IT @ SCHOOL

Computer Science - Book 1

 IT @ SCHOOL
Computer Science - Book 1
First Edition published in 2021

This book has been prepared by the Computer Science team of the DAV Group of Schools, Chennai (managed by
the Tamil Nadu Arya Samaj Educational Society).

You are free to copy and redistribute the material in any format or medium. You must give appropriate credit
and you may not use the material for commercial purposes without the permission of the author. If you remix,
transform or build upon the material, you may not distribute the modified material.

This is the first version of the book and could contain not only omissions, but also areas of improvement.
We request the reader to excuse us for the omissions, but please do bring to our notice any feedback for correction
and improvement in subsequent versions. We will remain grateful to you for your support and feedback.
You can write to ‘Tamil Nadu Arya Samaj Educational Society’ 212-213, Avvai Shanmugam Salai, Gopalapuram,
Chennai – 600 086 or email to [email protected]. You may also write to us to seek permission to
print all or only certain chapters of the book.

The Author of this book is solely responsible and liable for its contents including but not limited to the views,
representations, descriptions, statements, information, opinions and references.

MRP ` 200/-
 PREFACE
Computers play a vital role in the modern world, and even the most basic jobs today involve technology. Therefore,
computer education becomes essential in any student’s development. Expertise in computing enables children
think critically, be more creative and innovative, giving space for collaborative work and individual effort.
The series of books (Class III – IX) aim to holistically develop digital skills, keeping pace with the dynamically
changing industry requirements.
IT education has no boundaries and irrespective of the field of work, each one is expected to have the following
digital skills:
 MS Office (MS Word, MS Excel, MS PowerPoint)
 Photo / Image Editing
 Programming
 Website development
The enriched curriculum therefore covers a wide variety of topics across various classes: TUXPAINT; MS Word
2007 (Level I, II & III) ; MS Excel 2007 (Level I, II & III); MS PowerPoint 2007 (Level I & II); Image / Photo editing
software using GIMP 2.8; Scratch Programming; HTML Programming; Web creation tool using WordPress.
The curriculum uses only open source software (freely available on the Internet) installed in Windows 7 Operating
system.
A brief description of every concept and its application / purpose is provided in every lesson with colorful screen
shots. This not only attracts the readers but also gives them an experience of self-learning. ‘Activity Based Learning’
exercises have been included as part of the curriculum.
We hope this text book finds its place in the readers’ library for future references.
 Index

Page
S No Topic
Number

TUX Paint

1 Introduction to Computers 9

2 Introduction to Tux Paint 16

3 Drawing Tools in Tux Paint 18

4 Drawing Pictures Using Paint Tool 21

5 Drawing Pictures Using Lines Tool and Eraser Tool 25

6 Drawing Pictures Using Shapes Tool and Using Undo 28

7 Text and Rubber Stamp Tool 32

8 Magic Tool 33

MS-Word

1 Introduction to Ms-Word 42

2 Starting with Ms-Word 45

3 Navigation in Ms-Word 47

4 Working with Documents 52

5 Editing in Ms-Word 56

User Skill Typing Tutor 63

IT@ SCHOOL
Computer Science - Book 7
Tux-Paint

IT@SCHOOL
 Chapter
1 INTRODUCTION
TO COMPUTERS

A Computer is an electronic device that can store, retrieve and process data at extremely high speed.
• It works very fast.
• It does not make mistakes.
• It makes our work very easy.
• It can remember many things.
• It does not get tired even if it works for a long time.
• It can do big calculations very fast.
• It is used to write, draw, do sums, play games, listen to music and watch cartoon films and movies.

MAIN FUNCTIONS OF A COMPUTER

1. Input
2. Processing
3. Output
made up of many different parts of a Computer They are
1. Monitor
2. Keyboard
3. Mouse
4. CPU
5. Printer
6. Speaker
Each of these devices has a special function to perform.

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Functions of a computer

Input Processing Output

Input devices Processing Unit Output devices

Keyboard, Mouse CPU Monitor, Printer

The Keyboard and the Mouse are used to enter data into the computer; hence they are called input devices.
CPU stands for Central Processing Unit. It is also known as a brain of the computer. It carries out instructions
and computer programs and performs all the basic arithmetical and logical operations. The CPU processes the
input to give the output.
The Monitor displays the output produced by the CPU. The printer is used to print the output on paper. Both
these devices are used for output and so they are called output devices.
Keyboard
Function Keys Special Keys

N
u
m
b
e
r
K
e
y
s
Alphabet Keys Arrow Keys

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Keyboard is an input device which is similar to typewriter. Keyboard has a set of keys which allows the user to give
input to the computer in the form of letters, numbers and symbols.
The standard keyboard has 104 keys. The keys in the keyboard can be grouped under five categories.

