Table of Content

Introduction……………………………………………………….3

Project Objective…………………………………………………..4

Significance of the project ........................................................................ 5

Project Scope ...............................................................................................5

Definition of Terms ................................................................................... 6

Review of Related Literature..................................................................... 6

Attendance System .................................................................................... 6

Importance Attendance in the university ................................................ 7

Importance of Attendance System .......................................................... 7

Taking Attendance Problems................................................................... 7

The importance of keeping/monitoring attendance records for all students..8

Module of the System ............................................................................... 8

Information collected by the System...................................................... 9

Specifications…………………….……………………………………………9

Hardware Specifications……………………………………………9

Software Specifications…………………………………………….11
Methodology ..................................................................................................... 11

Database ...................................................................................................... 11

Neural Network .......................................................................................... 11

System Flow ................................................................................................ 11

Requirements Analysis ..............................................................................12

Requirement Procedure ............................................................................. 12

Feasibility Analysis and Design Procedure............................................ 12

Programming Procedure ............................................................................ 12

Testing Procedure ....................................................................................... 13

Implementation Plan .............................................................................. 13

Appendix ............................................................................................................ 14

Source Implementation ............................................................................... 17

References
1. INTRODUCTION

Nowadays, many teachers use the raditional Amethod for taking attendance, in which
teachers call students one by one or students fill out or sign attendance sheets manually.
Attendance records were kept in class, and the exam will cover material covered in class
lectures. That is why attendance is so important in every student and every lecture of a teacher,
as well as in monitoring grades. Taking students' attendance in schools during each class is a
time-consuming process, especially when classes are huge. Attendance leads to higher
attendance rates, higher grades, and a more satisfying educational experience. Students who
attend classes more frequently to improve their grades, particularly if they are weaker or have
the potential for a top class. Attendance is an important component of taking part in daily
lectures at university or in schools. It is the act of being present in a class or attending one.
Furthermore, an attendance system must be implemented at College to optimize monitoring
attendance and provide more accurate and efficient results. This system employs the QR code
technique. It proposes a system in which a QR code automates the entire process of taking
attendance.
As a result, the system will save not only time but also the effort that instructors were
supposed to put in during each lecture. It will make the process of taking attendance and give
enough time for the lecture to be properly delivered. It records and stores student attendance in
the college daily. It will speed things up of taking attendance and allow more time for the lecture
to be delivered properly. The attendance system makes it easier for teachers to monitor student
attendance. To ensure that student attendance records are valid and accurate. The information in
the attendance system can be easily printed, or a soft copy can be sent directly to the teacher's
email account. This system automatically records attendance without the need for human
intervention. It is recorded by scanning a QR code, which captures student information and
tracks attendance.
This system provides useful online facilities for easy record keeping not only for
lecturers but also for related academic management staffs, specifically for monitoring students'
progress. Attendance takes time when we use manual methods. It takes much longer, especially
when the classes are huge. While calling each person one by one for attendance, this should be
the time to discuss the lesson. Students may fake their attendance records. Students can take
their attendance for them. Then it easily has an attendance for that day, but students who are not
attending the class but are present in attendance has a disadvantage, particularly in the lesson
they missed. They did not follow the entire lesson and it no hands-on activity or the quiz they
make in the time of classes. In collecting or monitoring attendance can lead an error or missing
data in attendance sheet. As a result, data attendance can have an impact on students'
performance and lead to mistakes when it comes to computing grades. Implementing an
attendance system that allows for easy access to each student's attendance. A system that
collects and sends all data on a student's attendance in a face-to-face or online class to the
teacher's Gmail address. A system can view a class attendance history, including time in and out.
System that generates the total automatically and sends it to the teachers' Gmail address.
This system will also aid in the reporting and evaluation of a student's attendance eligibility.
This system cannot be fake because students use their own QR codes to verify their present in
class. Monitoring a student's attendance ensures that the data is safe and accurate. The system
can track classroom violations such as absence, late arrival, early departure, free access, and
carelessness for attendance and provide an attendance table that reflects the learning situation of
all students after school. This system saves a lot of time and is a very secure process in which no
one can mark the attendance of others. Attendance system that keeps track of each student's
attendance and shows how many days they are present and how many days they are absent in
class. As a result of these features, teachers will be able to easily identify and collect attendance
from their students. System has a feature of sending attendance data from every lecture to the
teachers Gmail address. Furthermore, even the system sends to the lectures the data of
attendance it also saves the data in the system. If ever a lecturer's Gmail fails to work, they can
view the system's history and see information about their students' attendance.

