P.

O Box 51212 Al Wuheida Road Near Century Mall, Dubai

UAE Tel.No: 04-2688244
Email: [email protected]
Website: www.eliteenglishschool.com

COMPUTER PROJECT REPORT

EVENT MANAGEMENT SYSTEM

By: Aaryan
HamdanDilip
Noufel

Class: XII-A

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 ACKNOWLEDGEMENT

At times, silence can convey more than words of praise, acknowledging a person's contributions
in a way that transcends mere expressions.” I deeply appreciate the support and guidance
received during this project.

I extend my sincere gratitude to Ms. Kiran Mathai, our beloved principal, for providing me with
all the necessary facilities. I am grateful to Ms. Shalu Makboon for her invaluable support,
guidance, and encouragement, without which this project would not have been possible.
I also want to thank my friends for their support and camaraderie throughout the project, which
made the journey more enjoyable and fulfilling.

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 CERTIFICATE

This is to certify that Hamdan

Aaryan Noufel
Dilip of class XII of Elite English School, Dubai has done their
project on Event Management System under my supervision.

They have taken interest and shown the most sincerity in the completion of this project.

I certify that this project is up to my expectations and as per guidance issued by CBSE, New
Delhi, leading to the award of their annual examination of the year 2024-2025.

______________ ________________
Internal Examiner External Examiner

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 CONTENT

S.No Topic Page No.

1 Introduction 05
2 Project description 06
3 Database Design 08
4 Implementation/Coding 09
5 Output/Result 12
6 Achievements 14
7 Conclusion 15
8 Bibliography 16

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 INTRODUCTION

In the contemporary world, event management has become a critical domain encompassing a
range of activities from planning and organizing to executing and analyzing events. Whether it’s
a corporate conference, a wedding, a music festival, or a community gathering, managing events
efficiently requires robust tools and systems.

An Event Management System (EMS) is designed to streamline and automate the complex
processes involved in organizing and managing events. This project focuses on developing a
comprehensive Event Management System using Structured Query Language (SQL), which is a
powerful tool for managing and querying relational databases.

The core objective of this project is to create an EMS that allows event planners to efficiently
manage various aspects of their events. This includes handling event details, scheduling, attendee
management, venue booking, and financial transactions. By leveraging SQL, the system aims to
provide a reliable, scalable, and user-friendly solution that ensures all event-related information
is accurately recorded and easily accessible.

The choice of SQL as the underlying database technology is driven by its ability to efficiently
handle complex queries and manage large datasets, ensuring the system's reliability and
performance. Through this project, the aim is to not only showcase the practical application of
SQL in database management but also to deliver a functional tool that addresses the real-world
needs of event planners.

This project will demonstrate the application of SQL in creating a dynamic, user-centered system
that can be adapted and scaled to meet various event management requirements.

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 PROJECT DESCRIPTION
The Event Management System (EMS) project aims to develop a comprehensive software
solution designed to streamline and enhance the process of organizing and managing events. This
system will utilize SQL to efficiently handle and organize event-related data, providing a user-
friendly interface for event planners and administrators.

Key Components:

1. Event Creation and Management:

o Users can create and manage events, including setting dates, times, and locations.
o The system will allow for easy updates and modifications to event details.
2. Attendee Registration and Management:
o Attendees can register for events online, and their information will be stored and
managed securely.
o Administrators can track registrations, manage attendee lists, and send
notifications.
3. Venue Booking:
o Users can view and book available venues for their events.
o The system will manage venue availability and reservation details to avoid
conflicts.
4. Financial Management:
o The system will track budgets, manage payments, and generate financial reports.
o Users can handle transactions and monitor expenses related to each event.

Technology Used:

o SQL Database: To store and manage event, attendee, venue, and financial data.
o Front-End Interface: A simple, intuitive interface for users to interact with the system.

Benefits:

o Efficiency: Automates repetitive tasks and simplifies event management.

o Accuracy: Reduces the risk of errors through systematic data handling.
o Accessibility: Provides easy access to up-to-date information for planners and attendees.

