GOVT.

Sanjay Gandhi PG College

Ganj Basoda M.P.
Session 2024-2025
Internship Project Report
Subject on – MS Excel

Submitted To: - Submitted By:

Archana Choudhary Anuj Sahu
 PERMISSION LETTER

Institution Name for Training

...............................................................................................................
Internship/Subject of Training
...............................................................................................................

Office of the Commissioner of Higher Education Undergraduate (Ist

Semester) Degree Internship 60 Hours/Project Work is done in
additional time from the College time. Under this, the concerned
student had expressed the desire to do Internship/Project Work in this
institutions/Office/College/School.

Therefore, this Institution permits them to do internship/Project Work.

Monthly Report of this work and Final Progress Report will be sent in
the prescribed format to your college premier GOVT S.G.S.P.G.
COLLEGE, GANJ BASODA.

Student Name: Signature/Seal

Class:- (Head of Training Center)
 CERTIFICATE

This Certify than this project/dissertation entitled, “MS Excel”

Submitted in partial fulfilment of the degree of Bachelor Science (CS)
to the BARKATULLAH UNIVERSITY, Bhopal thorough Govt. S.G.S.
P.G. College done by Anuj Sahu. The matter embodied in this project
work has not been submitted earlier for award of any degree of diploma
to the best of my knowledge and belief.

Signature of the Student

Anuj Sahu

Signature of the Guide

Miss Archana Choudhary

SELF CERTIFICATE
This Certify than this project/dissertation entitled, “MS Excel” is done
by me in an authentic work carried out for the partial fulfilment of the
requirement for the award of the degree of Bachelor of Science (CS)
under the guidance of Miss Archana Choudhary. The matter embodied
in this project work has not been submitted earlier for award of any
degree of diploma to the best of my knowledge and belief.

Student's Name Roll No Signature

Anuj Sahu ________________ ____________

 ACKNOWLEDGEMENT

Today when I have completed the task of "MS Excel" remember those
without whom this task would become very difficult.

We take this opportunity to express my heart-felt gratitude to Miss

Archana Choudhary. The concerned person who made this project
work, in the esteemed organization, for this guidance in completing this
project.

Faithfully

Anuj Sahu
INTRODUCTION

MS-Excel 2000 is a Windows based application package. It is quite useful in

entering, editing, analysis and storing of data. Arithmetic operations with numerical
data such as addition, subtraction, multiplication and division can also be done
with Excel. You can sort the numbers/characters according to some given criteria
(like ascending, descending etc.)and solve simple financial, mathematical and
statistical formulas.

OBJECTIVES

After going through this lesson, you would be in a position to

explain the basic features of MS Excel
set pages and their printing
modify a worksheet
enter and edit data in a worksheet
work on keyboard shortcuts
EXCEL FEATURES

There are a number of features that are available in Excel to make your task
easier. Some of the main features are:
AutoFormat - lets you to choose many preset table formatting options.
AutoSum - helps you to add the contents of a cluster of adjacent cells.
List AutoFill - automatically extends cell formatting when a new item is added to the
end of a list.
AutoFill - feature allows you to quickly fill cells with repetitive or sequential data such
as chronological dates or numbers, and repeated text. AutoFill can also be used to
copy functions. You can also alter text and numbers with this feature.
AutoShapes toolbar will allow you to draw a number of geometrical shapes, arrows,
flowchart elements, stars and more. With these shapes you can draw your own
graphs.
Wizard - guides you to work effectively while you work by displaying various helpful
tips and techniques based on what you are doing.
Drag and Drop - feature will help you to reposition the data and text by simply
dragging the data with the help of mouse.
Charts - features will help you in presenting a graphical representation of your data in
the form of Pie, Bar, Line charts and more.
PivotTable - flips and sums data in seconds and allows you to perform data analysis
and generating reports like periodic financial statements, statistical reports, etc. You
can also analyze complex data relationships graphically.
Shortcut Menus - commands that are appropriate to the task that you are doing
appear by clicking the right mouse button.

