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Webex Examination Homebased Guidelines (Updated)

The document provides detailed guidelines for students taking home-based examinations via Webex at the University of Science and Technology of Southern Philippines. It outlines requirements for technology, internet connection, and environment, as well as procedures for joining the exam and monitoring rules. Violations of these guidelines, including cheating or improper conduct, may result in disqualification from the examination and future studies at the university.

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pimentel.daphnie01
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10 views3 pages

Webex Examination Homebased Guidelines (Updated)

The document provides detailed guidelines for students taking home-based examinations via Webex at the University of Science and Technology of Southern Philippines. It outlines requirements for technology, internet connection, and environment, as well as procedures for joining the exam and monitoring rules. Violations of these guidelines, including cheating or improper conduct, may result in disqualification from the examination and future studies at the university.

Uploaded by

pimentel.daphnie01
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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University of Science and Technology of Southern Philippines

​Alubijid | ​Cagayan de Oro​ | Claveria | Jasaan | Oroquieta | Panaon

Admission and Scholarship Office

GUIDELINES FOR HOME BASED EXAMINATION

Before joining the Webex Meeting

1. Make sure you have two available internet connected gadgets​: LAPTOP or
COMPUTER (for taking the exam) and ​android/IOS phone (for ​WEBEX
meeting)​. ​If these gadgets are not available​, choose ​ONSITE mode of exam in
accordance to your respective city’s IATF guidelines.
2. Ensure a ​strong and stable internet connection. This is the ​primary
requirement before proceeding to the examination.

● Check your gadgets’ signal by looking at the setting menu. If your signal
indicates WEAK to FAIR signal, move to a better location.

● If the signal does not improve after changing location, ​DO NOT ATTEMPT
TO JOIN the meeting nor proceed to the examination. Inform the admission
office for a reschedule of exam or choose ONSITE mode if IATF for
COVID-19 guidelines permit.

● Check the battery of your gadgets to ensure connection throughout the


entire examination period. You are not allowed to charge or change batteries
when the examination starts.
● Plug or connect your ​earphones to your laptop/computer device and
mute the audio of your phone​ to avoid echo or audio feedback later on.

3. Download Cisco Webex Meetings (Cisco Systems, Inc.) application in Google


Play/App Store on your android/IOS phone.
4. Open ​CISCO Webex Meeting App on your ​phone ​AND l​ aptop or computer
at 8:15 AM ​if your time of exam is 9:00 AM and 1:15 PM if your time of
exam is 2:00 PM.

5. Click the JOIN MEETING button of ​Webex and enter the ​Meeting Info sent via
your ​registered email​. Enter your ​full name (Last Name, First Name). Otherwise,
you will not be admitted by the admission staff to join the meeting if your
complete name is not displayed as your Webex account name. Then click the
Join​ button.

6. Enter the ​Meeting Password sent via your ​registered email and click ​OK
button at ​8:45 AM ​if your time of exam is 9:00 AM and 1:45 PM if your time
of exam is 2:00 PM. The admission staff gives the orientation at ​exactly 15
minutes before the scheduled time​. Hence, late examinees will not be
admitted and advised for reschedule.

7. Situate yourself in a quiet and well-lighted environment.

● Look for a suitable angle where everything surrounding you can be


monitored once the admission staff or proctor asks you to rotate the camera
for monitoring.

● Stay away from any source of noise that would distract you and the other
takers (siblings, sound system, dogs, rooster, etc.).

● IMPORTANT REMINDER: ​Ensure that you are ​ALONE while taking the
exam. Other persons seen in the vicinity of your examination area can be
considered as a ground for review and validation of your exam.

Joining the Webex Meeting and Preparing for Examination

1. Upon entry in the meeting, refrain from unnecessary activities (e.g. talking,
singing, personal care) while in webex meeting.

2. Submit the screenshot or photo of your ​Examination Permit in the ​chat box​.
Once your exam permit is verified by the testing administrator, access this
website ​https://ustat.ustp.edu.ph​. Make sure to take note of your ​pooling ID
and do this before examination as this may create technical problems and
will disable you from accessing the USTAT website.

3. Wait for the testing administrator for further instructions and do not click anything
yet. Listen carefully to the instructions given during the orientation. If you
experience technical problems, immediately inform the admission staff/proctor so
your problem can be addressed. Again, when your internet connection does not
warrant strong and stable connection (lagging gadget, on/off connection), you will
be advised for a ​reschedule only once​.

4. CAMERA and gadgets should not be turned on and off while in session. Please
take note that once your camera blacks out for one minute, you will be advised to
adjust your gadgets. If there is no improvement after adjustment is made, you will
be removed from the Webex monitoring and you cannot proceed with the
examination as this ​will be terminated or considered void.

On taking the examination

1. Use ​laptop/computer in taking the exam while you are also logged in the
Webex for monitoring. The android/ios phone will also be used for
additional Webex monitoring​. Do not mute your microphones and do not turn
off your video camera. This will enable us to have complete monitoring of your
activity.

2. Access the trial exam before proceeding to the main exam. Please be advised
that those who will have difficulty accessing the trial exam will be advised for a
reschedule as this may indicate a possible problem in accessing the main exam.

3. Stay in your place for the entire duration of the exam. You are not allowed to
stand or do unnecessary activity when the orientation begins.

4. Make sure the android/ios phone for Webex monitoring is in place for the entire
period. Once your camera is turned off for one minute, you will be given a
warning. Also, if internet connection will be lost in the middle of the examination,
you will be expelled from the Webex monitoring and will be advised to contact
the admission office (856-1738 local 125) to settle examination problems during
office hours (Mondays to Fridays from 8:00 AM to 5:00 PM).

5. Any form of recording of examination (screen capture, taking picture, cctv


recording, etc.) is strictly prohibited and is subject to DATA PRIVACY ACT .

6. If one of the guidelines is not met, your examination is subject for review and
validation by the admission office.

7. If after reviewing all the guidelines, you choose to proceed with the homebased
examination, you hereby bind yourself to agree to the terms and conditions set
for this type of exam.

8. Any form of cheating or false representation will automatically nullify application


and permanently disbar the applicant from any level of study in the university.

FOR YOUR GUIDANCE.

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