Job Application

Employment application means the letter written for getting a job. It is the primary means
of introducing the job seeker to the employer. Through the job application, job seeker offers
his or her labor and service for a return. Therefore, the application for employment acts as
a personal advertisement. Job application contains appeal for the job along with the job
seeker’s personal data like name, address, qualification, and experience.

🞂 A job Application consists of two parts- the covering letter (appeal) and the bio-data/CV.

🞂 Cover letter

🞂 The format for the covering letter is similar to the format of a Formal letter. It goes on like-

🞂 SENDER’s ADDRESS- The sender’s address is usually put on the top left-hand corner.

🞂 DATE- The sender’s address is followed by the date just below it. This is the date on which
the letter is being written. It is to be written in expanded form.

🞂 RECEIVER’s ADDRESS- Make sure you write the official title/name/position etc of the
receiver, as the first line of the address.

🞂 SUBJECT- Then we sum up the purpose of writing the letter in one line. This helps the
receiver focus on the subject of the letter in one glance. It is important to underline the
subject.

🞂 SALUTATIONS- The general greetings used in formal letters are “Sir” or “Madam”.

🞂 BODY- This is the main content of the letter. It is either divided into three paragraphs or
two paragraphs if the letter is briefer. The tone of the content should be formal. Do not use
any flowery language. Another point to keep in mind is that the letter should be concise and
to the point. And always be respectful and considerate in your language.

🞂 PARAGRAPH 1- Begin the body of the letter by mentioning the source (from where you got
to know about the job) of information about the job (e.g., newspaper) along with the day,
date and advertisement number. Also mention the post you wish to apply for.

🞂 PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about your
qualifications, achievements, previous experiences and your strengths. In other words, this
paragraph should be an answer to the question: ‘How are you the perfect candidate for the
job?’.

🞂 Keep in mind that it should be to the point and clear. You should not sound boastful.
🞂 PARAGRAPH 3- In this part of the body, you are supposed to make a reference to the
photograph (passport-sized), Bio-data or curriculum vitae and other detailed documents
that you have enclosed. You can also appeal for a one-on-one interview.

🞂 End the body on a promising note, e.g., Looking forward to your positive response.
COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary closing.
The words “Yours Faithfully” or “Yours Sincerely” are used.
SIGNATURE- Here finally you sign your name. And then write your name in block letters
beneath the signature. This is how the recipient will know who is sending the letter.
(NOTE- Mention the name given in the question paper. Do not mention your personal
details.)

What do you mean by Bio-Data?

🞂 Bio data refers to a person’s life, experience and achievements. It should be representative
of all your personal and professional details in a specified format. It is generally divided into
four parts:

🞂 Personal Details

🞂 Qualifications

🞂 Experience

🞂 References

🞂 The Biodata or CV is generally divided into four parts as follows-

🞂 Personal Details

🞂 Qualifications

🞂 Experience

🞂 References

🞂 It goes like-

🞂 BIO-DATA (HEADING)

🞂 NAME

🞂 FATHER’s NAME

🞂 DATE OF BIRTH – In expanded form

🞂 ADDRESS

🞂 AGE

🞂 CONTACT NO.
🞂 EMAIL ID
🞂 NATIONALITY-Indian

🞂 MARITAL STATUS

🞂 Qualifications must be written in tabular form with the above mentioned heads.

🞂 WORK EXPERIENCE- It should be written from latest to the oldest along with the
duration.

🞂 REFERENCES- One or two references can be given of the persons under whom the job
seeker has worked.

🞂 DATE PLACE SIGNATURE

NOTE: The resume can be a part of the letter or as an enclosure Sample Question

Q.1 Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach
political science for which they have placed an advertisement in The Bhilai Express. You are
Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter including a CV,
applying for the advertised post.

21, Vasant Marg

Bhilai

01 March, 20XX

The Principal
Bal Vidya Public School
Bhilai

Subject- Application for the post of a post-graduate teacher

Sir/Madam
In response to your advertisement in The Bhilai Express, dated February 25, 20XX for the post of
a political science teacher in your renowned school, I wish to offer my candidature. I have 3 years
of experience of teaching and I have produced meritorious students in my current school. I am
proficient in Hindi and English equally with the knowledge of operating all the modern gadgets. I
will prove an asset for your Vidyalaya. I am available for the interview on any day of your
convenience. If given a chance to serve you, I
assure you that I shall work with utmost sincerity and dedication up to your satisfaction.
I am enclosing a copy of my bio-data for your perusal and kind consideration.

Thank you

Yours faithfully
Sanjay/Sanjana Sharma
 Bio Data

NAME- Sanjay/Sanjana Sharma

FATHER’s NAME- Mithun Sharma
DATE OF BIRTH- 25 July, 1984
ADDRESS- 21, Vasant Marg, Bhilai
PHONE-98100XXXXX
E-MAIL- [email protected]
MARITAL STATUS- single
AGE- 28 years
NATIONALITY- Indian

Academic Qualification:

NAME OF THE NAME OF THE NAME OF THE YEAR OF PERCENTAGE

EXAMINATION BOARD/ INSTITUTION PASSING
UNIVERSITY
Secondary C.B.S.E. K.V. Umroi 2005 85
Cantt
Sr. Secondary C.B.S.E. K.V. Umroi 2008 90
Cantt
Graduation Delhi University Hansraj College 2011 68
Post Graduation Delhi University Hansraj College 2013 70
B.ed Delhi University Hansraj College 2015 79

🞂 NAMES AND ADDRESSES OF REFERENCES-

i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara Rd., Delhi
ii) Mr. Satish Ohri
Head of Commerce Department
Punjab University, Chandigarh

Date: 1 March 2020

Place: Paresh Nagar Ranchi

Signature