HEALTH AND SAFETY APPENDICES

1. Manual Handling Techniques

1b. Manual Handling – Pushing & Pulling

2. Electricity at Work

3. Fire Safety Procedures

4. Health & Safety Awareness

5. Safe Disposal of Sharps

6. Disposal of Hot Ash

7. Ladder Safety Procedures

8. Personal Protective Equipment (PPE)

9. Health Questionnaire

10. Cleaning of Spillage

1. MANUAL HANDLING TECHNIQUE: General Guidelines for lifting

Safe Systems of Work Procedures:

 Stop and Think

Plan the lift or movement of item(s) – Where are you going to take & place the
load? Can I avoid or eliminate the task..can I reduce the load or make multiple
journeys? Can I use the aid of a trolley/lifting device?
Remove any obstructions on your route
For a longer lift – consider resting midway or source assistance with the lift

 Place the feet

Feet apart, in line with the shoulders – giving a balanced & stable base for the lift
itself
Place your leading leg as far forward as is comfortable – this will assist with the
effectiveness of the lift

 Adopt a Good Posture

Bend the knees so that the hands, when grasping the load, are as level with the
waist as possible
Do Not Kneel or overflex the knees
Keep your back straight
Lean forward in a balanced fashion over the load to adopt a good grip
Keep the shoulders level and facing in the same direction as the hips

 Get a Firm Grip

Try to keep the arms within the boundary formed by the leg position
Ensure the grip is secure – a Hook-grip is more effective than keeping the fingers
straight.
If you CANNOT extend your grip/arms around load – seek assistance from a
fellow colleague
––
 During the Lift
Carry out the lifting movement smoothly whilst controlling the load
Do not twist your back whilst turning to the side – pivot using your legs to
maintain good balance
Keep the load close to your body with the heaviest aspect of the load nearest to
you

 Put Down then Adjust

Place the load in a convenient and safe location. Adjust the desired position by
bending at the legs near to the load and sliding the load as required

The Safe Systems of Work laid out above have been fully explained to me and I
understand my responsibility to adhere to these procedure
1b. MANUAL HANDLING TECHNIQUE – Pushing & Pulling

What is pushing and pulling ?

Pushing and pulling of loads is a way to avoid manual lifting and carrying of objects such
as by putting the load on a trolley.

However, when people push and pull, for example trolleys, there may be risk of other
musculoskeletal disorders (MSDs), which need to be considered and eliminate or
reduce.

Although you may think that the Manual Handling Operations Regulations only apply to
the lifting, lowering and carrying of loads, they also apply to pushing and pulling.

■ Handling devices.
Aids such as barrows / cages and trolleys should have handle heights that are between
the shoulder and waist. Devices should be well maintained with wheels that run
smoothly (the law requires that equipment is well maintained). When purchasing new
trolleys etc,ensure they are of good quality with large diameter wheels made of suitable
material and with castors, bearings etc which will last with minimum maintenance.

■ Force.
As a rough guide the amount of force that needs to be applied to move a load over a
flat, level surface using a well-maintained handling aid is at least 2% of the load weight.
For example, if the load weight is 400 kg, then the force needed to move the load is 8
kg. The force needed will be larger, perhaps a lot larger, if conditions are not perfect (eg
wheels not in the right position or a device that is poorly maintained). The operator
should try to push rather than pull when moving a load, provided they can see over it
and control steering and stopping.

■ Slopes.
Employees should enlist help from another worker whenever necessary if they have to
negotiate a slope or ramp. This should not be carried out as a lone worker.

■ Uneven surfaces.
Moving an object over soft or uneven surfaces requires higher forces. On an uneven
surface, the force needed to start the load moving could increase to 10% of the load
weight, although this might be offset to some extent by using larger wheels. Soft ground
may be even worse.

■ Stance and pace.

