Republic of the Philippines

Mindanao State University

WAO COMMUNITY HIGH SCHOOL
Wao, Lanao del Sur

EMPOWERMENT TECHNOLOGIES
GRADE 11

Lesson 5: Productivity Tools: Microsoft Excel

The ability to organize data to a usable information is an important skill you need to learn.
Spreadsheet applications like Microsoft Excel and Google sheets allow large set or group of data to be
stored, organized, analyzed and interpreted automatically.
MS Excel is a powerful spreadsheet application software that integrates graphic and data
management. It is intended to be used to calculate and analyze numerical information such as household
budgets, company finances, inventories, etc.
Let us take a look first on the interface of Microsoft Excel as a review before heading to more
complicated topics.

What is a cell reference in Microsoft Excel?

A cell reference or cell address is a combination of a column letter and a row number that identifies
a cell on a worksheet.

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 For example, A1 refers to the cell at the intersection of column A and row 1; B2 refers to the second
cell in column B, and so on.

When used in a formula, cell references help Excel find the values the formula should calculate. For
instance, to pull the value of A1 to another cell, you use this simple formula: =A1. To add up the values in
cells A1 and A2, you use this one: =A1+A2

What is Formula?
A formula is an expression which calculates the value of a cell. Functions are predefined formulas
and are already available in Excel. A formula always starts with an equal sign (=).

What is a Simple Formula?

Simple Formulas have one mathematical operation.
Simple Formula: = 2 + 2

What is a Complex Formula?

Complex Formulas involve more than one mathematical operation.
Complex Formula: = (2 + 2) - 2 + (8*5) /9

The following table shows some examples of formulas and their descriptions.

FORMULAS DESCRIPTIONS

= 6 +2 Adds two numbers

= 5+2*3 Adds 5 to the product of 2 times 3

=B1+C1+D1 Adds the values in three cells

For example, the table below shows the grades of Student1 in all grading periods in English, Science
and Math subjects. Let us solve his final average.

To solve the final average of Student1 for his English subject , first click the cell F2 (Colum F and
Row 2). As you can observed, above the cell F2 is the cell F1 that has a caption “AVERAGE”; this will be
used as an identifier that Colum F contains the average of the said student in three subjects.
To continue calculating the average for English subject, type equal sign followed by an open
parenthesis sign , followed by the cell adrress (B2) of the first grading grade in English then “plus” sign
followed by the cell adrress (C2) of the second grading grade then “plus” sign followed by the cell adrress
(D2) of the third grading grade then “plus” sign followed by the cell adrress (E2) of the fourth grading
grade, followed by close parenthesis sign, followed by division sign, followed by 4 and then press enter.
Using the inputted formula, it will automatically calculate the average of Student1 for English
subject. You can follow the same process for calculating the average for the remaining two subjects.

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Advance and Complex Calculations in Excel
Complex formula is the combination of more than two simple formulas. One of the key features of
excel is the ability to calculate complex formulas.
There are four basic computation uses in excel. Namely addition, subtraction, multiplication, and
division. When solving complex problems, Excel follows the PEMDAS. PEMDAS is an acronym for the
words: parenthesis, exponents, multiplication, division, addition, and subtraction.
Relative Reference

All cell references are called relative references.

When copied across multiple cells, they change based on the relative position of rows and columns.
Absolute Reference
These are cell references that do not change when copied or filled.
You can use an absolute reference to keep a row and/or column constant.
These reference cells can be made constant by inserting $ sign in between or before the row and
column.

Example:
$A$2 The column and the row do not change when copied.

A$2 The row does not change when copied.

$A2 The column does not change when copied.

Functions
These are predefined formula that performs calculations using specific values in a particular order.
The parts of a function are:

=SUM(A1:A20)

Equal sign Function Name Argument

Function Library

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THE IF FUNCTIONS
The IF function returns one value if a condition you specify evaluates to TRUE, and another value if
that condition evaluates to FALSE. For example, the formula =IF(A1>10,"Over 10","10 or less") returns
"Over 10" if A1 is greater than 10, and "10 or less" if A1 is less than or equal to 10.

