multiplying itself.

How Virus does Affects a System?

• It corrupts files
• It slows down the speed of the computer system
• It causes the system to hang frequently
• It deletes various files

Sources of Virus Infection

A virus can enter the system and infect it through various sources. Some of the sources are

• Infected CDs, DVDs, pen drives, etc

• E-mail
• Browsing infected sites
• Downloading files from the internet

Steps to Remove Viruses

Removing viruses, though technical, is yet a very simple process if all the required steps are properly
followed.

The basic steps are:

• Buy or download an antivirus software

• Install the antivirus software
• Update antivirus software with the latest virus definitions

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 Do a complete system scan

Methods of Eliminating Viruses

Removing the virus – When the virus can be easily identified and can be removed without affecting other files, then the
antivirus removes it from the host place.

Quarantine – This is done when the virus cannot be easily identified removed from the file and
the removal of virus means the removal of the complete file. In this method, although the virus
is not eliminated, it is rendered inactive by moving the file into "quarantine" and renaming it.

Types of viruses and Examples

Boot viruses: These viruses infect floppy disk boot records or master boot records in hard disks.
They replace the boot record program (which is responsible for loading the operating system in
memory) copying it elsewhere on the disk or overwriting it. Boot viruses load into memory if the
computer tries to read the disk while it is booting.

Examples: Form, Disk Killer, Michelangelo, and Stone virus

Program viruses: These infect executable program files, such as those with extensions
like .BIN, .COM, .EXE, .OVL, .DRV (driver) and .SYS (device driver). These programs are loaded in
memory during execution, taking the virus with them. The virus becomes active in memory, making
copies of itself and infecting files on disk.

Examples: Sunday, Cascade

Multipartite viruses: A hybrid of Boot and Program viruses. They infect program files and when
the infected program is executed, these viruses infect the boot record.

Examples: Invader, Flip, and Tequila

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Stealth viruses: These viruses use certain techniques to avoid detection. They may either redirect the
disk head to read another sector instead of the one in which they reside or they may alter the reading
of the infected file’s size shown in the directory listing. size given in the directory.

Examples: Frodo, Joshi, Whale

Polymorphic viruses: A virus that can encrypt its code in different ways so that it appears
differently in each infection. These viruses are more difficult to detect.
Examples: Involuntary, Stimulate, Cascade, Phoenix, Evil, Proud, Virus 101

Macro Viruses: A macro virus is a new type of computer virus that infects the macros within a
document or template. When you open a word processing or spreadsheet document, the macro virus
is activated and it infects the Normal template.
Examples: DMV, Nuclear, Word Concept.

Antivirus Software

Software designed to cure virus infected machines. An antivirus is a program that searches for,
identifies and removes potential viruses existing
in the computer system

Examples of Anti-virus software

• Symantec Norton antivirus

• AVG antivirus
• McAfee Scan
• Microsoft Antivirus

Back up your files

As our world becomes more digitized, the files we store on our computers are becoming
increasingly more important. Instead of keeping handwritten letters in a shoebox, we
correspond with family members using e-mail. If we use digital cameras, we often keep our
photo albums on our computers.

Unfortunately, computers (and particularly the hard disk drives that hold your files) can fail. Your
computer might run for a decade with no problems, or it could fail tomorrow—there's no way to
tell. To make sure you don't lose important files if your computer stops working, you should
back up your computer on a regular basis. The backup process copies your files to a safe place so
that even if your computer fails, you won't lose them.

Choose backup storage

It doesn't make sense to back up your files to the hard disk drive inside your computer, because
if your computer were to fail, you would also lose your backup. Instead, you should back up your
files to an external hard disk drive or removable disk drive, such as a CD. If your computer does
fail, you can then connect the external hard disk drive or use the CDs to restore your files to
your new or repaired computer. (This article describes how to back up your files to an external
hard disk drive, which is the easiest way to do a full backup of all your files. If you decide to use
CDs, you'll need to choose which files to back up and then manually insert and remove CDs as
they are filled.)
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If you decide to get an external hard disk drive, choose one that is at least as large as the hard
disk drive inside your computer. For example, if your computer has a 100-gigabyte (GB) hard
disk drive, choose a 100-GB or larger external hard disk drive. Then connect the external hard
disk drive to your computer. Make a note of the drive letter (such as E:, F:, or G:) assigned to
your new hard disk drive.

With an external hard disk drive, you can manually back up your files, or you can schedule
automatic weekly backups.

Manually back up your files

To back up your files to an external hard disk drive

1 Click Start, point to Accessories, point to System Tools, and then click
. Backup. If the Backup option does not appear on the System Tools menu, you can install it.

2 The Backup or Restore Wizard appears. Click Next.

.
3 On the Backup or Restore page, click Next.
.

