Technical Committees for Review of varios Modules under Preconstruction Stage of Project on Data Lake.

Functions / Workflows on Data Lake Technical Committee

Project Stage Module Functions / Workflows on Data Lake Division/ CGM/GM Member
Bharatmala / Shashi Bhushan,
Project Initiation Project Initiation Basic Project Information Member (MK)
1 GM(T)
2 Preconstruction DPR Award of DPR Consultant CGM-SK Mishra Member (Admin)
Appointment of DPR Consultant
Preconstruction DPR CGM-SK Mishra Member (Admin)
3 Personnel
Bharatmala / V.K. Joshi,
Preconstruction DPR DPR deliverable Key Milestone Member (MK)
4 GM(T)
DPR Consultant deliverable Bharatmala / V.K. Joshi,
Preconstruction DPR Member (MK)
5 submission and approval GM(T)
6 Preconstruction DPR DPR Consultant Invoicing CGM-SK Mishra Member (Tech)
7 Preconstruction DPR DPR Consultant EoT CGM-SK Mishra Member (Tech)
8 Preconstruction DPR DPR Consultant CoS CGM-SK Mishra Member (Tech)
Preconstruction Land Acquisition LAC-1 LA Division / S.S. Jha, CGM(T) Member (Admin)
9

Construction Package UPC Creation PMD / Deepak Saxena,

Preconstruction Land Acquisition Member (RKP)
subsequent to Alignment Finalization GM(IT)
10

Preconstruction Land Acquisition LAC-2 LA Division / S.S. Jha, CGM(T) Member (Admin)
11
Integration with Bhumi Rashi & Land
Preconstruction Land Acquisition LA Division / S.S. Jha, CGM(T) Member (Admin)
12 Acquisition Progress Monitoring
Appraisals &
Preconstruction PATSC/IAC approval CGM-Akhil Khare Member (MK)
13 Approvals
Appraisals &
Preconstruction SFC/ EFC/ PPPAC CGM-Akhil Khare Member (MK)
14 Approvals
Appraisals &
Preconstruction Project Approval & Sanction CGM-Akhil Khare Member (MK)
15 Approvals
Procurement of Civil Bharatmala / Shashi Bhushan,
Preconstruction Award of Contractor/ Concessionaire Member (MK)
16 Work GM(T)
Preconstruction Procurement of AE/IE Award of AE/IE CGM-SK Mishra Member (Admin)
17

Preconstruction Clearances Status of Clearances Advisor-Sh Mukhopadhyay Member (Admin)

18
Preconstruction Financial Closure Financial Closure CGM(F) Member (Fin)
19
Preconstruction Appointed Date Issue of Appointed Date Ajmer Singh, CGM(T) Member (RKP)
20

Payment Process Finance Payment to Consultants CGM(F) Member (Fin)

21

22 Payment Process Finance Payment to Contractors CGM(F) Member (Fin)

Payment Process Finance Additional Payments CGM(F) Member (Finance)

23

Payment Process Finance Claim Outstanding Payments CGM(F) Member (Finance)

24
Performance Bank Guarantee
Payment Process Finance CGM(F) Member (Finance)
25 Management

Payment Process Finance Final Bill Settlement CGM(F) Member (Finance)

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Fully Integrated Enterprise – wide Transaction Base Single Digital Platform

Workflow For Contractor - COS

Start

PIU
Reject

1. Submit Clarification • Notify to AE (New+) Seek Clarification

2. Recommend to PIU

AE/IE Issue COS Notice

Reject

1. Submit to AE ( New +)
{ if MODE – HAM / BOT }
Only If < 180 Days from AD • Notify to Contractor
Seek Clarification
2. Submit Clarification

Start Contractor

• In-principle Approval forward to CO

1. Apply for Regular COS Order (New+) 1. Apply for COS • COS Order Approval forward to CO
{ if MODE – EPC }' [as per Selected-(Type of COS)]
only if < 90 days from AD. In-Principle/Regular CoS Order
To.- Contr. ; CC-PIU, RO,GM
Seek Clarification 2. Submit Clarification 2. Submit Clarification Deny for COS
Withdraw
To - AE/IE ; CC- PIU

AE/IE
Reject
To - Contr. ; CC- PIU,RO

• Recommend to PIU • In-principle Approval forward to AE/IE

(With Cost Estimation) • COS Order Approval forward to AE/IE
Seek Clarification
(Accept any One Order ) o.- AE/IE ; CC- RO,GM
• Submit Clarification