Syntax: IF(logical_test, [value_if_true], [value_if_false])

logical_test is a value or logical expression that can be evaluated as TRUE or FALSE.

value_if_true (optional) is the value to return when logical_test evaluates to TRUE.
value_if_false (optional) is the value to return when logical_test evaluates to FALSE.

For example, the table below shows figures for Actual Expenses and Predicted Expenses. Formulate
a formula that checks whether the expenses in row 2 are over budget.
Using the given formula below, identify whether the actual expenses are over budget or not.

FORMULA DESCRIPTIONS RESULT

=IF(A2>B2,"Over Budget","OK") Checks whether the expenses in row 2 are over budget Over Budget

=IF(A3>B3,"Over Budget","OK") Checks whether the expenses in row 3 are over budget OK

This is the formula

This is the result of the inputted formula.

LOOKUP FUNCTIONS
The LOOKUP function returns a value either from a one-row or one-column range (range: Two or
more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) or from an array (array: Used to
build single formulas that produce multiple results or that operate on a group of arguments that are arranged

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in rows and columns. An array range shares a common formula; an array constant is a group of constants
used as an argument.). The LOOKUP function has two syntax forms: the vector form and the array form.

Syntax: LOOKUP(lookup_value, lookup_vector, [result_vector])

For example:

SUM FUNCTIONS
The SUM function adds all the numbers that you specify as arguments. Each argument can be a
range, a cell reference, an array, a constant, a formula, or the result from another function. For example,
SUM(A1:A5) adds all the numbers that are contained in cells A1 through A5. For another example,
SUM(A1, A3, A5) adds the numbers that are contained in cells A1, A3, and A5.

Syntax: SUM(number1,[number2],...])

The SUM function syntax has the following arguments:

number1 Required. The first number argument that you want to add.
number2,,... Optional. Number arguments 2 to 255 that you want to add.

These are the formula

used in adding 3 sales
using SUM functions.

MIN FUNCTIONS
Returns the smallest number in a set of values.

Syntax: MIN(number1, [number2], ...)

The MIN function syntax has the following arguments:

Number1, number2, ... Number1 is optional, subsequent numbers are optional. 1 to 255 numbers
for which you want to find the minimum value.

This is the formula

used in finding the
smallest numberTECHNOLOGIES
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MAX FUNCTIONS
Returns the largest value in a set of values.

Syntax: MAX(number1, [number2], ...)

The MAX function syntax has the following arguments:

Number1, number2, ... Number1 is required, subsequent numbers are optional. 1 to 255 numbers
for which you want to find the maximum value.

This is the formula

used in finding the
largest number using
MAX functions.

AVERAGE FUNCTIONS
Returns the average (arithmetic mean) of the arguments. For example, if the range A1:A20 contains
numbers, the formula =AVERAGE(A1:A20) returns the average of those numbers.

Syntax: AVERAGE(number1, [number2], ...)

The AVERAGE function syntax has the following arguments:
Number1 Required. The first number, cell reference, or range for which you want the average.
Number2, ... Optional. Additional numbers, cell references or ranges for which you want the
average, up to a maximum of 255.

This is the formula

used in solving the
average using
AVERAGE functions.

MODE FUNCTIONS
Returns the most frequently occurring, or repetitive, value in an array or range of data.
Syntax: MODE(number1,[number2],...])

The MODE function syntax has the following arguments:

Number1 Required. The first number argument for which you want to calculate the mode.
Number2,... Optional. Number arguments 2 to 255 for which you want to calculate the mode. You can
also use a single array or a reference to an array instead of arguments separated by commas.

This is the formula

used in finding the the most
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frequently TECHNOLOGIES
occurring number Page 6
Charades
Spreadsheet

Cell

Column

Row

Worksheet

Formula

Functions

LOOKUP

Excel

software

Activity: Naming an Cell

Address
A cell reference or cell address is a combination of a column letter and a row number that identifies a cell
on a worksheet.

