ULK POLYTECHNIC INSTITUTE

MODULE TITLE: ADVANCED COMPUTER BASICS

CODE: CCMCB601
ACADEMIC YEAR:2024 – 2025
SESSION: MORNING & EVENING SESSION
LECTURER: Isaac TUMWINE
EMAIL: [email protected]
(CELL PHONE:0786896515)

1
Participants Introduction and
Expectations
• Please share with us your:
– Name
– Occupation
– Previous ICT Training
– Expectations

2
Training Methodology

• Classroom-based
• A PC for each participant
• Sessions are objective-driven
• Session Quizzes / Exercises
• Workbook (skills checklist)

3
Exercises

• Exercises are included per lesson

• Aimed at testing concepts clarity
• Complete before moving to next lesson

4
Presentations
Provides key skills and concepts in relation to:
1. Using PowerPoint 2016
2. Creating a Presentation
3. Formatting a Presentation
4. Working with Objects
5. Preparing outputs

5
Module Objectives
• Work with presentations and save them in different file formats.
• Choose built-in options, such as the Help function, within the
application to enhance productivity.
• Understand different presentation views and when to use them;
choose different slide layouts and designs.
• Enter, edit, and format text in presentations.
• Recognise good practice in applying unique titles to slides.
• Choose, create, and format charts to communicate information
meaningfully.
• Insert and edit pictures, images, and drawn objects.
• Apply animation and transition effects to presentations.
• Check and correct presentation content before finally printing
and giving presentations.

6
Lesson 1
Exploring PowerPoint 2016
Lesson Objectives
In this lesson, you will learn how to:
• Work with PowerPoint 2016
• Start PowerPoint 2016
• Use the Quick Access Toolbar
• Use PowerPoint 2016 Help
• Exit PowerPoint 2016

8
Work with PowerPoint 2016
Key concepts:
• Microsoft PowerPoint 2016 is a presentation program that
produces dynamic and powerful slide shows containing
movies, sounds, text, graphics, and charts. You can use
PowerPoint for formal and informal presentations and
meetings, as well as for presentations on the Internet.
• The new user interface in PowerPoint 2016 makes creating,
presenting, and sharing presentations simpler and more
intuitive. With use of the new Ribbon, tabs, and galleries,
PowerPoint 2016 groups common tasks together in the
same place.

9
Starting Microsoft PowerPoint 2016
To start the application do
the following.
1. Click on Start
2. Scroll down to Microsoft
Office 2016
3. Click on Microsoft Office
2016
4. Select PowerPoint 2016
from the Submenu

10
Starting Microsoft PowerPoint 2016
To open a new PowerPoint 2016 Presentation do the following:
• Select the Blank Presentation from the list of templates.

11
Using the Quick Access Toolbar
Steps:
1. Click the Customize Quick Access Toolbar arrow.

2. Select the Show Below the Ribbon option.

12
Setting PowerPoint Options
Steps:
1. Click the FILE tab

2. In the Backstage view, click Options

3. In the General category of the PowerPoint Options dialog box, click in

the User Name box under Personalize your copy of Microsoft Office and
type your name.

4. Click in the Initials box and type your initials.

5. Click OK to apply the changes.

13
Setting the Default Save Folder
Steps:
1. Click the FILE tab

2. In the Backstage view, click Options

3. In the PowerPoint Options dialog box, click the Save option on the left
pane.
4. Under Save presentations, in the Default local file location box, type in
the location path of the folder and click OK.

14
Using Help
• You can always use the Help feature to access more information.
Steps:
1. Click the Help button from top right corner.

2. Type insert picture and press [Enter].

15
Exiting PowerPoint 2016
• To exit PowerPoint:
1. Click the Close button (X) in the upper-right corner of the
PowerPoint 2016 program window.

2. Click the PowerPoint Application icon in the top left corner of the
PowerPoint 2016 program window and click Close.

16
Lesson 1 Review
In this lesson, you learnt how to:
• Work with PowerPoint 2016
• Start PowerPoint 2016
• Use the Quick Access Toolbar
• Use PowerPoint 2016 Help
• Exit PowerPoint 2016

17
Lesson 2 Objectives
In the next lesson, you will learn how to:
• Enter text into a presentation
• Save a new presentation
• Close a presentation
• Create a new presentation
• Open an existing presentation
• Add a new slide
• Rename an existing presentation
• Save a presentation as another file type
• Switch between open presentations

18
Lesson 2
Using Basic Presentation Skills
Exercise

• Attempt the Exercise on page 8 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 2 Objectives
In this lesson, you will learn how to:
• Create a new presentation
• Enter text into a presentation
• Save a new presentation
• Close a presentation
• Open an existing presentation
• Add a new slide
• Saving a presentation with a different name
• Save a presentation as another file type
• Switch between open presentations

3
Entering Text in a Presentation
Key concepts:
• You can add text to the Text Placeholders, Text
Boxes, and Shapes. The Title Text placeholder is
represented by the dotted border.
• When entering text into text placeholders, it is
important to recognise good practice when doing so.
This includes:
• Using short, concise phrases
• Using bullet points
• Using numbered lists.