STARTING EXCEL

Click on (with the help of mouse) the Start button on the Windows 98 Taskbar at the
bottom of the Screen
Highlight the Programs item. The program menu will open.
Select Microsoft Excel from the list of programs. (these steps are shown Figure
12.1)
Click on Microsoft Excel
Symbolically these actions are shown below.
Select Start Programs Microsoft Excel commands from your menu bar.

MicrosoftExcel

MSOB

Fig. 12.1

Throughout the text of your lessons on MS Excel we will be showing the symbol to
indicate the direction (steps) you have to follow.
You can also use the Microsoft Office Shortcut Bar (MSOB) as shown in figure 12.1 to
start your work on Excel.

EXCEL WORKSHEET
Excel allows you to create worksheets much like paper ledgers that can perform
automatic calculations. Each Excel file is a workbook that can hold many worksheets.
The worksheet is a grid of columns (designated by letters) and rows (designated by
 numbers). The letters and numbers of the columns and rows (called
labels) are displayed in gray buttons across the top and left side of the
worksheet. The intersection of a column and a row is called a cell. Each
cell on the spreadsheet has a cell address that is the column letter and
the row number. Cells can contain either text, numbers, or
mathematical formulas.

Cell Number Box Standard Tool Bar Formula

Formatting Bar
Active Cell Menu Bar Column Headings
Tool Bar

Worksheet Sheet Tab Status Bar

Row Headings Horizontal Vertical
Tab Scroll
Buttons Scroll Bar Scroll Bar

Fig. 12.2

12.1.1 Selecting, Adding and Renaming Worksheets

The worksheets in a workbook are accessible by clicking the worksheet tabs just above
the status bar. By default, three worksheets are included in each workbook. To add a
sheet, select Insert Worksheet from the menu bar. To rename the worksheet tab,
move the cursor to sheet tab, right-click on the tab with the mouse and select Rename
from the shortcut menu. Type the new name and press the ENTER key.
 Standard Toolbar
This toolbar is located just below the menu bar at the top of the screen and allows
you to quickly access basic Excel commands.

Fig. 12.3

1. New - Select File->New from the menu bar, or press CTRL+N, or click the
New button to create a new workbook.
2. Open - Click File Open from the menu bar, or press CTRL+O, or click
the Open folder button to open an existing workbook.
3. Save - The first time you save a workbook, select File->Save As and name
the file. After the file is named click File->Save, or CTRL+S, or the Save
button on the standard toolbar.
4. Print - Click the Print button to print the worksheet.
5. Print Preview - This feature will allow you to preview the worksheet
before it prints.
6. Spell Check - Use the spell checker to correct spelling errors on the
worksheet.
7. Cut, Copy, Paste, and Format Painter - These actions will be
explained to you later in this lesson.
8. Undo and Redo - Click the backward Undo arrow to cancel the last
action you performed like entering data into a cell, formatting a cell,
entering a function, etc. Click the forward Redo arrow to cancel the
undo action.
9. Insert Hyperlink - To insert a hyperlink to a web site on the Internet, type
the text into a cell you want to be the link that can be clicked with the
mouse. Then, click the Insert Hyperlink button and enter the web
address you want the text to link to and click OK.
10. AutoSum, Function Wizard, and Sorting - These features are
discussed in lesson 15.
 11. Chart and Drawing - These feature are discussed in lesson 16.
12. Zoom - To change the size that the worksheet appears on the
screen, choose a different percentage from the Zoom menu.

SELECTING CELLS AND RANGES

To enter data into your worksheet you must first have a cell or range selected. When
you open an Excel worksheet, cell A1 is already active. An active cell will appear to
have a darker border around it than other cells on the worksheet. The simplest
way to select a cell is with your mouse pointer. Move your mouse to the desired cell
and click on it with right button. Whatever you type goes into the cell. To select a
range of cells, click on one cell, hold down the left mouse button and drag the
mouse pointer to the last cell of the range you want to select. You can also use
keyboard shortcuts given at the end of this lesson for selecting cells.