• Letter keys (A to Z)
• Number keys (1 to 9)
ted
a r t inven in
ngelb er mouse .
• Arrow keys
u g E t
Do pu ood
t com made of w
• Function keys (F1 to F12)
th e 1 s
s
• Special keys such as Enter, Esc, Delete etc
6 4 . It wa
1 9

Mouse
Scroll
Button
Right Mouse
Button

Left Mouse
Button

Mouse is an input device. It shows the position of the cursor /mouse pointer on the screen. When the mouse is
moved along a flat surface, the cursor on the screen automatically moves. The items on the screen can be selected
or moved by using the mouse buttons.
There are two types of mouse – wired and wireless mouse.
Mouse is also called as a pointing device. It has three buttons namely left, right and scroll button.
Holding the mouse

Hold the mouse and place your index finger on the left mouse button and your middle finger on the right mouse
button. Hold the mouse on the sides with your thumb and the remaining two fingers.

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Actions of a Mouse
Left click-Pressing and releasing the left mouse button once.
Double click- Pressing and releasing the left mouse button twice in quick succession.
Right click- Pressing and releasing the right mouse button once.
Drag- Moving the mouse while keeping the left mouse button pressed.
Drop- Releasing the left mouse button after dragging it.

CPU
r l e s B abbage
Ch a
k n o w n as the
i s of
“Father ”
ers
Comput

CPU stands for Central Processing Unit. It is also called the brain of the computer. It performs the basic arithmetic,
logical and input/output operations. It controls the overall activities of the computer.

Monitor

Monitor is an output device. It looks like a television screen. It helps us to see what we are doing in the computer.
It displays texts and images. It is also called Visual Display Unit (VDU).

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Speaker

Lady Ada Lovelace

was the 1st
Computer
Programmer.

Speaker is an output device. It is used to hear music, songs and other sounds.

Printer

A Printer is an output device. We can take printout of text and pictures on paper through the printer and prepare
a permanent document. A printout on the paper is called a hard copy.
Microphone enables many types of audio recording devices for purposes like music and speech recording.

Starting and Shutting down the computer

To start a computer, follow these steps:
Step 1: Switch ON the Power supply.
Step 2: Switch ON the UPS.
Step 3: Switch ON the CPU.
Step 4: Switch ON the Monitor.
After switching on the monitor, wait for a while till you see a screen. This screen is called Desktop.
The small pictures on the desktop are called icons. You can click on these icons to start working on your computer.

To shut down the computer follow these steps

Step 1: Move the mouse pointer to the start button on the desktop and left click on it.
Step 2: Left click on shut down from the start menu.
Step 3: A screen with a message ‘Shutting down’ will be seen.
Wait for the CPU to turn off. Then follow steps 4 to 6.
Step 4: Switch OFF the Monitor.
Step 5: Switch OFF the UPS.
Step 6: Switch OFF the Power supply.

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 BRAIN DEVELOPER

i) Read the clues to name the parts of a computer

1. I look like a TV. I am the _____________.

2. My name is the same as that of an animal. I am the ________________.

3. I have many keys. I am the ____________.

4. I work like your brain. I am the ______________.

5. I am also called Visual Display Unit. I am the __________.

ii) Match the columns

1. A device used to give input a) microphone

2. A device used to listen to sound b) printer

3. A device that shows output c) keyboard

4. A device that prints the output on paper. d) speaker

5. A device used to record sound e) monitor

iii) Tick the correct answer

1. We use computers to

a. Play games b. eat food c. walk in a park

2. This is a part of the computer

a. Cat b. Mouse c. Rabbit

3. This supplies electricity to the computer.

a. CD b. Microphone c. UPS

4. This is also called brain of the computer

a. CPU b. Monitor c. Keyboard

5. It is a pointing device

a. Monitor b. Printer c. Mouse

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iv) Colour the Circles that show the things
you can do on a computer

1. 2. 3.
Playing Washing Doing
Games Hands calculations

4. Booking 5. Watching 6. Doing

Tickets Movies homework

Teacher’s Signature

15
 Chapter
21 INTRODUCTION
TO TUX PAINT
• Tuxpaint is a free drawing program with a Graphics Editor.
• It is used for simple animation in the form of Slide Show.
• It has an easy interface, fun, sound effects and drawing tools to make you creative.

Starting Tux Paint

Start All ProgramsTuxpaint and choose Tuxpaint Windowed Option.

A Sample Screen Layout

Tool Box
Selector

Canvas

?
Color Palette
Did
You
Know
Application Controls Tux Paint can be
downloaded for free.
It was developed by
Bill Kendrick.