4
Creating a New Presentation
Steps:
1. Click the FILE tab
2. In the Backstage View, click the New button
3. Choose the Blank presentation option.

5
Entering Text in a Presentation
Steps:
1. Create a new Blank Presentation.
2. Click the Title Text placeholder.
3. Type Worldwide Telephony Trading.

4. Click outside the Title Text Placeholder to deselect it.

6
Saving a New Presentation
Steps:
1. Click the FILE tab
2. In the Backstage view, click the Save button
3. Select Computer to choose the location.

4. Choose a folder under Computer or click Browse.

7
5. In the Save As dialog that opens, select Local Disk (C:).
6. Double click the Student Folder and type WTS Presentation in the File
Name box.

7. Click the Save button.

8
Closing a Presentation
Steps:
1. Open Land Tour from the Student Folder.

2. Click the FILE tab

3. Click the Close button

4. You can also click the Close button at the to-right corner of the
PowerPoint Window.

9
Opening an Existing Presentation
Steps:
1. Click the FILE tab
2. In the Backstage view, click the Open button
3. Select Computer to choose the location.

4. Choose a folder under Computer or click Browse.

10
5. In the Open dialog that opens, select Local Disk (C:).
6. Double click the Student Folder and select WORLD01.pptx.

7. Click the Open button.

11
Adding a New Slide
Steps:
• Open WORLD01.pptx from the Student Folder.
• In the HOME tab, click the top part of the New Slide button in the Slides
group.

• Click on Slide 1 in the Slides/Outline pane.

12
Saving a Presentation with a different name
Steps:
1. Click the FILE tab
2. In the Backstage view, click the Save As button
3. Select Computer to choose the location.

4. Choose a folder under Computer or click Browse.

13
5. In the Save As dialog that opens, select Local Disk (C:).
6. Double click the Student Folder and type WTS Qtr 1 in the File Name
box.

7. Click the Save button.

14
Saving a Presentation as another File Type
Steps:
1. Open WORLD01.pptx from the Student Folder.
2. Click the FILE tab
3. In the Backstage view, click the Save As button
4. Select Computer to choose the location.

5. Choose a folder under Computer or click Browse.

15
6. In the Save As dialog that opens, select Documents.
7. Click the Save as type down arrow and select Outline/RTF from the list.

8. Click the Save button.

16
Switching between open Presentations
Steps:
1. Open Meeting5.pptx and Meeting6.pptx from the Student Folder.
2. In the VIEW tab, click the Switch Windows button in the Window group.

3. Select a presentation from the list displayed.

17
Lesson 2 Review
In this lesson, you learnt how to:
• Enter text into a presentation
• Save a new presentation
• Close a presentation
• Create a new presentation
• Open an existing presentation
• Add a new slide
• Rename an existing presentation
• Save a presentation as another file type
• Switch between open presentations

18
Lesson 3 Objectives
In the next lesson, you will learn how to:
• Insert/remove a graphical object into/from a
master slide
• Apply a theme
• Apply a background colour
• Change slide orientation
• Change the magnification
• Create speaker notes
• Switch views
• Add a new slide with specific slide layout

19
Lesson 3
Working with Presentations
Exercise

• Attempt the Exercise on page 22 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 3 Objectives
In this lesson, you will learn how to:
• Insert/remove a graphical object into/from a
master slide
• Apply a theme
• Apply a background colour
• Change slide orientation
• Change the magnification
• Create speaker notes
• Switch views
• Add a new slide with specific slide layout

3
Insert a Graphical Object into a Master Slide

Steps:
1. Create a new Blank Presentation.
2. In the VIEW tab, click the Slide Master button in the Master Views group.

3. In the INSERT tab, click the Pictures button in the Images group.

4
Steps:
4. Navigate to the Student Folder and insert the monkey-key image.

5. Resize and reposition the image as shown above.

6. Close the Presentation without saving.

5
Insert a Drawn Object into a Master Slide
Steps:
1. Create a new Blank Presentation.
2. In the VIEW tab, click the Slide Master button in the Master Views group.

3. In the INSERT tab, click the Shapes button in the Illustrations group.
4. Select the Rectangle under Recently Used Shapes or Rectangles.

6
Steps:
5. Draw the Rectangle on the Master Slide as shown.

6. Resize and reposition the image as shown above.

7. Don’t close the Presentation.

7
Remove a Drawn Object from a Master Slide

Steps:
1. In the VIEW tab, click the Slide Master button in the Master Views group.

2. Select the Rectangle you drew in the previous slide.

3. Press the [Delete] key on your keyboard.

8
Applying a Theme to a Presentation
Steps:
1. Open Land Tour from the Student Folder.
2. In the DESIGN tab, select the Facet Theme in the Themes group.