NAVIGATING THE WORKSHEET

You can advance through your worksheet by rows with the vertical scrollbar or by
columns with the horizontal scrollbar (see Figure 13.2). when you click and drag the
thumb tab on the scrollbar, a Screen Tip will appear alongside the bar identifying the
row or column to which your view is advancing. You can also use keyboard shortcuts
given at the end of this lesson for navigating the worksheet.

DATA ENTRY
You can enter various kinds of data in a cell.
Numbers: Your numbers can be from the entire range of numeric values: whole
numbers (example, 25), decimals (example, 25.67) and scientific notation (example,
0.2567E+2). Excel displays scientific notation automatically if you enter a number that
is too long to be viewed in its entirety in a cell. You may also see number signs (# # # #
# #) when a cell entry is too long. Widening the column that contains the cell with the
above signs will allow you to read the number.
Text: First select the cell in which data has to be entered and type the text. Press
ENTER key to finish your text entry.
 The text will be displayed in the active cell as well as in the Formula bar. If
you have numbers to be treated as text use an apostrophe (‘) as the first
character. You cannot do calculations with these kind of data entry.
1. Date and Time: When you enter dates and times, Excel converts these
entries into serial numbers and kept as background information. However,
the dates and times will be displayed to you on the worksheet in a format
opted by you. You will learn about date and time formats later in lesson
10.
2. Data in Series: You can fill a range of cells either with the same value or
with a series of values with the help of AutoFill.

EDITING DATA
Editing your Excel worksheet data is very easy. You can edit your data by
any of the following ways:

1. Select the cell containing data to be edited. Press F2. Use Backspace key
and erase the wrong entry. Retype the correct entry.
2. Select the cell and simply retype the correct entry.
3. If you want only to clear the contents of the cell, select the cell and press
Delete key.
4. To bring back the previous entry, either click on Undo button on standard
Toolbar or select Edit->Undo command or use keyboard shortcuts CTRL+Z.

CELL REFERENCES
Each worksheet contains a number of columns and rows. Each cell of the
worksheet has a unique reference. For example, D5, refers to the cell
containing column number D and row number 5.

FIND AND REPLACE DATA IN A WORKSHEET

You may want to locate a number or text that is already typed in the
worksheet. This is done through Edit->Find. You can also locate your
data and replace with new data with Edit->Find->Replace.
MODIFYING A WORKSHEET
12.1.2 Adding Worksheets, Rows, and Columns

1. Worksheets - Add a worksheet to a workbook by selecting

Insert->Worksheet from the menu bar.
2. Row - To add a row to a worksheet, select Insert->Rows from the
menu bar, or highlight the row by clicking on the row label, right-
click with the mouse, and choose Insert.
3. Column - Add a column by selecting Insert->Columns from the menu
bar, or highlight the column by click on the col- umn label, right-
click with the mouse, and choose Insert.

12.1.3 Resizing Rows and Columns

There are two ways to resize rows and columns.
1. Resize a row by dragging the line below the label of the row you would
like to resize. Resize a column in a similar man- ner by dragging the line
to the right of the label correspond- ing to the column you want to
resize.
2. Click the row or column label and select Format->Row->Height
or Format->Column->Width from the menu bar to enter a numerical
value for the height of the row or width of the column.

12.1.4 Selecting Cells

Before a cell can be modified or formatted, it must first be selected
(highlighted). Refer to the table below for selecting groups of cells.
Cells to select Mouse action:
One cell click once in the cell
Entire row click the row label
Entire column click the column label
Entire worksheet click the whole sheet button (at
the intersection of rows and
columns)
Cluster of cells drag mouse over the cells or hold
down the SHIFT key while using
the arrow keys

To activate the contents of a cell, double-click on the cell or click once

and press F2.
12.1.5 Moving and Copying Cells

1. Moving Cells

To cut cell contents that will be moved to another cell select Edit-
>Cut from the menu bar or click the Cut button on the standard
toolbar.

2. Copying Cells

To copy the cell contents, select Edit->Copy from the menu bar or
click the Copy button on the standard toolbar.

