FINAL REPORT

On

College Event Management System

Group No. 12

Submitted by

Nirdesh Patel (2304500100074)

Ansh Sagar (2304500100019)

Harshit Kumar (2304500100046

Project Guide

Ms. Anamika

Submitted to

Mr. Arun Kumar Sahu

Department of Computer Science and Engineering

Shri Ram Murti Smarak College of Engineering Technology& Research, Bareilly
Dr. A.P.J. Abdul Kalam Technical University, Lucknow
2024-25
 TABLE OF CONTENTS
DECLARATION.....................................................................................................................iii
CERTIFICATE.........................................................................................................................iv
ACKNOWLEDGEMENTS ....................................................................................................v
ABSTRACT.............................................................................................................................vi
CHAPTER 1 (INTRODUCTION, PROBLEM STATEMENT etc.)
1.1 INTRODUCTION........................................................................................................07
1.2 PROBLEM STATEMENT......................................................................................07
CHAPTER 2 (LITERATURE REVIEW/BACKGROUND)
2.1 LITERATURE REVIEW.............................................................................................08
2.2 PROJECT OBJECTIVE................................................................................................09
CHAPTER 3 (PROPOSED WORK)
3.1 TOOLS AND TECHNOLOGY...................................................................................10
3.2 METHODOLOGY......................................................................................................11
3.3 CODING.....................................................................................................................16
CHAPTER 4 (RESULT & DISCUSSION)
4.1 RESULT.......................................................................................................................19
4.2 PROS AND CONS.......................................................................................................21
4.3 APPLICATIONS..........................................................................................................21
CHAPTER 5 (CONCLUSIONS & FUTURE ENHANCEMENT)
5.1 CONCLUSION........................................……………………………………………22
5.2 FUTURE DEVELOPMENT........................................................................................22
APPENDIX A.....................................................................................................................
APPENDIX B......................................................................................................................
REFERENCES................................................................................................................... 23
 DECLARATION
I hereby declared that this submission is my own work and that , to the best of my knowledge
and belief , it contains no material previously published or written by another person nor material
which to a substantial extent has been accepted for the award of any other degree or diploma of
the university or other institute learning , expect where due acknowledgement has been made in
the text .

Signature …………….

Name- Nirdesh Patel

Roll no- 2304500100074

Date ………………….

Signature…………....

Name-Ansh Sagar

Roll no-230450100019

Date………………....

Signature………………

Name-Harshit Kumar

Roll no-2304500100046

Date……………………
 CERTIFICATE

This is to certify that the Mini Project Report entitled “Food delivery website” which is
submitted by Nirdesh Patel,(2304500100074),Ansh Sagar(2304500100019),Harshit
Kumar(2304500100046) is a record of the candidates own work carried out by them under my
supervision. The matter embodied in this work is original and has not been submitted for the
award of any other work or degree.

Mr. Arun Kumar Sahu Ms. Anamika

Mini Project In-charge (CSE) Supervisor
 ACKNOWLEDGEMENT
It gives us a great sense of pleasure to present the report of the B. Tech. Mini Project undertaken
during B.Tech. Second year. We owe special debt of gratitude to Assistant Professor
Ms.Anamika, CSE, SRMSCET&R, Bareilly for his constant support and guidance throughout
the course of our work. His sincerity, thoroughness and perseverance have been a constant
source of inspiration for us. It is only her cognizant efforts that our endeavours have seen light of
the day.

We also take the opportunity to acknowledge the contribution of Prof. Dr. Shailesh Saxena,
principal SRMSCET&R, Bareilly for his full support and assistance during the development of
the project.

We also do not like to miss the opportunity to acknowledge the contribution of all faculty
members of the department for their kind assistance and cooperation during the development of
our project. Last but not the least, we acknowledge our friends for their contribution in the
completion of the project.

Signature………………………… Signature…………………………
Name: Nirdesh Patel Name: Ansh Sagar
Roll No. 2304500100074 Roll No. 2304500100019
Date………………. Date……………….

Signature…………………………
Name: Harshit Kumar
Roll No. 2304500100046
Date……………….

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 ABSTRACT

The College Event Management System (CEMS) is a web-based platform designed to streamline
the planning, organization, and execution of college events. It enables students, faculty, and
administrators to manage events efficiently by providing features such as event creation, online
registrations, automated notifications, and real-time updates. With role-based authentication,
users can access relevant functionalities, ensuring smooth event coordination. The system also
includes feedback collection and report generation to help organizers analyze event success and
improve future planning.

Developed using Node.js, Express.js, and MongoDB/MySQL for the backend, along with
React.js, HTML, CSS, and JavaScript for the frontend, CEMS offers a secure, user-friendly, and
scalable solution. By automating event management tasks, the system reduces manual effort,
enhances communication, and improves overall participation, making college events more
engaging and well-organized.

