Teaching Aid

Orissa Computer Application Centre

• New • Paste • New Slide
• Open • Format Painter • Expand All
• Save • Undo • Show Formatting
• E-mail • Redo • Color/Grayscale
• Print • Insert Hyperlink • Zoom Control
• Spelling • Table and Border • Office Assistant
• Cut • Insert Table

• Copy • Insert Chart

• Font • Center • Demote

• Font Size • Align Right • Animation Effects

• Bold • Numbering • Increase Paragraph

• Italic • Bullets Spacing

• Underline • Increase Font Size • Decrease Paragraph

• Shadow • Decrease Font Size Spacing

• Align Left • Promote

 MS PowerPoint XP
• Draw • Oval • Dash Style
• Select Objects • Text Box • Line Style
• Free Rotate • WordArt • Shadow
• AutoShapes • Insert Clip Art • Arrow Style
• Line • Fill Color • 3-D Style
• Arrow • Font Color

• Rectangle • Line Color

•New Create a new blank file based on default values.
•Open Opens or finds an existing file.
•Close Closes the active file without exiting the application. If the
file contains any unsaved changes, you will be prompted to save
the file before closing.
•Save Saves the active files with its current file name, location and
file format. In case a new file is saved for the first time, the user has
to specify the file name, location and file format.
•Save As Save the active file with a different file name, location or
file format.
•Save as Web Page Save the file in Web Page format required for
creating documents for the Internet (World Wide Web).
•Search You can search the titles, contents, or properties of
Microsoft Office files, Microsoft Outlook items, and Web pages.
•Pack and Go… Package all the required files and fonts into one file
and copy the file to a disk or network location to be used on another
computer
•Web Page Preview Allows you to preview the current file as Web
Page in your browser so that you can see how it will look before
publishing.
•Page Setup Set margins, paper source, paper size, page orientation
and other layout options for the active file.
•Print Preview Shows a preview of how exactly a file will look when
you print it.
•Print Prints the active file or selected items to the selected
printer or fax.
•Send To Sends the document to a mail recipient as an e-mail.
•Properties Displays the property sheet for the active file.
•Exit Closes MS PowerPoint after prompting you to save any
unsaved files.
•Undo (last command) Reverses the last command, i.e., undoes the
effect of last command (for example typing) you executed.
•Repeat (last command) Reverses the Undo command, i.e.,
restores the last command (for example typing).
•Cut Removes the selection from the active document and places it
on the clipboard—a special place in the computer’s memory from
where it can be retrieved again.
•Copy Copies the selection to the clipboard.
•Office Clipboard Office Clipboard allows users to collect text and
graphic items from Office files (or from other programs) and then
paste them into any Office document.
•Paste Inserts the content of the clipboard at the insertion point,
and replaces any current selection (block).
•Paste Special Pastes, links or embeds the clipboard content in the
current file in the format you specify.
•Paste as Hyperlink Pastes, links and Hyperlinks contents in the
current file in the specific format.
•Clear Deletes the selected object or text without putting it on the
clipboard.
•Select All Selects the entire presentation slide.
•Duplicate Creates a duplicate slide of the selected slide.
•Delete Slide Deletes the current slide or selected slide in slide
sorter or normal View.
•Find Searches for specified text, formatting, symbols, comments
footnotes/endnotes in the active documents.
•Replace Searches for and replaces specified text, formatting,
footnotes/endnotes or comment marks in the active document.
•Go To Property Moves the cursor to the item where you want to go.
•Links Displays or changes information for each link in the current file,
including the name and location of the source file, the item, the type and
whether the link is uploaded automatically or manually.
•Object Activates the application in which the selected object was created
so you can edit it.
•Normal Switches to normal view, which is the default document
view.
•Slide Sorter Displays miniature versions of all slides in a
presentation complete with text and graphics. You can reorder
slides, transition and animation effects and set the timing for
electronic slide shows.
•Slide Show Runs your slide show, beginning with the current slide
if you are in slide view or the selected slide if you are in slide sorter
view.
•Notes Page Display the notes page for the selected slide, where
you can create speaker notes for the slide.
•Master Displays the master slide, where you can set the default
layout and formatting for all the slides.
•Color/Grayscale Shows the active presentation in color/
Grayscale.
•Task Pane Displays the tasks going on with the application.
•Toolbars Allows you to organize the commands in PowerPoint,
the way you want to so that you can find and use them quickly.
Toolbars can contain buttons (icons) menu, or a combination of
both. The menu bar is a special toolbar at the top of the screen that
contains menus such as File, Edit, View etc. A menu displays a list of
commands.
•Ruler Displays or hides the horizontal ruler, which you can use to
position objects, change paragraph indents, page margins and other
space settings.
•Grid and Guides Allows you to position objects on the slide. Grids
are used to line things up in the presentation and Guides are lines
that you can move around on your screen like rulers in order to
place an object in an exact spot.
•Header and Footer Adds or changes the text that appears at the
top and bottom of every page or slide.
•Markup Comments in earlier versions of PowerPoint.
•Zoom Enter a magnification between 10 and 200 per cent to
reduce or enlarge the display of the active document.
•New Slide Prompts you to click a slide layout, and then inserts a
new slide after the active slide.
•Duplicate Slide Inserts a copy of the current slide after the current
slide. Equivalent to pressing CTRL+SHIFT+D.
•Slide Number Adds the slide number to an individual slide. If you
want to add the slide number to every slide, use the Header and
Footer command (View menu).
•Date and Time Insert current date and/ or current time field that
are updated every time you open or print this document.
•Symbol Inserts Symbols from the libraries.
•Comment Inserts a comment at the insertion point, displays all
comments made by all reviewers in the comment pane.
•Slides from Files Inserts slides from another presentation into the
current presentation.
•Slides from Outline Creates slides for all first-level heading in an
imported outline and adds the body text as indent levels. All text that
is level 6 and below is treated as level 5 text. The format for the title