3. Pasting Cut and Copied Cells

Highlight the cell you want to paste the cut or copied content into and
select Edit->Paste from the menu bar or click the Paste button on
the standard toolbar.

4. Drag and Drop

If you are moving the cell contents only a short distance, the drag-and-
drop method may be easier. Simply drag the highlighted border of the
selected cell to the destination cell with the mouse.

5. Freeze Panes

If you have a large worksheet with column and row headings, those
headings will disappear as the worksheet is scrolled. By using the
Freeze Panes feature, the headings can be visible at all times.

1. Click the label of the row below the row that should re- main frozen
at the top of the worksheet.
2. Select Window->Freeze Panes from the menu bar.
3. To remove the frozen panes, select Window->Unfreeze Panes.
 Fig. 12.4

Freeze panes has been added to row 2 in the image above. No- tice that
the row numbers skip from 3 to 8. As the worksheet is scrolled, rows 1
and 2 will remain stationary while the remain- ing rows will move.
Following similar steps you can Freeze or Unfreeze selected columns.

12.2 PAGE BREAKS

To set page breaks within the worksheet, select the row you want to
appear just below the page break by clicking the row’s label. Then choose
Insert->Page Break from the menu bar. You may need to click the double
down arrow at the bottom of the menu list to view this option.

12.3 PAGE SETUP

Select File->Page Setup from the menu bar to format the page, set
margins, and add headers and footers.
1. Page: The page option allows you to set the paper size, orientation of
the data, scaling of the area, print quality, etc. Select the Orientation
under the Page tab in the Page Setup
window to make the page Landscape or Portrait. The size of the
worksheet on the page can also be formatted using Scaling. To force a
worksheet to print only one page wide so that all the columns appear
on the same page, select Fit to 1 page(s) wide.

Fig. 12.5

2. Margins Change the top, bottom, left, and right margins under the
Margins tab. Enter values in the header and footer fields to indicate
how far from the edge of the page this text should appear. Check the
boxes for centering horizontally or vertically on the page.

Fig. 12.6
 3. Header/Footer tab gives you the option to set the Header (which
will be displayed on the top of every page) and the Footer (which
will be displayed on the bottom of every page). Add preset headers
and footers to the page by clicking the drop-down menus under
the Header/Footer tab.

Fig. 12.7

To modify a preset header or footer, or to make your own, click the

Custom Header and Custom Footer buttons. A new window will open
allowing you to enter text in the left, center, or right on the page.

Fig. 12.8

Format Text - Click this button after highlighting the text to change
the font, size, and style.
Page Number - Insert the page number of each page.
 Total Number of Pages - Use this feature along with the page
number to create strings such as “page 5 of 10”.
Date - Add the current date.
Time - Add the current time.
File Name - Add the name of the workbook file.
Tab Name - Add the name of the worksheet’s tab.
4. Sheet tab has the option to select the area to be printed (that is,
range of cells). Check Gridlines if you want the gridlines dividing the cells
to be printed on the page. If the worksheet is several pages long and only
the first page in- cludes titles for the columns, select Rows to repeat at top
to choose a title row that will be printed at the top of each page.

Fig. 12.9

INTEXT QUESTIONS
1. Write True or False for the following statements
(a) To modify a preset header or footer click the custom header and
custom footer buttons.
(c) Charts features help you in presenting a graphical
representation of data.
(d) Click the edit button to print the worksheet.
(e) Pivot table allows you to perform data analysis.

PRINT PREVIEW
Select File Print Preview from the menu bar to view how the
worksheet will print. Click the Next and Previous buttons at the top
of the window to display the pages and click the Zoom button to view
the pages closer. Make page layout modifications needed by clicking
the Page Setup button. Click Close to return to the worksheet or
Print to continue printing.

PRINT
To print the worksheet, select File Print from the menu bar.

