Computer Appl. Notes Unit-1
Computer Appl. Notes Unit-1
UNIT-1
Word processing refers to the use of computer software to create, edit, format, store, and print
text-based documents. It replaces traditional typewriting by offering features like text formatting,
spell check, grammar check, and the ability to save and edit documents.
Word processing software includes various features that enhance document creation and editing.
Some key features are:
a. Text Editing
b. Formatting Features
c. Page Layout
Automatic spell-checking.
Grammar and punctuation correction suggestions.
Thesaurus for synonyms and antonyms.
A template is a pre-designed document format that serves as a starting point for creating new
documents with a consistent structure, layout, and style. Templates help save time and ensure
uniformity across documents.
1. Purpose of Templates
Templates are used to:
Letterheads
Invoices
Business reports
Meeting agendas
Research papers
Thesis formats
Lecture notes
c. Personal Documents
Contracts
Forms and applications
Instead of creating documents from scratch, users can start with a ready-made template.
Templates have pre-set styles, fonts, and formatting for a polished look.
✅ Minimizes Errors
Organizations use templates to ensure all documents follow company branding and guidelines.
Google Docs
1. Go to docs.google.com.
2. Click on Blank document or choose a template.
Microsoft Word: Click on File → Open, then select the file from your computer.
Google Docs: Click on File → Open, then choose from Google Drive or upload from your device.
3. Editing a Document
Once a document is open, you can:
4. Formatting a Document
a. Text Formatting
b. Paragraph Formatting
Adjust line spacing (single, 1.5, double).
Add bullets or numbering to lists.
Indent paragraphs for better readability.
c. Page Formatting
5. Inserting Elements
You can enhance a document by inserting:
6. Saving a Document
To save a document:
Microsoft Word: Click File → Save As, then choose a location and format (DOCX, PDF, etc.).
Google Docs: It auto-saves changes in Google Drive.
7. Printing a Document
To print:
1. AutoCorrect
AutoCorrect is a feature in word processing software that automatically fixes common spelling
and grammar mistakes as you type. It is useful for correcting typos, capitalization errors, and
commonly misspelled words.
2. AutoText
AutoText is a feature that allows you to save frequently used text or phrases and insert them
quickly without typing them out each time.
Bullets and numbering are used to create lists in documents. They help in organizing information
clearly.
a. Bullets
b. Numbering
Conclusion
1. Tabs
Tabs in word processing help align text at specific points on a page. They are useful for creating
structured layouts, such as lists, tables, and forms.
2. Paragraph
A paragraph in word processing is a block of text that ends when you press Enter. Formatting
paragraphs correctly improves readability.
3. Formatting
Types of Formatting:
Font Formatting: Changing font style, size, color, bold, italic, underline.
Paragraph Formatting: Alignment, spacing, indentation.
Page Formatting: Margins, orientation, columns, and headers/footers.
4. Indent
Indentation is the space between the text and the left or right margin. It helps structure content
neatly.
Types of Indentation:
First Line Indent: Only the first line of the paragraph is indented.
Hanging Indent: The first line stays at the margin, and the rest of the paragraph is
indented (used in bibliographies).
Left Indent: Moves the entire paragraph to the right.
Right Indent: Moves the entire paragraph to the left.
1. Go to Home → Paragraph.
2. Click Increase/Decrease Indent buttons.
3. Use the ruler or Paragraph Settings for more control.
5. Page Formatting
Page formatting involves setting up the document’s layout, such as margins, size, orientation,
and headers/footers.
Conclusion
A Header is the section at the top of a page that appears in all pages of a document. It
often contains titles, dates, or page numbers.
A Footer is the section at the bottom of the page and usually includes page numbers,
document names, and copyright information.
2. Tables
Tables help organize data into rows and columns for better presentation.
b. Filling a Table
c. Formatting a Table
4. Mail Merge
Mail Merge is a tool that allows users to send personalized letters, emails, or labels to multiple
recipients using a single template.
🎯 Conclusion