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Linking Spreadsheet Data Notes

The document provides instructions on setting up multiple sheets in a spreadsheet, including adding new sheets and referencing cells within and across sheets. It also explains how to create and edit hyperlinks for navigation, as well as linking to external data and registered data sources. The steps are outlined clearly for users to follow in order to manage their spreadsheet effectively.

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parminderdandiwal0855
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4 views

Linking Spreadsheet Data Notes

The document provides instructions on setting up multiple sheets in a spreadsheet, including adding new sheets and referencing cells within and across sheets. It also explains how to create and edit hyperlinks for navigation, as well as linking to external data and registered data sources. The steps are outlined clearly for users to follow in order to manage their spreadsheet effectively.

Uploaded by

parminderdandiwal0855
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Setting up Multiple Sheets

To add a new sheet in the spreadsheet, click on the Add Sheet by clicking on
the (+) sign located in the left bottom of the spreadsheet.
Alternatively, you can right click anywhere on the sheet tab and select Insert
sheet option from the drop-down list.
Insert Sheet dialog box can be invoked from the menu option Sheet > Insert Sheet.

You can also enter a sheet from an already existing file.


Step 1 Click on the From File option in the Insert Sheet dialog box.
Step 2 Click on Browse.
Step 3 Select the file, and then choose the sheet you want.
Step 4 Click OK.
Cell Reference
By referring to cells, you can use their values without having to type them
repeatedly.
In a spreadsheet, every cell has an address that we use to refer to that cell.
A1
Cell references can be made within the same sheet
A B
or across sheets in a spreadsheet file.
1
When we change data in a cell, any cells that reference it 2
will update automatically. 3
This ensures that all related information stays accurate.
The changes are reflected in real-time across the
spreadsheet.
Steps to take a Cell Reference
Step 1 Open your spreadsheet, and lick on the cell where you want the
referenced value to appear.
Step 2 Click on the Formula Bar at the top, and Type = to begin entering the
reference.
Step 3 Navigate to the sheet that contains the cell you want to reference.
Step 4 Click on the cell whose value you want to display in the destination
sheet.
Step 5 Press Enter to apply the reference.

To Take Reference Using the keyboard, type this on the formula bar:
=$’Sheet_Name’.cell_address.
Cell Reference from Another Spreadsheet File

Step 1 Open the spreadsheet where you want to reference a cell.


Step 2 Click on the desired cell, then click on the Formula Bar and type =
Step 3 Open the other spreadsheet (the one containing the cell you want to
reference).
Step 4 Click on the specific cell you want to reference. The formula will
automatically update with the file name and sheet reference.
Step 5 Press Enter or click the green checkmark to confirm the reference.
Hyperlinks to the Sheet
A hyperlink is a clickable link that takes us to another location within a
spreadsheet, document, cell, sheet, file, or even another webpage on the
internet.
A hyperlink is helpful for quick navigation and easy access to related data.

Absolute and Relative Hyperlinks


An absolute hyperlink stores the complete location where the file is stored. It
works as long as the target location remains unchanged.
A relative hyperlink stores the location with respect to the current location.
It works as long as relative location remains unchanged.
Absolute Hyperlinks Relative Hyperlinks
Stores complete destination address. A relative hyperlink stores the path
relative to the spreadsheet’s location,
meaning it may break if the spreadsheet
ABSOLUTE
HYPERLINK
ABSOLUTE
HYPERLINK is moved to a different folder.
OF FILE B OF FILE B

Relative Relative
FILE A FILE A HYPERLINK HYPERLINK
OF FILE B
FOLDER bat OF FILE B

FILE A FILE A
FOLDER bat
target
location same
FILE B
FILE B
FOLDER bob FOLDER bob
FILE B
If the target file moves to different location, FILE B
then only the absolute link will break. FOLDER bob FOLDER bob
Creating Hyperlinks

Step 1 Open the spreadsheet document, and click on the cell where you want
to insert the hyperlink
Step 2 Go to Insert > Hyperlink to open the Hyperlink dialog box.
Step 3 Choose the link type (Web, Document, Mail, or New Document)
Step 4 Enter the link details (URL, file path, or sheet reference).
Step 5 Set the display text for the hyperlink.
Step 6 Click Apply and Close to save the hyperlink.
Hold Ctrl key on keyboard and then click the hyperlink to open it.
Editing a Hyperlink

Step 1 Right-click on the hyperlink in the spreadsheet.


Step 2 Select "Edit Hyperlink" from the context menu.
Step 3 Modify the link details (URL, file path, or sheet reference) in the dialog box.
Step 4 Update the display text if needed.
Step 5 Click "Apply" and "Close" to save the changes.
On clicking the Remove Hyperlink option, the link will be removed from the text .
Linking to External Data
Internet is a rich source of information, which is stored in the form of web pages
that allows us to insert tables from HTML documents into Calc.

Step 1 Open the spreadsheet where you want to insert external data.
Step 2 Select the cell to store the first cell of the table in the external data.
Step 3 Go to Sheet > External links from the main menu.
Step 4 Enter the URL of the source document in the dialog box and press Enter.
Step 5 In the import options dialog box choose the language. Selecting
Automatic shows data in the same language as in the webpage.
Step 6 Click OK to complete the process
Linking to Registered Data Sources
LibreOffice Calc allows us to link spreadsheet documents with databases and
other data sources.

Step 1 Select Tools > Options > LibreOffice Base > Databases. The Options -
LibreOffice Base-Databases dialog box appears.

Step 2 Click the New button to open the Create Database Link dialog box.
Step 3 Enter the location of the database file, or click Browse to open a file
browser and select the database file.
Step 4 Type a name to use as the registered name for the database and click
OK. The database is added to the list of registered databases.

Go to View > Data Sources, to view the data sources.

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