PIU
Reject
To - Contr. ; CC- AE/IE ,RO

• In-principle Approval forward to PIU

• Recommend to RO • COS Order Approval forward to PIU
Seek Clarification • Submit Clarification To.- PIU ; CC- GM

RO
*DOA for variation approval in COS estimate
Reject
Approved On the in-principle approval:
To - Contr. ; CC- AE/IE ,PIU
i. RO - Below approved Amount or < 5% .
ii. Member – From > 5% to < 15%.. • COS Order
iii. Chairperson – Full Powers.
(NHAI Policy Guidelines 9.2.27/2019)

• Recommend to GM-T. • In-principle Approval forward to RO

Seek Clarification • Submit Clarification • COS Order Approval forward to RO
To.- RO ; CC- PIU
Approve
To - GM. ; CC- PIU,RO,

HQ- GM(T)
Reject
To - Contr. ; CC- AE/IE ,PIU,RO

• Recommend to CGM-T. • Approval forward to GM (T)

Seek Clarification
• Submit Clarification To.- RO ; CC- PIU

CGM(T)
Reject
To - Contr. ;
CC- AE/IE ,PIU,RO,GM

Seek Clarification • Recommend to Member • Approval forward to CGM (T)

• Submit Clarification To.- RO ; CC- PIU

Member
*DOA for variation approval in COS estimate Reject
Approved On the in-principle approval: To - Contr. ; CC- AE/IE ,PIU,RO,GM
i. RO - Below approved Amount or < 5% .
ii. Member – From > 5% to < 15%.. • COS Order
iii. Chairperson – Full Powers.
(NHAI Policy Guidelines 9.2.27/2019)
Seek Clarification • Recommend to Chairperson
• Submit Clarification
Approve
To - GM. ; CC- PIU,RO,

Chairperson/ EC (Upload MOM) / NHAI Board

*DOA for variation approval in COS estimate Reject
Approved On the in-principle approval: To - Contr. ; CC- AE/IE ,PIU,RO,GM
i. RO - Below approved Amount or < 5% .
ii. Member – From > 5% to < 15%..
iii. Chairperson – Full Powers. • In-Principle approval
(NHAI Policy Guidelines 9.2.27/2019) • COS Order Approval

*DOA for In-Principle / Regular COS Order Approval :

i. Chairperson – Upto 10% of TPC.
ii. Executive Committee – Upto 15% of TPC.
iii. NHAI Board – 15 to 20% of TPC.
iv. MoRT&H – More than 20% of TPC.
(NHAI Policy Guidelines 18.24/2017) Approve
To - GM. ; CC- PIU,RO,
Standard Operating Procedure of
“Contractor COS”

National Highways Authority of India

Contents

A. Contractor COS Notice ............................................................................................................................................................................................................. 3

Contractor’s Login: - ...................................................................................................................................................................................................................... 3
AE Login: - .................................................................................................................................................................................................................................... 8
PIU Login: - ................................................................................................................................................................................................................................... 9
B. Contractor COS Proposal ....................................................................................................................................................................................................... 11
Contractor Login ........................................................................................................................................................................................................................... 11
AE Login ...................................................................................................................................................................................................................................... 13
PIU Login ..................................................................................................................................................................................................................................... 16
RO Login ...................................................................................................................................................................................................................................... 18
GM-Login ..................................................................................................................................................................................................................................... 20
CGM-Login................................................................................................................................................................................................................................... 22
Member Login............................................................................................................................................................................................................................... 24
Chairman Login............................................................................................................................................................................................................................. 26
Member Login............................................................................................................................................................................................................................... 28
CGM-Login................................................................................................................................................................................................................................... 30
GM Login ..................................................................................................................................................................................................................................... 31
RO-Login ...................................................................................................................................................................................................................................... 32
PIU-Login ..................................................................................................................................................................................................................................... 32
AE-Login ...................................................................................................................................................................................................................................... 32
C. Apply regular COS ................................................................................................................................................................................................................. 33
Contractor Login ......................................................................................................................................................................................................................... 33
AE Login ...................................................................................................................................................................................................................................... 35
PIU Login..................................................................................................................................................................................................................................... 38
RO Login ..................................................................................................................................................................................................................................... 40
GM Login..................................................................................................................................................................................................................................... 42
CGM Login .................................................................................................................................................................................................................................. 43
1
 Member Login ............................................................................................................................................................................................................................. 44
Chairman Login .......................................................................................................................................................................................................................... 45
Member Login ............................................................................................................................................................................................................................. 47
CGM Login .................................................................................................................................................................................................................................. 48
After Forward by “Member”, “Forward to GM” button is display in CGM Login ....................................................................................................................... 48
GM Login..................................................................................................................................................................................................................................... 49