9
Applying a Background Colour
Steps:
1. Open WORLD03.pptx from the
Student Folder.
2. In the DESIGN tab, click the Format
Background button in the
Customize group.
In the Format Background pane:
3. Select Solid fill from the FILL group.
4. Select the Color dropdown button,
and choose Light Blue from the
Standard Colors options.

10
• Final Output.

11
Changing the Slide Orientation
Steps:
1. In the DESIGN tab, click the Slide Size button in the Customize group.
2. Select the Custom Slide Size… from the menu.

3. In the Slide Size dialog box, select the Portrait option under Orientation
and click OK.

12
Changing the Magnification
Steps:
1. In the VIEW tab, click the Zoom button in the Zoom group.

2. In the Zoom dialog box under Zoom to, select the 100% option and click
OK.

13
Adding Speaker Notes
Steps:
1. Display slide 3 in Normal view.
2. Click in the Click to add notes pane below the slide.
3. Type VoIP on mobile is what telecoms fear most.

14
Viewing the Speaker Notes
Steps:
• In the VIEW tab, click the Notes Page button in the Presentation Views
group.

15
Switching Slide Views
Steps:
• In the VIEW tab, click the Slide Sorter button in the Presentation Views
group.

Alternatively:
• Click the desired View button to the left of the Zoom Slider on the Status
Bar.

16
Adding a Slide with a Specific Slide Layout
Steps:
1. Select the last slide in the WORLD03 presentation.
2. In the HOME tab, click the New Slide button in the Slides group.

3. Select theTitle and Content layout from the dropdown gallery.

17
Lesson 3 Review
In this lesson, you learnt how to:
• Insert/remove a graphical object into/from a
master slide
• Apply a theme
• Apply a background colour
• Change slide orientation
• Change the magnification
• Create speaker notes
• Switch views
• Add a new slide with specific slide layout

18
Lesson 4 Objectives
In the next lesson, you will learn how to:
• Select text
• Delete slide items
• Move/copy text between slides
• Use the paste options button
• Use undo and redo
• Find and replace text
• Check spelling as you type
• Run the spelling checker

19
Lesson 4
Editing and Proofreading Text
Exercise

• Attempt the Exercise on page 32 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 4 Objectives
In this lesson, you will learn how to:
• Select text in a Presentation
• Delete slide items
• Move/copy text between slides
• Use the paste options button
• Use undo and redo
• Find and replace text
• Check spelling as you type
• Run the spelling checker

3
Selecting Text in a Presentation
Steps:
1. Open WORLD05.pptx from the Student Folder.
2. Go to Slide 2 and click in the Content placeholder.
3. Double-Click the word solutions in the first bullet point.

4
Selecting Text in a Presentation
Steps:
• Still in Slide 2, click the third bullet to select all the text in that bullet
point.

5
Selecting Text in a Presentation
Steps:
• Still in Slide 2, Press [Ctrl+A] to select all the text in the Content
placeholder.

6
Deleting Slide Items
Steps:
1. Go to Slide 2 and click in the Content placeholder.
2. Click the third bullet to select all the text in that bullet point.
3. Press the [Delete] key on your keyboard.

7
Move/Copy Text between Slides
Steps:
1. Still in WORD05.pptx.
2. In the HOME tab, click the Clipboard Launcher in the Clipboard group
to open the Clipboard Task Pane.

Clipboard Launcher

8
Move Text between Slides
Steps:
1. Go to Slide 7 and click the Content Placeholder.
2. Select the all the text in the third bullet point.

9
Move Text between Slides
Steps:
1. Click the Cut button in the Clipboard group.
2. Go to Slide 8 and click below Ability to easily add… text.

3. Click the top part of the Paste button in the Clipboard group.

10
Copy Text between Slides
Steps:
1. Go to Slide 6 and click the Content Placeholder.
2. Select the all the text in the third bullet point.

3. Click the Copy button in the Clipboard group.

11
Copy Text between Slides
Steps:
4. Go to Slide 4 and click in top left corner of the Blank placeholder.

5. Click the top part of the Paste button in the Clipboard group.

12
Using the Paste Options
Steps:
1. Go to Slide 5 and select the text Tap into our Global Reach...using our
products.

2. Click the Copy button in the Clipboard group.

3. Go to slide 4.

13
Using the Paste Options
Steps:
4. Click below the first bullet point.

5. Click the top part of the Paste button in the Clipboard group.

6. Click the Paste Options button.

7. To hide the Paste Options button, press [Esc].

14
Use Undo and Redo
Steps:
1. Select the “Rely on financial strength” bulleted item on slide 5.

15
Use Undo and Redo
Steps:
2. Press the [Delete] key on your keyboard.
3. To undo the delete action, click the Undo button on the top left corner
of the window.

4. To restore the undone action, click the Redo button.

5. To undo multiple consecutive actions, click the Undo button multiple

times.

