Scribd
Upload
8 views17 pages

File Management - 40 Mins

The document outlines the concepts of file and file management, including definitions, parts of a file (filename and extension), and the importance of organizing files. It explains how to create, rename, and delete files and folders, and highlights the benefits of effective file management such as improved organization and efficiency. Additionally, it provides examples of file extensions and their meanings related to various Microsoft applications.

Uploaded by

1217303
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
8 views17 pages

File Management - 40 Mins

The document outlines the concepts of file and file management, including definitions, parts of a file (filename and extension), and the importance of organizing files. It explains how to create, rename, and delete files and folders, and highlights the benefits of effective file management such as improved organization and efficiency. Additionally, it provides examples of file extensions and their meanings related to various Microsoft applications.

Uploaded by

1217303
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 17

File Management

Information Technology
Objectives

1. Define the term “file”


2. Define the term “file management”
3. Identify parts of a file (Filename & Extension)
4. Identify the different file extensions and their meanings
5. Create, rename and delete files and Folders
6. Outline the benefits of file management
Video?
What is a File?

A file is a collection of characters, words, lines,


paragraphs, pages from textual documents or
pixels from graphical images
— Dionne Steinbeck
Identifying a file

There are two ways to identify a file stored


on your computer. By its
❖ Filename
❖ Extension
Naming A File
The name of a file can be used for identifying the file. The operating system will
determine the length of the filename. The Windows operating system allows for
filenames with up to 255 characters. Therefore, you give meaningful file names to
your file. For example, creating a file containing minutes for a club meeting scheduled
on July 2006, could be named:

Minutes for key club July 2006. docx


Notice the filename has thirty characters. Spaces are special characters and should
also be included in the count. On the other hand, the DOS operating system allows
for filenames with up to 8 characters. In this case, the user may use mnemonics in
naming the file.
Mnemonics?
Mnemonics are words or strings which
are intended to be easier to remember
than the thing for which they stand.

Example:
SAID: Snakes and insects dance.
— Dionne Steinbeck
Parts of a file Identify
Identify the filename and the extension

Resume.doc

Filename Extension
Difference between Filename & Extension
A filename consists of two parts:

• The Filename is the name given to the file by the user. The
filename precedes a period as shown in the file identifier
structure.
• The Extension is part of the filename that represents the
file type. The extension is assigned to the file by the
software in which the file was created.
Match the extension with the correcting meaning

Meaning
Extension
Files Created in Microsoft
.docx PowerPoint.
.xls Files Created in Microsoft
.mdb Access.
Files Created in Microsoft Word.
.bmp
Files Created in Microsoft Excel.
.ppt
Files Created in Microsoft Paint.
Icons representing various file types
Icons - Meaning
Files Created in Microsoft
.
PowerPoint.
. Files Created in Microsoft
. Access.
Files Created in Microsoft Word.
.
Files Created in Microsoft Excel.
What is File Management?

The process of creating new folders and


assigning appropriate files to these folders
while maintaining older folders.
— Dionne Steinbeck
Creating Renaming and Deleting Folders
Possible Location for your folders

● Fixed Location- Hard drive (C:/)

● Removable location- Thumb drive, CD, DVD,


External hard drive
Before File Management
After File Management
Why is file management Important
1. Organizing Files reduce the time spent in locating these
files, especially in times of stress
2. It also improves the possibility of total recovery or fast
backup of important information in case of an
emergency.
3. Facilitates the ease of file sharing.
4. Guards against hoarding of files, or lost files which
gradually decrease storage space.
5. Increase the speed and efficiency of a file search.
6. Users are more aware of files stored which decrease the
possibility of duplication.

You might also like