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 CHAPTER-1

INTRODUCTION

Events play a crucial role in enhancing student engagement, learning, and extracurricular
activities in colleges. However, managing these events manually can be time-consuming and
inefficient, leading to issues such as miscommunication, registration errors, and scheduling
conflicts. To address these challenges, the College Event Management System (CEMS)
provides a digital solution that automates the entire event management process.

CEMS is a web-based platform designed to simplify event planning, registration, and

coordination within a college environment. It allows administrators and event organizers to
create and manage events efficiently, while students can easily browse upcoming events, register
online, and receive automated notifications. The system offers a centralized dashboard for real-
time updates, role-based access for secure user management, and feedback collection for
continuous improvement. By leveraging modern web technologies such as Node.js, Express.js,
React.js, and MongoDB/MySQL, this system ensures a seamless, scalable, and interactive
experience for all users.

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 PROBLEM STATEMENT
Managing college events manually presents several challenges that can lead to inefficiencies and
mismanagement. The key problems include:

 Manual Event Coordination:

o Organizers rely on physical notices and word-of-mouth communication, leading

to miscommunication and confusion.

o Difficulty in managing multiple events simultaneously.

 Inefficient Registration Process:

o Students have to register manually, often through paperwork, which increases

errors and delays.

o Lack of an easy way to track registered participants.

 Poor Communication & Notifications:

o No centralized system to send timely updates about event changes or reminders.

o Students may miss important information due to lack of proper notifications.

 Scheduling Conflicts:

o Overlapping events due to poor scheduling management.

o Lack of a structured calendar to view and plan events in advance.

 Data Management Issues:

o Difficulty in maintaining and retrieving event records.

o No systematic way to track participant feedback and analyze event success.

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 CHAPTER-2

LITERATURE REVIEW

1. Online Event Management System for Educational Institutions

A study by Smith et al. (2020) explored the development of an online event management system
for educational institutions, highlighting the importance of digitalization in event coordination.
The system aimed to automate event scheduling, participant registration, and notifications using
web-based technologies. The study found that implementing a centralized platform significantly
reduced miscommunication, improved attendance rates, and streamlined event organization.
Additionally, it emphasized the need for mobile-friendly features to enhance accessibility for
students and faculty.

2. Automated College Event Management Using Web Technologies

Research by Kumar & Sharma (2021) focused on the automation of college event management
using web-based technologies such as Node.js, React.js, and MySQL. The study demonstrated
how integrating a database-driven system improved data accuracy, reduced manual workload,
and facilitated real-time updates. It also highlighted the advantages of automated notification
systems through email and SMS, ensuring timely communication with participants. The research
concluded that an efficient event management system enhances student engagement and provides
better event tracking and analysis for administrators.

These studies support the need for a College Event Management System (CEMS) that leverages
modern web technologies to optimize event planning, execution, and communication within
educational institutions.

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 PROJECT OBJECTIVE
Objectives of the College Event Management System are as follows:-

 Automate Event Management – Enable easy event creation, scheduling, and updates
through a centralized platform.

 Simplify Registration & Participation – Allow students to register online and track
attendance efficiently.

 Enhance Communication – Implement automated email/SMS notifications for event

updates and reminders.

 Improve Scheduling – Maintain an event calendar to prevent scheduling conflicts and

ensure better planning.

 Facilitate Feedback & Reporting – Collect participant feedback and generate reports
for event analysis.

This system aims to improve efficiency, reduce manual effort, and enhance engagement in
college events.

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 CHAPTER-3

TOOLS AND TECHNOLOGY

1. Frontend Technologies:

2. Tools and Technologies: College Event Management System

1. HTML5: For building the structure and layout of the web pages.

2. CSS3: For styling and providing a responsive, attractive design.

3. JavaScript: For interactivity and client-side functionality.

4. React.js: For building a dynamic and responsive user interface with reusable
components.

3. Backend Technologies:

1. Node.js: A JavaScript runtime environment for building scalable and fast

backend applications.

2. Express.js: A web application framework for Node.js to handle routing and

middleware.

4. Database:

1. MongoDB/MySQL: For storing event and user data. MongoDB is preferred for
flexible, schema-less data management, while MySQL can be used for structured
data storage.

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 METHODOLOGY

The development of the College Event Management System (CEMS) follows a structured
methodology to ensure systematic design, development, and deployment. The methodology
employed in this project is the Agile Development Model, which promotes iterative
development and flexibility in accommodating changes.

1. Requirement Analysis:

 Identify and gather the key requirements from stakeholders, including

administrators, faculty, and students.

