Computer 7

Domain B Digital Skills

SLO-B01 Word Processing and Presentation Skills
Assessment of Knowledge 2.1-2.4
MCQ’s Answers
1. To create and edit documents (b)
2. Word (c)
3. Create and format text documents (a)
4. Slide Transitions (c)
5. All of the Above (d)
6. Writing a letter (b)

Assessment of Skills 2.1-2.2

Short Question Answers
1. What is the purpose of using a word processing software?
Ans:
The purpose of using a word processing software is to create, edit, format, and print text
documents such as letters, reports, essays, and resumes.
2. How can you modify the font style, size, and color of text in a document?

Ans:

To modify the font style, size, and color of text in a document, you can use the
formatting tools provided in the word processor's toolbar or menu options. These tools
allow you to select the text and then choose the desired font, size, and color from the
available options.
3. What are the benefits of using spell-check in a word processor?

Ans:

The benefits of using spell-check in a word processor include identifying and correcting
spelling errors in a document, improving the accuracy and professionalism of the text,
and saving time by quickly detecting mistakes.
4. Explain the difference between "Save" and "Save As" options in a word
processor.

Ans:

The "Save" option in a word processor is used to save changes to an existing document,
while the "Save As" option allows you to save a copy of the document with a new name
or in a different file format. "Save" updates the existing file, while "Save As" creates a new
version of the file.
 5. How can you add headers, footers, and page numbers in a document?

Ans:

To add headers, footers, and page numbers in a document, you can access the header
and footer options from the Insert menu or toolbar of the word processor. From there,
you can enter text for the header or footer, insert page numbers, and customize their
appearance.
6. Describe how you can insert and format a table in a word processor.
Ans:
To insert and format a table in a word processor, you can use the table insertion tool or
option available in the toolbar or menu. Once inserted, you can customize the table by
adjusting its size, adding or removing rows and columns, and formatting the cells with
borders, shading, and alignment.
7. What are the advantages of using numbered and bulleted lists in a document?
Ans:
The advantages of using numbered and bulleted lists in a document include
organizing information in a clear and structured manner, improving readability,
emphasizing key points, and making the document easier to understand for the
reader.

Long Question Answers

1. Explain the steps you would take to open a new Word document and
customize the user interface in MS Word?
Ans: Open Microsoft Word.

Click on the "File" tab at the top left corner.

Select "New" from the options.

Choose "Blank Document" to open a new Word document.

To customize the user interface, go to the "View" tab.

From there, you can adjust settings like zoom level, ruler display, and document view to
your preference.

2. Walk through the process of adding and modifying text in a document,

including underlining, bolding, italicizing, changing font style, size, and color
Ans: Click on the document where you want to add text.

Type the desired text.

To underline, bold, or italicize text, highlight the text.

Use the toolbar at the top of the screen to select the desired formatting options.

To change font style, size, or color, highlight the text, then go to the "Home" tab.

From the font section, select the desired font, size, or color from the dropdown menus.
3. Describe how you would save a document and then open it again using MS
Word
Ans:

Click on the "File" tab.

Select "Save As" if you are saving the document for the first time, or "Save" if you are
updating an existing document.

Choose the location where you want to save the document.

Enter a name for the document.

Click "Save."

To open a saved document, click on the "File" tab and select "Open."

Navigate to the location where the document is saved, select it, and click "Open."

4. Discuss the different formatting options available in a word processor, such as

text alignment, bullets, page margins, page layout, spacing, and indentation
Ans:
Text Alignment: Use the alignment buttons on the toolbar to align text left, center, right,
or justify.

Bullets: Click on the "Bullets" button on the toolbar to add bullet points to a list.

Page Margins: Go to the "Layout" tab and select "Margins" to adjust the margins of the
document.

Page Layout: Use the "Layout" tab to set the orientation (portrait or landscape) and size
of the document.

Spacing: Use the "Paragraph" section on the "Home" tab to adjust spacing between lines
and paragraphs.

Indentation: Use the "Increase Indent" and "Decrease Indent" buttons on the toolbar to
adjust indentation.

5. Explain how to insert, resize, and add text to images within a document using
a word processor
Ans:
Click on the location in the document where you want to insert the image.

Go to the "Insert" tab.

Select "Picture" to insert an image from your computer.

