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INTERNATIONAL SCHOOL OF
MANAGEMENT AND TECHNOLOGY

FACULTY OF COMPUTING

ASSIGNMENT COVER SHEET

This form is to be completed by students submitting assignments of level 4 and level 5.
Students are required to complete all sections and attach to your assignment.

STUDENT DETAILS

STUDENT NAME AAKRITI SIGDEL

2022IT
STUDENT ID

UNIT AND ASSIGNMENT DETAILS

UNIT TITLE Unit 3: professional practice

UNIT NUMBER L/618/7398

ASSIGNMENT Enhancing Professional Practices

TITLE

ISSUE DATE 25/08/2023 DUE DATE 24/0/2023

ASSESSOR Avash Shrestha

NAME

ESTIMATED 8000
WORD LENGTH

SUBMISSION

HAND IN DATE 24/10/2023

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DECLERATION AND ACKNOWLEDGEMENT

When submitting assignments, each student must sign a declaration confirming
that the work is their own.

Plagiarism and Collusion

Plagiarism: to use or pass off as one’s own, the writings or ideas of another
without acknowledging or crediting the source from which the ideas are taken.

Collusion: submitting an assignment, project or report completed by another

person and passing it off as one’s.

In accordance with the Academic Integrity and Plagiarism Policy:

1. I declare that:
a) this assignment is entirely my own work, except where I have included fully-
documented references to the work of others,
b) the material contained in this assignment has not previously been submitted
for any other subject at the University or any other educational institution,
except as otherwise permitted,
c) No part of this assignment or product has been submitted by me in another
(previous or current) assessment, except where appropriately referenced, and
with prior permission from the Lecturer / Tutor / Unit Coordinator for this unit.

2. I acknowledge that:
a) if required to do so, I will provide an electronic copy of this assignment to the
assessor;
b) the assessor of this assignment may, for the purpose of assessing this
assignment:
I. reproduce this assignment and provide a copy to another member of
academic staff;
II. Communicate a copy of this assignment to a plagiarism checking
service such as Plagiarism Check (which may then retain a copy of this
assignment on its database for the purpose of future plagiarism
checking).

I am aware of and understand that any breaches to the Academic Code of Conduct will
be investigated and sanctioned in accordance with the College Policy.

SIGNATURE DATE
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Table of Contents
Introduction.................................................................................................................................................5
Event Overview...........................................................................................................................................5
Time Management and Scheduling.............................................................................................................5
1. Effective Time Management:...............................................................................................................5
2. Diverse Communication Methods (Verbal and Non-Verbal):...............................................................5
Verbal Communication:.......................................................................................................................5
Non-Verbal Communication:...............................................................................................................5
3. Issue Resolution and Risk Mitigation:..................................................................................................6
4. Contingency Planning:.........................................................................................................................6
Reflection on team......................................................................................................................................6
Activity 1: Conference Proposal Pack..........................................................................................................6
Title: Empowering Innovations Summit...................................................................................................6
Introduction.............................................................................................................................................6
Client Engagement and Participation......................................................................................................6
Demonstrating Effective Design and Delivery..........................................................................................7
Research and Problem-Solving Techniques.............................................................................................7
Justification of Methodologies and Critical Reasoning............................................................................7
Schedules, Timelines, and Effective Time Management..........................................................................7
Professional Schedule Using Project Management Software..................................................................9
Detailed Options and Scenarios.............................................................................................................10
Meeting Log...........................................................................................................................................10
Meeting Log for Nabil Cloud Security Pvt. Ltd. Conference Planning................................................10
Activity 2: Evaluation and Reflection Report.............................................................................................13
Introduction:..........................................................................................................................................13
Evaluation of Roles and Contributions...................................................................................................14
Evaluation of Interpersonal Skills and Effectiveness:.............................................................................14
Critical Reasoning and Thinking:............................................................................................................14
Team Dynamics:....................................................................................................................................14
Conclusion:............................................................................................................................................14
Activity 3: Continuing Professional Development: Personal Plan..............................................................15
Introduction...........................................................................................................................................15
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Importance of CPD and its Contribution................................................................................................15

Review of Motivational Theories and Their Impact...............................................................................15
Development Plan Based on Conference Pack Experience....................................................................15
Responsibilities..................................................................................................................................15
Performance Objectives....................................................................................................................15
Required Skills for Future Goals.........................................................................................................15
Enhancing contribution and Team participation...................................................................................16
Effective CPD Measurement..................................................................................................................16
Conclusion.............................................................................................................................................16
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Introduction
This conference proposal is meticulously prepared on behalf of Nabil Cloud Security Pvt. Ltd. Our
objective is to present a comprehensive plan for an upcoming professional event, focusing on the latest
advancements in cloud security technologies and practices. This proposal outlines a detailed strategy
encompassing event organization, effective time management, diverse communication methods (both
verbal and non-verbal), issue resolution, and contingency planning.