Tux Paint Components

 Tool Box- Contains various basic tools. On the left side of the screen is the tool box, when any tool is clicked,
on the right side of the screen all the options available under that tool are displayed.
Ex: If you select Shapes tool then you can select different shapes from the right side to draw.
 Application Controls- for creating a new pictures, save, undo and print them.
 Canvas- where images are drawn and edited.
 Colour Palettes- Where colours can be chosen. You can select different colors to draw from here.
 Selector- Provides various selectable objects like brushes, fonts etc.

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 Help: Help, information and tool tips, etc., are given by the penguin in the help tool bar below the color pal-
ette.
• You can start painting in the paint area with a default paint brush. You can try some other types and sizes of
brushes from the selector. Click on Paint Brush tool and observe various brushes available on the right tool bar.
Or click on Shapes tool observe various shapes available on the right tool bar to draw it on the paint area.
• After you finish drawing you can save your picture as a file using “Save” tool bar. To open your saved pictures
you can use “Open” tool bar.
• You can click ‘Quit’ button or close the Tux Paint window or press the Esc key to quit Tux paint.

BRAIN DEVELOPER

i) Match the following questions with the options

given below.
1. An Application that plays funny sound effects when you select any tool.

2. Where do you find a paint brush in Tux Paint?

3. Which option is used to colour an apple picture in Tux Paint?

4. Where do you edit a Picture in Tux Paint?

5. Which option is used to remove the last inserted image in Tux Paint?

Options
a) Canvas b) Colour Palette c) undo d) Tool Box e) Tux Paint

ii) Find the hidden words

A U N D O B C D E
F G E S A V E H I
J K P E L M N O P
T O O L B O X Q R
P A L E T T E S T
A U V C A N V A S
I W X T Y E Z A B
N C D O E W F G H
T I J R K L M N O

Teacher’s Signature
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 Chapter
31 DRAWING TOOLS
IN TUX PAINT
Tux Paint has a large variety of Drawing Tools that help children to bring out their creativity.
• Paint Tool- To create free hand drawing and readymade patterns.
• Stamp Tool-To add a readymade stamp in your drawing.
• Lines Tool-To draw straight lines and straight patterns.
• Shape Tool-To draw polygonal shapes.
• Text Tool-To enter text.
• Magic Tool-To draw andgive amazing effects to the picture.
• EraserTool-To erase the unwanted parts of the picture.
• New Tool-To open a new file.

BRAIN DEVELOPER

i) Draw the following pictures using the brush tool

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ii) The following words are used in Tux Paint. Pick out
all the red coloured alphabets to get the answer:
1) ABZTRURUIRXUIPARIBZNBGBT ________

2) FGEHIJRASLPERRJK ______

3) DYSCGTAJKLMPDR _____

4) TUDSRACWBINGCANNVAMS _______ ______

5) RSTANIUEDFERXHGT ____

iii) Rearrange the jumbled words:

1. HASEP ________________

2. TIAPN ________________

3. SINLE ________________

4. MPTAS ________________

5. CMGIA ________________

iv) Draw the following mathematical figures using

the shapes tool.
a) Triangle

b) Rectangle

c) Diamond

Starter drawings
d) Square are pre-made drawings
ready to be colored
in Tux.

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v) Identify the tools used for drawing the following
images

DAV

Teacher’s Signature

The wheel in a
scroll mouse is
used to scroll
through pages in
a document

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 Chapter
4 DRAWING PICTURES
USI NG PAINT TOOL
We can make free hand drawings using the Paint tool. The Paint tool is selected by default whenever we start Tux
Paint.

To draw pictures using Paint Tool

Step 1: Let click on the Paint tool in the Toolbar.
Step 2: Left click on any brush in the Selector.
Step 3: Left click and choose a colour from the Colour box.
Step 4: Move the pointer to the Drawing Canvas. Left click at the position where you want to place the shape.
You will notice the brush shape selected by you appears on the drawing Canvas.
Repeat steps 1-4 with different brushes to draw a colourful picture as shown here.

21
Draw the following pictures using the different brushes
available in the Paint Tool
Did You
Know

The help area at the bottom of the window

tells you about the selected tool.

22
23
 BRAIN DEVELOPER

i) Fill in the missing letters:

1) _ A_NT

2) _A_V_S

3) T_ _L _AR

4) B_U_H

5) S_L_CT_R
ii) Answer in one word:
1. The most commonly used free hand drawing tool. __________________________

2. The tool which is selected by default, when we open Tux Paint._______________

iii) Match the following:

To print the application

To erase text/Lines

To cancel the last done action

To scribble something

To open an existing file

To type text

To draw pictures using lines

Teacher’s Signature
24
 Chapter

Lines Tool
5 DRAWING PICTURES USING
LINES TOOL AND ERASER TOOL

The lines tool is used to draw straight lines of various shapes. A line tool has the same brush shapes in the sub-tool-
box as in the Paint tool.
To draw pictures using Lines tool
Step 1: Click on the Lines Tool from Toolbar.
Step 2: Click and choose a colour from the Colors box.
Step 3: Click and select the size of the line from the Selector.
Step 4: Keeping the left mouse button pressed, move the mouse pointer on the Drawing Canvas.
When you finish drawing, release the mouse.
Eraser Tool
The Eraser Tool is used to erase any part of the drawing.
You can also
To erase the picture using Eraser Tool start a new
Step 1: Click on the Eraser Tool from Toolbar. drawing using
Ctrl + N
Step 2: Click and choose a size for the eraser from the Selector.
Step 3: Move the pointer to the Drawing Canvas.Keeping the left mouse button pressed, drag the mouse pointer
over the part of the picture to be erased.When you finish erasing,release the mouse.

