CS NOTES

CHAPTER 16 – SPREADSHEET

1. What is Spreadsheet?
ANS: A spreadsheet is a software tool for entering, manipulating and analyzing sets of number.

2. What is Workbook?
ANS: A workbook is a multipage Excel document.

3. Define Cell.
ANS: The intersection of rows and columns is called a cell.

4. What is cell address?

ANS: Every cell is identified by unique address called cell address, which includes the
columnalphabet followed by the row number.

5. Why is the cell pointer used?

ANS: A rectangular box which is used to identify the active cell is called cell pointer.

6. What is the extension with which a workbook is saved?

ANS: A workbook is saved under the extension .xls or .xlsx.

7. How many rows and columns are there in the worksheet?

ANS: 65,536 (10, 48,576) rows and 256 (16,384) columns are there in the worksheet.

8. Explain any five features of Spreadsheet or ESS or Excel.

ANS:
a) Tip wizard
• provides helpful tips and techniques based on what you are doing
• More efficient
b) External Data:
• Allows you retrieve or load data from external data source and use it in your worksheet.
c) Autosum:
• You can add a large range of data by simply selecting a tool button.
d) Autofill:
• Helps you to fill rows or columns with series of data
e) Financial Analysis:
• Used to make quick and easy financial analysis
• You can also analyses data and create presentation with charts. \
f) Drag and drop features
• Helps you to move the data and text from one place to another simply by dragging thedata with
help of mouse
g) Windows Interface
• Microsoft Excel is windows based package, therefore the user interface is consistent.
h) Webpage
• Used to create web pages with ease and also run queries on data available on the net.

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i) Shortcut menus
• Commands appropriate to the task that you are doing by clicking the right mouse button.

BUILT –IN FUNCTIONS

DATE AND TIME FUNCTIONS
1. DAY( ) – Returns day from the date
Syntax : =DAY(“MONTH-DAY-YEAR”)
Example : =DAY(“01-26-2017”)
Ans : 26

2. MONTH( ) – Returns month from the date

Syntax : =MONTH(“MONTH-DAY-YEAR”)
Example : =MONTH(“01-26-2017”)
Ans : 01

3. YEAR( ) – Returns year from the date

Syntax: =YEAR(“MONTH-DAY-YEAR”)
Example: =YEAR(“01-26-2017”)
Ans : 2017

4. WEEKDAY ( ) – Returns Weekday from the date

Syntax: =WEEKDAY(“MONTH-DAY-YEAR”)
Example: =WEEKDAY(“01-26-2017”)
Ans: 5

5. TODAY ( ) – Returns system date from the date

Syntax: =TODAY( )
Example: =TODAY( )
Ans: 1/19/2017

6. NOW ( ) – Returns System date and time from the date

Syntax: =NOW( )
Example: =NOW( )
Ans: 1/19/2017 10:08

7. DATE ( ) – Returns the serial number of the date or display the date in American format.
• Syntax: =DATE(YEAR,MONTH,DAY)
• Example: =DATE(2017,01,26)
• Ans: 1/26/20

ARITHMETIC FUNCTIONS
1. ABS ( )
Returns the absolute value of the number.
Number without a sign is called absolute number.
Syntax : ABS(NUMBER)

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Example : =ABS(5 – 10)

Answer : 5

2. SQRT ( )
Returns the square root of the number.
Syntax : SQRT(NUMBER)
Example : =SQRT(100)
Answer : 10

3. MOD ( )
Returns the remainder after number is divided by divisor
Syntax : MOD(NUMBER,DIVISOR)
Example : =MOD(5,3) Answer : 2

4. PRODUCT ( )
• This function multiplies all the numbers given as arguments and returns the product Syntax :
PRODUCT(NUMBER1,NUMBER2.....) Example : =PRODUCT(10,20)
Answer : 200

5. SUM ( )
• Returns the sum of all the numbers in the list of
arguments
Syntax : SUM(NUMBER1,NUMBER2.....)
Example : =SUM(A1:A3)
Answer : 60

STATISTICAL FUNCTIONS
1. MAX( ) –
• Returns the maximum value from the range of cells
Syntax : MAX(RANGE)
Example : =MAX(A1:A3)

MIN( ) –
• Returns the minimum value from the range of cells
• Syntax : MIN(RANGE)
• Example : =MIN(A1:A3)

AVERAGE( )
• Returns the Average value from the range of cells
• Syntax : AVERAGE(RANGE)
• Example : =AVERAGE(A1:A3)

LOGICAL FUNCTIONS:
1. AND( )
• This function returns TRUE if all its arguments are TRUE, returns FALSE, if one or more

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arguments are FALSE.