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4 On the What to Back Up page, click All information on this . computer, and then click
Next.

5 On the Backup Type, Destination, and Name page, click Choose a

. place to save your backup, and select your external hard disk drive. Then click Next.

6 On the Completing the Backup or Restore Wizard page, click Finish.

.

7 Windows Backup saves a copy of your files to your external hard disk . drive. When the
backup is complete, click Close.

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If your computer stops responding, you will be able to restore your files to the state they were in
when you completed the backup. However, any new files you have created and any changes you
have made to existing files since the backup occurred will not be saved unless you back up your
files again. For best results, back up your files every week or immediately after creating
important files, such as after you copy pictures from your digital camera.

For an additional layer of protection, purchase a second external hard disk drive and perform
another backup of your hard disk drive. Store this external hard disk drive in a different location,
such as at a family member's house, to protect your files from theft, fire, or natural disasters
that might damage both your computer and your backup.

Schedule backups

If you're busy, you might not have time to manually back up your files every week. Fortunately,
you can schedule backups to occur automatically. This takes a few minutes to set up, but once
you've done so, you'll be protected indefinitely.
To schedule a weekly backup

1Click Start, point to Accessories, point to System Tools, and then click
. Backup. If the Backup option does not appear on the System Tools menu, you can install it.

2The Backup or Restore Wizard appears. Click Next.

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3On the Backup or Restore page, click Next.

.
4On the What to Back Up page, click All information on this computer, . and then click Next.

5On the Backup Type, Destination, and Name page, click Choose a
. place to save your backup, and select your external hard disk drive. Then click Next.

6On the Completing the Backup or Restore Wizard page, click . Advanced.

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7On the Type of Backup page, click Next.

.

8On the How to Back Up page, click Next.

.
9On the Backup Options page, select Replace the existing backups. . Then click Next.

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1On the When to Back Up page, click Later. In the Job name box, type 0Backup. Then click Set
Schedule.
.

1On the Schedule tab in the Schedule Job dialog box, click the Schedule 1Task list, and then click
Weekly.

.
1In the Start time box, specify a time of day when your computer will not be
2used for several hours, such as 3:00 AM. In the Schedule Task Weekly
. area, select the day of the week you want to back up your files. If you are backing up files
overnight, remember to leave your computer running the night before.

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3Click the Settings tab. Select the Wake the computer to run this task . check box.

4Click OK.

.
5In the Set Account Information dialog box, type your password in both . the Password and
Confirm password fields. Then click OK.

6On the When to Back Up page, click Next.

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.
7In the Set Account Information dialog box, type your password in both . the Password and
Confirm password fields. Then click OK.

8In the Account Information Warning dialog box, click OK.

.
9On the Completing the Backup or Restore Wizard page, click Finish.
.

Your computer will automatically back up your files to your external hard disk drive every week at the
time you specified.

How to change an installed program

Note You cannot use this feature to modify all programs.

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You can use this feature to change the installation of Windows Installer-based programs such as
Microsoft Office XP. Windows Installer-based programs include a Maintenance Mode option.
With this option, you can add or remove features, change the installation state of the program
or of individual components, or repair and restore the installation.

To change a program, follow these steps:

1. Click Start, click Control Panel, and then double-click Add or Remove Programs.
2. In the Currently installed programs box, click the program that you want to remove, and then
click Change or Change/Remove.
3. Follow the instructions that appear on the screen to make the changesthat you want.

How to remove an installed program

To remove a program that is installed on your computer, follow these steps:

1. Click Start, click Control Panel, and then double-click Add or Remove Programs.
2. In the Currently installed programs box, click the program that you want to remove, and then
click Remove.
3. If you are prompted to confirm the removal of the program, click Yes.
Troubleshooting

• Make sure that the program that you click in the Add or Remove Programs tool is the
program that you want to remove from your computer. Some programs may not prompt
you to confirm the removal before the program is removed from the computer.
• You can only remove a program with the Add or Remove Programs tool if the program is
written for Windows. If you do not see the program that you want to remove in the
currently installed programs box, view the program documentation for instructions
about how to remove it.

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Self Check 3.5-1

Arrange the procedures to their proper order.

