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21dit087 It484-Software Group Project-IV

The document is a project report on an Employee Management System developed by Krina Shah and Vidhi Shah, aimed at optimizing business operations through a web-based application built on the MERN stack. It outlines the system's functionalities, including invoice management, customer tracking, and employee performance monitoring, while also highlighting future enhancements for scalability and security. The report serves as a partial fulfillment of the requirements for the 7th Semester Software Group Project at Charotar University of Science and Technology.

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0% found this document useful (0 votes)

27 views37 pages

21dit087 It484-Software Group Project-IV

Uploaded by

vidhimshah2

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A

Project Report
On
"Employee Management "

Prepared by
Krina Shah (21DIT084)
Vidhi Shah(21DIT087)

Under the guidance of

Prof. Shital Sharma

A Report Submitted to
Charotar University of Science and Technology For
Partial Fulfillment of the Requirements for the

7th Semester Software Group Project - IV (IT-484)

Submitted at

Department of Information Technology

Devang Patel Institute of Advance Technology and Research
At: Changa, Dist: Anand – 388421
October 2024
ACKNOWLEDGEMENT

I’m, a developer of a Employee Management Website, with immense pleasure and commitment
would like to present the project assignment. The development of this project has given us a wide
opportunity to think, implement and interact with various aspects of management skills as well as
the new emerging technologies.

Every work that one completes successfully stands on the constant encouragement, goodwill and
support of the people around. We hereby avail this opportunity to express our gratitude to the
number of people who extended their valuable time, full support and cooperation in developing the
project.

We express a deep sense of gratitude towards our Head of the IT Department,

Dr. Amit Nayak sir and project guides Prof. Shital Sharma for the support during the whole session
of study and development. It is because of them, that we were prompted to do hard work & adopt
new technologies.

We would also like to thank our college for providing great facilities & a peaceful environment.
They all together provided us with a favorable environment, and with outthem it would not have
been possible to achieve our goal.

Sincerely,
Krina Shah (21DIT84)
Vidhi Shah (21DIT087)

DEPSTAR i Department of Information Technology

ABSTRACT

The Employee Management System is a comprehensive web-based application designed to optimize

business operations by streamlining the management of employee activities, customer transactions, and
financial records. Built using the MERN stack (MongoDB, Express.js, React.js, Node.js), the system
provides an intuitive interface for tracking invoices, generating quotes, managing payments, and monitoring
employee performance. By leveraging this platform, businesses can enhance workflow efficiency, reduce
manual errors, and improve decision-making through real-time access to key business metrics.

Key functionalities include invoice management, quote generation, customer and vendor management,
expense tracking, and detailed reporting, all designed to offer a centralized solution for managing both
financial and employee data. The system also supports essential features such as editing payment details,
viewing customer transaction histories, and monitoring the performance of employees through service
records and processed payments.

While the current system enhances operational efficiency, future enhancements will focus on scalability,
mobile accessibility, role-based access control for better security, advanced analytics for data-driven
insights, and integration with popular accounting systems to provide a more seamless and comprehensive
financial management solution. Overall, the Employee Management System aims to empower businesses
with better control over their daily operations, resulting in higher productivity and improved financial
management.

DEPSTAR ii Department of Information Technology

DETAILS OF CHAPTERS
ACKNOWLEDGEMENT ........................................................................................................ I

ABSTRACT ........................................................................................................................... II

TABLE OF FIGURES .......................................................................................................... III

CHAPTER 1: PROJECT DEFINITION ............................................................................. 1

CHAPTER 2: DESCRIPTION ............................................................................................. 3

2.1 KEY ASPECTS ...................................................................................................... 4
CHAPTER 3: HARDWARE AND SOFTWARE REQUIREMENTS ............................. 5
3.1 HARDWARE REQUIREMENTS .......................................................................... 6
3.2 SOFTWARE REQUIREMENTS ............................................................................ 7
CHAPTER 4: MAJOR FUNCTIONALITIES ................................................................... 8
CHAPTER 5: FLOW CHART ........................................................................................... 11
CHAPTER 6: SCREENSHORTS OF PROJECT ............................................................. 13
CHAPTER 7: LIMITATIONS .......................................................................................... 19
CHAPTER 8: OUTCOME ................................................................................................. 21
CHAPTER 9: FUTURE ENHANCEMENT ..................................................................... 23
CHAPTER 10: REFERENCES .........................................................................................25

DEPSTAR Department of Information Technology

21DIT084,21DIT087 CHAPTER 1: PROJECT DEFINITION

Tables Of Figures

Figure 6.1 Home page ..................................................................................................................................14

Figure 6.2 All Customers list....................................................................................................................... 14

Figure 6.3 Add Customer page ................................................................................................................... 15