16
Find and Replace Text
Steps:
1. In the HOME tab, click the Replace button in the Editing group.
2. Type innovative in the Find what box.
3. Type pioneering in the Replace with box.
4. Check the Match case box.

5. Click the Find Next button and then Replace All.

6. Click the OK button and close the Replace dialog box.

17
Run the Spelling Checker
Steps:
1. Open Spellcheck.pptx from the Student Folder.
2. Go to the first slide of the presentation.
3. In the REVIEW tab, click the Spelling button in the Proofing group.

18
Run the Spelling Checker
4. Click mision.

5. Click the Change button.

6. Click the Ignore button to ignore the word TechTele - TG7745T.
7. Click Add to add TechGalore - BH5678 to the custom dictionary.
8. Click the OK button.

19
Lesson 4 Review
In this lesson, you learnt how to:
• Select text in a Presentation
• Delete slide items
• Move/copy text between slides
• Use the paste options button
• Use undo and redo
• Find and replace text
• Check spelling as you type
• Run the spelling checker

20
Lesson 5 Objectives
In the next lesson, you will learn how to:
• Change an existing font
• Modify the font size
• Change font style and effect
• Change the font color
• Use change case
• Change text alignment
• Modify paragraph spacing

21
Lesson 5
Formatting Presentation Text
Exercise

• Attempt the Exercise on page 46 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 5 Objectives

In this lesson, you will learn how to:

• Change an existing font
• Modify the font size
• Change font style and effect
• Change the font color
• Use change case
• Change text alignment
• Modify paragraph spacing

3
Change an existing Font
Steps:
1. Open WORLD06.pptx from the Student Folder.
2. Display slide 1 in Normal view.
3. Select the WORLDWIDE TELEPHONY SYSTEMS placeholder.

4
Steps:
4. In the HOME tab, click the down arrow of the Font box in the Font
group.
5. Scroll as necessary and select Arial Black from the dropdown list.

5
Change the Font Size
Steps:
1. Display slide 2 in Normal view.
2. Select the Content placeholder showing Products, value, quality, and
service…..Partnership is the key.

6
Change the Font Size
Steps:
3. In the HOME tab, click the down arrow of the Font Size box in the Font
group.
4. Scroll as necessary and select 24 from the dropdown list.

7
Change the Font Style and Effects
Steps:
1. Display slide 2 in Normal view.
2. Select Success is our Objective bullet point.

8
3. In the HOME tab, click the Bold button in the Font group.

4. Click in any blank area to deselect the text.

9
Change the Font Colour
Steps:
1. Display slide 2 in Normal view.
2. Select the first two bullet points in the Content placeholder.

10
Steps:
3. In the HOME tab, click the down arrow of the Font Color button in the
Font group.
4. Select Green under Standard Colors.

11
Using Change Case
Steps:
1. Display slide 5 in Normal view.
2. Select the Content placeholder.

12
Steps:
3. In the HOME tab, click the Change Case button in the Font group.
4. Select UPERCASE from the dropdown list.

13
Changing Text Alignment
Steps:
1. Display slide 8 in Normal view.
2. Select the Content placeholder.

14
3. In the HOME tab, click the Center button in the Paragraph group.

• Output:

15
Changing Paragraph Spacing
Steps:
1. Display slide 3 in Normal view.
2. Select the Content placeholder.

16
3. In the HOME tab, click the down arrow of the Line Spacing button in
the Paragraph group.
4. Select 1.5 from the dropdown list.

17
Lesson 5 Review

In this lesson, you learnt how to:

• Change an existing font
• Modify the font size
• Change font style and effect
• Change the font colour
• Use change case
• Change text alignment
• Modify paragraph spacing

18
Lesson 6 Objectives

In the next lesson, you will learn how to:

• Add and remove bullets
• Add and remove numbers
• Modify bullets and numbers

19
Lesson 6
Formatting Bullets and Numbers
Review Exercise

• Attempt the Exercise on page 55 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 6 Objectives

In this lesson, you will learn how to:

• Add and remove bullets
• Add and remove numbers
• Modify bullets and numbers
• Insert/Remove Indent from Bulleted Text
• Adjust Line Space before/after Bulleted and
Numbered Lists

3
Adding and Removing Bullets
Steps:
1. Open WORLD07.pptx from the Student Folder.
2. Display slide 2 in Normal view.
3. Select all the text in the Contents placeholder.

4
Steps:
4. In the HOME tab, click the Bullets button in the Paragraph group.

• Output:

5
Adding and Removing Numbering
Steps:
1. Display slide 7 in Normal view.
2. Select all the text in the level 2 bullets in the Contents placeholder.

6
Steps:
3. In the HOME tab, click the Numbering button in the Paragraph group.

• Output:

7
Modifying Bullets and Numbering
Steps:
1. Display slide 7 in Normal view.
2. In the HOME tab, click the Numbering button in the Paragraph group.
3. Select all the text in the Contents placeholder.

