Microsoft®

Excel 2016
Quick Reference Card
The Excel 2016 Screen Keyboard Shortcuts
Quick Access Toolbar Title bar
Formula Bar Close button General
Open a Workbook Ctrl + O
File tab Create New Ctrl + N
Ribbon Save Ctrl + S
Preview and Print Ctrl + P
Name Close a Workbook Ctrl + W
box
Active cell Help F1
Run Spelling Check F7
Columns Calculate worksheets F9
Create an absolute, F4
normal, or mixed reference
Rows
Scroll Navigation:
bars
Move Between Cells , ,
, 
Right One Cell Tab
Left One Cell Shift + Tab
Down One Cell Enter
Worksheet tabs
View buttons Zoom slider Up One Cell Shift
+Enter Down One Screen Page
The Fundamentals Down Up One Screen Page Up
To Cell A1 Ctrl + Home
 The File tab menu and Backstage view contain commands  Cell addresses: Cells are referenced by
for working with a program’s files, such as Open, Save, addresses made from their column letter To Last Cell Ctrl + End
Close, New, and Print. and row number, such as cell A1, A2, B1, Go To Dialog Box F5
B2, etc. You can find the address of a cell
 To Create a New Workbook: Click
by looking at the Name Box under the Editing
the File tab, select New, and
clipboard Cut Ctrl + X
double-click workbook, or press Ctrl
+ N.  To Select a Cell: Click a cell or use the Copy Ctrl + C
keyboard arrow keys to select it. Paste Ctrl + V
To Open a Workbook: Click the File

tab and select Open, or press  To Select a Cell Range: Click and drag to Undo Ctrl + Z
Ctrl + O. select a range of cells. Or, press and hold Redo Ctrl + Y
down the Shift key while using the arrow Find Ctrl + F
 To Save a Workbook: Click the
Save button on the Quick Access keys to move the mouse pointer to the Replace Ctrl + H
last cell of the range. Select All Ctrl + A
Toolbar, or press Ctrl + S.
 To Preview and Print a Workbook:
 To Select an Entire Worksheet: Click the Edit active cell F2
Click the File tab and select Print, or Select All button where column and Clear cell contents Delete
press Ctrl + P. row headings meet. Or press Ctrl + A.
To Minimize the Ribbon: Click the Formatting
 To Undo: Click the Undo
button on the Quick Access Toolbar, Minimize Ribbon button on the Ribbon. Bold Ctrl + B
or press Ctrl + Z. Or, press Ctrl + F1. Or, right-click a tab Italics Ctrl + I
and select Unpin the Ribbon from the
 To Redo or Repeat: Click the contextual menu. Underline Ctrl + U
Redo button on the Quick
Open Format Cells Ctrl + Shift
Access Toolbar, or press Ctrl + Y. To Change Program Settings: Click the
File tab and select Options. Dialog Box +F
To Close a Workbook: Click the
To Use Zoom: Click and drag the zoom Select All Ctrl + A
 Close button, or press Ctrl +
slider to the left or right. Or, click the Select entire row Shift+Space
W.
Zoom Out and Zoom In buttons on Select entire column Ctrl + Space
To Get Help: Press F1 to open the the slider.
 Hide selected rows Ctrl + 9
Help window. Type your question
To Change Views: Click a View button in
and press Enter. Hide selected Ctrl + 0
the status bar. Or, click the View tab and columns
select a view.
. TechView Team
Editing Formatting
 To Edit a Cell’s Contents: Select the cell and click the Formula Bar, or  To Format Text: Use the commands in the Font group on the Home tab, or
double-click the cell. Edit the cell contents and press Enter. click the Dialog Box Launcher in the Font group to open the dialog box.
 To Clear a Cell’s Contents: Select the cell(s) and press the Delete key.  To Format Values: Use the commands in the Number group on the Home
 To Cut or Copy Data: Select cell(s) and click the Cut or Copy tab, or click the Dialog Box Launcher in the Number group to open the
button in the Clipboard group on the Home tab. Format Cells dialog box.