Figure 6.4 Invoice table page ...................................................................................................................... 15

Figure 6.5 Quote table page ........................................................................................................................ 16

Figure 6.6 Payment page............................................................................................................................. 16

Figure 6.7 Vendor table page ...................................................................................................................... 17

Figure 6.8 Expenses table page ................................................................................................................... 17

Figure 6.9 Bill page..................................................................................................................................... 18

DEPSTAR III Department of Information Technology

21DIT084,21DIT087 CHAPTER 1: PROJECT DEFINITION

CHAPTER 1 – PROJECT DEFINITION

DEPSTAR 1 Department of Information Technology

21DIT084,21DIT087 CHAPTER 1: PROJECT DEFINITION

PROJECT DEFINITON

The Employee Management System is a robust web-based application designed to streamline the
management of employee activities, customer transactions, and financial records. Tailored to meet the
needs of businesses across various industries, this system provides a centralized platform that allows
organizations to efficiently monitor and manage critical operational data. Key features include tracking
customer purchases, monitoring invoice statuses, managing multiple payment methods, and generating
accurate service quotes. These features ensure that businesses can handle financial data seamlessly while
maintaining high levels of accuracy and transparency.

The system’s user-friendly interface is intuitive, offering real-time access to essential business metrics such
as customer transaction histories, outstanding invoices, and employee performance. This access enables
businesses to make informed decisions, improve financial reporting, and mitigate manual errors in data
entry. By integrating financial management and employee tracking into one platform, the system enhances
overall workflow efficiency and ensures that day-to-day business operations run smoothly.

Additionally, the system empowers businesses with better oversight and control, as it provides detailed
insights into employee activities, including the number of customers served, services delivered, and
payments processed. These insights help management make data-driven decisions to improve productivity
and operational efficiency.

Ultimately, the Employee Management System is designed to drive productivity, reduce manual workload,
and foster better decision-making within organizations by providing a seamless, efficient, and reliable tool
for managing business-critical operations.

DEPSTAR 2 Department of Information Technology

21DIT084,21DIT087 CHAPTER 2 : DESCRIPTION

CHAPTER 2- DESCRIPTION

DEPSTAR 3 Department of Information Technology

21DIT084,21DIT087 CHAPTER 2 : DESCRIPTION

2.1 KEY ASPECTS

The project is built using the MERN stack (MongoDB, Express.js, React, Node.js) and focuses on
providing an easy-to-use interface for businesses to manage financial data such as invoices, quotes, and
employee service records.

Key Functionalities:
• Invoice Management: Users can add, edit, and view invoices, track the total amount, issue date, and
status (paid or unpaid).

• Quote Management: The system allows adding, viewing, and managing service quotes, including
validity periods and payment statuses.

• Payment Tracking: For each transaction, businesses can track the payment method, amounts, and
invoice numbers, ensuring accurate financial reporting.

• Employee Activity Tracking: The system records employee performance by tracking the number of
customers served, payments processed, and services delivered.

DEPSTAR 4 Department of Information Technology

21DIT084,21DIT087 CHAPTER 3: SOFTWAEE AND HARDWARE REQUIREMENTS

CHAPTER 3 – SOFTWARE AND HARDWARE REQUIREMENTS

DEPSTAR 5 Department of Information Technology

21DIT084,21DIT087 CHAPTER 3: SOFTWAEE AND HARDWARE REQUIREMENTS

3.1 HARDWARE REQUIREMENTS

• Processor:
Intel i5 or Higher: A multi-core processor (preferably Intel i5 or higher, or AMD equivalent) is
recommended to ensure smooth multitasking, faster processing, and efficient handling of the
development environment, which may include running databases, web servers, and the frontend
development tools simultaneously.
• RAM:
8 GB or More: For efficient performance during development and execution, at least 8 GB of RAM is
recommended. This ensures that you can run development tools (IDEs, databases, browsers) without
lag, especially when dealing with larger datasets and multiple applications running concurrently.
• Storage:
100 GB Minimum: A minimum of 100 GB of storage is suggested for storing project files, databases,
system logs, backups, and other necessary dependencies. An SSD is preferred for faster access times,
smoother performance, and faster read/write operations.
• Display:
Full HD Display (1080p or Higher): A high-resolution display is necessary for clear visualization of
the code, debugging, and UI/UX design. A larger screen size or multi-monitor setup can further
enhance productivity, especially when managing various windows such as coding interfaces, terminal,
and browser windows.