To make it easier to push or pull, employees should keep their feet well away from the
load and go no faster than walking speed. This will stop them becoming too tired too
quickly.
MANUAL HANDLING : PUSHING, PULLING & GENERAL GUIDELINES

A most common type of non-fatal occupational health injuries involving lost-work days
are sprains, strains and tears. Overexertion is the most common cause of sprains, strains
and tears, accounting for approximately 50% of all cases. It is also the most costly type
of injury.

Overexertion-The Leading Cause of Back Injuries

Overexertion injuries are the result of excessive lifting, pushing, pulling, holding,
carrying or throwing an object. These injuries, which involve the nerve, tendons,
muscles and supporting structures of the body, are considered musculoskeletal
disorders (MSDs).

Risk Factors

Lower-back disorders are associated with work-related lifting and forceful movements
and possibly whole body vibration (WBV), which occur when mechanical energy
oscillations are transferred to the body as a whole. Typical exposures for WBV include
driving automobiles, trucks and operating industrial vehicles. Other physical workplace
factors found to have an association with back disorders include awkward posture and
heavy physical work, although these risk estimates are more moderate than lifting and
forceful movements. MSDs risk factors include intensity, frequency and duration of the
physical exposure. MSDs are also affected by individual factors, such as age, physical
condition, sociocultural and psychosocial variables.

Type of Injuries

Back strain occurs when the muscle, ligaments and/or tendons in the back are damaged
due to overstretching or overuse of the muscles in the back. These injuries result in
strains, sprains and tears. Herniated disks are also a type of back injury found in
workplace situations.

The most common causes of lower-back pain are:

  Improper and/or excessive methods of lifting, pulling, pushing, carrying, holding,
carrying or throwing an object (overexertion)
 Lowering, Bending or twisting
 Sudden slip or fall

Ergonomics:

There are a number of proven ergonomic components that can minimise back injuries
on the job. These components include:
 Training in proper lifting techniques
 Physical conditioning and stretching
 Reduction in size of objects or material being moved
 Adjusting the height at which the object or materials are retrieved or deposited
 Implementing mechanical aids, such as hoists or adjusted lift tables to reduce the
need to bend, reach and twist
 Evaluation of production, storage and display workflows to remove excessive
reaching, bending, pushing, pulling, lifting loading and unloading

 Prevention Of Lifting, Pushing And Pulling Injuries

There are two methods for reducing sprains and strains in the workplace: design
and work practice modification.

Work Practice Modifications

Workers can modify their work practices in the following ways:

 Lift objects comfortably, not necessarily the quickest or easiest way.

 Lift, push, and pull with your legs, not your arms or back.
 When changing direction while moving an object, turn with your feet, not by
twisting at the waist.
 Avoid lifting higher than your shoulder height. Use a step stool or ladder to move
objects at these heights.
 When sitting, sit with your knees slightly higher than your hips, with a firm
backrest for your lower back. Move, cross and uncross your legs frequently.
 Sit in a vehicle as you sit in a chair, with your knees slightly above your hips, with
support for your lower back.
 When standing while working, stand straight. Avoid bending at your waist. For
prolonged standing, use a low footstool for alternate resting of your legs and for
altering your stance. Wear comfortable, supportive shoes.
 When walking, maintain an erect posture, wear slip-resistant, supportive shoes.
Wearing quality work shoes with slip-resistant heels and soles can prevent the
majority of slips, trips and falls.
  When carrying heavy objects, carry them close to the body and avoid carrying
them in one hand.
 When heavy or bulky objects need to be moved, obtain help or use a mechanical
aid such as a trolly, hand truck, forklift, etc.
 When stepping down from a height of more than eight inches, step down
backwards, not forward.

Lifting Theories And Techniques

Basically, there are seven rules for safe lifting that have been developed over the years.
Some of these are similar to rules of the past; others are new and different. They are
presented below:
 Lift Comfortably. Choose the position that feels best, with or without a straight
back.
 Avoid Unnecessary Bending. Do not place objects on the floor if they must be
picked up again later.
 Avoid Unnecessary Twisting. Turn your feet, not your hips or shoulders. Leave
enough room to shift your feet so as not to have to twist.
 Avoid Reaching Out. Handle heavy objects close to the body. Avoid a long reach
to pick up an object.
 Avoid Excessive Weights. If the load is too heavy, get help or use a mechanical
device, if possible.
 Lift Gradually. Lift slowly, smoothly and without jerking.
 Keep in Good Physical Shape. Get proper exercise and maintain a good diet.

