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ppt automation scripts

The document provides eight innovative PowerPoint automation ideas to enhance productivity, including automatic slide generation from Excel, minimalist AI-powered templates, interactive dashboards, and voice narration. Each idea includes a use case, implementation steps, and example VBA code to facilitate ease of use. The suggestions aim to save time, improve presentation quality, and streamline the creation process.

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mini10
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Download as DOCX, PDF, TXT or read online on Scribd
14 views

ppt automation scripts

The document provides eight innovative PowerPoint automation ideas to enhance productivity, including automatic slide generation from Excel, minimalist AI-powered templates, interactive dashboards, and voice narration. Each idea includes a use case, implementation steps, and example VBA code to facilitate ease of use. The suggestions aim to save time, improve presentation quality, and streamline the creation process.

Uploaded by

mini10
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Here are some top PowerPoint (PPT) ideas that can help make life easier for work,

presentations,
and automation:

1. Automatic Slide Generator (Data to Slides)

🔹 Use Case: Generate PowerPoint slides from Excel data automatically.


🔹 How?: Use VBA to pull data from an Excel file and create slides dynamically.

Steps:

 Prepare an Excel sheet with content.

 Use a VBA macro to pull data into PowerPoint.

📌 Example VBA Code to Create Slides from Excel Data:

Sub CreateSlidesFromExcel()

Dim pptApp As Object

Dim pptPres As Object

Dim pptSlide As Object

Dim ws As Worksheet

Dim i As Integer

Set pptApp = CreateObject("PowerPoint.Application")

Set pptPres = pptApp.Presentations.Add

Set ws = ThisWorkbook.Sheets("Sheet1")

pptApp.Visible = True

For i = 2 To ws.Cells(Rows.Count, 1).End(xlUp).Row

Set pptSlide = pptPres.Slides.Add(i - 1, 1)

pptSlide.Shapes.Title.TextFrame.TextRange.Text = ws.Cells(i, 1).Value

pptSlide.Shapes.Placeholders(2).TextFrame.TextRange.Text = ws.Cells(i, 2).Value

Next i

MsgBox "Slides Created!", vbInformation

End Sub

✅ Benefit: Saves hours of manual slide creation!

2. Minimalist, AI-Powered Templates


🔹 Use Case: Simplify slide creation with AI-powered PowerPoint add-ins (e.g., Designer in
PowerPoint, Canva).
🔹 How?:

 Use PowerPoint Designer for automatic slide suggestions.

 Use Canva templates for professional presentations in minutes.

 Leverage ChatGPT to generate engaging slide content.

📌 Pro Tip: Keep slides clean, less text-heavy, and use icons instead of bullet points.

3. Interactive Dashboard Presentation

🔹 Use Case: Create live-updating dashboards inside PowerPoint.


🔹 How?:

 Link Excel Charts: Insert → Chart → Use "Linked Excel Data" for automatic updates.

 Use Macros: Automate real-time data updates from Excel.

📌 Example: Embed Live Charts

 Right-click an Excel chart → Click "Copy"

 In PowerPoint, Paste as Link → Now, when Excel updates, PowerPoint updates too!

✅ Benefit: Great for KPI reports, sales updates, and dashboards!

4. One-Click Animation Macro

🔹 Use Case: Automatically add animations to all slides.


🔹 How?: Use a simple VBA macro.

📌 Example VBA Code to Add Animations to Every Slide:

Sub AddAnimations()

Dim slide As slide

Dim shape As shape

For Each slide In ActivePresentation.Slides

For Each shape In slide.Shapes

shape.AnimationSettings.EntryEffect = ppEffectFade

Next shape

Next slide

MsgBox "Animations Added!", vbInformation

End Sub
✅ Benefit: No more manually adding animations slide-by-slide!

5. Auto Voice Narration (Text-to-Speech)

🔹 Use Case: Automatically generate voice narration for presentations.


🔹 How?: Use Microsoft's Text-to-Speech (TTS) API.

📌 Steps:

1. Install the Microsoft Speech Engine.

2. Use VBA to generate speech for each slide.

📌 Example VBA Code to Read Slide Text Aloud:

Sub SpeakSlideContent()

Dim slide As slide

Dim sapi As Object

Set sapi = CreateObject("SAPI.SpVoice")

For Each slide In ActivePresentation.Slides

sapi.Speak slide.Shapes.Title.TextFrame.TextRange.Text

Next slide

MsgBox "Narration Complete!", vbInformation

End Sub

✅ Benefit: Great for e-learning, accessibility, and recorded presentations!

6. Auto-Translate Presentation

🔹 Use Case: Instantly translate slides into multiple languages.


🔹 How?: Use Google Translate API in VBA to translate text in slides.

📌 Steps:

1. Use Google’s Translate API.

2. Automate slide content translation using VBA.

📌 Example VBA Code to Translate Slide Content (English to Spanish):

Sub TranslateSlide()

Dim slide As slide

Dim textToTranslate As String

Dim translatedText As String


For Each slide In ActivePresentation.Slides

textToTranslate = slide.Shapes.Title.TextFrame.TextRange.Text

translatedText = Application.WorksheetFunction.GoogleTranslate(textToTranslate, "en", "es")

slide.Shapes.Title.TextFrame.TextRange.Text = translatedText

Next slide

MsgBox "Translation Complete!", vbInformation

End Sub

✅ Benefit: Saves time on multilingual presentations!

7. Auto Timer for Presentations

🔹 Use Case: Automatically set slide timings for hands-free presentations.


🔹 How?: Use VBA to add slide transitions with specific durations.

📌 Example VBA Code to Set 5-Second Slide Timings:

Sub SetSlideTimings()

Dim slide As slide

For Each slide In ActivePresentation.Slides

slide.SlideShowTransition.AdvanceTime = 5 ' Set to 5 seconds

slide.SlideShowTransition.AdvanceOnTime = msoTrue

Next slide

MsgBox "Slide timings set!", vbInformation

End Sub

✅ Benefit: Perfect for automated slideshow events.

8. Auto-Save Presentation as PDF

🔹 Use Case: Convert PowerPoint to PDF in one click.


🔹 How?: Use a VBA macro to export slides as a PDF.

📌 Example VBA Code to Save as PDF:

Sub SaveAsPDF()

Dim filePath As String

filePath = ActivePresentation.Path & "\" & ActivePresentation.Name & ".pdf"


ActivePresentation.ExportAsFixedFormat filePath, ppFixedFormatTypePDF

MsgBox "Presentation saved as PDF!", vbInformation

End Sub

✅ Benefit: Saves time when sharing slides with clients!

Final Thoughts

These 8 PowerPoint automation ideas can help you:


✅ Save time on manual slide creation.
✅ Automate formatting and translations.
✅ Make presentations interactive and AI-powered.
✅ Add voice narration, animations, and auto-slide timing!

Would you like a custom macro or ready-to-use templates? 😊

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