BRAIN DEVELOPER

i) Draw the following pictures using the lines tool

25
ii) * Draw the following picture using the lines tool

* Erase the window and the chimney using the eraser

tool

* Draw a new window and chimney as shown here:

26
III) * Create a new blank picture
* Draw a straight line with a thick brush size

* Using the eraser tool, erase parts of the line evenly

as shown here to get this pattern

Iv) Fill in the blanks

1) The ______________ has many tools that help us to work in Tux Paint.

2) The ________________ tool help us to correct mistakes in Tux Paint.

3) The ______________ tool is used to draw this picture .

4) The size of an eraser can be chosen from the ________________.

5) There are _____________ colours in the colors box.

6) The ____________tool is used to draw straight Patterns.

You can play a CD in

DVD drive but you
cannot play a DVD in Teacher’s Signature
CD drive.

27
 Chapter
6 DRAWING PICTURES USING
SHAPES TOOL AND USING UNDO
Shapes tool is used to draw various filled and unfilled polygonal shapes. The unique feature of this tool is Rotation.
o
We can also rotate the shapes to any angle on a 360 scale.There are 16 different shapes available in the sub-toolbox
of the Shapes tool.
To draw pictures using Shapes tool
Step 1: Click on the Shapes Tool from Toolbar.
Step 2: Click and choose a colour from the Colors box.
Step 3: Click and select a particular shapefrom the Selector.
Step 4: Keeping the left mouse button pressed, move the mouse pointer on the Drawing Canvas. When you finish
drawing the shape, release the mouse.

BRAIN DEVELOPER

i) Draw the following pictures using circle shape:

ii) Draw the following pictures using rectangle shape:

28
iii) Draw the following pictures using triangle shape:

iv) Draw the following pictures using various shapes:

29
v) * Draw a flower like this using the circle shape

* Click the Undo button. The last petal you painted will
disappear

* Click the Undo button again

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* Click the Redo button. The last part you erased with
the Undo command will be brought back

* Click the Redo button again

Did You Know?

Children from all over the globe submit
their art work created in Tux Paint.
The winner’s drawing is then published
in the Tux Paint website.

VI) Answer in one word:

1.The tool that is used to draw filled and unfilled shapes._______________

2.The command that will cancel the effect of the last action.____________

3. The keyboard shortcut to undo an action._________________

4.The unique feature of Shapes tool.___________________

5. Number of filled shapes available in the sub-toolbox of the Shapes tool._________

Teacher’s Signature

31
 Chapter

TEXT TOOL
7 TEXT AND RUBBER
STAMP TOOL

The Text tool is the original text-entry tool in Tux Paint. Text entered using this tool can’t be modified or moved
later, since it becomes part of the drawing. However, because the text becomes part of the picture, it can be drawn
over or modified using Magic tool effects (e.g., smudged, tinted, embossed, etc.)
The Text tool is used to type messages in the drawing canvas.
To type text in your canvas:
Step 1: Click on the Text tool.
Step 2: Click and choose a Letter Style from the Selector.
Step 3: Click and choose a colour from the Colors Box.
Step 4: Click on the Drawing Canvas. A blinking line called cursor appears.Type your message.Once you finish
typing,click on any other tool in the Toolbar.
STAMP TOOL
The Stamp tool works like a sticker or rubber stamp. It lets you place different pictures in the drawing.When this
tool is selected ,different stamps are displayed on the right side which can be used. Each stamp can be resized and
flipped before being stamped. Resize button is found at the end of options and above the colors. This button can
be used to increase or reduce the size of the stamps.

