TIMEC PROGRAMME IMPLEMENTATION TOOLS

ANNEX I: MENTORING AND COACHING AGREEMENT FORM

I, ______________________________, do hereby accept to Mentor,
___________________________________ in his/her profession as a teacher/school
administrator and trust that it will be a rewarding experience in enhancing
his/her career and that it will be limited to discussing issues related to the
teaching profession and career development.
I commit to abide by the following:
1. The induction, mentorship and coaching relationship will last for the
necessary period of time.
2. To have mutual respect for opinions, individuals and decisions made in
the process
3. The mentorship and coaching will be on a one-to-one contact. All the
contents of our meetings will be treated with confidentiality.
4. To be punctual for agreed mentoring and coaching sessions
5. To maintain professional standards and behavior in all our interactions
6. My role as a Mentor will include:
___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________
7. Your role as a Mentee will include:
___________________________________________________________________________
___________________________________________________________________________
__________________________________________________________________
8. We will be honest and provide constructive feedback to each other, and
be open to such feedback.

Mentor’s Name: _________________________

Signature: ______________________________
Date: __________________________________

Mentee’s Name: ___________________________

Signature: ________________________________
Date: ____________________________________
ANNEX II: MENTORSHIP AND COACHING SESSION LOG
Mentor’s Name………………………………………………………………………
Mentee’s Name………………………………………………………………………
Session 1
Objectives
1.
2.
3.

Date: Venue:

Signed: Mentor Signed:

…………………………………….. ……………………………………………..

Session 2
Objectives
1.
2.
3.

Date: Venue:

Signed: Signed:
Mentor……………………………… Mentee……………………………………
…

Session 3
Objectives
1.
2.
3.

Date: Venue:

Signed: Mentor Signed:

………………………………………. Mentee……………………………………
…
 Date: Venue:

Signed: Signed: Mentee

Mentor……………………………………… ……………………………………..
….

Session 4
Objectives
1.
2.
3.

ANNEX III: MENTORSHIP AND COACHING JOURNAL

Name of Mentee: ……………………
Name of Mentor: ………………………
Mentoring and Coaching Venue……….……………
Date: ……………………………………
1. Areas Covered during the Mentorship and coaching Session:
(i) ……………………………………………………………………………………
……………………………………………………………………………………
……………………………………………………………………………………
………………………………
(ii) ……………………………………………………………………………………
……………………………………………………………………………………
……………………………………………………………………………………
………………………………
(iii) ……………………………………………………………………………………
……………………………………………………………………………………
……………………………………………………….……………………
2. Action Plan on the Areas:
(i) ………………………………………………………………………………………
………………………………………………………………………………………
………………………………………………………………………………………
(ii) ………………………………………………………………………………………
………………………………………………………………………………………
………………………………………………………………………………………
……………………………….
……………………………………………………………………………………..
 (iii) …………………………………………………………………………………
…………….
……………………………………………………………………………………
……………………………………………………………………………………
…………….
3. Review of Action Plan:
(i) ………………………………………………………………………………………
………………………………………………………………………………………
………………………………………………………………………………………
(ii) ………………………………………………………………………………………
…………………………………………………………………
 ANNEX IV: INDUCTION, MENTORSHIP AND COACHING
PROGRAMME FEEDBACK FORM:

(To be filled by the Mentor)

Name of Mentor: ……………………………………………………………………..…

Name of
Mentee………………………………………………………………………….
1. Number of mentorship and coaching sessions scheduled to date
___________________

2. Number of sessions covered to date

________________________________________
If the two above are not consistent, please give an explanation
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________
3. Main topics covered to date:
________________________________________________________________________
________________________________________________________________________
___________________________________________________
4. Did the mentee keep time? If no, please provide more details
________________________________________________________________________
________________________________________________________________________
___________________________________________________
5. Is the time allocated for mentorship and coaching adequate to address
the targeted areas? Please explain
________________________________________________________________________
________________________________________________________________________
___________________________________________________
6. Is the venue for mentorship and coaching appropriate? Please
elaborate

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________
7. Please share with us any key challenges faced during the Induction,
Mentorship and Coaching Programme.
 ___________________________________________________________________________
___________________________________________________________________________
___________________________________________________

8. Suggest how these challenges should be addressed.

9. In your opinion, what would you say are the key successes so far of the
Induction, Mentorship and Coaching Programme in relation to the set
objectives?
________________________________________________________________________
________________________________________________________________________
___________________________________________________
10. What would you recommend to make the Induction, Mentorship and
Coaching Programme more successful?
________________________________________________________________________
________________________________________________________________________
___________________________________________________
11. Any other feedback?
________________________________________________________________________
__________________________________________________________
_________________________________________________________________
ANNEX V: MONITORING AND EVALUATION TOOL
To be completed by a Supervisor

Region………………………………… County……………………………………………
Sub-County…………………………… Institution.……………………………………

S/ ACTIVITY Number Dates/

NO Duration

1. Mentors/ Coaches identified

2. The Induction /Mentorship / Coaching

Training programmes conducted

3. Evaluation of Induction/Mentoring/
Coaching training

4. Mentors/Coaches develop Mentoring/

Coaching plan

5. Welcome/Orientation of New Mentees

and Mentors/ Coaches.
6. Mentors/Coaches are matched with New
Mentees.

7. Mentor and New Mentees share

expectations, develop 6-week plan and
schedule regular meetings.

8. Mentors begin to track Mentee activities

9. Mentoring/ Coaching begins.

Mentors/ Coaches support new Mentees
and meet with them regularly to share
information, to compare expectations,
and to revise plans to meet Mentees
needs.
 10. End of first 6-Week period
Mentors review their progress as
Mentors/Coaches, identify new
challenges (if any) and offer support to
Mentees.
11. Mentors/ Coaches meet to share
experiences

12. End of 3 months

All Mentor/ Coach -Mentee pairs meet to
share progress, identify needs, and
revise plans for next quarter
Midpoint evaluation of Mentoring/
Coaching Programme.
13. Repeat steps 7- 12 for the next
quarter

14. Final evaluation of Mentoring/ Coaching

Programme: -
Mentor/Coach and Mentee Self-
Assessment
Final evaluation of Mentoring/ Coaching
by the M&E Team.

Name…………………………………… Sign…………………….

TSC No…………………………………

Designation……………………………

Date……………………………………