8
Steps:
4. In the HOME tab, click the down arrow of the Bullets button in the Paragraph
group.

5. Select Hollow Square Bullets.

9
Insert/Remove Indent from Bulleted Text
Steps:
1. Display slide 3 in Normal view.
2. Select all the text in the Contents placeholder.

10
Steps:
3. In the HOME tab, click the Increase List Level button in the Paragraph group.

• Output:

11
Adjust Line Space before/after Bulleted and
Numbered Lists
Steps:
1. Display slide 6 in Normal view.
2. Select all the text in the Contents placeholder.

12
Steps:
3. In the HOME tab, click the down arrow of the Line Spacing button in the
Paragraph group.

4. Select Line Spacing Option…

13
Steps:
5. In the Paragraph dialog box, enter 8 pt in the Before section and 6 pt in the
After section under Spacing.

6. Click the OK button.

14
Lesson 6 Review

In this lesson, you learnt how to:

• Add and remove bullets
• Add and remove numbers
• Modify bullets and numbers
• Insert/Remove Indent from Bulleted Text
• Adjust Line Space before/after Bulleted and
Numbered Lists

15
Lesson 7 Objectives

In the next lesson, you will learn how to:

• Create a PowerPoint table
• Adjust table cells
• Select rows and columns
• Insert rows and columns

16
Lesson 7
Using Tables
Exercise

• Attempt the Exercise on page 61 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 7 Objectives

In this lesson, you will learn how to:

• Create a PowerPoint table
• Adjust table cells
• Select rows and columns
• Insert rows and columns

3
Creating a PowerPoint Table
1. Steps:
2. Open Tables.pptx and display slide 2 in Normal view.
3. Select the Insert Table icon in the content placeholder.

4. Enter the following: Number of columns: 2 and Number of rows: 4.

5. Click the OK button.

4
Creating a PowerPoint Table

5
 Adjust Table Cells
Steps:
1. Display slide 1 in Normal view.
2. Click in the first cell of the table.
3. Click the LAYOUT tab.
4. Enter the cell Height and Width in the Cell Size group as follows:

6
Select Rows and Columns
Steps:
1. Display slide 1 in Normal view.
2. Select any cell in the first row
3. Click the LAYOUT tab.
4. Click the down arrow of the Select button in the Table group.

5. Click Select Row.

7
Insert Rows and Columns
Steps:
• Display slide 1 in Normal view.
• Click in the first cell of the table.
• Click the LAYOUT tab.
• Click the Insert Below button the Rows & Columns group.

8
Lesson 7 Review

In this lesson, you learnt how to:

• Create a PowerPoint table
• Adjust table cells
• Select rows and columns
• Insert rows and columns

9
Lesson 8 Objectives

In the next lesson, you will learn how to:

• Insert a picture
• Use slide layouts
• Move a graphic object
• Resize a graphic object
• Change arrow start style, finish style

10
Lesson 8
Using Graphic Images
Exercise

• Attempt the Exercise on page 67 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 8 Objectives

In this lesson, you will learn how to:

• Insert a picture
• Use slide layouts
• Move a graphic
• Resize a graphic
• Change arrow start style, finish style

3
Inserting a Picture from the Computer

Steps:
1. Open WORLD08.pptx from the Students Folder.
2. Display slide 2 in Normal view.
3. In the INSERT tab, click the Pictures button in the Images group.

4
Steps:
4. In the Insert Picture dialog box, navigate to the Local Disk C:.
5. Select the VoIP image in the Student Folder and click the Insert button.

5
Using the Slide Layout to insert a Picture
Steps:
1. Display slide 4 in Normal view.
2. Click the Online Pictures button in the Content placeholder.

6
3. Type Internet Telephony in the Search box and click the Search button.
4. Select the Second picture.

5. Click the Insert button.

7
Moving a Graphic Image
Steps:
1. Display slide 2 in Normal view.
2. Select and drag the VoIP image to the lower-right corner of the slide.

8
Resizing a Graphic Image
Steps:
1. Display slide 2 in Normal view.
2. In the VIEW tab, check the Ruler box in the Show group if unchecked.
3. Select and drag the sizing handle on the upper-left corner of the VoIP
image down and to the right to minimise the image.

9
Changing Arrow Start, Arrow Finish Style
Steps:
1. Display slide 2 in Normal view.
2. Select the line on the bottom-left side of the slide.

10
Steps:
3. In the FORMAT tab, click Shape Outline button in the Shape Styles group.
4. Select Arrows and then More Arrows.

11
Steps:
In the Format Shape task pane:

5. Click the Begin Arrow Type button and select Arrow style.
6. Click the End Arrow Type button and select Arrow style.
7. Close the Format Shape task pane.