2
 Standard Operating Procedure of “Contractor COS”
Note:
Case:-1>In the Contractor COS module, if “Appointed Date” is less than or equal to 6 months in case of HAM/BOT or Appointed Date is
less than equal to 3 months in case of EPC then the Contractor can initiate the COS.
Case:-2>The PIU can initiate for Notice in both the cases at any point of time.

A. Contractor COS Notice

Contractor’s Login: -
1. On the landing page, a “New” button is displayed on the top left of the page. On clicking on this “New” button as highlighted in the screen
below, a new form is open from where Contractor can apply for COS Notice.

2. On clicking the “New” button, the below form is displayed where the Contractor needs to enter relevant information related to COS Notice
before “Submit” the form.

3
3. On clicking the “Type of COS” DDL Two options will appear for Selection:
 COS In-Principal: Contractor able to request for the tentative amount of work and after approval of In-Principal COS amount,
Contractor needs to apply for “Regular COS” based on approved In-Principal amount.
 Regular COS: Contractor directly able to select “Regular COS

4
4. On clicking the “Category of COS”DDL, “Reduction in Scope (-ve CoS)” & “Change of Scope (+ve CoS)” are displayed and the
contractor will apply for any one of them.

5
Note:
 +ve CoS Means If any additional work is required for a project not defined in the civil contract.
 -ve CoS Means As per the civil contract agreement, the Contractor surrender some project related work.

6
5. On clicking the “Sub-Category” of CoS DDL, below highlighted options are displayed from which users able to select any one of them
according to their requirement.

6. After filling in all the required fields, Submit the form by clicking the “Submit” button. Now, the noting function will appear, as
Annexure 1. Add a note and attach DSC for final submission.

7
 AE Login: -
7. User is able to take action as “Return to CO”, “Reject” and “Recommend to PIU”.

 In case of any Query by AE, AE can opt for the “Return to CO” option from the drop-down menu highlighted above. After that, the page
will appear as per Annexure 1.
 AE can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 AE can select the “Recommend to PIU” option from the drop-down menu highlighted above. The below Form will appear where AE
needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and
attach DSC for final submission. where the user can comment and forward the above request to PIU.

8
 PIU Login: -
8. After submission by AE, it is reflected in the PIU login.
User able to take actions “Return to AE/IE”, “Reject”, and “Issue COS Request Permission Notice”.

 In case of any Query by PIU, PIU can opt for the “Return to AE/IE” option from the drop-down menu highlighted above. After that, the
page will appear as per Annexure 1.
 PIU can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 On clicking the “Issue COS Request Permission”, apop is open to initiate the approval letter with options “Generate Letter” and “Upload
Letter”.
 Users able to initiate notice either by “Generate Letter” OR “Upload Letter”.

9
10
 B. Contractor COS Proposal
Contractor Login
1. After approval of the COS Notice by PIU, it is reflected in Contractor’s login as below for applying for “In-Principal COS” or “Regular
COS”.
On clicking the “Deny COS”, the user able to deny the COS Notice.

 If the User has selected Type Of COS in the “COS Notice” Form as “In Principal CoS” or “Regular COS” above high lighted
Drop down will change as the case may be done .

11
2. On clicking the “Apply for In-Principal COS”, below form is displayed and after entering the required information, “Contractor”
Submit the form.

OR
In the case Of Regular COS below Form will appear in contractor login.

12
 AE Login
3. After Submitted by the Contractor, it is reflected in AE login with the below-highlighted options.

13
 In case of any Query/Clarification required by AE, AE can opt for the “Return to CO” option from the drop-down menu highlighted
above. After that, the page will appear as per Annexure 1.
 AE can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 AE can select the “Recommend to PIU” option from the drop-down menu highlighted above. The below Form will appear where AE
needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and
attach DSC for final submission. where the user can comment and forward the above request to PIU.

4. On clicking the “Recommend to PIU”, below pop-up is open in which AE needs to fill in information and Submit it to PIU.

14
15
 PIU Login
After submitted by AE, it is reflected in PIU login with below highlighted options.

