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The document explains how to use formulas and functions in Microsoft Excel 2007 for calculations and data manipulation, emphasizing the importance of operators and the structure of formulas. It also covers spreadsheet features such as data presentation, worksheet manipulation, sorting, and filtering. Various types of charts and formatting options are mentioned to enhance data visualization and organization.

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Hayley Lam
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26 views2 pages

CL

The document explains how to use formulas and functions in Microsoft Excel 2007 for calculations and data manipulation, emphasizing the importance of operators and the structure of formulas. It also covers spreadsheet features such as data presentation, worksheet manipulation, sorting, and filtering. Various types of charts and formatting options are mentioned to enhance data visualization and organization.

Uploaded by

Hayley Lam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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A formula in a spreadsheet is an expression that you can write in a cell for making

calculations, statistical analysis and other data manipulations. In Microsoft Excel 2007, a
formula must start with an equal sign, then followed by combinations of data, operators, cell
addresses and functions.

A spreadsheet operator like +- is a sign for specifying an elementary type of operation that
one wants to perform on the data in a formula. Arithmetic operators and comparison
operators are two main types of operators being used in Microsoft Excel 207.
A pair of round brackets can be added in the formula to specify that the operations within the
round brackets must be performed first as in ordinary mathematical expressions.

Spreadsheet functions like SUM and COS are operations predefined by the spreadsheet
software. There are many different types of functions available in Microsoft excel 2007,
including mathematical functions, statistical functions and logical functions.
When you use a spreadsheet function, you may have to provide it with arguments which can
be some datas, cell ranges and or other conditions within a pair round bracket that comes
along with every cell. A value corresponding to what you have inputted will then be returned.
+ addition
- negation/subtraction
* multiplication
/ divison
% percent
^ exponentiation
#DIV/0! return when the number is divided by 0
#NUM! return when the ^ number is negative

=SUM() add all the numbers within the bracket


=ROUND(2.11,1) 1 represent 1 decimal place 2 represent 2 decimal places 0 represent 個位
-1 represent 十位

=MOD (7(the number),2(divided by two)) find the remainder


=SQRT() square root of the number

Spreadsheet
❏ file created using spreadsheet software
❏ storing
❏ calculating
❏ analysing
❏ organising
❏ presenting data
data inside is called cell(make by cell address)
Worksheet
❏ large area of many cells
❏ switching to blank worksheets by clicking the left bottom corner tabs
❏ rename by right clicking the tabs

Presenting data in spreadsheet most suitable is in tabular form


Line Chart:Good at showing a trend over a period of time
Bar Chart:Good at comparing data in different categories
Pie Chart:Good at comparing proportions of different categories of datas

Merge and Centre: Putting the words in the centre of the box in the ‘Alignment ’group
Bottom borders:Add borders to the whole table in the ‘font’ group
Change column widths: By dragging the mouse towards the right to widen the column width
in the left column/
double click the line where the 2 column meet
Wrap Text:Alt Enter to split the long words in two rows

Worksheet Manipulation
hiding some rows and columns while showing the hidden ones
change the row heights and column widths
keeping some rows and columns visible while scrolling the worksheet

Freeze Panes
the freeze the panes while scrolling the worksheet ‘view tab’ ‘window group’
Unhide
To unhide column E and F select column D and G which encloses them. Right click
anywhere in the selected area and click unhide from the pop up menu.

Sorting
putting columns of data in either ascending or descending orders
numbers ascending:smallest to largest
numbers descending:largest to smallest
text items ascending:alphabetical order
text items descending:reverse alphabetical order
Sort and FIlter,custom sort

Filtering
means setting requirements for one or more columns of data so that only records that meet
the requirements will remain visible while others will be hidden.

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