12
Changing Arrow Start, Arrow Finish Style
• Output:

13
Lesson 8 Review

In this lesson, you learnt how to:

• Insert a picture
• Use slide layouts
• Move a graphic
• Resize a graphic
• Change arrow start style, finish style

14
Lesson 9 Objectives

In the next lesson, you will learn how to:

• Insert a SmartArt object
• Resize/reposition a SmartArt object
• Insert text into a SmartArt object
• Add shapes to a SmartArt object

15
Lesson 9
Using SmartArt
Exercise

• Attempt the Exercise on page 74 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 9 Objectives

In this lesson, you will learn how to:

• Insert a SmartArt object
• Resize/reposition a SmartArt object
• Insert text into a SmartArt object
• Add shapes to a SmartArt object

3
Inserting a SmartArt Object
Steps:
1. Create a new Blank Presentation with a Blank Layout.
2. In the INSERT tab, click the SmartArt button in the Illustrations group.

3. In the Choose a Smart Graphic dialog box, select the Hierarchy category on
the left pane.

4
Steps:
4. Select the Organization Chart option.

5. Click the OK button.

5
Resizing a SmartArt Object
Steps:
1. Click on the white space within the SmartArt object.
2. Drag a sizing handle to reduce the SmartArt object size.

6
Repositioning a SmartArt Object
Steps:
1. Click the SmartArt Tools FORMAT contextual tab.

2. Click the Align button in the Arrange group and select Align Left.

7
Entering Text in a SmartArt Object
Steps:
1. Click on the white space within the SmartArt object to select it.
2. Click on the first Text placeholder and type Sam.
3. Enter a paragraph space and type Director.

8
Adding Shapes to a SmartArt Object
Steps:
1. Click on the SmartArt object.
2. In the DESIGN tab of the SMARTART TOOLS tab, click the Add Shape button
in the Create Graphic group.

9
Lesson 9 Review

In this lesson, you learnt how to:

• Insert a SmartArt object
• Resize/reposition a SmartArt object
• Insert text into a SmartArt object
• Add shapes to a SmartArt object

10
Lesson 10 Objectives

In the next lesson, you will learn how to:

• Select multiple slides
• Move slides in Slide Sorter view
• Duplicate slides in Slide Sorter view
• Hide a slide
• Copy slides in Slide Sorter view
• Delete slides in Slide Sorter view

11
Lesson 10
Working with Slides
Review Exercise

• Attempt the Exercise on page 81 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 10 Objectives

In this lesson, you will learn how to:

• Select multiple slides
• Move slides in Slide Sorter view
• Duplicate slides in Slide Sorter view
• Hide a slide
• Copy slides in Slide Sorter view
• Delete slides in Slide Sorter view

3
Selecting Multiple Slides
Steps:
1. Open WORLD10.pptx from the Student Folder.
2. Click slide 2 then hold down the [Shift] key and click slide 4.
3. Hold down the [Ctrl] key and click slide 6.

4
Moving Slides
Steps:
1. Click slide 3.
2. Drag slide 3 down between slides 7 and 8.

5
Duplicate slides in Slide Sorter view

Steps:
1. Display slide 3 in Slide Sorter view.

6
Steps:
2. In the HOME tab, click the down arrow of the New Slide button in the Slides
group.

3. Select Duplicate Selected Slides from the dropdown list.

7
Copying slides
Steps:
1. Display slide 6 in Normal view.

2. In the HOME tab, click the Copy button in the Clipboard group.

8
Steps:
3. Select slide 7 and click the Paste button in the Clipboard group.

9
Hiding a Slide
Steps:
1. Display slide 3 in Normal view.

2. In the SLIDESHOW tab, click the Hide Slide button in the Set Up group.

10
Deleting a Slide
Steps:
1. Select slide 4 in the Normal view.

2. Press the [Delete] key on your keyboard.

11
Lesson 10 Review

In this lesson, you learnt how to:

• Select multiple slides
• Move slides in Slide Sorter view
• Duplicate slides in Slide Sorter view
• Hide a slide
• Copy slides in Slide Sorter view
• Delete slides in Slide Sorter view

12
Lesson 11 Objectives

In the next lesson, you will learn how to:

• Draw an enclosed object
• Change the fill color of an object
• Apply effects
• Draw a line
• Format lines
• Create a text box
• Rotate an object
• Flip an object
• Arrange objects
• Align objects
• Group objects

13
Lesson 11
Working with Drawn Objects
Exercise

• Attempt the Exercise on page 88 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 11 Objectives

In this lesson, you will learn how to:

• Draw an enclosed object
• Change the fill color of an object
• Apply effects
• Draw a line
• Format lines
• Create a text box
• Rotate an object
• Flip an object
• Arrange objects
• Align objects
• Group objects

3
Drawing an Enclosed Object
1. Open WORLD13.pptx from the Students Folder.
2. Display slide 3 in Normal view.
3. In the INSERT tab, click the Shapes button in the Illustrations group.

4. Click Rectangle from the Rectangles section (the first shape).

4
5. Drag diagonally from the centre of the slide and draw a Rectangle as show
below.