Event Overview
The event aims to provide a platform for industry professionals, researchers, and experts to explore
cutting-edge developments in cloud security. Through keynote speeches, panel discussions, hands-on
workshops, and interactive sessions, attendees will gain insights into the latest trends, best practices,
and emerging challenges in the field of cloud security.

Time Management and Scheduling

1. Effective Time Management:
Develop a meticulous timeline covering pre-event preparations, event day schedules, and post-event
activities.

Utilize advanced project management software to assign tasks, set deadlines, and track progress,
ensuring streamlined time management and efficient coordination.

2. Diverse Communication Methods (Verbal and Non-Verbal):

Verbal Communication:
Engage expert speakers and presenters to deliver impactful keynote speeches and presentations.

Organize panel discussions and Q&A sessions to encourage active verbal participation and knowledge
exchange.

Non-Verbal Communication:
Design visually appealing promotional materials, incorporating info graphics and engaging content, to
effectively communicate the event’s purpose.

Arrange for interactive exhibits and demonstrations, allowing participants to engage with cloud security
technologies physically.
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3. Issue Resolution and Risk Mitigation:

Identify potential challenges such as technical glitches, scheduling conflicts, or logistical issues.

Develop a robust risk management plan, outlining proactive solutions and contingency measures to
promptly address and mitigate any unforeseen issues.

4. Contingency Planning:
Establish a dedicated team responsible for implementing the contingency plan, ensuring a swift and
coordinated response to any emergencies.

Prepare backup solutions for key event components, such as audio-visual equipment and online
streaming platforms, to guarantee uninterrupted event proceedings.

This conference proposal reflects our commitment to organizing a seamless and highly informative
event for Nabil Cloud Security Pvt. Ltd. By focusing on effective time management, diverse
communication methods (both verbal and non-verbal), proactive issue resolution, and meticulous
contingency planning, we aim to ensure the success of the conference. We believe that this event will
not only enhance the reputation of Nabil Cloud Security Pvt. Ltd. but also contribute significantly to the
knowledge-sharing ecosystem in the field of cloud security.

Reflection on team
This evaluative report critically analyzes my role and contribution within our team’s group project,
focusing on the development and delivery of the conference proposal to Nabil Cloud Security Pvt. Ltd.
This analysis delves into my individual performance, the effectiveness of teamwork, and the overall
outcome of our conference proposal.

Activity 1: Conference Proposal Pack

Title: Empowering Innovations Summit
Introduction
We are excited to present the proposal for the "Empowering Innovations Summit," a dynamic
conference aimed at fostering innovation and collaboration in the ever-evolving tech landscape. This
proposal is the culmination of extensive research, careful planning, and strategic thinking to ensure a
transformative experience for our clients and participants alike.

Client Engagement and Participation

Recognizing the importance of client involvement, our proposal emphasizes active participation. We
acknowledge that certain aspects, particularly the evaluation of submissions, require specialized
knowledge. To bridge this gap, we propose conducting training workshops. These sessions will equip the
client's committee members with the necessary skills to effectively evaluate submissions, ensuring a fair
and informed selection process.
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Demonstrating Effective Design and Delivery

Our communication strategy adopts a multifaceted approach. Formal communication will include
detailed emails outlining progress, deadlines, and expectations. Additionally, regular newsletters will
keep stakeholders informed about conference developments. Virtual meetings will facilitate real-time
discussions, ensuring a collaborative and engaged client experience. Clear and concise messaging will be
a hallmark of our communication style, ensuring that all stakeholders are well-informed and engaged
throughout the process.

Research and Problem-Solving Techniques

To address the complex challenges faced by the tech industry, our conference will incorporate a variety
of problem-solving techniques. Design thinking workshops will be a key highlight, encouraging
participants to explore, ideate, prototype, and validate innovative solutions collaboratively. These
workshops will not only stimulate creativity but also result in actionable ideas, making the conference a
breeding ground for practical innovation.