BRAIN DEVELOPER

i) Type the following words and change its style using

Text Tool

32
ii) Draw the following picture using Brush Tool and
name the picture using Text Tool

iii) Draw the following pictures using Stamp Tool and

resize the pictures

Name the
following buttons

33
iv) Fill in the blanks using the options given in the box:

Open Text Color Box Starters

1. You can use the ______________ tool to type messages on pictures.

2. The ____________ is at the bottom of the Tux Paint screen.

3. The Tux Paint screen appears after the ____________ window.

4. The ____________ buttons are used to increase or decrease the size of the typed text.

5. __________ option in Tux Paint allows you to view all the saved files in the form of slide show.
v) State whether True or False:
1. The Toolbar is available at the right of the main screen.___________

2. We can draw a picture in the Help area. ___________

3. The selector provides options for a selected tool. __________

4. We can close a drawing by clicking the Erase button.__________

5. The most commonly used free hand drawing tool is the Magic tool.___________
vi) Match the word with its respective font style:

Teacher’s Signature
34
 Chapter
8 MAGIC TOOL
The Magic tool is a set of many special tools. You can make different effects using this tool.
Step 1: Click on the Magic tool.
Step 2: Click and choose a magic effect (tool ) from the Selector.
Step 3: Move the pointer to the Drawing Canvas. Keep the left mouse button pressed,drag the mouse to draw on
the Drawing Canvas.When you finish drawing release the mouse.
Note: Different stamps can have different sound effects. Buttons on the Bottom left corner allow you to replay the
different sound effects.

Some effects under Magic tool:

Bricks Effect - Fills a pattern of bricks into the picture.
Blur Effect - Blurs the area of the picture on which this effect is applied.
Grass Effect - Used to give grass effect in a drawing.
Fill Effect - Used to fill colour in an object.
Flower Effect - Ready made option to draw flowers on the canvas.
Drip Effect - Gives a drip effect to our drawing.
Foam Effect - This tool adds a foam effect.
Rainbow Effect - Draws a trail of rainbow colours as you drag the magic wand on the drawing area.
Real Rainbow - Allows you to draw a rainbow that we see in the sky after a rainfall.
Noise Effect - Used to add white noise to our drawing.
Smudge effect - Used to mix two different objects smoothly.
Waves Effect - Used to wiggle any picture side to side.
Wavelets Effect - Used to wiggle your picture up and down (Vertical) rather than side to side.

BRAIN DEVELOPER

i) Write true or false:

1. Using the Magic tool, we can apply beautiful effects to our drawing._______

2. The Grass tool is used to create flowers on the canvas.__________

3. Fill effect tool is used to select a colour from the palette._______

35
4. Different stamps have same sound effects.___________

5. Waves is used to mix two different objects smoothly.______________

ii) Multiple Choice Questions:-
1. We can create a dripping effect of wet paints using the ______________ effect of Magic tool.

a. Drip b. Smudge c. Foam

2. We can rotate the shape upto ________________ degrees.

a. 180o b. 360o c. 260o

3. ___________ effects adds vertical wavy effects in our picture.

a. Waves b. Wavelets c. Tornado

4. ___________ allows you to draw a rainbow that we see in the sky after a rainfall.

a. Real Rainbow b. Rainbow c. Waves

5. ____________ effect is used to add white noise to our drawing.

a. Noise b. Sound c. Wavelets

iii) Match the following:
1. Tux Paint Palette - a) Bubbles

2. Text tool - b) 17 colors

3. Eraser tool - c) Font size

4. Magic tool - d) Erases

5. Foam - e) Different effects

Did you Know

You can use a stamp in

your drawing in
12 different sizes.

36
iv) Create the following picture using New Tool and
make the picture look more attractive by colouring it

Fill the colours using

Fill tool

Draw the following pictures using Magic Tool fill

option.
v) Make the clouds look like a chalk drawing.

37
vi) Draw the following house using small brick patterns
in the Magic Tool. Create a Garden around the house
using the available tools.

vii) Create the following picture and draw a colourful

arc that resembles a rainbow.

Real Rainbow

The Recycle Bin icon changes to an empty

dustbin when there is no file or
folder present in it.
38
viii) Draw the following picture using String art and
cover the picture with Snow flakes

Snow flakes

String Tool

ix) Create the following picture and bend the same

using Perspective Tool

Perspective
Tool

39
x) Create the following picture using New Tool and
twist the picture using Wave Tool

Use Wave Tool

for this

Teacher’s Signature

Hewlett Packard developed the

first Laser Printer named Laser Jet
for Personal Computers in 1984.

Did You Know

40
IT@ SCHOOL
Computer Science - Book 7
Ms-Word

IT@SCHOOL 41
 Chapter
1 INTRODUCTION
TO MS-WORD
Microsoft Word is an application software developed by Microsoft Corporation, one of the world’s largest
companies in software development, used for Word Processing.
Microsoft Word is used for typing text and creating electronic documents on a computer. We can type and save
those documents and use it later.
Uses of Microsoft Word: Quick View:
plication
 Creating documents such as letters, brochures, learning activities, tests, Application or Ap ware
quizzes and students’ homework assignments. Program, is a soft
s on
program that run
 The spell and grammar check in word processing makes the document to be
your computer.
neat and error-free.
 Storage of Text – We can take any number of copies with word processor.
Real time applications:
Quick View:
A computer document  Business and workplace – create all types Quick View:
is a file created by a software of official documents.
Software is a set of
application. It may contain  In Education – Type and edit question instructions that tells a
text, images, audio, video, paper, Name list. computer what to do or.
and other types of data.  Home-based – to create a birthday card how to perform a task
and invitation.
 You can create books, articles, and
newsletters.
Usage of Keyboard:
Keyboard is a set of keys that enables you to enter data into computer. It is the main input device of the computer.
Pressing the keys on the keyboard is called typing.
Types of Keys:
Letter Keys

Number keys

42
 Symbol Keys

Special keys

Keyboard Practice:
Keyboard practice will increase the typing speed and have better control on typographical errors.