There is one final important rule:

"THINK BEFORE YOU LIFT".

Name:

Signed:
2. ELECTRICITY AT WORK

I acknowledge that within my Health & Safety responsibilities I have a legal

obligation to report any potential electrical hazards/defects to my immediate
Supervisor/Manager.
I also acknowledge that I must not use any electrical equipment that appears unsafe
and if unsure or untrained on how to operate equipment I must request training or
advice before attempting to operate.

NAME:

3. FIRE SAFETY POLICY

Fire Action
(If you discover a Fire)

 Operate the nearest alarm Point

 Call the fire brigade by calling 999

 Leave the Building by the nearest Exit

 Report to assembly point at Back of Hotel – SIGNED ASSEMBLY POINT

 DO NOT stop to collect personal belongings

 DO NOT use the elevator

There are 4 types of Fire Extinguishers

WATER - White Label

 Used for wood, Paper, textiles & Solid Material Fires.

 DO NOT use on Liquid, Electrical or Metal Fires.

POWDER – Blue Label

 Used for Liquid & electrical Fires

 DO NOT use on metal Fires.

FOAM – Cream Label

 Used for combustible & liquid fires.
  DO NOT use on electrical or Metal Fires.

CARBON DIOXIDE(CO2) – Black Label

 Used for liquid & Electrical Fires.

 DO NOT use on Metal Fires.

Points of Note

 As an employee, you are responsible for carrying out safe systems of work

 Know your Alarm Points

 Know ALL your exits and evacuation routes

 Any questions – ASK

 Raise the Alarm if you discover a Fire!

Declaration

I have attended the Fire Training session and instructions with regards the hotel
fire safety policy, evacuation procedures and due diligence responsibilities.
I have been instructed and advised of the following fire safety rules:
 All employees must adhere to the hotel fire safety procedures at all times
 Should a fire be detected the alarm must be raised on every occasion by
means of activating a break glass point
 During the activation of a break glass point, the sounding of the fire alarms or
as instructed a full evacuation must commence immediately
 As an employee I understand my responsibility to conduct my duties in a safe
manner, to promote due diligence and co-operate with all safety instructions
 If I discover a potential fire hazard or situation that would present risk to
employees, guests, contractors, visitors or the premises I understand my
responsibility to raise the alarm and notify the management of the premises
  I am aware of my primary and secondary fire exits as a means of escape from
the building/premises.
 I am aware of the fire routes available to me throughout the hotel. I
understand my responsibility to make myself aware of the numerous fire
routes across the hotel that would aid evacuation in a safe manner
 I have received safety instructions and I understand my responsibility to
conduct myself professionally throughout my duties. I understand that I
should carry out my duties in a safe and productive manner.
 I accept that I should carry out visual checks on all equipment/devices/tools
prior to use and ensure they are safe to operate; any such defects should be
reported to my Supervisor, Manager or Maintenance
 I understand that I have a responsibility to co-operate with the management
of the hotel and comply with fire, health and safety instructions, legislation
and guidance

Signed:

4. HEALTH & SAFETY AWARENESS

I confirm that I received Health and Safety training at my company induction and
that I accept responsibility for my own safety and those that may be affected by my
behaviour. I will acknowledge the risk assessments for my department and will
adhere to control measures and safety systems to minimise risk.

SIGNATURE: Kurecka

DATE: 21.1.2023

5. DISPOSAL OF SHARPS

The following items are recognised as ‘sharps’. These items I may encounter in a
working environment. Such items are likely to protrude through plastic bin liners
provided in your working areas. The management therefore recognise the
responsibility to provide appropriate containers for the disposal of ‘Sharp Items’.