Justification of Methodologies and Critical Reasoning

Our choice of methodologies is underpinned by critical reasoning and a deep understanding of the
conference's objectives. The use of mixed-methods research, involving qualitative interviews and
quantitative surveys, ensures a comprehensive insight into participant expectations. This approach
allows us to tailor the conference to meet specific needs effectively. Furthermore, the adoption of agile
project management principles underscores our commitment to adaptability. In the ever-changing tech
landscape, the ability to pivot swiftly and respond to emerging client needs is paramount, making Agile
an ideal choice.

Schedules, Timelines, and Effective Time Management

A detailed timeline has been meticulously prepared, mapping out every phase of the conference
planning process. Time has been allocated judiciously, ensuring that each activity receives the attention
it deserves. Contingency plans have been strategically integrated to address unforeseen challenges
promptly, guaranteeing that the overall schedule remains intact even in the face of unexpected
disruptions.
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Professional Schedule Using Project Management Software

Microsoft Project has been employed to create a professional schedule that provides a visual
representation of tasks, dependencies, deadlines, and responsible team members. This visual roadmap
enhances our project management capabilities, enabling seamless coordination among team members.
With a clear overview of tasks and responsibilities, potential bottlenecks can be identified and resolved
proactively, ensuring a smooth planning process.

This organization enhances the proposal's readability and comprehension, allowing stakeholders to
navigate the document effortlessly. Success criteria have been meticulously defined, encompassing
essential metrics such as attendance targets, participant satisfaction ratings, and sponsor engagement
levels. Detailed plans have been developed. Robust marketing strategies, innovative session planning,
and seamless logistical arrangements have been outlined to ensure that the conference not only meets
but exceeds the defined success criteria.
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Detailed Options and Scenarios

Understanding the unique needs of our client, we have presented multiple options and scenarios. Each
option is comprehensively described, outlining the advantages, disadvantages, and potential outcomes.
By providing a range of choices, we empower our client to make informed decisions that align with their
specific requirements and budget constraints. This approach ensures a tailored conference experience
that resonates with the client's vision.

Meeting Log
Throughout the proposal development process, our team has maintained a structured meeting log. This
log serves as a comprehensive record of our discussions, decisions, and action items. Each meeting's
synopsis, encompassing key points and assigned tasks, has been diligently documented. By attaching this
meeting log to the proposal, we provide transparency into our collaborative approach and decision-
making process. It also serves as a valuable reference point, ensuring that the rationale behind our
choices is well-documented and easily accessible for review.

In summary, this proposal for the "Empowering Innovations Summit" reflects our dedication to creating
a conference that not only meets but exceeds expectations. Through meticulous planning, effective
communication, innovative problem-solving techniques, justified methodologies, and a structured
approach, we are confident in delivering a conference experience that will leave a lasting impact on our
clients and participants.

Meeting Log for Nabil Cloud Security Pvt. Ltd. Conference Planning
Meeting 1:

Date: 15th March 2023

Attendees:

Nabil Cloud Security Pvt. Ltd. Team:

- CEO

- Project Manager

- Security Experts

- Marketing Manager

- Technical Support Team

- Finance Manager

Synopsis:

- Discussion of conference objectives and expectations from Nabil Cloud Security Pvt. Ltd.
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- Review of key topics to be covered, including cyber security trends, threat intelligence, cloud security
best practices, and emerging technologies.

- Assignment of research tasks to team members, focusing on specific conference themes and potential
guest speakers.

- Agreement on the importance of both verbal and non-verbal communication methods to engage
attendees effectively.

Meeting 2:

Date: 18th March 2023

Attendees:

Nabil Cloud Security Pvt. Ltd. Team:

- CEO

- Project Manager

- Security Experts

- Marketing Manager

- Technical Support Team

- Finance Manager

Synopsis:

- Presentation and discussion of research findings by team members, addressing various aspects of the
conference themes.

- Brainstorming sessions to ideate creative ways to engage attendees, including interactive workshops,
live demonstrations, and hands-on cyber security activities.

- Evaluation of potential venues, considering their technological capabilities, seating capacity, and
accessibility.

- Deliberation on non-verbal communication methods, such as visually appealing presentations,

engaging booth setups, and informative brochures.
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Meeting 3:

Date: 22nd March 2023

Attendees:

Nabil Cloud Security Pvt. Ltd. Team:

- CEO

- Project Manager

- Security Experts

- Marketing Manager

- Technical Support Team

- Finance Manager

Synopsis:

- Review and refinement of the conference schedule, ensuring a balance between keynote speeches,
panel discussions, and interactive sessions.