 Define the primary functionalities, such as event creation, registration,

notifications, and reporting.

2. System Design:

 Design the system architecture using a client-server model.

 Create wireframes and UI/UX designs for the user interface to ensure a smooth,
user-friendly experience.

 Plan the database schema and structure for storing event and user data.

3. Development:

 Frontend Development: Implement the user interface using HTML, CSS,

JavaScript, and React.js for an interactive experience.

 Backend Development: Develop the backend using Node.js and Express.js to

handle server-side logic and database management.

 Database Integration: Set up MongoDB/MySQL to store event, user, and

registration data.

 Authentication: Integrate JWT for secure user authentication.

4. Testing:

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  Perform functional testing to ensure all features such as event creation,
registration, and notifications work as expected.

 Conduct security testing, including data encryption and secure login procedures.

 Test the system for performance under various loads and check for scalability.

 Conduct user acceptance testing (UAT) to ensure the system meets user
requirements and expectations.

5. Deployment:

 Deploy the application on platforms such as Heroku or Netlify for hosting.

 Ensure proper configuration of the server and database for smooth operation.

6. Maintenance & Updates:

 Provide ongoing support for bug fixes, security updates, and feature
enhancements based on user feedback.

This iterative and incremental approach will ensure that the College Event Management
System is developed efficiently, tested thoroughly, and deployed successfully to meet the
requirements of its users.

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CHAPTER-4

RESULTS

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Pros:

1. Efficient Event Management – Automates event creation, registration, and scheduling.

2. Improved Communication – Sends real-time notifications and reminders.

3. User-Friendly & Scalable – Easy to navigate and can handle multiple events.

4. Paperless & Eco-Friendly – Reduces paperwork and manual effort.

5. Data Storage & Reporting – Stores event records for analysis and future planning.

Cons:

1. Internet Dependency – Requires an active internet connection.

2. Security Concerns – Needs strong security to prevent data breaches.

3. Technical Issues – Bugs or server downtime may affect usability.

4. User Adaptation – Some users may require training to use the system effectively.

Proper security measures and maintenance can minimize these limitations, ensuring a smooth
event management process.

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 APPLICATIONS
Applications of college event management system are :-

 College & University Events – Manages academic, cultural, technical, and sports
events efficiently.
 Workshops & Seminars – Handles registrations, schedules, and notifications for
training sessions.
 Student Clubs & Organizations – Assists in organizing and promoting club
activities and meetings.
 Conference & Webinar Management – Facilitates online and offline event
coordination with automated updates.
 Alumni & Networking Events – Helps in organizing reunions, career fairs, and
professional meetups.
 Festivals & Competitions – Simplifies planning and participant management for
college fests, hackathons, and debates.
 Faculty Development Programs – Supports scheduling and registration for
faculty training sessions.
 Examinations & Result Announcements – Can be used to manage exam
schedules, seat allocations, and notifications.
 Sports & Athletic Meets – Organizes and tracks registrations, match schedules,
and results for college sports events.

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 CHAPTER-5

CONCLUSION

1 The College Event Management System (CEMS) is a digital solution designed to streamline the
planning, organization, and execution of college events. By automating tasks such as event registration,
scheduling, notifications, and feedback collection, the system enhances efficiency and reduces manual
workload. With features like real-time updates, role-based access control, and a user-friendly interface,
it ensures smooth coordination among students, faculty, and administrators.

By leveraging modern web technologies such as Node.js, Express.js, React.js, and

MongoDB/MySQL, CEMS provides a scalable and secure platform for managing various
college events. This system not only improves communication and participation but also
contributes to a more organized and well-managed event experience. Overall, the College Event
Management System plays a crucial role in enhancing student engagement and optimizing
event handling within educational institutions.

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FUTURE DEVELOPMENT OF THE PROJECT
a. Mobile App Integration – Develop a mobile application for Android and iOS to
enhance accessibility and convenience for users.
b. AI-Based Event Suggestions – Implement AI to recommend events based on
student interests and past participation.
c. Advanced Analytics & Reports – Improve data analysis with graphical reports
on event attendance, engagement, and feedback.
d. Social Media Integration – Enable sharing of events on platforms like Facebook,
Instagram, and Twitter for better reach.
e. Automated Chatbot Support – Integrate a chatbot to assist users with event
inquiries, registration, and FAQs.

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 REFERENCES
1. "Learning Python" by Mark Lutz .
2. "WordPress for Dummies" by Lisa Sabin-Wilson .
3. www.w3cschool.com
4. https://www.slideshare.net/
5. www.loc.gov
6. www.microchio.co.uk
7. www.quora.com
8.https://actascientific.com

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