 In case of any Query, PIU can opt for the “Return to AE/IE” option from the drop-down menu highlighted above. After that, the page will
appear as per Annexure 1.
 PIU can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 PIU can select the “Recommend to RO” option from the drop-down menu highlighted in the above grid screenshot. The below Form will
appear where PIU needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per Annexure
1. Add a note and attach DSC for final submission.

16
 On clicking the “Recommend to RO”, below pop-up is display in which after enter the required information, PIU submit to the RO.
(a) In “Total Cost of COS (In Cr.) recommended” field, amount entered by PIU should not be greater than amount enter by
“Contractor”.

 After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.
 User can refer this acknowledgement number on E-file for further processing. It also available under view submission Tab.done

17
 RO Login
5. After submitted by PIU, submission reflected in RO-Login, with options highlighted below.

 In case of any Query/Clarification required by RO, RO can opt for the “Return to PIU” option from the drop-down menu highlighted
above. After that, the page will appear as per Annexure 1.
 RO can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 RO can select the “Recommend to GM-T” option from the drop-down menu highlighted in the above grid screenshot. The below Form
will appear, where RO needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per
Annexure 1. Add a note and attach DSC for final submission. where the user can comment and forward the above proposal to RO.

18
 On clicking the “Recommend to GM-Tech”below display pop-up is open where after entering the information RO submit it the GM-
Tech.
 In the “Total Cost of COS (In INR) Applied by Contractor/Concessionaire” field, RO should not able to enter a value greater than
the amount enter by “Contractor”.

19
 GM-Login
6. After submitted by RO, it is reflected in GM-Login as highlighted below: -

 In case of any Query/Clarification required by GM-T, GM-T can opt for the “Return to RO” option from the drop-down menu
highlighted above. After that, the page will appear as per Annexure 1.
 GM-T can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 GM-T can select the “Recommend to CGM-T” option from the drop-down menu highlighted in the above grid screenshot. The below
Form will appear where GM-Tneeds to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as
per Annexure 1. Add a note and attach DSC for final submission.

 On clicking the “Recommend to CGM-Tech” below pop-up is open and after filling in the required information, GM-Tech submitted it to
CGM-Tech.
In the “Total Cost of COS (In INR) Applied by Contractor/Concessionaire” field, GM should not able to enter a value greater than the
amount entered by “Contractor”.

20
 After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.
 User can refer this acknowledgement number on E-file for further processing. It also available under view submission Tab.

21
 CGM-Login
7. After submitted by GM, it is reflected in CGM-Login with options as highlighted below.

 In case of any Query/Clarification required by CGM-T, CGM-T can opt for the “Return to Gm-Tech” option from the drop-down menu
highlighted above. After that, the page will appear as per Annexure 1.
 CGM-T can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 CGM-T can select the “Recommend to Member” option from the drop-down menu highlighted in the above grid screenshot. The below
Form will appear where CGM-T needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as
per Annexure 1. Add a note and attach DSC for final submission.

22
 After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.
 User can refer this acknowledgement number on E-file for further processing. It also available under view submission Tab.

23
 Member Login
8. Once CGM submits it to the Member, the below-highlighted options are displayed.

 In case of any Query/Clarification required by Member, Member can opt for the “Return to CGM-Tech” option from the drop-down
menu highlighted above. After that, the page will appear as per Annexure 1.
 Member can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 Member can also select the “Approved & Forward to CGM-Tech” option from the drop-down menu highlighted above. The page will
appear as per Annexure 1.
 Member can select the “Recommend to Chairperson” option from the drop-down menu highlighted in the above grid screenshot. On
clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and attach DSC for final submission

24
 After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.
 User can refer this acknowledgement number on E-file for further processing. It also available under view submission Tab.

25
 Chairman Login
9. Submission is reflected in Chairman Login as display below.

 In case of any Query/Clarification required by the Chairman, the Chairman can opt for the “Return to Member” option from the drop-
down menu highlighted above. After that, the page will appear as per Annexure 1.
 The Chairman can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 The Chairman can select the “Approve” option from the drop-down menu highlighted in the above grid screenshot. On selection of
Approve option below mentioned screen will appear for the generation of letter or To upload the approval letter .On clicking the submit
button Now, the Noting Function will appear, as per Annexure 1. Add a note and attach DSC for final submission.

26
27
  After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.
 User can refer this acknowledgement number on E-file for further processing. It also available under view submission Tab.
Member Login
10. After Approval of Chairman, the below-highlighted option is displayed.