Fig. 12.10

1. Print Range - Select either all pages or a range of pages to print.

2. Print What - Select selection of cells highlighted on the worksheet,
the active worksheet, or all the worksheets in the entire
workbook.
 3. Copies - Choose the number of copies that should be printed. Check
the Collate box if the pages should remain in order.
4. Click OK to print.

FILE CLOSE AND EXIT EXCEL

When your work is finished and it has been saved properly:
1. Select File->Close command and then click mouse to close your file
2. Select File->Exit command and then click mouse to close your file

WORKBOOK PROTECTION
You have learned how to save your workbook as a file. Sometimes your
data can be very confidential which you would like to protect from
unauthorized people. Protection prevents changes to all or part of a
document. You can also assign a password so that other users can be
limited in accessing protected informa- tion. A password is case sensitive,
can be up to 255 characters long, and can contain any combination of
letters, numbers, and symbols. When a document is protected, this
command changes to Unprotect Document.

You can restrict access to your workbook in three ways.

1. Protect Sheet: Select Tools->Protect Sheet commands and click. This

feature prevents changes to cells on worksheets, items in a chart,
graphic objects on a worksheet or chart sheet. When the active
document is protected, the command name changes to Unprotect
Sheet. If you want to unprotect a sheet that has been already
protected. Select Tools->Unprotect Sheet commands and click.
2. Protect Workbook: Select Tools->Protect Workbook commands and
click. This feature protects a workbook’s structure and windows. You
can prevent changes to the structure of a workbook so that sheets can’t
be deleted, moved, hidden, unhidden, or renamed, and new sheets
can’t be inserted. You can also protect windows from being moved or
resized. When the active document is protected, the command
name changes to Unprotect Workbook. If you want to unprotect a
workbook that has been already protected. Select Tools Unprotect
3. Protect for Sharing: Select Tools->Protect and Share Workbook
commands and click. This feature protects the sharing and change
history tracking in a shared workbook so the features can’t be turned
off. If you select this check box and click OK when the workbook isn’t a
shared workbook, you are asked if you want to save it as a shared
workbook. In a workbook that is already shared, you can turn on
protection for sharing and the change history, but you can’t assign a
password for this protection. To assign a password, you must first
remove the workbook from shared use. When the active shared
workbook is protected, the command name changes to Unprotect
for Sharing. If you want to unprotect a share workbook that has
been already protected. Select Tools Unprotect Workbook
commands and click.

KEYBOARD SHORTCUTS

Keyboard shortcuts can save time and the effort of switching from the
keyboard to the mouse to execute simple commands. Print this list of Excel
keyboard shortcuts and keep it at your computer desk for a quick
reference.
Action Keystroke

Document Actions

Open a file CTRL+O

New file CTRL+N
Save As F12
Save CTRL+S
Print CTRL+P
Find CTRL+F
Replace CTRL+H
Go to F5

Cursor Movement

One cell up up arrow

One cell right Tab
One cell left SHIFT+Tab
Top of worksheet (cell A1) CTRL+Home
End of worksheet
(last cell with data) CTRL+End

End of row Home

End of column CTRL+left arrow

Move to next worksheet CTRL+PageDown
Formulas
Apply AutoSum ALT+=

Current date CTRL+;

Current time CTRL+:

Spelling F7

Help F1

Macros ALT+F8

Selecting Cells

All cells left of current cell SHIFT+left arrow

All cells right of current cell SHIFT+right arrow
Entire column CTRL+Spacebar
Entire row SHIFT+Spacebar

Entire worksheet CTRL+A

Text Style

Bold CTRL+B

Italics CTRL+I

Underline CTRL+U

Strikethrough CTRL+5

Edit active cell F2

Format as currency with SHIFT+CTRL+$ 2 decimal places
Format as percent with no SHIFT+CTRL+% decimal places

CTRL+X Cut

CTRL+C Copy

CTRL+V Paste

CTRL+Z Undo

CTRL+Y Redo

Format cells dialog box CTRL+1

Note: A plus sign in the above list indicates that the keys need to be
pressed at the same time.
 My Work Done regarding MS Excel

College Students Subjects marks data.

College Students Game played Data