- Discussion on the implementation of non-verbal communication methods, such as visual aids, info
graphics, and interactive digital displays during sessions.

- Identification of potential risks and challenges, including technical issues, attendee engagement, and
last-minute cancellations, and formulation of mitigation strategies.

- Assigning roles and responsibilities for the day of the conference, focusing on seamless event
execution and attendee satisfaction.

Meeting 4:

Date: 25th March 2023

Attendees:

Nabil Cloud Security Pvt. Ltd. Team:

- CEO

- Project Manager

- Security Experts

- Marketing Manager
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- Technical Support Team

- Finance Manager

Synopsis:

- Final review of the comprehensive proposal pack, incorporating all essential details discussed in
previous meetings.

- Approval of the finalized conference schedule, ensuring it aligns with the objectives and expectations
of Nabil Cloud Security Pvt. Ltd.

- Planning for post-conference activities, including feedback collection, follow-up emails to attendees,
and social media engagement to maintain the event's momentum.

- Confirmation of verbal communication methods, such as engaging speeches and interactive Q&A
sessions, to ensure attendees' active participation.

- Submission of the detailed proposal pack to the client, marking the conclusion of the planning phase
and the beginning of the conference execution and training phase.

Activity 2: Evaluation and Reflection Report

Introduction:
The purpose of this report is to critically evaluate and reflect upon our team's collective efforts in the
development and delivery of a conference proposal for Nabil Cloud Security Pvt. Ltd. This report aims to
provide a comprehensive analysis of my role in the project, the application of interpersonal skills and
critical thinking, the overall success of the proposal, and the significance of team dynamics.

Our group project revolved around the creation of a conference proposal tailored to Nabil Cloud
Security Pvt. Ltd.'s specific needs and expectations. Each team member was critical in the development
of this proposal, and my primary responsibility was to structure the proposal to ensure content clarity
and coherence. I helped organize information and synthesize complex concepts into understandable and
compelling proposal content.

Throughout this report, I will evaluate and reflect on these aspects, shedding light on the team's overall
contributions, the effective application of interpersonal skills, the impact of critical thinking, and the
importance of team dynamics in achieving our project's objectives. This evaluation seeks to shed light on
our group's collaborative process and its impact on the successful delivery of the conference proposal.
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Evaluation of Roles and Contributions:

The various roles and contributions that each team member made to our project were essential to its
success as a whole. The team functioned harmoniously thanks to Menuka's leadership, which provided
clear direction, effective communication, and effective conflict resolution. Our proposal gained depth
and credibility from Kriti's commitment to thorough research and data analysis, which improved its
informational and data-driven quality. The proposal was made more compelling and well-founded by
Kshitiz's analytical insights and critical reasoning.

I played a significant role in structuring our conference proposal, which was critical in ensuring its clarity
and coherence. My responsibilities included organizing the content, creating a logical flow, and
synthesizing complex information into easily understandable concepts. This was crucial in improving the
overall presentation of our conference pack. I am confident that the success of our proposal can be
attributed in part to my ability to create a well-organized and understandable document.

Evaluation of Interpersonal Skills and Effectiveness:

Interpersonal skills played a pivotal role in our team's success. Open communication, active listening,
and respectful collaboration were practiced by all team members. I also worked well with team
members, utilizing my interpersonal skills to communicate ideas and ensure that everyone was on the
same page. My ability to explain complex concepts in a clear and approachable manner aided in
productive team discussions.

Critical Reasoning and Thinking:

In addition, when we faced difficulties and had to make choices regarding the content and structure, my
critical thinking abilities were put to use. In order to resolve problems and make sure the proposal
satisfied the client's requirements and expectations, I used rational decision-making.

Team Dynamics:
Team dynamics were critical to the success of our project, and my contributions were amplified by the
team's strong collaborative spirit. My contributions improved the overall teamwork and project success
by adding clarity and organization to the proposal.

