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2020 Output Management via BRF+ | SAP Blogs

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April 1, 2016 6 minute read

Output Management via BRF+

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With SAP S/4 HANA a new Output Management approach is in place. The complete con guration di ers from the
con guration that is used when output management is based on NAST (condition technique). The con guration is based
on BRF+. In SAP S/4 HANA, the target architecture is based on Adobe Document Server and Adobe Forms only. For the
form determination rules (along with other output parameters) BRF+ functionality is used.

Output management based on NAST is not available for new documents in SD Billing from 1511 and is extended to sales order
management from 1602. Similarly, output management using BRF+ is mandatory for Purchase order from 1511.

Prerequisites –

Uploading XML for importing output determination application in BRF+ (Ref note 2248229).
BRF+ is active and usable
Background RFC con guration has been set up
Adobe Document Server is available – ADS needs to be implemented to allow SAP to fetch PDF
properties for rendering output form
KPRO has been maintained – KPRO allows to store PDF attachments on physical location.

Steps for uploading XML –

Note 2248229, provides decision tables for new output management. We need to download XML les to local drive and import
them using below steps.

Transaction code BRF+ or BRFPLUS

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BRF+ workbench will be displayed. For importing output application, we need to change layout to “Expert” mode. Follow below
steps –

a) Select user mode as “Expert”.

b) Save this settings.

Steps to import –

a) Download zip les from SAP note 2248229 and save them on your local machine

b) Next, we need to select Import XML under the Tools menu.

c) Select relevant le in below screen.

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d) Specify Customizing request.

e) Click on “Upload XML File” button.

f) Uploaded application will now be available under Repository tab.

Con guration –

Below con guration steps are relevant for all application areas (Sales Order, Purchase Order, Billing Documents

and Outbound Delivery)

SPRO Node for output con guration (IMG Path –> Cross Application Components)

1) De ne Output types –

Output Control -> De ne Output Types

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2) Assign Output Channels –

Output Control -> Assign Output channels In this activity assign output channels to output type.

3) De ne Determination of Form Master Templates –

Output Control -> De ne Determination of Form Master Templates

The master form template contains static data (such as a logo and footer) that is applied to each form page and is determined
based on con guration setting maintained.

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Activities
a) Enter a rule ID, preferably an ID that indicates the logic of the rule.

b) Enter an ordinal number to specify the position of the rule in the determination sequence.

c) Following parameters are optional –

Organization Type
Organizational unit

Channel
Sender country
Form Template

During document output, the master form template is determined by comparing each de ned rule with the current data
provided by the application. If a parameter is not de ned (no value entered), this parameter is considered as a match, and
else, system determines the rule where all parameters match. Master form template is used corresponding to this rule.

Business Rules for Output Determination –

Below con guration steps are relevant for all application areas (Sales Order, Purchase Order, Billing Documents

and Outbound Delivery)

SPRO – > Cross-Application Components -> Output Control -> De ne Business Rules for Output Determination (Transaction:
OPD)

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In this Customizing activity, you can de ne how the system determines output parameters during document processing. You
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can de ne business rules for the determination of output parameters, such as output types, recipients, and form templates.

Following determinations are available –

Determination Number Result Example

of
Matches

Output Type Multiple Output Type to be Output BILLING_DOCUMENT can be determined on the basis
used of billing document type (F2).

Receiver Multiple List of Receiver Roles Receiver roles (SP, SH, RE, RG) are determined for the
determined output type (BILLING_DOCUMENT).

Channel Multiple List of Output Channels (EMAIL, PRINT and IDOC) are determined.
Channels

Printer Single Output devices and Output device (LOCL) for channel PRINT
Settings number of copies

Email Settings Single Sender Email Sender email address & Email template
address and Email (SD_CI_DEFAULT_EMAIL_TEMPLATE) is determined for
Template output type.

Email Multiple List of Email roles(To, Email addresses for roles (To, Cc, Bcc) are determined for
Receiver Cc, Bcc) and email output type. This step is optional and system uses receiver
addresses email address in case step is not maintained.

Form Single Form Template name Form template (SD_CI_STANDARD_DE) is determined with
Template and language following options: Output type, Receiver, Channel, Recipient
language, Sender Country, Recipient Country and document
category.

Output Single Can the document be Output to be issued only when billing document is successfully
Relevance output based on the passed to accounting.
de ned condition
(Yes/No)?

Example of maintenance of Channel determination –

Select Rules for relevant document, example BILLING_DOCUMENT.

Select determination, example Channel to be used for triggering output type.
Input parameters could be changed by adding input columns to determination table. Each determination
table consists of input columns (condition columns) and result columns. You can add new input columns
via the table settings.
Maintain relevant input combination to determine the channel needed. Multiple channel can be selected
for the same combination.

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After changes, click on Save and Activate.

Output processing –

Output determination is performed in document based on determination rules de ned for Output type,
receiver role, channel, form template, receiver email address and email template withe status as ‘In
Preparation’. Default data can be changed in the document.

Overview Screen:

Detail Screen:

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Processing of output –
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Only two dispatch times are available in new output management system.

Immediately (1)

Output is processed as soon as document is saved. If no errors, output type status changes to “Successful”. In case
of errors, output will be in “Error” status. Errors can be viewed by clicking log button.

Scheduled (2)

Output is processed using new transaction introduced VF31F for billing document.

Email output in SOST –

Invoice copy is sent as PDF attachment.

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Assigned tags

SAP S/4HANA | SD (Sales and Distribution) | brf+ | nace | nast |

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118 Comments

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Abhishek Kumar

January 1, 2020 at 3:40 am

Hi, Thank you for this blog.

Can we also con gure “Reminders and Urging Letters (Expediters)” using output management via BRF+ for
vendor reminder emails, if the delivery date of a material is coming up or past due?

Please suggest.

Thank you.

Abhishek

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avinash kavi

June 28, 2020 at 6:53 am

Hi There,

thanks for detailed overview of output functionality using BRF+.

My question is related to object ‘Purchase Order’.

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My question is, in ECC system we had NACE technique of output management and there we had control
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over whether feedbe triggered for
should Likecreate or change event of the purchase order.

Is something similar covered in BRF+ for output determination as well??

Appreciate response.

Vaibhav

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