5
Applying Shadowing to an Object
Steps:
1. Select the WTT Circle in slide 4.
2. In the HOME tab, click the Shape Effects button in the Drawing group.
3. Select Shadow and then Offset Bottom from the Outer section (first row
second column).

6
Drawing a Line
1. Display slide 3 in Normal view.
2. In the INSERT tab, click the Shapes button in the Illustrations group.

3. Click Line from the Lines section.

7
Steps:
4. Hold [Shift] and drag a horizontal line at the bottom of the slide.

Line

8
Formatting a Line
1. Select the horizontal Line you have drawn in slide 3.
2. In the HOME tab, click the Shape Outline button in the Drawing group.
3. Click the Weight option and then 3pt line.

9
4. In the HOME tab, click the Shape Outline button in the Drawing group.
5. Select Blue under the Standard Colors section.

10
6. In the HOME tab, click the Shape Outline button in the Drawing group.
7. Click the Dashes option and then Long Dash (Sixth from the top).

11
Formatting a Line
• Final Output:

12
Inserting a Text Box
1. Display slide 4 in Normal view.
2. In the INSERT tab, click the Text Box button in the Text group.

3. Drag to draw the text box under the WTT Circle as shown.
4. Type We Target our Customers in the text box.

13
Rotating an Object
1. Display slide 10 in Normal view.
2. Click the Best sales ever! block arrow.

14
3. In the FORMAT tab, click the Rotate button in the Arrange group.

4. Select the Rotate Right 90º option.

15
Flipping an Object
Steps:
1. Display slide 5 and select the Dollar-Man picture.
2. In the FORMAT tab, click the Rotate button in the Arrange group.

3. Select the Flip Horizontal option.

16
Arranging Objects

Steps:
1. Display slide 6 and select the Green star.

17
Steps:
2. In the FORMAT tab, click the Send Backward button in the Arrange group.

3. Select Send to Back from the list.

18
Aligning Objects
Steps:
1. Display slide 6 and select the yellow star after A Time of Transition.

19
Steps:
2. In the FORMAT tab, click the Align button in the Arrange group.

3. Select Align Bottom from the list.

20
Grouping Objects
Steps:
1. Display slide 6 and select the Green star and Orange arrow.

21
Steps:
2. In the FORMAT tab, click the Group button in the Arrange group.

3. Select the Group option from the list.

22
Lesson 11 Review

In this lesson, you learnt how to:

• Draw an enclosed object
• Change the fill color of an object
• Apply effects
• Draw a line
• Format lines
• Create a text box
• Rotate an object
• Flip an object
• Arrange objects
• Align objects
• Group objects

23
Lesson 12 Objectives

In the next lesson, you will learn how to:

• Insert a chart
• Delete data from the datasheet
• Add, remove, edit a chart title
• Change the chart type
• Apply a chart style and layout
• Display Chart Analysis
• Insert pictures
• Format your chart background

24
Lesson 12
Creating Basic Charts
Exercise

• Attempt the Exercise on page 105 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 12 Objectives

In this lesson, you will learn how to:

• Insert a chart
• Delete data from the datasheet
• Add, remove, edit a chart title
• Change the chart type
• Apply a chart style and layout
• Display Chart Analysis
• Insert pictures
• Format your chart background

3
Insert a Chart
Steps:
1. Open WCHT12.pptx from the Students Folder.
2. Display slide 4 in Normal view.
3. Click the Insert Chart button in the Content placeholder.

4
Steps:
4. Select the 3-D Clustered Column chart type and click OK.

5
Edit chart items
Steps:
5. Change the Series labels in the Chart in Microsoft PowerPoint window to read
Product 1, Product 2, and Product 3, and change the Category labels to read
Jan, Feb, Mar, and Apr.
Product 1 Product 2 Product 3

Jan 100 300 200

Feb 200 150 260

Mar 400 500 333

Apr

6. Click the button to close the Chart in Microsoft PowerPoint window.

6
Delete Data from the Datasheet
Steps:
1. Select the Edit Data button from the Data group on the CHART TOOLS’
DESIGN contextual tab.

2. The Chart in Microsoft PowerPoint window opens.

7
Steps:
3. Right-Click cell D5 and select Delete from the menu.
4. Click Table Rows from the submenu.

5. Click the button to close the Chart in Microsoft PowerPoint window.

8
Add a Chart Title
Steps:
1. Display slide 5 and select the Chart.
2. In the DESIGN tab of the CHART TOOLS contextual tab, click the Add Chart
Elements button in the Chart Layouts group.
3. Select Chart Title, then select Above Chart.

9
Edit a Chart Title
Steps:
1. Click the Chart Title.
2. Type Q1 Product Sales.

10
Remove a Chart Title
Steps:
• Click on the Chart Title textbox and press [Delete].

11
Change the Chart Type
Steps:
1. Display slide 5 and
select the Chart.
2. In the DESIGN tab
of the CHART
TOOLS contextual
tab, click the
Change Chart Type
button in the Chart
Layouts group.
3. Select the Bar
category, then select
Clustered Bar.
4. Click the OK button.