Activity Type alphabets A to Z and numbers 1 to 10.

43
 BRAIN DEVELOPER

I) In the box, write all the letter keys in the same

order you find on the key board

II) Match the following keys :

1. Software a) Allows to type capital letters
2. Letter key b) Allows to type numbers
3. Caps Lock c) Allows to type alphabets
4. Number key d) Set of instructions

Teacher’s Signature

e
oft, th
Micros hat owns
yt
compan s OS, was
Window on April 4,
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founde Bill Gates
y
1975 b ul Allen.
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44
 Chapter
2
You can load Word by clicking
STARTING WITH
MS-WORD

Start ->All Programs ->Microsoft Office -> Microsoft Word 2007.

When you are loading MS-Word window from Windows, your screen will look like this:

Quick View : Microsoft Corporation is an American multinational technology company with

headquarters in Redmond, Washington.
Screen Layout:
The Word screen is divided into various parts – Office button, Quick Access toolbar, Tabs, Title bar, Ribbon, Ruler
bar, Document area, Vertical scroll bar, Horizontal scroll bar and Status bar.
Office button Title Bar
Tabs

Quick Ribbon Vertical

Access Scroll Bar
Tool Bar Ruler Bar

Document Area

Status Bar

45
 Quick View: Mouse Clicks
Quick View: Cursor
A Cursor is a flashing vertical line
which appears on the Word screen
where you type your text.

Activity Load MS-Word window from Windows.

BRAIN DEVELOPER

I) Solve the crossword puzzle with the help of the

hints given

Across : Down :
1. A bar at the top of the Word window (5,3) 2. A large area used to type text (4, 4)
4. Contain various buttons (4) 3. Contains all the options (6)
6. A flashing vertical line (6) 5. Bars used to move the page up or down (6)

Teacher’s Signature
46
 Chapter
3 NAVIGATION IN
MS-WORD
In MS-Word, Navigation means moving within the Word window. In other words, the cursor movement to move
in and around the Word document. When we reach the end of the line while typing the text, the cursor automati-
cally moves down to the next line. This feature of MS-Word is known as Word Wrap. We press the Enter Key only
when we want to start a new paragraph.
We will now learn the different keys on the keyboard and its functions.

KEY FUNCTION (Cursor movement)

Left or Right arrow key One character left or right

Up or Down arrow key Up or down one line

Page Up key Up one screen of text

Page Down key Down one screen of text

Home key To first character of current line

End key To last character of current line

Ctrl + Home key To first character of the document

Ctrl + End key To last character of the document

Quitting Word
To quit word, we have to choose Office ->Exit Word. It will ask if you want to save the changes. Choose Yes to
save and exit, and No to exit without saving and choose Cancel to return to the document.

Quick View: Save option

Quick View: Print option
The shortcut to save a The shortcut to print a document using
document using the the keyboard is Ctrl + P.
keyboard is Ctrl + S.

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 Activity Using the Arrow keys.

Activity 1
Type your Name, Address and Phone Number one below the other as below:
Name:
Address:
Phone Number:
Having typed all these details, your cursor will be blinking where you have stopped typing.
(1) Using your Up arrow key and Left arrow key, go to Address and change it as Permanent Address.
(2) Using Down arrow key, come down to the next line, move to the end using the Right arrow key and keep
a full stop after the Phone Number.
Now, your screen will look like this:

Your cursor is now blinking at the end of the last line after the full stop.
Activity 2a : Use the Home key and see where the cursor is blinking.

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When you use the Home key, the cursor now blinks as shown in the above window at the beginning of the current
line.
Activity 2b : Use the End key and see where the cursor is blinking.

When you use the End key, the cursor moves to the end of the current line.
Activity 3: Type the following paragraph and use the commands given below:
Formatting changes the appearance of the text in the document. It makes your document attractive. You can
change the text size, colour and style, spacing between letters, lines and paragraphs.
(1) Use the Ctrl + Home key and
(2) Use the Ctrl + End key
When you use the Ctrl + Home key, your cursor will blink before the first letter of the document (as shown in the
picture below)

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When you use the Ctrl + End key, your cursor will blink after the last Letter of the document. (as shown in the
picture below)

Activity 4: Quit MS-Word

Win + D opens class windows Desktop.