1. How to perform Disk Clean Up:

_____ Start Menu>>Programs>>Accessories>>System Tools>>Disk Clean Up

______ Place Check Marks in Items to be removed Click “OK”

______ Select Drive to Clean Up and click “OK”

2. How to Clear Internet “History”

______ Click “OK”

______ Click “Clear History”

______ Start Menu>>Settings>>Control Panel>>Dbl Click Internet Options

3. Perform Scan Disk:

_____ Scan Disk

_____ Start Menu

_____ Accessories

_____ Programs

_____ System Tools

Answer Key
1. How to perform Disk Clean Up:
1. Start Menu>>Programs>>Accessories>>System Tools>>Disk CleanUp

2. Select Drive to Clean Up and click “OK”

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3. Place Check Marks in Items to be removed Click “OK”

2. How to Clear Internet “History”

1. Start Menu>>Settings>>Control Panel>>Dbl Click Internet Options

2. Click “Clear History”

3. Click “OK”

3. Perform Scan Disk:

1. Start Menu
2. Programs
3. Accessories
4. System Tools
5. Scan Disk

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Task Sheet 3.5-1

Title : Computer System Maintenance

Performance Objective : Given a working personal computer you are going external
& internal parts, install/Update antivirus, scan computer for virus, remove
unwanted files, run disk defragmenter, scandisk, Back-up file using
windows utility, remove unnecessary software, Clear internet history &
temporary files.

Supplies, Tools & Equipment :

• Working PC
• Screw driver
• Anti-virus software
• Paint Brush
• Vacuum cleaner
• Printer

Steps/ Procedure:
1. Shut down computer
2. Be sure to unplug it from power source
3. Remove cables and other peripheral devices
4. Clean Inside and outside parts of the system
5. Connect cables and peripherals
6. Start the computer
7. Install/Update anti-virus program
8. Scan computer for viruses
9. Remove unnecessary programs
10. Clear Internet history and temporary files
11. Run disk cleanup
12. Run desk defragment tool
13. Perform scandisk
14. Let your trainer check your work.

Assessment Method:
Demonstration , Performance Criteria checklist

Performance Criteria Checklist 3.5-1

CRITERIA Ye No
Did you… s
Shut down computer
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Unplug from power source

Removed cables and other peripheral device
Cleaned Inside and outside parts of the system
Re-connected cables and peripherals
Started the computer
Installed/Updated anti-virus program
Scanned computer for viruses
Removed unnecessary programs
Cleared Internet history and temporary files
Ran disk cleanup
Ran desk defragment tool
Performed scandisk
Followed safety procedures

ASSESSMENT PLAN
INSTITUTIONAL EVALUATION

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TRAINEES NAME

FACILATATORS NAME

QUALIFICATION

PROJECT-BASED Operate Personal Computer

ASSESSMENT
UNIT OF COMPETENCY
COVERED
Operating Personal ComputerDemonstration
Witten Test
Interview
Ways in which evidence will be collected:
[tick the column]

The evidence must show that the candidate……

x
X

 Selected appropriate hardware and software according to task assigned x

X
and required outcome
 Planned task to ensure that OH and S guidelines and procedures followed x
X

 Followed Client-specific guidelines and procedures X x

• Applied required data security guidelines in accordance with existing
X
procedures
 Entered data into the computer using appropriate program/application in x
X
accordance with company procedure X
 Checked accuracy of information and information saved in accordance
x
with standard operating procedures
 Stored inputted data in storage media according to requirements X

 Performed work within ergonomic guidelines X

 Selected correct program/application based on job requirements X

 Accessed program/application containing the information required

X
according to company procedures
 Selected, opened and closed desktop icons correctly for navigation
X
purposes
 Carried out keyboard techniques in line with OHS requirements for safe X
use of keyboards
 Processed entered data using appropriate software commands X

 Printed data as required using computer hardware/peripheral devices in X

accordance with standard operating procedures
 Transferred files and data between compatible systems using computer X
software, hardware/peripheral devices in accordance with standard
operating procedures
 Established information requirements for Internet search X

 Launched browser X

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 Loaded search engine

X

NOTE: *Critical aspects of competency

DEMONSTRATION CHECKLIST
TRAINEE’S NAME
TRAINER’S NAME
QUALIFICATION
UNIT OF COMPETENCY COVERED
DATE OF EVALUATION
TIME OF EVALUATION
INSTRUCTIONS FOR DEMONSTRATION
Given the necessary materials, tools and equipment, the trainee must be able to perform the following within four (2)
hours
1. Search Occupational Health and Safety Procedure in the net.

2. Copy and save OHS procedure to MS Word.

3. Create a presentation on OHS Procedure.

4. Send you Document and presentation to [email protected].

Materials & Equipment Pencil, Bond paper, Eraser, Ruler, Triangle.

