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Report Writing Format

The document outlines the common format for report writing, including key sections such as the executive summary, table of contents, introduction, body, conclusion, references, and appendix. Each section serves a specific purpose, from summarizing main points to providing background information and supporting data. The report emphasizes clarity and structure to enhance reader understanding and engagement.

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Sylvester Lopie
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19 views3 pages

Report Writing Format

The document outlines the common format for report writing, including key sections such as the executive summary, table of contents, introduction, body, conclusion, references, and appendix. Each section serves a specific purpose, from summarizing main points to providing background information and supporting data. The report emphasizes clarity and structure to enhance reader understanding and engagement.

Uploaded by

Sylvester Lopie
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Report Writing Format

Following are the parts of a report format that is most common.

Executive summary – highlights of the main report

Table of Contents – index page

Introduction – origin, essentials of the main subject

Body – main report

Conclusion – inferences, measures taken, projections

Reference – sources of information

Appendix

Let us understand each one of them in detail.

Executive Summary

You summarize the main points of the report, such as the report topic, the data obtained, the data
analysis methods, and recommendations based on the data. The summary could be as short as a
paragraph or as long as five pages, depending on the length of the full report.

Usually, the recipient of the report doesn’t always have the time to read through the entire report. This
summary gives the reader a gist of the important points.

Remember that although attached as the first page, this summary is always putting a perspective for the
entire report, meaning that effort-wise, the writer always needs to include it at the end.

Most importantly, the summary should contain:

the purpose of the report

what you did (analysis) and what you found (results)

your recommendations; these recommendations should be short and not go beyond a page

Table of Contents

The report should begin with a table of contents. This explains the audience, author, and basic purpose
of the attached report. It should be short and to the point.
Introduction

This section is the beginning of your report. It highlights the major topics that are covered and provides
background information on why the data in the report was collected. It also contains a top view of
what’s covered in the report.

Body

The body of the report describes the problem, the data that was collected, sometimes in the form of
table or charts, and discusses with reasons. The body is usually broken into subsections, with
subheadings that highlight the further breakdown of a point. Report writing format is very specific that
way about clear and crisp headings and subheadings.

This just structures out readers clarity in understanding and further enhances the logical flow that can
get hard to follow. Since a report has no personal bias or opinions, you can imagine that reading through
a report can be a bit boring and people may find it hard to follow through. In such a case, it’s always best
to create pointers and lay out the points in short and simple methods.

Note: Tables and figures must all be labeled

Conclusion

At the end of our main body lies the tying of ends together in the much-awaited conclusion. The
conclusion explains how the data described in the body of the document may be interpreted or what
conclusions may be drawn. The conclusion often suggests how to use the data to improve some aspect
of the business or recommends additional research.

This solution then may be implemented to solve a given problem the report was made for in the first
place. Big consultancies or service providers prepare reports in the form of Microsoft Powerpoint or the
Keynote in Mac to present to the stakeholders. At the end of which lies the conclusive suggestion
section.

Reference

If you used other sources of information to help write your report, such as a government database, you
would include that in the references. The references section lists the resources used to research or
collect the data for the report. References provide proof for your points. Also, this provides solid
reasoning for the readers so that they can review the original data sources themselves. Also, credit must
be given where credit is due.
Appendix

Lastly, comes the appendix. Although this one is not necessary, more like an optional element. This may
include additional technical information that is not necessary to the explanation provided in the body
and conclusion but further supports the findings, such as tables or charts or pictures, or additional
research not cited in the body but relevant to the discussion. Note: Tables and figures must all be
labelled.

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