Conclusion:
In conclusion, my participation in the structure of the conference proposal brought to light the value of
critical thinking, efficient teamwork, and transparent communication in a professional setting. In
addition to enhancing my organizational and problem-solving abilities, this experience made it clear how
crucial teamwork is to success. The success of the project can be attributed in large part to our team's
combined efforts, with each member contributing in a meaningful way to their assigned roles. The most
important lesson learned from this project is that difficult tasks can be successfully completed by a well-
organized team, where each member contributes their special strengths and expertise. This helps the
team achieve its goals and fosters individual growth. Our team's collaborative nature has demonstrated
that effective teamwork is frequently essential to one's personal and professional development.
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Activity 3: Continuing Professional Development: Personal Plan

Introduction
Continuing Professional Development (CPD) is essential in the rapidly evolving landscape of technology
and business. In the context of developing a conference proposal for our client, Nabil Cloud Security Pvt.
Ltd., CPD becomes pivotal in enhancing learning, motivation, and overall performance. This personal
plan explores the importance of CPD, delves into motivational theories, justifies its role in motivation,
outlines a development plan based on my conference pack experience, and evaluates the contribution
of CPD to team participation and individual growth.

Importance of CPD and its Contribution

CPD is fundamental for professionals, ensuring they stay abreast of industry advancements. In our
scenario, it boosts our ability to provide cutting-edge solutions to our clients. Personally, CPD enhances
my knowledge and skills, fueling my motivation by enabling me to contribute meaningfully to our
projects. It acts as a driving force, keeping me engaged and inspired in my career journey.

Review of Motivational Theories and Their Impact

Motivational theories are very applicable in the workplace and in continuing professional development,
such as Maslow's Hierarchy of Needs and Self-Determination Theory. Comprehending these theories can
aid in determining the motivations behind employees' optimal performance. To get the best results in
our conference proposal project, it is crucial to match the objectives with the unique needs and
motivations of each team member.

Development Plan Based on Conference Pack Experience

Responsibilities
1. Research and Analysis: Deepen research skills in emerging technologies.

2. Communication: Enhance communication skills for effective client interaction.

3. Leadership: Develop leadership abilities for guiding future team projects.

4. Project Management: Improve project management skills for efficient task allocation and deadline
management.

Performance Objectives
1. Research Mastery: Complete advanced online courses in emerging technologies.

2. Communication Excellence: Attend workshops on effective communication and persuasion.

3. Leadership Training: Enroll in leadership workshops to hone leadership qualities.

4. Project Management Certification: Pursue certification courses in project management.

Required Skills for Future Goals

1. Technical Proficiency: Master cutting-edge technologies and tools.
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2. Interpersonal Skills: Develop empathy and active listening for better team collaboration.

3. Strategic Thinking: Enhance strategic planning skills for project development.

4. Adaptability: Stay updated with industry trends and adapt quickly to change.

Enhancing contribution and Team participation

There are several steps I can take to improve my contribution and team participation. First, I should
actively seek feedback from team members and supervisors to identify areas for improvement. CPD can
help by enabling me to address these issues through targeted learning and development opportunities. I
can also engage in mentorship or coaching to learn from experienced professionals. Measuring this
improvement is possible through regular self-assessment, peer evaluations, and the achievement of
specific performance objectives outlined in my development plan.

Effective CPD Measurement

To assess the effectiveness of CPD, several evidence criteria can be used, including:

 Acquiring new skills and knowledge that have a direct impact on job performance.
 Positive feedback from coworkers, supervisors, and clients indicates increased
competence and effectiveness.
 The ability to successfully complete more complex and difficult tasks and projects.
 Meeting personal and professional development objectives outlined in the development
plan.
 Completion of relevant courses, certifications, or workshops demonstrates a
commitment to ongoing learning.

Conclusion
To summarize, CPD is essential for maintaining motivation, improving skills, and propelling professional
growth. Motivational theories can influence how CPD initiatives are designed and implemented. I can
improve my contribution and team participation by creating a development plan and actively seeking
opportunities for improvement. Effective CPD is measured using a combination of evidence criteria,
including the acquisition of new skills, positive feedback, and goal attainment.

(Agrawal, 2022) Verbal communication – definition, types, advantages, skills. Available at:
https://www.admitkard.com/blog/verbal-communication/ (Accessed: 13 April 2023).

McDermott, N. (2023) types of nonverbal communications. Available at:

https://www.forbes.com/health/mind/nonverbal-communication-types/ (Accessed: 27 April
2023).

Johnston, L. (2022) What is Continuing Professional Development (CPD)?, career. Available at:
https://career-advice.jobs.ac.uk/career-development/what-is-continuing-professional- development-
cpd/ (Accessed: April 26, 2023).
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