Resize the image by clicking and dragging its corners.

To add text to the image, click on the image and select "Text Wrapping" from the
toolbar.

Choose the desired text wrapping option, then click on the image and start typing to add
text.
 6. Provide a step-by-step guide on how to cut, copy, and paste text or images into
a document.
Ans:

Highlight the text or image you want to cut or copy.

Right-click on the selection and choose "Cut" or "Copy."

Place the cursor where you want to paste the text or image.

Right-click and select "Paste."

SLO-B02 Electronic Mailing Systems

Assessment of Knowledge 2.5-2.10
MCQ’s Answers
1. Sending and receiving messages (c)
2. Sending and receiving written messages (c)
3. Gmail (c)
4. Sending a verification code to a phone number (a)
5. Communicating professionally or personally (c)
6. SMTP (a)
7. POP3 (b)
8. Less security of email messages (b)
9. Signing out of the email account (c)
10. Adding recipients (c)

Assessment of Skills 2.3-2.7

Short Question Answers
1. Define the term "email address."

Ans:

An email address is a unique identifier that allows individuals to send and receive electronic
messages over the internet. It typically consists of a username followed by the "@" symbol and
the domain name of the email service provider.

2. What is the purpose of a password in an email account?

Ans:
A password in an email account ensures security by allowing only authorized users to
access the account. It prevents unauthorized individuals from reading, sending, or
tampering with emails and personal information.
3. Explain the concept of "contacts" in relation to email?
Ans:
 Contacts are a list of people's email addresses and other contact information stored
in an email account. They make it easier to address and send emails to specific
individuals without having to remember their email addresses each time.
4.How can you use an email service to create a new email account?
Ans:
To create a new email account, you can sign up with an email service provider like
Gmail, Yahoo, or Outlook. You'll need to provide personal information, choose a
unique username, create a password, and verify your account through a confirmation
email or SMS code.
5. What components should be included when creating an electronic mail?
Ans:
When creating an email, you should include the recipient's email address in the
"To" field, a subject line that summarizes the email's content, the main message
in the body of the email, and any relevant attachments or links.
6. How can you send and receive emails with attachments?
Ans:
To send an email with an attachment, you can compose a new email, click on the
attachment icon, and select the file you want to attach. To receive emails with
attachments, you simply open the email and download the attached files.
7. What is the benefit of organizing emails using different folders or labels?
Ans:
Organizing emails into folders or labels helps users manage and categorize their
messages effectively. It makes it easier to find specific emails, prioritize important
ones, and keep the inbox clutter-free.

Long Question Answers

1. Define the term "email address" and explain how it is structured. Include the different parts
and their significance.
Ans: An email address is a unique identifier used to send and receive electronic messages over
the internet. It consists of two main parts: the username and the domain name, separated by
the "@" symbol. The username is typically chosen by the user and is followed by the "@"
symbol, which signifies the user's identity on a specific email server or domain. The domain
name indicates the email service provider or organization hosting the email account. For
example, in the email address "[email protected]," "example123" is the username
chosen by the user, and "gmail.com" is the domain name, representing the Gmail email service.
2. Describe the importance of using a strong and secure password for an email account. Explain
the characteristics of a strong password and why it is essential for protecting personal
information.
Ans: Using a strong and secure password for an email account is crucial for protecting personal
information and maintaining account security. A strong password typically consists of a
combination of letters (both uppercase and lowercase), numbers, and special characters. It
should be at least eight characters long and avoid easily guessable information like birthdays or
common words. A strong password helps prevent unauthorized access to the email account,
safeguarding sensitive information such as personal conversations, financial transactions, and
private documents from hackers and cybercriminals.
3. Discuss the concept of "contacts" in an email service. Explain how contacts are managed, how
they can be organized, and the benefits of maintaining a contact list.
Ans: Contacts in an email service refer to a list of email addresses or individuals with whom the
user frequently communicates. They are managed within the email interface, where users can
add, edit, or delete contacts as needed. Contacts can be organized into groups or categories,
making it easier to find and communicate with specific individuals or groups of people.
Maintaining a contact list offers several benefits, including streamlined communication, quick
access to frequently used email addresses, and efficient management of professional and
personal contacts. Additionally, contacts can help users avoid typing email addresses manually,
reducing the risk of errors and saving time when composing emails.