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 BRAIN DEVELOPER

I) Name the key(s) that are pressed to move the

following
1. Screen down _________________

2. Cursor at the end of the line _________________

3. Cursor at the beginning of the document _________________

4. Cursor at the beginning of the line _________________

5. Cursor at the end of the document _________________

II) Fill in the blanks:
1. _______ is the shortcut key to save a document.

2. We use the _______ key to start typing a paragraph.

3. While typing, when we reach the end of the text in a line, the cursor automatically moves to the next line.
This feature is called ______.

Teacher’s Signature

The shortcut
to exit
MS-Word is
Alt + F4.

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 Chapter
4 WORKING WITH
DOCUMENTS
In this lesson we are going to learn to create, save, open, close and print documents.
Creating Documents:
The New command creates a new document. To create a new document, click Office -> New. In the New Docu-
ment box, choose Blank and Recent -> Blank document and click Create.
A blank document appears where you can start typing. Word temporarily names new documents in numerical
order as Document 1, Document 2, Document 3 and so on till you give a new document a file name.

Keep saving your documents

after each paragraph
by pressing Ctrl +S keys.

Saving Documents:
You must save every document that you have created otherwise, if the computer is switched off by mistake, you
will lose your document. The Save command saves the current document. To save your documents:
Step 1: Click Office -> Save.

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The Save As dialog box is displayed like this:

Step 2: Type a file name for your document.

Step 3: Click Save button.
Word automatically adds a .DOCX extension.
Opening Documents:
The open command opens an existing document. To open a document that you have already created and saved:
Step 1: Click Office -> Open.
Step 2: The Open dialog box is displayed. Click the document name and click Open button. Your screen will look
like this:

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Closing Documents:

Your screen will look like this:

We must close a document after we finish working with it. The Close command closes the document window. To
close a document, Click:
Office -> Close
Printing Documents:
The Print command is used to send the document to the printer for printing. To print the document, click Office
-> Print.
The Print diaog box appears with several printing options. You can select the pages to print, the number of copies
etc. Once you select the required options, click the Ok button and to return to the document without printing,
press the Cancel button. Your Print dialog box appears like this:

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Activity:
a) Create a blank document in MS-Word.
b) Type something about youself and save the document in your name.
c) Open the document you have saved in your name.
d) Close the document you had opened.

BRAIN DEVELOPER

I) Unscramble the words in Column B. Then, match the

columns to complete each statement
Column A Column B

(a) To open a new file in Word, click on NTRIP …………….

(b) To print a document VASE SA………..

(c) To save a file for the first time, click on NEOP……….

II) Tick the correct answers in the box

(a) Which of the following is not there in the Office button?

New [ ] Save [ ]

Print [ ] Recent documents [ ]

(b) Which command is used to close the word document.

Open [ ] Print [ ]

Close [ ] Save [ ]

Teacher’s Signature

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 Chapter
5 EDITING IN MS-WORD

Editing is making changes in the text. To edit a document, it has to be first selected. Editing text includes moving
the text and arranging as per the requirement. Whenever you work in a word document, you may make a few
typing mistakes. To correct these mistakes, you can use either of the following keys:
• The Backspace key, which deletes the letters on the left of the cursor.
• The Delete key, which removes the letter on the right of the cursor.
Selecting text
The various steps to select the text are listed below.
1. Bring the cursor to the place from where you want to select the text.
2. Click and drag the mouse button till the end point of your selection.
3. Release the mouse button when the text is selected.
The highlighted text is the selected text. We can make changes in it as desired. After editing, we can deselect the
text by clicking anywhere outside the selection area on the page or by pressing an arrow key on the keyboard.
The following table shows the techniques for selection of text with the mouse:
Selection Technique
A word Double-click on the word.

Several words or lines Drag the mouse over the words, or hold down the Shift key
while using the arrow keys.

Entire document Press Ctrl + A or use the mouse to select all the text.

Selecting the text with the help of the keyboard

1. One word or group of words: Place the cursor at one end of the word. Then, press Shift and move the cursor
with the help of the arrow key to the other end of the word.
2. One word or a group of words: Place the cursor at the beginning of the line. Then, press Shift + Down arrow
or end key.
3. A group of lines: After selecting the line, keep pressing the Down arrow key along with the Shift key.
4. Entire document: Select the entire document by pressing Ctrl + A.