1.2 Project Objectives

Generally, this project aims to develop an Attendance System that will monitor the
attendance of every student in College.
Specifically, this aims to:
1.Assess the feasibility of the development of Attendance system for students.
2.Analyze the existing system of the Attendance.
3.Design an attendance system that will improve the existing system:
a. To improve in monitoring attendance
 b. System that reduces errors in terms of collecting data.
c. System that will print an attendance record with the average of their
attendance in the class.
4. Test the functionality of the developed Attendance system.

1.3 Significance of the Project

The developed system would benefit first the teachers in department of IIST.
They will be able to monitor the student’s attendance with their student information
and their previous history of attending classes. It will become easier for them to look
for the data of attendance because the students record will be more organized. The
benefit from this project to the teachers is by reducing the effort of checking
attendance and allowing them to easily monitor who is late and who is on time.
Second, the students in the department of IIST, it will allow them to speed the
attendance process and they be given a more accurate attendance sheet that will see the
history of their attending classes so, they have an information of attendance that
they are attending the class.
1.4 Project Scope

The project involves several processes such as requirement, analysis and design,
programming, testing, and implementation.
Under requirement, experience and observation in every year and section is
conducted as well as the literature review.
A feasibility study is conducted for analysis and design to determine if the
proposed system can be implemented, and the department can adapt to the project.
Project deliverables such as the Work Breakdown Structure and the Gantt Chart have
been prepared. Data flow diagram or flowchart or use-case diagram.
In programming, coding and unit test are required and the progress of
programming task this system will be executed.
For testing and validation, requirements review, department and students will be
testing the system and feedback will be conducted.
 For implementation, it implements the system and deploy and test the system.
1.5 Definition of Terms

Automates is an automatic attendance system that can track students'

attendance.
Human Intervention pertains that human involves. History it shows here the
records of attending the classes. Monitor refers to records the attendance.
Traditional Method it pertains the manual methods like, calling one by one
students.

2. REVIEW OF RELATED LITERATURE

Attendance is an important component of participation in daily lectures at university or

in schools. It is the act of being present at or attending a class. Attending class helps them
learn more, and attendance is usually a good indicator of good course performance. Students
in schools are required to maintain the level of attendance. Attendance records were kept in
class, and the exam will contain material covered in class lectures. That is why the
attendance is so much important in every student and every lecture of a teachers and in
monitoring grades. A class attendance in college that has a college grade strong relationship.
Students who do not attend class may face a variety of consequences. It has an impact on
their academic performance, therefore, it should encourage class attendance to effectively
develop their skills and knowledge.
2.2 Attendance System Definition

Attendance system is an online method for keeping attendance records in such a way
that the lecture time can be better utilized in providing useful materials rather than wasting
time taking attendance. Attendance system brings many benefits to universities. It is to make
keep the student attendance easier and the procedure for teachers in monitoring is piece of
cake. To ensure that student attendance records are valid and accurate. The information in the
attendance system can be easily printed, or a soft copy can be sent directly to the teachers
email account. This system works without human intervention to automatically mark
attendance. It is recorded by using a QR code that captures student information and marks
their attendance. This is accessible at any time and can greatly assist lecturers in keeping
track of their students' attendance. This system offers useful online facilities for easy keeping
records not only to lecturers but also to related academic management staffs, specifically for
the purpose of monitoring students' progress.
2.3 Importance Attendance in the university

