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Presentation?: What Is A Powerpoint

This document provides an overview of creating PowerPoint presentations, including their purpose, how to build and enhance slides, and methods for saving presentations. It explains the differences between various PowerPoint file formats, such as .PPT and .PPS, and their specific uses. The guide is prepared by S. Kasthury, an IT instructor.

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0% found this document useful (0 votes)
14 views3 pages

Presentation?: What Is A Powerpoint

This document provides an overview of creating PowerPoint presentations, including their purpose, how to build and enhance slides, and methods for saving presentations. It explains the differences between various PowerPoint file formats, such as .PPT and .PPS, and their specific uses. The guide is prepared by S. Kasthury, an IT instructor.

Uploaded by

abiabilashlap
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Creating a Presentation

What is a PowerPoint
Presentation?
 A PowerPoint presentation is a collection of electronic slides that can have text,
pictures, graphics, tables, sound and video.
 This collection can run automatically or can be controlled by a presenter.
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What are PowerPoint Presentations used for?


 To enhance public speaking
 To deliver lectures
 To present Reports
 To help improve the quality and impact of classroom teaching.
 To present sales and marketing ideas.

Prepared by: S.KASTHURY (IT Instructor)


Getting Started

 Open PowerPoint.
 Choose a blank presentation or a template to get started with a pre-designed layout.

Building Your Slides

 Add new slides by clicking "New Slide" in the Home tab.


 Choose a layout for your slide that best fits the content (title slide, title and content,
content with image, etc.).
 Click on the placeholders to add your text, titles, and bullet points.

Enhancing Your Slides

 Insert images, charts, and tables to visually represent your information.


 Use the Drawing tools to create custom shapes or diagrams.
 Apply a theme or customize the background and font styles for a cohesive look.

Presenting Your Slides

 Practice your delivery beforehand.


 Use the speaker notes section to add talking points for yourself.
 Launch the slideshow from the Slide Show tab and choose how you want to present
(from the beginning, current slide, etc.).

There are two main ways to save your presentation in PowerPoint:

1. Save (Saving Changes to Existing File)

 Use this when you've already named and saved your presentation before and want
to save your recent edits.
 Click File > Save (Ctrl+S) on the keyboard.
 PowerPoint will automatically save the changes to the existing file location.

2. Save As (Saving a New Presentation or Different Version)

 Use this for a new presentation or to create a copy of an existing one with a different
name or location.
 Click File > Save As (F12) on the keyboard.
 Choose a location to save your presentation (e.g., Documents folder, OneDrive).
 Enter a descriptive name for your presentation in the File name box.
 Click Save.

Prepared by: S.KASTHURY (IT Instructor)


 Save As Different File Type: You can save your presentation in different formats
besides the default PowerPoint (.pptx). Use "Save As" and choose the desired
format, such as PDF (for sharing without editing capabilities) or a video format.

MS PowerPoint file formats


1. .PPT (PowerPoint Presentation):
 This is the default file extension for PowerPoint presentations created in
older versions of PowerPoint, typically versions prior to PowerPoint 2007.
 .ppt files store the entire presentation, including all slides, images,
multimedia elements, animations, and other content.
 They are editable files, meaning you can open them in PowerPoint and make
changes to the presentation.
 While still supported by newer versions of PowerPoint, the .ppt format has
largely been replaced by the .pptx format for new presentations due to its
enhanced features and compatibility.
2. .PPS (PowerPoint Show):
 .pps files are similar to .ppt files, but they are intended to be used specifically
for running a presentation in slideshow mode.
 When you open a .pps file, it automatically launches the presentation in
slideshow mode, rather than opening it in the PowerPoint editing interface.
 .pps files are often used for distributing presentations that are meant to be
viewed as slideshows without allowing for editing.
 They can be created by saving a PowerPoint presentation (.ppt or .pptx) as a
PowerPoint Show (.pps) file.
Both .ppt and .pps files can contain the same types of content and features, but .pps files
are optimized for presenting slideshows directly, while .ppt files are editable presentations
that can be modified in PowerPoint.

Prepared by: S.KASTHURY (IT Instructor)

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