By leveraging SQL’s robust data management capabilities, this EMS will ensure that all aspects
of event planning are organized, accessible, and efficiently managed. This project not only
demonstrates the practical application of SQL in real-world scenarios but also aims to provide a
valuable tool for anyone involved in event planning.

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 DATABASE DESIGN
Objective: To create a basic database for managing events, venues, and attendees.

TABLES
Events Table

 Purpose: Stores information about each event.

 Columns:
o EventID (Primary Key): Unique identifier for the event.
o EventName: Name of the event.
o EventDate: Date of the event.
o StartTime: Time when the event starts.
o EndTime: Time when the event ends.
o VenueID: Identifier for the venue where the event takes place.
o Description: A brief description of the event.

Venues Table

 Purpose: Stores information about the venues.

 Columns:
o VenueID (Primary Key): Unique identifier for the venue.
o VenueName: Name of the venue.
o Location: Location of the venue.
o Capacity: Maximum number of people the venue can accommodate.

Attendees Table

 Purpose: Stores information about people attending the events.

 Columns:
o AttendeeID (Primary Key): Unique identifier for each attendee.
o FirstName: First name of the attendee.
o LastName: Last name of the attendee.
o Email: Email address of the attendee.
o Phone: Phone number of the attendee.

EventAttendees Table

 Purpose: Links attendees to specific events.

 Columns:
o EventAttendeeID (Primary Key): Unique identifier for the record.
o EventID: Identifier for the event.
o AttendeeID: Identifier for the attendee.
o RegistrationDate: Date when the attendee registered for the event.

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 IMPLEMENTATION/CODING

-- Create the Venues table

CREATE TABLE Venues (
VenueID INT AUTO_INCREMENT PRIMARY KEY,
VenueName VARCHAR(255) NOT NULL,
Location VARCHAR(255) NOT NULL,
Capacity INT NOT NULL
);

-- Create the Events table

CREATE TABLE Events (
EventID INT AUTO_INCREMENT PRIMARY KEY,
EventName VARCHAR(255) NOT NULL,
EventDate DATE NOT NULL,
StartTime TIME,
EndTime TIME,
VenueID INT,
Description TEXT
);

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-- Create the A endees table
CREATE TABLE Attendees (
AttendeeID INT AUTO_INCREMENT PRIMARY KEY,
FirstName VARCHAR(255) NOT NULL,
LastName VARCHAR(255) NOT NULL,
Email VARCHAR(255) NOT NULL UNIQUE,
Phone VARCHAR(15)
);

-- Create the EventA endees table

CREATE TABLE EventAttendees (
EventAttendeeID INT AUTO_INCREMENT PRIMARY KEY,
EventID INT,
AttendeeID INT,
RegistrationDate DATE
);

-- Insert sample data into Venues table

INSERT INTO Venues (VenueName, Location, Capacity) VALUES
('Grand Hall', '123 Main St, City', 500),
('Community Center', '456 Elm St, City', 200);

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-- Insert sample data into Events table
INSERT INTO Events (EventName, EventDate, StartTime, EndTime,
VenueID, Description) VALUES
('Annual Conference', '2024-09-15', '09:00:00', '17:00:00', 1, 'A full-day
conference on industry trends.'),
('Local Fair', '2024-10-10', '10:00:00', '16:00:00', 2, 'A community fair
with various booths and activities.');

-- Insert sample data into A endees table

INSERT INTO Attendees (FirstName, LastName, Email, Phone) VALUES
('Alice', 'Smith', '[email protected]', '123-456-7890'),
('Bob', 'Johnson', '[email protected]', '098-765-4321');

-- Insert sample data into EventA endees table

INSERT INTO EventAttendees (EventID, AttendeeID, RegistrationDate)
VALUES
(1, 1, '2024-08-30'),
(1, 2, '2024-08-31'),
(2, 1, '2024-09-05');

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 OUTPUT/RESULT
VENUES TABLE:
SELECT * FROM Venues;

OUTPUT:

EVENTS TABLE:
SELECT * FROM Events;

OUTPUT:

ATTENDEES TABLE:
SELECT * FROM Attendees;

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OUTPUT:

EVENT ATTENDEES:
SELECT * FROM EventAttendees;

OUTPUT:

Explanation of Outputs:
1. Venues Table shows the venues where events can be held, including their names,
locations, and capacities.
2. Events Table lists the events, including their names, dates, times, associated venues, and
descriptions.
3. Attendees Table displays the individuals attending the events, with their contact details.
4. EventAttendees Table links attendees to events and shows when each person registered
for the event.