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Cut, Copy and Paste commands
The Cut, Copy and Paste commands are in the Clipboard group of the Home tab. We can also select these com-
mands from the Quick Access Toolbar.
The Cut command removes the selected text from its place, while the Copy command creates a duplicate of the
selected text without changing the original text in any way.
We can use the Paste command to place this cut or copied text where you want.
Copying Text Shortcut key to
The various steps to copy the text are: Copy text is
Ctrl + C.
1. Select the text that has to be copied.
2. Click on the Copy button from the ‘Clipboard’ group of the ‘Home’ tab.
3. Take the cursor to the spot where the text has to be copied. Right-click the mouse button and click on the
Paste button. The steps to copy and paste a selected text is given below:

Step 2

Step 3

Moving Text
To move the text, we have to select the text and then cut and paste it. We choose the Cut button here instead of
the Copy button and Paste it at some other place.

The various steps to move the text are given below:

Shortcut key to Cut
1. Select the block of text. text is Ctrl + X and
to paste is Ctrl + V.

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2. In the ‘Home’ tab, choose the Cut button from the ‘Clipboard’ group. The selected text disappears from its
place.

3. Take the cursor to the spot where the text has to be pasted and click. Choose the Paste button from the
‘Clipboard’ group. Click on Paste.

4. The block of text that has been cut is pasted at its new location. The steps to cut and paste a selected text is
given below:

Step 3

Step 2

Undo and Redo Changes

Ms-Word keeps track of changes that we make, so that we can easily remove a change and restore the original text.
The steps to undo and redo changes are listed below:

1. Click on the Undo button in the Quick Access Toolbar.

2. To reverse the action of the Undo command, click on the Redo button in the Quick Access Toolbar.

Quick Access
Toolbar
Shortcut for
Undo is Ctrl + Z

Undo Redo
button button

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 Activity Copy and Paste

Type the following in a blank document. Copy and paste the first line three times in a different place in the
same document.

Cut and paste the second line in the above paragraph in a different place in the same document.

BRAIN DEVELOPER

I) Match the following columns

Column A Column B
1. Ctrl + S a) Cut the text
2. Ctrl + C b) Paste the text
3. Ctrl + V c) Select the entire document
4. Ctrl + X d) Copy the text
5. Ctrl + A e) Save the document

II) Write True (T) or False (F):

(a) To edit a text in a document, it has to be first selected.
(b) We cannot insert space between two letters in MS Word.
(c) Ctrl + A makes us to select the entire text in a document.
(d) We cannot select the text with the help of the mouse.
(e) We use the delete key to remove the letters on the left of the cursor.

Teacher’s Signature
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60
IT@ SCHOOL
User Skill
Computer Science - Book 7
Typing Tutor

IT@SCHOOL 61
62
 T yping Tutor
Introduction
 The knowledge of touch typing has become inevitable today in the use of computers.
 With typing tutor, you can learn touch typing in an easier and simple way.
 It is very similar to you that there are 26 letters in English alphabet. All these 26 letters are presented in the
computer keyboard too.
 But, 26 letters are not arranged in an alphabetical order.
 The letters in the keyboard is arranged in QWERTY order.

Typing Steps
Follow the steps below:-
Step 1: First of all place your hand on the keyboard.
Step 2: Place your
 Little finger of your left hand gently on the ‘A’
 Ring finger on ‘ S ’
 Middle finger on ‘ D ’
 Index finger for both ‘ F ’ and ‘ G ’
Step 3: Place your
 Little finger of your right hand gently
on the key semicolon ‘ ; ’
 Ring finger on ‘ L ’
 Middle finger on ‘ K ‘
 Index finger for both ‘ H ’ and ‘ J ’

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Step 4: Place both your left and right thumbs on the spacebar key.

Lets start typing. Whatever it may be letter or numbers all most all the keys you can see around your fingers.
Left Hand finger:
Name of the Finger Keys on the Keyboard
Little Finger A
Ring Finger S
Middle Finger D
Index Finger F,G
Thumb Spacebar
Right Hand Finger:
Name of the Finger Keys on the Keyboard
Little Finger ;
Ring Finger L
Middle Finger K
Index Finger J,H
Thumb Spacebar
The QWERTY Layout:
The keys on the keyboard is arranged in QWERTY layout. The layout is referred to us as “QWERTY” because of
the arrangement of the keys in the upper row is QWERTY.

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Home Row:

The finger of an experienced typist never “rest” However, if we could ask the fingers where they spend most of their
time, it is over the home row.
When you are still learning to access keyboard, be careful to keep at least one finger of each hand anchored over
the home row.
Upper Row / Qwerty Row:
QWERTY Row is located just above the Home row. It contains many number of characters.
Lower Row:
Lower Row is located just below the home row, contains limited number of keys.
Numbers Row:
Numbers Row is located above the upper row, number keys are also available in a separate place at the right side
of the keyboard.
Anchoring :
Anchoring means to keep a finger in very light contact with its home row key.
During the early stages of learning keyboard, this is necessary for the brain to develop a sense of position for the
hands and fingers.
As you become a more skilled typist, your fingers will automatically move to the correct position of the keys.

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