 Member can select the “Forward to CGM-Tech” option from the drop-down menu highlighted in the above grid screenshot. On
clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and attach DSC for final submission.

28
 After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.
 User can refer this acknowledgement number on E-file for further processing. It also available under view submission Tab.

29
 CGM-Login
11. After forwarded by Member, it is reflected in CGM-Login with options as highlighted below.

 CGM-Tech can select the “Forward to GM-Tech” option from the drop-down menu highlighted in the above grid screenshot. On
clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and attach DSC for final submission.

30
 GM Login
12. After Approval by Chairman, The Action button is displayed in GM Login for “Issue Approval Letter” as mentioned below.

 On clicking the “Issue Approval Letter”, a pop-up is displayed with “Generate Letter” and “Upload Letter” options.

31
  On clicking the “Generate Letter” button, a noting function will open and after entering the note attach DSC It is forwarded to RO.

RO-Login
13. After forwarded by GM, the same “Issue Approval Letter” button is display in RO-Login, as highlighted below.

 On clicking the “Issue Approval Letter”, a pop-up is displayed with “Generate Letter” and “Upload Letter” options.
 On clicking the “Generate Letter” button, a noting function will open and after entering the note attach DSC It is forwarded to
PIU.
PIU-Login
14. After forwarded by RO, the same “Issue Approval Letter” button is displayed in PIU-Login
 On clicking the “Issue Approval Letter”, a pop-up is displayed with “Generate Letter” and “Upload Letter” options.
 On clicking the “Generate Letter” button, a noting function will open and after entering the note attach DSC It is forwarded to PIU.
AE-Login
15. After forwarded by PIU, the same “Issue Approval Letter” button is displayed in PIU-Login
 On clicking the “Issue Approval Letter”, a pop-up is displayed with “Generate Letter” and “Upload Letter” options.

32
  On clicking the “Generate Letter” button, a noting function will open and after entering the note attach DSC It is forwarded to PIU.
Note: After the Issuance of Approval Letter then Contractor can “Apply for COS Order”.

C. Apply regular COS

Contractor Login
1. After receiving the “Approval letter” from AE, the “Apply for COS Order” button is displayed in Contractor’s Login.

On clicking the “Apply for COS Order” button by Contractor below screen is displayed.
(a) On selection of the “Number of options for implementing COS Works”field, the number of options are displayed by how many
ways contractor is able to apply for COS.

33
  On selection of any of the option, highlighted box is open depends on the choosen option like 1,2 or 3 etc.

34
 AE Login
2. After submitted by Contractor , AE Login as display with below highlighted options.

 In case of any Query, AE can opt for the “Return to CO” option from the drop-down menu highlighted above. After that, the page will
appear as per Annexure 1.
 AE can select the “Recommend to PIU” option from the drop-down menu highlighted above. The below Form will appear where AE
needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and
attach DSC for final submission. where the user can comment and forward the above request to PIU.

35
On clicking the “Recommend to PIU”, below form is display with Contractor’s Submission.

On selection of the Amount greater than the In-Principal approved amount, a justification box is open where AE needs to fill reason to
choose the amount greater than the “In-Principal approved amount”.

36
37
PIU Login
3. After Submitted by AE, it is reflected in PIU Login with options highlighted below.

 In case of any Query/Clarification required by PIU, PIU can opt for the “Return to AE/IE” option from the drop-down menu
highlighted above. After that, the page will appear as per Annexure 1.
 PIU can select the “Recommend to RO” option from the drop-down menu highlighted above. The below Form will appear where AE
needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note
and attach DSC for final submission. where the user can comment and forward the above request to RO.

38
 On clicking the “Recommend to RO”, a pop-up is display as mentioned below.

 If PIU recommend amount is greater than the “Approved In-Principal Amount” then PIU needs to enter Justification for it.

 After clicking on submit button, noting function will appear after noting on clicking the submit button a pop up will appear with
acknowledgement number.

39
 RO Login
4. After submitted by PIU, it is reflected in RO Login with options highlighted below.

 In case of any Query/Clarification required by RO, RO can opt for the “Return to PIU” option from the drop-down menu highlighted
above. After that, the page will appear as per Annexure 1.
 RO can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 RO can select the “Recommend to GM” option from the drop-down menu highlighted in the above grid screenshot. The below Form will
appear, where RO needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as per Annexure
1. Add a note and attach DSC for final submission. where the user can comment and forward the above proposal to RO.
 Issue COS Order: -RO> Regarding regular COS amount approved In-Principal amount kindly go through (NHAI Policy Guidelines
9.2.27/2019).

