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Unit 4 Electronic Spreadsheet

The document provides an overview of electronic spreadsheets, specifically focusing on LibreOffice Calc, including its features, components, and functionalities. It details the structure of spreadsheets, including rows, columns, cells, and the use of formulas for calculations. Additionally, it explains how to manage worksheets, insert new sheets, and rename them within the software.

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17 views4 pages

Unit 4 Electronic Spreadsheet

The document provides an overview of electronic spreadsheets, specifically focusing on LibreOffice Calc, including its features, components, and functionalities. It details the structure of spreadsheets, including rows, columns, cells, and the use of formulas for calculations. Additionally, it explains how to manage worksheets, insert new sheets, and rename them within the software.

Uploaded by

rmukandesty
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Unit 4 Electronic Spreadsheet Ncert pag.

no 98 to 117
A Spreadsheet package is an application software that does analysis, calculations and comparisons.
Features:
1. Bulk amount of data storage
2. Complex calculations done accurately
3. Data can be imported or exported
4. Data represented in tabular or picture form
5. Formulae used for automatic calculation
Spreadsheet Softwares
• Microsoft Excel
• LibreOffice Calc
• OpenOfficeCalc
• Apple Inc. Numbers
Getting Started with Libreoffice Calc
When installing the operating system Linux (Ubuntu), the LibreOffice gets installed by default along with the
icons for each component of LibreOffice (Writer, Calc, Impress, etc.).
Parts of LibreOffice Calc:
Title bar: The Title bar, located at the top, shows the name of the current spreadsheet.
Menu bar: Menu bar is located just below the Title bar. It contains the menus with commands for various tasks
1. File , edit , view menus (same as writer read from digital documentation )
2. Insert: contains commands for inserting elements into a spreadsheet — Image, Media, Chart, Object,
Shapes, Date, Time, Headers and Footers.
3. Format: contains commands for modifying the layout of a spreadsheet — Cells, Rows, Columns, Page,
Styles and Formatting, Alignment and so on.
4. Styles: for managing styles.
5. Sheet: contains commands to insert and delete cell, rows and columns, insert sheet, rename sheet, fill
cell, etc.
6. Data: contains commands for manipulating data — Define range, sort, and so on.
7. Tools: contains various functions to check and customise spreadsheet — Spelling, Language, Gallery,
Macros and so on.
8. Window: contains commands to display window — New Window, Split and so on.
9. Help: contains links to the help system included in the software and other miscellaneous functions —
Help
Toolbars: Standard toolbar, Formatting toolbar
Formula toolbar: It allows entering and editing the formula in the cell. Formula bar consists of the following:
• Name box: shows the cell reference, for example A1.
• Functions wizard: search the function from the list of available functions.
• Sum: used to total the numbers in the cells above the selected cell. The sum is placed in the selected cell.
• Function: clicking on the Function icon inserts an equals (=) sign into the selected cell and the Input line allow
formula to be entered.
• Input line: displays the contents of the selected cell (data, formula, or function).
Workbook: it consists of worksheets
Worksheet: It consists of rows and columns
Rows:
1. set of rectangular boxes placed on top of each other horizontally.
2. 10,48576 rows(2 20)
Columns:
1. Set of rectangular boxes placed adjacent to each other.
2. 1024 column last column is AMJ (2 10)
Cells:
The intersection of row and column.Data are entered in cell.
Cell pointer:
The active, highlighted with bold border cell is cell pointer.
ACTIVE CELL:
The selected or activated cell.
Cell address:
Unique address of the location of cell.
Range of cells: A block of adjacent cells in a worksheet which is highlighted or selected is called a range of
cells.
The column range is the number of cells spread across the column. The cell address is represented by single
column letter and multiple row number in a sequence. eg. C2:C7
The row range is the number of cells spread across the row. The cell address is represented by single row
number with columns varying from B to D columns. B3:D3
The row and column range is the number of cells spread across the row and columns. This
range is a matrix with number of rows and number of columns. B2:C7
Entering data
Label: Label is the any text entered by using a keyboard. It may combine with letters, numbers, and special
symbols.
Values: The numerical data consisting of only numbers are called values. By default values are right aligned.
Formulae: Any expressions that begins with an equals ‘=’ is treated as formula.
The values do not display the preceding zero. If any value (e.g., telephone numbers), preceded by 0, then the
first letter ‘0’ is not displayed, when the data is value. To show the preceding ‘0’, the data type has to be
specified as ‘Text’.

Mathematical operators used in formulae


LibreOffice Calc uses standard operators for formulae, such as a plus(+), minus(-),multiplication (*), a division
(/) for arithmetic operation.
Note: The order of evaluation can be changed by using brackets. (The expressions within the brackets are
evaluated first).

1. Formulae with cell addresses and operators example =A1*A2


2. Formula with cell address example = A1+A2+A3+A4
3. Formula with built in functions/Use of functions to do calculations
When there is a large quantity of data it becomes difficult and complex task to write formula using only the cell
addresses. In such situations, LibreOffice Calc provides built in functions
In the function we need to include only the cell range (starting and last cell address).
= D2+D3+D4+D5+D6+D7 – Method 1
= SUM (D2:D7) – Method 2
Refer 116 and 117 ncert book for other built in functions examples

1. Steps to insert new worksheets:


Method 1:
1. Sheet menu-> Insert sheet option->In insert sheet dialog box select
➔ Position of the sheet i.e before / after current sheet
➔ Choose sheet option
As New sheet
➔ Enter no of sheets and name of the sheet
[Note: if no of sheets more than one then user can’t edit name of the sheet automatically generates sheet name
starting from default sheet count example: sheet 2, sheet3 etc.,]
Or
(i) From File
➔ Click browse button and select the file to be opened workbook containing sheets will be displayed in textbox
-> choose sheet to be inserted from other workbook
➔ Enable the link option which update the data values i.e values changed in original sheets will be updated in
destination also -> click ok.
[or] -> (ii) Sheet menu -> Insert Sheet from File option
Method 2:
To add a new sheet in the spreadsheet, click on the Add Sheet by clicking on the (+) sign located
in the left bottom of the spreadsheet.
(Or)
Right click on the sheet tab -> select Insert sheet option from context menu -> Follow the steps mentioned
above from insert sheet dialog box.
Method 3:
Sheet Menu-> Insert Sheet at End Option
2. Renaming sheets: Why rename sheets? To give brief idea about the stored content.
Methods:
1. Double click on the sheet names [sheet tab at the bottom] ->Rename Sheet dialog box appears -> type name and
click ok
2. Right click on sheet tab-> select rename sheet->Rename dialog box appears -> type name and click ok
3. Sheet menu -> Rename Sheet.

To insert the column before any column, position the cursor on any cell of the column before which you want
to insert the column and select
Sheet → Insert Columns → Columns → Columns left
Similarly, to insert the column to the right select Sheet → Insert Columns → Columns → Columns right

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