12
Apply a Chart Style and Layout
Steps:
1. Display slide 5 and select the Chart.
2. In the DESIGN tab of the CHART TOOLS contextual tab, click the Quick
Layout button in the Chart Layouts group.
3. Select Style 3 category.

4. Select Layout 4 category.

13
Add a Data Label
Steps:
1. Display slide 5 and select the Chart.
2. In the DESIGN tab of the CHART TOOLS contextual tab, click the Add Data
Element button in the Chart Layouts group.

3. Click the Data Labels option.

14
Steps:
4. Select Data Callout.

15
Inserting Pictures in a Chart
Steps:
1. Display slide 4 and select the
Chart.
2. In the FORMAT tab of the
CHART TOOLS contextual
tab, right-click the first bar of
the chart.
3. Select Format Data Series
from the shortcut menu.

4. Click Fill and select

Picture or texture fill in the
Format Data Series task
pane.

16
Steps:
5. Click the File button and select the soccer image from the Student Folder.

6. Click the Insert button.

17
Steps:
7. Select Stack option to change the way the image is displayed.
8. Close the Format Data Series task pane.

9. Close WCHT12.PPTX without saving.

18
Formatting a Chart Background
Steps:
1. Open WCHT13.pptx from the
Student Folder.
2. Display slide 4 and select the
Chart.
3. In the FORMAT tab of the
CHART TOOLS contextual tab
and click the Format Selection
button in the Current Selection
group.
4. Click the CHART OPTIONS
and select Floor in the Format
Chart Area task pane.

5. Click Fill and select Solid

fill.
6. Click the Color option and
select Purple, Accent 6,
Lighter 40%.

19
Lesson 12 Review

In this lesson, you learnt how to:

• Insert a chart
• Delete data from the datasheet
• Add, remove, edit a chart title
• Change the chart type
• Apply a chart style and layout
• Display Chart Analysis
• Insert pictures
• Format your chart background

20
Lesson 13 Objectives

In the next lesson, you will learn how to:

• Apply a slide transition
• Animate text and objects

21
Lesson 13
Adding Special Effects
Review Exercise

• Attempt the Exercise on page 116 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 13 Objectives

In this lesson, you will learn how to:

• Apply a slide transition
• Animate text and objects

3
Applying a Slide Transition
Steps:
1. Open WORLD18.pptx from the Student Folder.
2. Display slide 1 in Normal view.
3. Click the TRANSITIONS tab and select the Wipe transition in the Transition
to This Slide group.

4. To change the direction of the transition, click the Effect Options button and
select From Top-Right.

4
Animate text and objects
Steps:
1. Display slide 6 in Normal view.
2. Click the money-key image.

5
Steps:
3. Click the ANIMATIONS tab and select the Fly In animation in the Animation
group.

4. To change the direction of the animation, click the Effect Options button and
select From Top-Right in the Animation group.

6
Lesson 13 Review

In this lesson, you learnt how to:

• Apply a slide transition
• Animate text and objects

7
Lesson 14 Objectives

In the next lesson, you will learn how to:

• Select page setup options
• Preview a presentation
• Print slides
• Print speaker notes
• Print outlines
• Print handouts
• Create footers

8
Lesson 15
Using Slide Show View
Exercise

• Attempt the Exercise on page 129 of the workbook individually.

• Review the Exercise as a group.

2
Lesson 15 Objectives

In this lesson, you will learn how to:

• Run a slide show
• Navigate a slide show

3
Running a Slideshow

Key concepts:
• Slide Show View is the view used for presenting to an
audience. Choose one of the following options:
– From Beginning - This will show the complete slide
show in full screen.
– From Current Slide - This will start the slide show from
the active slide and proceed through the remainder of
the slides.

4
Running a Slideshow
Steps:
1. Open WORLD11.pptx from the Student Folder.
2. In the SLIDE SHOW tab, click the From Beginning button in the Start Slide
Show group.

5
Running a Slideshow
• The Slide show starts from slide 1.

6
Running a Slideshow
Steps:
1. Display slide 5 in Normal view.
2. In the SLIDE SHOW tab, click the From Current Slide button in the Start
Slide Show group.

7
Running a Slideshow
• The Slide show starts from slide 5.

8
Navigation a Slide Show
• Once a slide show has begun you can navigate between the slides by right-
clicking the slide you are on and clicking Next or Previous.

9
Navigation a Slide Show
• Once a slide show has begun you can navigate between the slides by right-
clicking the slide you are on and clicking See All Slides and select which
slide you would like to jump to.

10
Review Exercise

• Attempt the Exercise on page 133 of the workbook individually.

• Review the Exercise as a group.

11
Lesson 15 Objectives

In this lesson, you learnt how to:

• Run a slide show
• Navigate a slide show

12