Attendance is a very essential factor in many institutions and academics that is used
for a variety of purposes. These purposes include maintaining records, assessing students,
and encouraging optimal and consistent attendance in class. Attendance is commonly
regarded as an indicator of a student's level of engagement with their course and is important
to student success. Students' attendance appears to be more important points in educational
institutions for evaluating students. Attendance is the amount of time students spend in class,
and it is assessed in hours per day, days per week, sessions per month, and percentage of
time.
1.2 Importance of Attendance System

An attendance system can be used to identify and monitor the attendance of

many students in universities. This attendance system is more accurate and effective
because it can access information from anywhere and tally results immediately. It is
more secure during and after taking attendance. The lecturer can easily access a
student attendance system that provides valuable information about the students and
generates reports using real-time processing. This system also generates an attendance
report with the date, then automatically emailed to the faculty or teachers. This
attendance system will make it easier to manage attendance, and it will be more
precise and efficient.
1.3 Taking Attendance Problems

The traditional method makes for easy impersonation, and the attendance sheet
can be stolen or lost. It is difficult to determine the number of students who have met
the minimum percentage. The manual attendance record system is time consuming. It
takes more time to organize records and calculate each student's average attendance.
1.4 Problem faced by students and teachers

Some students may have signed another student's name by mistake or on

purpose, and the attendance sheet may have been misplaced. Many students are
helping their friends by signing in their attendance if they are absent from the
university using traditional or manual methods. If the attendance sheet is lost,
the professor must take attendance again, and absent students are given the
opportunity to make their presence known on a new sheet.
The attendance of students is not available for analysis, and it is recorded on
paper and not uploaded to a centralized system. Attendance time spent
collecting data reduces efficient lecture time. It becomes difficult for university
professors to update the attendance record on a regular basis and manually
calculate the percentage of classes missed and attended. If attendance is taken
by hand, it can place a significant burden on teachers.
1.5 The importance of keeping/monitoring attendance records for all students

Attendance system it enables access to a specific student's attendance in a

specific class. This system will also aid in the reporting and the evaluation of a
student's attendance eligibility. The system can track such classroom violations as
absence, late arrival, early departure, free access, and carelessness for attendance, and
provide an attendance table that reflects the learning situation of all students after
school. This saves a lot of time, and it is a very secure process that no one can mark
the attendance of others. Attendance is stored on the server so that anyone, including
administration, parents, teachers, and students themselves can access it.
In this system is in use, attendance records are manually analyzed and
maintained by teachers to determine the present and absent student list. The attendance
system is being used to solve this problem. The attendance systems are generally
implemented using QR codes. This system will be a successful method of managing
student attendance and records.
 2.4 Module of the System

•Students’ Registration – This module students will register first in the system they
will input their information to get a QR code.
•QR code scanning – This module the students will scan their codes to get the system
their information and know that attending the class.
•Attendance Data – This module all students have an history in attendance that will
easily know how many absent and attending the class also immediately recording their
attendance.
2.5Information collected by the System
•Student Attendance
•Student’s Information
•Total of Students Attendance
•History of Attendance

3. SYSTEM SPECIFICATION

3.1 SOFTWARE SPECIFICATION

3.1.1 ANDROID STUDIO Android Studio is the official integrated

development environment (IDE) for android application development.
Android studio provides more features that enhance our productivity
while building Android apps. It has flexible Gradle-based build
system. Fast and feature rich emulator for app testing.
It makes easy to integrate Google Cloud Messaging and App
Engine. We can create multiple APKs from our app, with different
features using the same project and modules.
3.1.2 KOTLIN Kotlin is an open-source, statically-typed
programming language that
support both object-oriented and functional programming. Kotlin
provides similar syntax and concepts from other languages. It exits in
variants that target the JVM, JAVASCRIPT, and native code. Kotlin is
official supported by Google for Android Development, meaning that
Android documentation and tooling is designed with Kotlin. Kotlin’s
interoperability with java is core to its growth. It means that we can
call into java code from Kotlin and vice-versa.