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Observation: / to show if evidence is

demonstrated
Yes No N/A
• Determined requirements of tasks in accordance with the required output
• Selected appropriate hardware and software according to task assigned
and required outcome
• Planned task to ensure that OH and S guidelines and procedures followed
• Followed Client-specific guidelines and procedures
• Applied required data security guidelines in accordance with existing
procedures
• Entered data into the computer using appropriate program/application in
accordance with company procedure
• Checked accuracy of information and information saved in accordance with
standard operating procedures
• Stored inputted data in storage media according to requirements
• Performed work within ergonomic guidelines
• Selected correct program/application based on job requirements
• Accessed program/application containing the information required
according to company procedures
• Selected, opened and closed desktop icons correctly for navigation
purposes
• Carried out keyboard techniques in line with OHS requirements for safe
use of keyboards
• Processed entered data using appropriate software commands
• Printed data as required using computer hardware/peripheral devices in
accordance with standard operating procedures
• Transferred files and data between compatible systems using computer
software, hardware/peripheral devices in accordance with standard
operating procedures
• Established information requirements for Internet search
• Launched browser
• Loaded search engine
INTERVIEW QUESTION CHECKLIST
QUESTIONS Satisfactory response
YES NO
1. What is the difference between desktop and laptop computer.
2. What is system software?

3. What is an Operating system?

Feedback to the Candidate:

The trainee’s overall performance was:

Satisfactory Not Satisfactory

Trainee’s Signature Date

Facilitator signature Date

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Witten Test:

MULTIPLE CHOICE:

Direction: Select the best answer of the given choices.

1. These are almost extinct today.

a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Microcomputer
2. Large organizations use mainframes for highly critical applications such as bulk data
processing and ERP.
a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Microcomputer
3. These computers are a combination of both digital and analog computers.
a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Microcomputer
4. The highly calculation-intensive tasks can be effectively performed by this kind of
computer.
a. Analog Computer
b. Hybrid Computer
c. Mainframe Computer
d. Supercomputer
5. It is a handheld computer and popularly known as a palmtop.
a. Personal Digital Assistants (PDAs)
b. Minicomputers
c. Supercomputers
d. Wearable Computers
6. They look like a floppy disk, but they are a little thicker. This disk also comes in a variety
of colors and holds about 200 MB of data.
a. CD
b. Zip Disk
c. Hard Disk
d. DVD

7. These discs hold the space of about 4.7 GB and are used to record movies on.
a. DVD – R Disc
b. CD – R Disc
c. CD + RW Disc
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d. Zip Disk
8. This is a disk drive in which a plastic or metal case surrounds the hard drive. It can be
inserted and removed just like a floppy disk. It holds about 2 GB of data.
a. Internet Hard Drive
b. Flash Drive
c. Removable Hard Drive
d. Storage Tape
9. This is a rectangular shaped disk that is used mostly with digital cameras and notebook
computers. They hold approximately 128 MB as well.
a. Miniature Mobile Storage Media
b. Memory Stick
c. Micro Drive
d. Smart Media Disc
10. This storage device that comes in many colors and has a stick shape to it. They are very
small in size, but they can hold anywhere between 256 MB and 16 GB of material on
them.
a. Flash Drive
b. Memory Stick
c. Micro Drive
d. Smart Media Disc

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COMPETENCY EVALUATION RESULT SUMMARY

TRAINEES NAME
FACILITATORS NAME
QUALIFICATION
DATE OF EVALUATION
TIME OF EVALUATION
The Performance of the Trainee in the following assessment methods Satisfactory Not Satisfactory
[ Please Tick appropriate box]
A. Written Exam

B. Interview
Facilitator

C. Demonstration

Did the trainees overall performance meet the required

evidences/standards?
Recommendation

For re-evaluation ________________________________

Qualified to take the Next Competency

General comments [Strengths/Improvement Needed]

Trainee’s Signature Date:

Facilitator’s Signature: Date:

ANSWER KEY
1. A
2. C
3. B
4. D

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5. A
6. B
7. A
8. C
9. B
10.A

INTERVIEW ANSWER KEY 1.

Desktops: A desktop is intended to be used on a single location. The spare parts of a desktop
computer are readily available at relative lower costs. Power consumption is not as critical as
that in laptops. Desktops are widely popular for daily use in workplaces and households.

Laptops: Similar in operation to desktops, laptop computers are miniaturized and optimized for
mobile use. Laptops run on a single battery or an external adapter that charges the computer
batteries. They are enabled with an inbuilt keyboard, touch pad acting as a mouse and a liquid
crystal display. Its portability and capacity to operate on battery power have served as a boon for
mobile users.

2. System Software: It helps in running the computer hardware and the computer system.
System software is a collection of operating systems; devise drivers, servers, windowing systems
and utilities. System software helps an application programmer in abstracting away from
hardware, memory and other internal complexities of a computer.

3. An operating system (OS) is software, consisting of programs and data, that runs on
computers, manages computer hardware resources, and provides common services for
execution of various application software. The operating system is the most important type of
system software in a computer system. Without an operating system, a user cannot run an
application program on their computer, unless the application program is self booting.

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