MARIA ERICSANDA L PENETRANTE

Schedule: TTH; 7:30-9:00AM (08334)

CHAPTER 4 REVIEW QUESTION

1. What is a Police Report?
A police report is a written account of an incident that has been investigated by a police officer. It is
used to document the incident and to provide evidence for use in court if necessary. Police reports can
also be used to track crime trends and to identify areas where crime prevention efforts are needed.

2. What are the Uses of Police Report?

Police reports have many different uses, both within the criminal justice system and beyond. This
includes but not limited to the following:
 Identification of Criminals- Police reports assist with the identification, apprehension and
prosecution of criminals by serving as a source document for filing criminals complaints, by
providing a record of all investigations, and providing a basis for additional follow up
investigation.
 Investigative Record- Police reports aid prosecutors, defense attorneys, and other law
enforcement agencies by providing records of all investigations and serving as source
documents for criminal prosecution as well as documenting agency action.
 Court Preparation- Police reports assist officers to or during court appearances by refreshing
the officer’s memory before testifying, or preparing to provide hearsay testimony at
preliminary hearings.
 Civil Liability Assessment- Police reports are essential for risk managers, insurance
companies, and civil litigation attorneys for use in determining potential civil liability by
documenting events such as accidents or injuries on city, country or private property,
workman’s compensating type injuries, as well as to presenting justification for an officer’s
behavior or action in a civil complaint or lawsuit against the officer.
3. What are the General Contents of a Police Report?
The following general contents elements are fundamental to an effective report, however, it
should be noted that in some crimes or incidents, a specific may not be applicable:
 Initial Information
 Identification of the Crime or Incident.
 Identification of the Involved Parties
 Victim/ Witness/ Suspect Statements
 Crime Scene Specifics/Descriptions
 Property Information
 Officer Actions/Observations
4. What are the categories of Police Reports?
Police reports can be categorized in a number of ways, but the most common categories are:
  Crime reports: These reports document crimes that have been committed, such as theft,
assault, and robbery.
 Incident reports: These reports document incidents that are not necessarily crimes, but that
may require police intervention, such as traffic accidents, disturbances, and missing persons.
 Arrest reports: These reports document the arrest of a suspect, including the charges against
the suspect and the circumstances of the arrest.
5. What is the importance of the Police Report Format?
A police report is crucial for documenting and preserving details of a crime or incident. It
provides an official record that can be used in legal proceedings, insurance claims, and investigations.
Police reports help ensure accountability, facilitate justice, and assist in the resolution of criminal and
civil matters. They are also essential for insurance claims, helping individuals and organizations
recover losses.
6. What is a Spot Report?
A spot report is a concise and immediate communication used in military or emergency response
contexts to relay essential information quickly. It typically includes critical details about an incident,
such as location, time, enemy activity, casualties, and other pertinent information, to facilitate rapid
decision-making and response.
7. What is a Progress Report?
A progress report is a document that outlines the progress that has been made on a project or task.
It is typically used to communicate information to stakeholders, such as managers, clients, or team
members. Progress reports can be used to track progress, identify potential problems, and make
recommendations for improvement. Progress reports can be written in a variety of formats, but they
should be clear, concise, and easy to read. They should be written in plain language and avoid jargon.
Progress reports should also be specific and measurable.
8. What is an After Operation Report?
It is a comprehensive document that evaluates and analyzes the outcomes of a particular operation
or project. It is commonly used in military, emergency response, and business contexts. The AOR
typically includes information about the objectives, actions taken, successes, failures, lessons learned,
and recommendations for future operations. This report aids in learning from experiences and
improving strategies, procedures, and outcomes for subsequent endeavors.
9. What is a Final Report?
It is a thorough, in-depth and lengthy account regarding an investigation into an incident or case
as mandated by higher authorities to establish a determination of the truth and/or how far it could be
determined based on the facts and circumstances with the appropriate recommendation for the proper
course/s of action/s to be made
10. What is an Investigation Report?
It is a document that details the findings of an investigation as soon as a formal complaint is filed
or an incident of course. This is where investigators record the issues of the matter , analyze the
evidence , and formulate conclusion. What is impartial and based on evidence , not only opinions of
an investigator or the parties involved. This form is similar to the memorandum form except that the
text or body should include the following parts AUTHORITY, MATTERS INVESTIGATED, FACTS
OF THE CASE , DISCUSSION , CONCLUSIONS, AND RECOMMENDATION .