 To Paste Data: Place the insertion point where you want to paste and click  To Copy Formatting with the Format Painter: Select the cell(s) with the
formatting you want to copy and click the Format Painter button in the
the Paste button in the Clipboard group on the Home tab. Clipboard group on the Home tab. Then, select the cell(s) you want to apply
 To Preview an Item Before Pasting: Place the insertion point where you the copied formatting to.
want to paste, click the Paste button list arrow in the Clipboard group on the  To Apply a Cell Style: Select the cell(s) you want to apply a cell style to.
Home tab, and hold the mouse over the paste option to preview. Click the Cell Styles button in the Styles group of the Home tab on the
 To Paste Special: Select the destination cell(s), click the Paste button list Ribbon and select a style from the gallery.
arrow in the Clipboard group on the Home tab, and select Paste Special.  To Format a Cell Range as a Table: Select the cells you want to apply table
Select an option and click OK. formatting to. Click the Format as Table button in the Styles group of the
 To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of Home tab on the Ribbon and select a table format from the gallery.
the selected cell(s), then drag to the destination cell(s).  To Apply a Document Theme: Click the Page Layout tab on the Ribbon,
 To Complete a Series Using AutoFill: Select the cells that define the series. click the Themes button in the Themes group, and select a theme from the
Click and drag the fill handle to complete the series. gallery.
 To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to  To Apply Conditional Formatting: Select the cells to which you want to
move or copy, position the pointer over any border of the selected cell(s), then apply conditional formatting. Click the Conditional Formatting button in the
drag to the destination cells. To copy, hold down Ctrl key while dragging. Styles group of the Home tab. Select the formatting scheme you wish to use,
then set the conditions in the dialog box.
 To Insert a Column or Row: Right-click to the right of the column, or below
the row you want to insert. Select Insert from the contextual menu, or click the  To Adjust Column Width or Row Height: Drag the right border of the
Insert button in the Cells group on the Home tab. column header, or the bottom border of the row header. Double-click the
border to AutoFit the column or row according to its contents.
 To Delete a Column or Row: Select the row or column heading(s). Right-
click and select Delete from the contextual menu, or click the Delete button Workbook Management
in the Cells group on the Home tab.
 To Insert a New Worksheet: Click the Insert Worksheet button next to
 To Insert a Comment: Select the cell where you want to insert a comment the sheet tabs at the bottom of the program screen. Or, press Shift + F11.
and click the Review tab on the Ribbon. Click the New Comment button in
the Comments group. Type a comment and click outside the comment box.  To Delete a Worksheet: Select the sheet you want to delete, click the Delete
button in the Cells group on the Home tab, and select Delete Sheet. Or,
right-click the sheet tab and select Delete from the contextual menu.
Formulas and Functions
 To Rename a Worksheet: Double-click the sheet tab, enter a new name for
 To Total a Cell Range: Click the cell where you want to insert the total and the worksheet, and press Enter.
click the Sum button in the Editing group on the Home tab. Verify the
selected cell range and click the Sum button again.  To Change a Worksheet’s Tab Color: Right-click the sheet tab, select Tab
Color, and choose the color you want to apply.
 To Enter a Formula: Select the cell where you want to insert the formula.
Type = and enter the formula using values, cell references, operators, and  To Move or Copy a Worksheet: Click and drag a tab to move a worksheet.
functions. Press Enter when you’re finished. Hold down the Ctrl key while clicking and dragging to copy the worksheet.

 To Insert a Function: Select the cell where you want to enter the function  To Split a Window: Click the View tab and click the Split button in the
Window group. Or, press Alt + WS (one at a time).
and click the Insert Function button on the Formula Bar.
 To Freeze Panes: Place the cell pointer where you want to freeze the
 To Reference a Cell in a Formula: Type the cell reference (for example, B5) window, click the View tab on the Ribbon, click the Freeze Panes button in
in the formula or click the cell you want to reference.
the Window group, and select an option from the list.
 To Create an Absolute Cell Reference: Precede the cell references with a $  To Select a Print Area: Select the cell range you want to print, click the Page
sign or press F4 after selecting cell(s) to make it absolute.
Layout tab on the Ribbon, click the Print Area button in the Page Setup
 To Use Several Operators or Cell Ranges: Enclose the part of a formula group, and select Set Print Area.
you want to calculate first in parentheses.  To Adjust Page Margins, Orientation, Size, and Breaks: Click the Page
Layout tab on the Ribbon and use the commands in the Page Setup group,
Charts or click the Dialog Box Launcher in the Page Setup group to open the
Page Setup dialog box.
 To Create a Chart: Select the cell range that contains the data you want to
chart and click the Insert tab on the Ribbon. Click a chart type button in the  To Protect or Share a Workbook: Click the Review tab on the Ribbon and
Charts group and select the chart you want to use from the list. use the commands in the Changes group.
 To Recover Autosaved Versions: Click the File tab on the Ribbon and
 To Insert a Sparkline: Select the cell range that contains the data you want to
chart and click the Insert tab on the Ribbon. Select the sparkline you want to select Info. Select an autosaved version from the Versions list. Or, click the
insert from the Sparkline group. Select the cell or cell range where you want to Manage Versions button and select Recover Unsaved Workbooks.
add the sparkline and click OK.

TechView Team