• Syntax : AND(LOGICAL1,LOGICAL2...)
• LOGICAL1, LOGICAL2 are 1 to 30 conditions you want to test.
• Example : =AND(10 > 5,8 >7)
• Answer : TRUE
• Example : =AND(10 > 5,8 < 7)
• Answer : FALSE

2. OR( )
• This function returns TRUE if one or more arguments are TRUE, returns FALSE, if all
arguments are FALSE.
• Syntax : OR(LOGICAL1,LOGICAL2...)
• LOGICAL1, LOGICAL2 are 1 to 30 conditions you want to test.

Example : =OR(10 > 5,8 >7)

Answer : TRUE
• Example : =OR(10 > 5,8 < 7)
• Answer : TRUE

3. NOT( )
• This function returns the value of its argument.
• Syntax : NOT(LOGICAL)
• Example : =NOT(10 > 5)
• Answer : FALSE
• Example : =NOT(8 < 7)
• Answer : TRUE

4. IF( )
• When the logical_test is true, then it returns value-if-true otherwise value-if-false.
• Syntax: IF(LOGICAL_TEST,VALUE_IF_TRUE,VALUE_IF_FALSE)
• Example : =IF(A2>35,”PASS”,”FAIL”)
• Answer : FAIL
AB
1 PER CLASS
2 34 =IF(A2>35,”PASS”,”FAIL”)

FINANCIAL FUNCTIONS:
1. RATE( )
• Returns the interest rate for an annuity.
• Syntax: RATE( Number_Payments, Payment, PV [FV], [Type], [Estimate])
• Number_Payments is the number of payments for the annuity.
• Payment is the amount of the payment made each period.
• PV is the Present Value.

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• FV is optional. It is the Future Value.

• Type is Optional. It indicates when the payments are due.

2. PMT( )
• Returns the payment for a loan based on constant amount and a fixed interest.
• Syntax: PMT(RATE,NPER,PV,FV,TYPE)
• RATE – Is the interest rate per period.
NPER - Is the total number of payments, periods in an annuity.
• PV – Is the loan amount
• Example: = PMT(B1/12,B2*12,B3,0,1)
• Ans : 3,288.55

FV( )
• Returns the future value of an investment based on periodic, constant payments and a
constant interest.
• Syntax: FV(RATE,NPER,PMT,FV,TYPE)
• RATE – Is the interest rate per period.
• NPER - Is the total number of payments, periods in an annuity.
• PMT – Is the payment made each period, includes principal amount, interest amount

MACROS

1. What is a Macro?
Macro is a small program that carries out pre-defined and pre-recorded series of steps by
giving a few keyboard shortcuts or by running the macro name.

2. Explain the steps for creating the macro.

ANS:
a. Select TOOLS->MACRO-> RECORD NEW MACRO
o This opens the Record Macro dialog box, specify the macro name and keyboard shortcut.
Then Click on OK. A very small “Stop Recording” toolbar will appear on the screen.
b. You can now proceed on to record your macro. Just perform all the essential steps to
complete your particular task
c. The click on “Stop Recording” button available on the “Stop Recording” toolbar.
d. Run the macro by using keyboard shortcut, i.e.”ctrl + shift + key” or select TOOLS-
>MACRO->MACROS, Select macro name that you want to execute.

3. How do you delete a Macro?

ANS:
a. Select TOOLS->MACRO->MACROS, select the macro name.
b. Click on Delete.

4. Mention the types of Databases

ANS:
a. Internal Database – Database created in the worksheet.

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b. External Database – Database which is created through other DBMS or RDBMS

package like MS-ACCESS, FOXPRO, dBASE, SQL SERVER, ORACLE etc.

5. Creation of internal databases using built –in data form

ANS: The Databases are entered and maintained by typing directly onto a worksheet.

6. Functions of DATA->FORM
ANS:
a. Displays one record at a time
b. Allow you to add new records and edit existing records
c. Allow you to view records matching the specified criteria.

7. What is Chart?
ANS: Chart is a pictorial or graphical representation of numeric data.

8. Write any five advantages of Chart.

ANS:
a. Data Effective
b. Interesting and various formatting options are available
c. Easy to understand
d. Easy to Analyze
e. Compare data

9. Mention any types of Chart

ANS:
a. Line chart
b. Bar Chart
c. Column Chart
d. Pie Chart
e. Area Chart

10. Explain the steps for creation of achart.

ANS:
a. To create a chart
1. Select all the cells containing data including labels.
2. Click the Insert tab. Select any type of the Charts group. A
list of chart sub-types appears.
3. Click any Chart option.
4. The chart will be created depending upon your choice.

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