3.1.3 JAVA Being an auto-generated file that is generated by AAPT,

Android R.java
contains resource IDs for all the resources of res/ directory. The id for
the created component is automatically generated in the R.java
whenever a component is created in the android activity_main.xml
file.
The life cycle methods for an activity such as onCreate, onStop,
onResume, etc is provided by the Activity java class. The created ID
can later be used in the java source file. TO act on a component, the
corresponding id can be used in the activity source file. The android
R.java file contains many static nested classes such as menu, id,
layout, attr, drawable, string, etc.

3.1.4 XML The Android platform uses xml files in projects for many
purposes, from
providing basic configuration of the application in the Manifest file, to
using XML Layout files to define the user interface. These standard
files in the same way they are used when working with the java
language, developers have access to the same controls and UI
capabilities as all other Android developers, fully natively. Any
changes we make to your XML layouts in Android Studio will
automatically sync back into your project, and elements defined in
your layouts and the other XML files will be available via the static R
class in your project’s default namespace.
 PLATFORM:
ANDROID STUDIO
FRONT – END: KOTLIN, JAVA, C/C++
BACK – END: Internal storage

3.2 HARDWARE SPECIFICATION

To implement these minimum configurations of the hardware

support is required. Hardware specification means the minimum technical
specification and configuration that must be met by the Hardware in order to
ensure the correct operation of the Software, as set out in the Documentation.
Processor: 1GB RAM and 2GHZ Dual core processor and above.
Minimum 1280 * 800 resolution and above

4. METHODOLOGY

4.1 Database

SQLite is used to manage the attendance database for students. The database stores
subject names, codes, student names, and attendance status.
4.2 Neural Network

This is accomplished with the goal of developing detection systems that incorporate
artificial intelligence to create an intelligent system. The use of neural networks for QR
codes has been demonstrated, and it can see the suggestion of a semi-supervised learning
method for QR codes that uses support vector machines. Many efforts have been made to
implement neural networks in addition to the standard techniques.
4.3 System Flow

A student can use the Android application to log into the system. After successfully
logging into the system, the student will click the "SCAN THE QR CODE" button to scan
the QR code generated by the university's event organizer. The information contained in the
QR code, as well as the student's location and identity, will be sent to the database server
following the scanning process. This is to ensure that the student is registering their
attendance in the event hall/location.
4.4 Requirements Analysis

Prior to beginning this project, it conducted a requirement analysis in a meeting with

IT Operation officers from the IT Centre.
4.5 Requirement Procedure

To get the needed information, investigation was done thru fact finding techniques
such as experience, observation, and research.
Reviewing the related literature was done to gather information about the problem and
possible solution to be develop. In addition, to compare the ideas and previous work of other
researcher, literature was cited and thoroughly analyzed to be knowledgeable about the
proposed study.
4.6 Feasibility Analysis and Design Procedure

Feasibility analysis is conducted through a series of experiences and observation.

Various research work related to the proposed system to understand the process involved.
This analysis helps in determining if the proposed project is feasible or not.
Operational feasibility is conducted using SWOT analysis of the department for the
proponents to define the implementation of attendance system strengths and weaknesses on
how they are capable to adapt the changes that the system may bring.
4.7 Programming Procedure

Programming language is needed to create the system to codes to build a system and
to the programming task that can execute.
Development plan will help to get a desired coding that will create the system.
 In the Work Breakdown Structure can show the sub-main task and shows how the task
work.
4.8 Testing Procedure

Upon series of experiences and observation used in gathering information, the features
and functionalities of the system were proposed. In developing the system, the following
methods will be used:
Flowchart to illustrate the existing process of the organization and the flow of the
proposed system. The flowchart is used to provide clear picture of the organization process
and expected capability of the system.
Moreover, after the development procedures, testing procedure will be executed using
Alpha Testing. ISO 9126 will use to measures the system quality base on the user’s
feedbacks.
4.9 Implementation Plan

After the development, the developed system will be tested thru initial deployment in
the department. Presentation on how work the QR codes will be conducted for the awareness
of the user in using the system.