DEPSTAR 6 Department of Information Technology

21DIT084,21DIT087 CHAPTER 3: SOFTWAEE AND HARDWARE REQUIREMENTS

3.2 SOFTWARE REQUIREMENTS

• Frontend Development:
o React.js: The frontend of the system is built using React.js, a popular JavaScript library for
building dynamic, responsive user interfaces. React’s component-based architecture allows for
efficient management of the UI, reusable components, and rapid development of interactive
features.
• Backend Development:
o Node.js: The backend logic of the system is powered by Node.js, which allows for
asynchronous programming and efficient handling of multiple connections. Node.js offers a
scalable solution for handling server-side requests.
o Express.js: A fast, lightweight web framework for Node.js, Express.js is used for building
robust APIs and managing HTTP requests. It provides routing, middleware, and template
engines for handling business logic and database interactions.
• Database:
o MongoDB: The system uses MongoDB as its NoSQL database, known for its flexibility in
handling unstructured data. MongoDB allows for easy integration with Node.js, scalable data
storage, and high performance for managing large datasets such as customer transactions,
employee records, and financial data.
• Development Tools:
o Visual Studio Code (VS Code): A popular code editor used for writing, debugging, and testing
both frontend and backend code. It offers numerous extensions for React, Node.js, and
MongoDB development, making it a versatile tool for full-stack development.
o Git: Version control software used for tracking changes to the codebase, allowing multiple
developers to collaborate effectively and roll back changes when necessary.
• Operating System:
o Cross-Platform Support (Windows/Linux/macOS): The system is developed to be compatible
with multiple operating systems, including Windows, Linux, and macOS. This ensures that
developers can work in their preferred environment, whether it's a Windows machine or a
Linux-based server for deployment.
• Version Control:
o GitHub: GitHub is used for version control and collaboration. All changes to the codebase are
pushed to GitHub repositories, ensuring proper collaboration, pull requests, issue tracking, and
seamless integration with CI/CD pipelines.
• Deployment:
o Cloud-Based Platforms (Heroku, AWS, or DigitalOcean): The system is designed to be
deployed on cloud platforms such as Heroku or AWS for scalability and ease of access. These
platforms offer flexibility in scaling server resources based on demand and include features
like automated backups, monitoring, and integrated security protocols.

DEPSTAR 7 Department of Information Technology

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21DIT084,21DIT087 CHAPTER 4: MAJOR FUNCTIONALITIES

CHAPTER 4 – MAJOR FUNCTIONALITIE

DEPSTAR 8 Department of Information Technology

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21DIT084,21DIT087 CHAPTER 4: MAJOR FUNCTIONALITIES

MAJOR FUNCTIONALITIES
• Invoice Table:
o Displays key invoice details, including customer name, invoice number, issue date, total
amount, and payment status (Paid/Unpaid).
o Provides action buttons for viewing, editing, deleting, or updating invoices.
o Allows users to add new invoices with customer and payment details.
o Supports real-time updates to payment statuses, ensuring accurate record-keeping.
• Quote Table:
o Displays customer name, quote number, issue date, validity period, total amount, and payment
status.
o Facilitates the creation of new service quotes, including the option to edit existing quotes.
o Offers functionality for managing the validity period and tracking whether the quote has been
accepted or paid.
• Edit Payment:
o Users can update payment details for any specific invoice.
o Provides fields to input customer name, mode of payment (cash, card, etc.), and the amount
paid.
o Ensures real-time updates to financial records with accurate and up-to-date payment tracking.
• Customer Management:
o Add Customer: Users can add new customer profiles, including name, contact details, and
customer history.
o All Customers Table: Displays a comprehensive list of all customers, including details like
purchase history, quotes, and associated invoices.
o Delete Customer: Users can delete customer profiles, removing their associated transactions if
needed.
• Vendor Management:
o Vendor Table: A dedicated table for managing vendor information, including vendor name,
contact details, services provided, and associated payments.
o Allows users to add, view, edit, and delete vendor details.
o Facilitates vendor invoice and payment tracking to maintain accurate records of business
expenses.
• Bill Management:
o Bill Table: Displays detailed information about bills, including customer/vendor name, bill
number, issue date, total amount, and status.
o Supports adding new bills, editing existing ones, and tracking payment statuses.
• Expense Management:
o Expense Table: Allows businesses to track and categorize expenses by type (e.g., utilities,
office supplies, etc.), date, and amount.
o Includes features for adding new expenses, viewing existing records, and editing or deleting
them.
o Provides insights into spending patterns, helping businesses identify cost-saving opportunities.

DEPSTAR 9 Department of Information Technology

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21DIT084,21DIT087 CHAPTER 4: MAJOR FUNCTIONALITIES

• All Customers Table:

o Lists all registered customers with details such as purchase history, invoice records, and
payment statuses.
o Offers search and filter options to quickly find customer-specific transactions and details.
o Action buttons allow users to view, edit, or delete customer information.

DEPSTAR 10 Department of Information Technology

21DIT084,21DIT087 CHAPTER 5: FLOW CHART

CHAPTER 5 - FLOW CHARTS