This setup and the sample data provide a clear view of how each part of the Event Management
System is structured and how the data is organized.

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 ACHIEVEMENTS
1. Effective Data Organization:
o Successfully designed and implemented a database schema that organizes event-
related information efficiently. This includes managing details about events,
venues, and attendees, which streamlines the process of tracking and organizing
events.
2. Simplified Event Management:
o Created a user-friendly system that simplifies the management of events by
providing clear and accessible data on event schedules, venue bookings, and
attendee registrations. This reduces administrative overhead and enhances
planning efficiency.
3. Accurate Attendee Tracking:
o Developed a mechanism to accurately track and manage attendee registrations for
various events. This ensures that all attendee data is recorded correctly and allows
for easy retrieval and analysis.
4. Venue and Event Coordination:
o Established a clear relationship between events and venues, making it
straightforward to manage venue availability and allocate spaces for different
events. This coordination helps prevent scheduling conflicts and ensures optimal
use of venue resources.
5. Robust Database Design:
o Implemented a robust SQL-based database design that supports scalability and
data integrity. The design ensures that data is consistently organized and easily
accessible, supporting future expansion and integration.
6. Real-World Application:
o Demonstrated practical application of SQL in building a functional and effective
event management system. This project showcases the ability to apply theoretical
knowledge to real-world scenarios, enhancing both technical skills and problem-
solving abilities.
7. User-Centric Design:
o Designed a system with a focus on user needs, ensuring that event planners and
organizers can easily input, update, and retrieve information. This user-centric
approach enhances the overall usability and effectiveness of the system.
8. Data Integrity and Security:
o Ensured data integrity through the use of primary and foreign keys, preventing
data duplication and maintaining consistent relationships between tables. This
approach also enhances data security by enforcing proper data handling practices.
9. Efficiency in Data Management:
o Improved the efficiency of data management by automating the recording and
retrieval of event-related information. This reduces manual effort and minimizes
the risk of errors, leading to a more streamlined and reliable event management
process.
10. Foundation for Future Development:

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 o Created a solid foundation for future enhancements and additional features, such
as integrating payment systems or adding advanced reporting capabilities. This
sets the stage for future development and scalability of the system.

CONCLUSION
The Event Management System (EMS) project has successfully demonstrated the power of SQL
in organizing and managing event-related data. By designing a robust database schema, we’ve
created a streamlined and user-friendly solution that addresses key aspects of event management,
including handling event details, managing venues, and tracking attendees.

Through this project, we have achieved several significant outcomes:

1. Effective Data Management: The system efficiently organizes and stores essential
information, reducing administrative burden and improving data accessibility.
2. Enhanced Planning Efficiency: With clear data on events, venues, and attendees,
planners can make informed decisions and manage events with greater ease.
3. Accurate Attendee Tracking: The implementation of the EventAttendees table allows
for precise tracking of attendee registrations, ensuring no participant is overlooked.
4. Simplified Venue Coordination: The relationship between events and venues is well-
managed, helping to avoid scheduling conflicts and optimize venue usage.

The project's success lies in its ability to apply theoretical SQL concepts to a practical, real-
world scenario, resulting in a functional and scalable system. The clear, organized database
structure not only facilitates smooth event management but also sets the groundwork for future
enhancements, such as integrating additional features or expanding functionality.

Overall, this project underscores the importance of effective database design and management in
ensuring the success of complex systems. It serves as a valuable tool for anyone involved in
event planning and provides a solid foundation for future development in the realm of event
management systems.

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 BIBLIOGRAPHY

Chatgpt

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