and text comes from the slide master in the current presentation.
•Picture Inserts pictures from Clip Art and other libraries.
•Diagram Inserts diagrams from libraries.
•Text Box Draws a text box where you click and drag in the active
window.
•Movies and Sounds Inserts videos and sounds from clip gallery, movie
files or audio CDs to your slides. You can also record sound or a comment
to an active slide with the help of a microphone attached to your
computer.
•Chart Creates a chart by inserting a Microsoft Graph object.
•Table Inserts a new Microsoft Work table on the active slide. This
command is available only in normal and notes view.
•Object Inserts an object such as a drawing, WordArt, Text effect, etc. at
the insertion point.
•Hyperlink Inserts a Hyperlink for jumping to a location in the current
document or Web Page or to a different Word document or to a file that
was created in a different program.
•Font Changes the font and character spacing formats of the selected
text.
•Bullets and Numbering Adds and modifies bullets or numbers in
selected paragraphs.
•Alignment Aligns the selected text, numbers or online objects to the
left, right, centre and justifies with a ragged right edge.
•Line Spacing Sets the space between selected lines of text.
•Change Case Changes the capitalization of selected text.
•Replace Fonts Replaces an existing font in your presentation with
another one.
•Slide Design Template applied on one of the PowerPoint design
templates to your presentation or one of your own presentations as a
template. Design Templates contain colour schemes, slide and title
masters with custom formatting and fonts designed for a particular
look.
•Slide Layout Design Layout contains layout schemes, slide and title
masters with custom formatting and fonts designed for a particular
look.
•Background Adds different kinds of backgrounds, such as woven
textures, to slides to make them look more interesting.
•Placeholder Formats the line, colour, fill and pattern, size, position and
other properties of the selected object.
•Spelling Checks the active document for possible spelling, grammar
and writing style errors and displays suggestions for correcting
them.
•Language Designates the language of selected text in a file that
contains more than one language.
•Compare and Merge Presentations Used when the reviewed
presentation is a modified copy of the current presentation and is
not designed to combine two presentations that have different
origins.
•Online Collaboration Starts an impromptu online collaboration by
sending an invitation to participants running Microsoft NetMeeting
on their computers. It also schedules an online meeting by using
names from the address book of the e-mail program and displays
the Discussions toolbar, where you can insert a new discussion.
•Meeting Minder Opens the Meeting Minder, where you can take
meeting minutes and record action items during a slide show.
•Tools on the Web It provides the online web tools and opens the
Microsoft Office Web Page.
•Macro Opens the Macros dialog box, where you can run, edit or
delete Macros. Use Record New Macro to record a series of actions
as a Macro, or click Visual Basic Editor to write a Macro. Use security
to set a high, medium or low security level for files that might contain
Macro viruses.
•Add-Ins Attaches a different template to the active documents,
loads add-in programs, or updates a document’s style. Also loads
additional templates.
•AutoCorrect Options Modifies printing, editing, spelling and
other options.
•Customize Customizes toolbar buttons, menu commands and
shortcut key assignments.
•Options Modifies settings for Microsoft Office Programs such as
screen appearances, printing, editing, spelling and other options.
•View Show Runs your slide show, beginning with the current slide if
you are in slide sorter view.
•Set Up Show Set options for running your slide show, including the type
of presentation your are making, which slides to include, where to
include sound and animation effects, the annotation pen colour and how
you want to advance the slides.
•Rehearse Timings Launches a full screen slide show in which you can
rehearse your presentation. The time spent on each slide is recorded
and you can save those timings to run the show automatically in future.
•Record Narration Record a narration track using the microphone
attached to your computer. The narration can also be played back along
with the full screen slide show.
•Online Broadcast Allows users to broadcast the presentation to a live
audience on the World Wide Web.
•Action Buttons Inserts various option buttons, where you click or drag
in the active window, and then opens the Action Settings dialog box,
where you can assign to the button.
•Action Settings Assigns an action to the selected object or Action
Button that runs when you point to or click the object with the mouse.
•Animation Schemes You will fine various sub options within this by
which you can apply various animation actions as per your slide.
•Custom Animation Adds or changes animation effects on the current
slide. Animation effects include sounds, text and object movements,
and movies that occur during a slide.
•Slide Transition Adds or changes the special effect that
introduces a slide during a slide-miniature window. So you can see
how the animation will work during the slide show.
•Hide Slide You can hide the selected slide and current slide if you
are in slide sorter view and slide view respectively.
•Custom Shows Creates a custom show of a presentation within
presentation.
•New Window Opens a new window with the same contents as
the active window so you can view different parts of a file at the
same time.
•Arrange All Displays all open files in separate windows on the
screen. The arrange command makes it easier to cut, copy and
paste between files.
•Cascade Rearrange all open windows, so that they overlap in a
cascade.
•Next Pane Moves clockwise to the next pane in the presentation.
•Presentation 1 (Window List) List the currently open files in this

program. Click the file you want to switch to.

•Microsoft PowerPoint Help To launch the MS Office Assistant, this
provides help and tips to execute many tasks in MS PowerPoint.
•Hide/Show the Office Assistant Displays or removes the Office
Assistant from view.
•What’s This? Provides help on the topic which is clicked on.
•Office on the Web Provides a link to Microsoft’s Website
containing free stuff, feedback, answers to frequently asked
questions, technical help, etc.
•Activate Product This option helps activate the current product.
•Detect and Repair Automatically finds and fixes errors in the
program.
•About Microsoft PowerPoint Shows you the PowerPoint
version details and copyright message along with detailed
information about your computer system (called System Info).