40
 On clicking the “Recommend to GM” button, a pop-up is display as mention below.
(a) If RO’s recommend amount is greater than the “Approved In-Principal Amount” than he needs to enter reason for it.

41
 GM Login
5. After filling the required information, it is submitted by RO and reflected in GM Login with options highlighted below.

 In case of any Query ,GM-T can opt for the “Return to RO” option from the drop-down menu highlighted above. After that, the page will
appear as per Annexure 1.
 GM-T can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 GM-T can select the “Recommend to CGM-T” option from the drop-down menu highlighted in the above grid screenshot. The below
Form will appear where GM-T needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as
per Annexure 1. Add a note and attach DSC for final submission.
 Form “Comment”, GM able to Comment anytime before receiving of the proposal.
 On clicking the “Recommend to CGM”, a pop-up is display as appear in RO login

42
 CGM Login
6. After enter information GM submit it and it is reflected in “CGM- Login with below highlighted options.

 In case of any Query, CGM-T can opt for the “Return to GM-Tech” option from the drop-down menu highlighted above. After that, the
page will appear as per Annexure 1.
 CGM-T can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 CGM-T can select the “Recommend to Member” option from the drop-down menu highlighted in the above grid screenshot. The below
Form will appear where CGM-T needs to enter their submissions. On clicking the submit button Now, the Noting Function will appear, as
per Annexure 1. Add a note and attach DSC for final submission.

43
Member Login
7. After submitted by CGM, it is reflected in member Login with below highlighted options.

 In case of any Query/Clarification required by Member, Member can opt for the “Return to CGM-Tech” option from the drop-down
menu highlighted above. After that, the page will appear as per Annexure 1.
 Member can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 Approved &Forward to CGM-Tech:- Member> If regular COS amount is less than 15% of approved In-Principal amount then "Issue
COS Order" button is display in Member Login.
 Member can select the “Recommend to Chairperson” option from the drop-down menu highlighted in the above grid screenshot. On
clicking the submit button Now, the Noting Function will appear, as per Annexure 1. Add a note and attach DSC for final submission
 On clicking the “Notify to GM-Tech”, the submission goes to GM-Login and GM is able to issue an approval letter.
.

44
 Chairman Login

On clicking the“Recommend to Chairman”, noting is open and after performing“Digital Sign” it is submitted to Chairman.
In Chairman Login below-highlighted options are displayed.

 In case of any Query, the Chairman can opt for the “Return to Member” option from the drop-down menu highlighted above. After that,
the page will appear as per Annexure 1.
 The Chairman can also select the “Reject” option from the drop-down menu highlighted above. The page will appear as per Annexure 1.
 The Chairman can select the “Approve” option from the drop-down menu highlighted in the above grid screenshot. On selection of
Approve option below mentioned screen will appear for the generation of letter or To upload the approval letter.On clicking the submit
button Now, the Noting Function will appear, as per Annexure 1. Add a note and attach DSC for final submission.

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 On clicking the “Approve” button, a pop-up is open where user needs to choose anyone option either to “Generate Letter” or “Upload
Letter”.

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Member Login
After Approved by “Chairman”, “Forward to CGM” button is display in Member Login.

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CGM Login

After Forward by “Member”, “Forward to GM” button is display in CGM Login

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GM Login

After Forward by CGM (Tech) “Issue approval Letter to RO” button is display in GM Login.

 On clicking the “Issue approval Letter to RO” button, a pop-up is open to choose either to “Generate Letter” or “Upload Letter”.

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 After “Generate Letter” or “Approve Letter”, document is display like as display below with “View” & “Download” icons.

On clicking the “Download” button,the user able to download the Uploaded/Generated Document.
On clicking the “View” icon user is able to see the document without downloading.
On clicking the “Delete” icon, the user is able to delete the uploaded file in case of any discrepancy.
After the above process, the “Issue Approval Letter” button is displayed in “RO Login” and the same process is continue till AE and
process ends when Contractor receives the Approval Letter

Annexure 1

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In Case COS has been already approved through e-office.

*Note :All process to initiate Cos will remain same till the concern RO.
Only GM-T will have the option to approve .

Below Screen will show as below at GM-T login:

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After click on Already approved ( in e-office) below screen will show:

After GM-T submission cycle will close on datalake.

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