 Broken Glass
 Broken Crockery
 Nails / Screws
  Metal Shards
 Wood Splinters

On every occasion of disposing of these items due diligence and care must be taken.

 Do not use bare hands – make use of the gloves/ gauntlets / brushes &
shovels available within your departments

Location of ‘Sharp Disposal Bins’.

 All Service Rooms/storage areas

 Laundry Areas
 Bar Areas / Cellars
 Food Service Areas / Kitchen

These containers are solely recognised for the disposal of sharp items and must be
emptied on a regular basis.

____________________________________________________

I have read & understand my responsibility to comply with the above procedures.

Name:

Sign:

6. DISPOSAL OF HOT ASH

Under current legislation smoking activity is restricted throughout the hotel.

However, due to the nature of our business we do still have ‘Designated Smoking
Bedrooms’ available.
Controls are in place across these vulnerable areas with recognised procedures
to be followed. This involves effective management of smoking activities – good
housekeeping practices, extinguishing cigarettes effectively, replenishing ashtrays
and receptacles on a regular basis, appropriate containers for disposal of
cigarettes and hot ashes in place within bedrooms and the Housekeeping
 department. These must be emptied and disposed of appropriately on a regular
basis by the room attendants and cleaners.

As part of the hotel fire prevention procedures, I am familiar with the equipment
in place for the safe disposal of hot ash and spent cigarettes in the designated
hotel guest bedrooms.

I also understand my responsibility to monitor and report any discovered or

suspected smoking activity in a non-designated area across all areas of the hotel.
This is regardless of whether this involves employees or guests/visitors to the
hotel.
I will accept responsibility to inform the management of the hotel if I discover
any contravention of the smoke-free legislation

SIGNED: Kurecka

7. SAFE SYSTEMS OF WORK – LADDER SAFETY & PROCEDURES

The following measures should be considered on all occasions that tasks are
completed involving the use of ladders. Always seek an alternative first to using
ladders or steps; avoidance is advisable wherever possible.

 Inspect the apparatus for damage or deficiency prior to use. If damaged

report directly to the Maintenance department, mark the ladder accordingly
to prevent its use and remove from the working area
 The ladder should be maintained at a 75 degree angle from the horizontal
before ascending / descending. Or adopt the ‘one in four’ rule; 1 unit out for
every 4 lengths up)
 Ensure the ladder is positioned on a firm base to avoid instability when
traversing the apparatus
 Ensure you have a second person footing the ladder when working at beyond
ground floor level and use appropriate safety harness equipment where
necessary
 Be aware and avoid any potential electrical hazards whilst using apparatus
 Ensure that you have logged your location, objectives and expected time for
completion
 Do not attempt to ‘over-reach’ whilst using the apparatus – halt the task and
reposition / move the ladder
 Do not carry loads whilst traversing – use a hoist or seek assistance
 Do not have more than one person on the ladder at any one time
 Do not undertake a task that you reasonably believe holds apparent risk or
hazard

Failure to carry out these safe systems of work could result in:

1. Damage to property
 2. Injury to yourself and others
3. Disciplinary Action being considered against you
4. Referral to the HSA for potential prosecution
5. Death

Acceptance and Acknowledgement:

I acknowledge having read the safe systems of work regarding Ladder usage and
safety. I understand my responsibility to operate ladders in a safe manner and
the implications of misuse and disregard for such procedures.

 I will not undertake any task that I have not received training in
 I am fully conversant with the training and will carry out my tasks with due
care and regard
 I am aware that any such deviation from the training issued and safe working
practices could result in disciplinary action being taken against me
 I will report any defects to my equipment or concerns regarding the task
directly to my manager

Signature:

8. PERSONAL PROTECTIVE EQUIPMENT

DECLARATION FORM

I understand that through my work I will come into contact with substances, or
equipment, that could potentially be harmful to my health if not handled correctly.