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best spreadsheet software
options to try in 2022

https://www.jotform.com/blog/best-spreadsheet-
software/
1.Microsoft Excel
2. Apple Numbers

3. Google Sheets
4. Quip
5. EtherCalc
6. Zoho Sheets
7. LibreOffice
9. Smartsheet
10. Airtable

11. Stackby

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Prepared by: Checked by:

JHON ANTHONY C. CATINOY RACHEL C. TAMBANILLO

Subject Teacher SHS Coordinator

Republic of the Philippines

Mindanao State University
WAO COMMUNITY HIGH SCHOOL

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 Wao, Lanao del Sur

Name: ____________________________ Grade & Section: ___________________ Date: ___________

Activity Number 2

Direction: Using the table below as your reference, answer what is being asked.
A B C D E F G H I J K L M N O P Q R S T U

1 WRITTEN WORK PERFORMANCE TASK ASSESSMENT TOTAL TRAN

2 15 25 20 Tota PS WS 3 35 45 Total PS W 100 PS WS

l
0 S

3 Barber 12 25 17 2 25 40 78
5

4 Dadivas 15 22 18 2 25 43 89
3

5 Hadcan 8 21 14 2 35 42 75
5

6 Francisc 9 16 15 2 32 45 88
o 6

7 Monton 10 18 17 2 33 40 89
3

8 Malicia 11 19 22 2 32 43 80
1

9 Bagul 13 20 23 2 34 41 79
2

1. What is the formula in getting the Total Score of Monton in her Written Work (E7) ?
Answer:_______________________________________________________________________________________
2. What is the formula in getting the Total Score of Malicia in her Written Work (E8) ?
Answer:_______________________________________________________________________________________
3. To solve the PS (Percentage Score), use this hint: Total Score must be divided by 60 and multiplied by 100.
What is the formula in getting the PS (Percentage Score) of Barber in his Written Work (F3)?
Answer:________________________________________________________________________________________
4. What is the formula in getting the Total Score of Francisco in her Performance Task (L6)?
Answer:________________________________________________________________________________________
5. To solve the PS (Percentage Score), use this hint: Total Score must be divided by 110 and multiplied by 100.
What is the formula in getting the PS (Percentage Score) of Dadivas in his Performance Task (M4)?
Answer:________________________________________________________________________________________
6. To solve the WS (Weighted Score), use this hint: PS must be multiplied by 0.60 .
What is the formula in getting the WS (Weighted Score) of Bagul in her Performance Task (N9)?
Answer:________________________________________________________________________________________
7. To solve the PS (Percentage Score), use this hint: Total Score must be divided by 100 and multiplied by 100.
What is the formula in getting the PS (Percentage Score) of Monton in her Assessment (Q7)?
Answer:________________________________________________________________________________________
8. To solve the WS (Weighted Score), use this hint: PS must be multiplied by 0.20 .
What is the formula in getting the WS (Weighted Score) of Hadcan in her Assesment (R5)?

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Answer:________________________________________________________________________________________
9. To solve the Overall Total Grade, use this hint: add the three weighted scores (Written Work, Performance Task and
Assessment)
What is the formula in getting Overall Total Grade of Dadivas (T4)?
Answer:________________________________________________________________________________________
10. What is the formula in getting Overall Total Grade of Bagul (T9)?
Answer:________________________________________________________________________________________

Activity Number 3
A. Direction: Using the table below as your reference, answer what is being asked.
1. What is the formula in finding the largest number of the given
data?
Answer: _______________________________
2. What is the formula in finding the smallest number of the given
data?
Answer: _______________________________
3. What is the formula in getting the sum of the given data?
Answer: _______________________________
4. What is the formula in getting the average of the given data?
Answer: _______________________________
5. What is the formula in finding the most frequently occurring
number of the given data?
Answer: _______________________________

B. Evaluate the given formula shown in the table and write the RESULT on the provided space.

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