Ways to Start Access Program in Windows 10

First Way: - Start>scroll to Access • Second Way: - Type (Access) in (Search).

Templates: These are pre-formatted documents made available by Microsoft as facilitation for users.
Interface of Microsoft Access (2016)
The main components of Microsoft Access program (2016)
1-Title bar 2- Ribbon 3- Navigation Pane 4- Status bar
Opening file using (Open Other File) consists of the following (types of the open file)
1-Recente: This refers to the files which we have worked on before.
2- One Drive: List a data storage service in the cloud server to save files and access them from
anywhere
3. This PC: It is used to access files which are already saved in drives.
4. Add Place: This is to add drive so that the user can easily save access files in (Office 365 SharePoint)
and (One Drive).
Tabs: Consist of the following:
File Tab: Consists of the following sections:
Info: Provides specific information about the user and the current file in use.
New: Used to create a new database as follows:
Open: To open saved database. Save: To save database after editing.
Save as: Used to save the current file under other names and in other location.
Print: To print the desired file. Close: To close the file.
Account: To create an (Account) for the user using internet.
Options: Various options available from which the user can choose to make changes in access program.
Home tab: One of the main tabs in (Microsoft Access) that has groups and each of these groups
contains a set of commands, the most significant of which are:
1. Views: Contains the following:
a- Datasheet View: This icon allows to view a table that we have created, or display in form of
sheet like excel sheet.
b- Design View: To display in form of design: (Report, Form, Query, Table).
2. Clipboard: Contains the following commands: (Cu, Copy, Format Painter,
Paste: consists of: - Paste-- Paste Special-- Paste Append
3. Sort & Filter: Contains the commands below
Filter: To filter records in a table.
Ascending: To sort text from (A - Z) and numbers from (Smallest – Largest).
Descending: To sort text from (Z – A) and numbers from (Largest – Smallest).
Remove Sort: To remove a sorting we previously applied to any of the records in the (table) that we
have created. the
Home Tab
Selection: To select the data with which the user wants to create a filter and it has the following
options:
Advanced: To perform an advanced Filtering and it has the following options:
- Clear All Filters, - Filter By Form ,- Apply Filter/Sort ,- Advanced Filter/Sort
- Lord from Query , - Save As Query, - Delete Tab, - Clear Grid, - Close
Toggle Sort: Has two options which are (Apply Filter) and (Remove Filter).
4. Records: It contains the following commands: Refresh, New, Save, Delete
Spelling: To check/correct text.
More: Consists of the following:
- Row Height – Subdatasheet-- Hide Field-- Unhide Field- Field Width
- Freeze Fields: To keep some data fixed on the screen while scrolling downward through the form,
select this option.
- Unfreeze fields: To remove the data that remains fixed on the screen while scrolling down through
the form, click this option.
5. Find: Includes the following commands: Find: To search for data in general.
Replace: To replace the text in (Find). Go to: to Go to/find a wanted record.
Select: Consists of two options which are (Select) and (Select All).
6. Text Formatting: Includes: Fonts, Font Size, Bullets, Numbering, Increase List Level, Decrease List
Level, Bold, Italic, Underline Font Color, Text High Light Color, Background Color, Align Left, Center
Create Tab: Application Parts: Contains templates that can be downloaded from the internet.
Table: It is the main object in (Access) used to create (table) and store data, without (table) nothing
can be done.
Table Design: Is the second way to create a table. Click Table Design and a box appears that allows
to design a table as desired. Description Optional: Is used to provide a description to a field.
(Default Value): To fix a selected number to be automatically re-entered in the whole field.
(Decimal Places): To limit the number entered after (,) in a field. (Input Mask): To set templates.
Queries: It is the second object in access and it cannot be created without (table).
Queries allows to perform actions and set criteria.
Ways to Create (Query):
a- First Way Query Wizard: Contains these options:
1. Simple Query Wizard:
Double click this option and a box appears from which we can select fields to use in the (query).
2. Crosstab Query Wizard: It is an aggregate (Query) used to summarize data within a (table).
3. Find Duplicates Query Wizard: It is used to identify duplicate data in a table.
4. Find Unmatched Query Wizard: It is used to find unmatched data in two tables.
b- Second Way Query Design: In (Create) tab, we click (Query Design)
Second Part: Here we create a query and it consists of the following:
- (Field): The name of the field is entered here. Or: To set a second criteria in our query.
- (Table): To type the name of the table. - (Sort): To sort the selected data from (A-Z) or (Z-A).
- (Show): To show or hide a wanted field. - (Criteria): To set a criteria for the field.
To run query, we go to (Design) Tab and click (Run) button.