I, therefore, understand and will comply with the need to wear appropriate
protective clothing when dealing with such substances or equipment. This is in line
with statutory recommendations under the workplace health and safety regulations
and a due diligence approach to the work carried out

The protective clothing provided for me in the department are:

(where applicable)

RUBBER GLOVES / GAUNLETS

WELLINGTON / SAFETY BOOTS
WADERS
GOGGLES
FACE MASK
HEAVY DUTY WORKWEAR
HARD HAT / VISOR
HIGH VISIBILITY WAISTCOAT
OVERALLS
9. HEALTH QUESTIONNAIRE

STRICTLY PRIVATE AND CONFIDENTIAL

Company Health Questionnaire for ALL new employees

Name: Date of Birth:

Address:

Post code
Name and Address of Doctor ______________________________________

Do you take regular medication? YES / NO

Do you currently suffer from any illness or ailment which might affect your work?
YES/NO

If yes please give details below or discuss confidentially with your Manager.

I take zodac every day for my mites allergy and allergic rhinitis

Do you require any amendments or alterations to be made to the work place or

practices to assist you with working with us? YES/NO

If yes please make suggestions below

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
____________________________________________
I declare to the best of my knowledge and belief that the above answers are true.

Signed

STRICTLY PRIVATE AND CONFIDENTIAL

Health Questionnaire for All new Employees who will be employed as first line
food handlers.
Please answer the following questions:

HAVE YOU EVER HAD THE YES NO IF SO THIS IS NOW CLASSED AS

FOLLOWING? A DISABILITY
1. Typhoid fever x
2. Paratyphoid fever x
3. Dysentery x
4. Persistent diarrhoea X
5. Tuberculosis X
6. Skin infection X

I agree to report to the Management:

1. If suffering from an illness involving:
a. Vomiting
b. Diarrhoea
c. Skin rash
d. Septic skin, lesions (boils, infected cuts, etc however small)
e. Discharge from ear, eye or nose.
2. After returning and before commencing work following an illness
involving vomiting and/or diarrhoea, or any of the above conditions.
3. After returning from a holiday during which an attack of vomiting and/or
diarrhoea lasted for more than two days.
4. If another member of my household is suffering from diarrhoea and/or
vomiting.

The following rules must be observed to prevent bacteria from entering food:

1. Wash your hands frequently, always after using the toilet and before
handling food. This is the most important method of preventing the
spread of infection. In addition to hands and particularly nails, the face
and other parts of the body likely to come into contact with food should
be kept clean e.g. the hair and scalp and the forearms when short sleeves
are worn. Avoid touching the nose, lips and hair while handling food.
2. Personal clothing and overalls must be kept clean. Protective clothing
provided by the Company must be worn. Staff must not enter food areas
in outdoor clothing under any circumstances.
3. All cuts and grazes must be completely covered with a coloured
waterproof dressing.
4. Smoking is forbidden in any food or drinks areas within the Hotel.
Designated areas may be available for this purpose.

I have read and understood the above.

Signed:

10. HEALTH & SAFETY DECLARATION

CLEANING SPILLAGES

I accept my responsibility to ensure any spillages discovered are remedied with

immediate effect and cleaned-up effectively. I also accept my responsibility to carry
out regular visual checks of my working areas and public areas and ensure any such
spillages or hazards are remedied without delay.
I understand that when carrying out any form of Wet-Floor cleaning or the Clean up
of spillages ‘Wet floor’ or ‘Cleaning in Progress’ Signage must be in situ until the area
is cleaned, dried and presents no further hazard.

HEALTH & SAFETY NOTICE:

When carrying out any form of Wet-Floor cleaning or the Clean up of spillages ‘Wet
floor’ or ‘Cleaning in Progress’ Signage must be in situ. Failure to warn other
employees or visitors to the area of these impending hazards is a contravention of
the hotel safe systems of work.
Wet floors are a significant hazard in the work place. You have a duty of care to
inform other pedestrians of this hazard. A trip, slip or fall on a wet surface or spillage
can cause significant injury and through good practice and adhering to these safe
systems can be avoided.
Failure to carry out this safe practice and disregard for these instructions will result
in action taken in line with the company disciplinary procedures.

____________________________________________

DEPARTMENT: