(Name of School) Annual Procurement Plan for FY 202

Code Procurement PMO/ Is this an Early

(PAP) Project End-User Procurement
Activity?
(Yes/No)

NO
NO
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NO
NO
NO
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NO
NO
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NO
NO
NO
NO
NO
NO
NO
NO
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NO
NO
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) Annual Procurement Plan for FY 2025
Mode of Procurement Schedule for Each Procurement Activity
Advertisement/ Submission/ Notice of
Posting of Opening of Award
IB/REI Bids
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Competitive Bidding Indicate Date Indicate Dat Indicate Dat
Limited Source Bidding Indicate Date Indicate Dat Indicate Dat
Direct Contracting N/A N/A Indicate Dat
Repeat Order N/A N/A Indicate Dat
Shopping Indicate Date N/A Indicate Dat
NP-53.1 Two Failed Biddings Indicate Date N/A Indicate Dat
NP-53.2 Emergency Cases N/A N/A Indicate Dat
NP-53.3 Take-Over of Contracts N/A N/A Indicate Dat
NP-53.4 Adjacent or Contiguous N/A N/A Indicate Dat
NP-53.5 Agency-to-Agency N/A N/A Indicate Dat
NP-53.6 Scientific, Scholarly, Artistic Work, Exclusive Technology and Media Services N/A N/A Indicate Dat
NP-53.7 Highly Technical Consultants N/A N/A Indicate Dat
Activity Source of Funds Estimated Budget (PhP) Remarks
(brief description of
Contract Total MOOE CO Project)
Signing

Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
 NO
NO
NO
NO
NO
NO
NO

Prepared by:

_________________________________
School BAC Secretariat
NP-53.8 Defense Cooperation Agreement N/A N/A Indicate Dat
NP-53.9 - Small Value Procurement Indicate Date N/A Indicate Dat
NP-53.10 Lease of Real Property and Venue N/A N/A Indicate Dat
NP-53.11 NGO Participation Indicate Date N/A Indicate Dat
NP-53.12 Community Participation N/A N/A Indicate Dat
NP-53.13 UN Agencies, Int'l Organizations or International Financing Institutions
Petroleum Fuel, Oil and Lubricant (POL)
N/A N/A Indicate Dat
Products and Airline Tickets N/A N/A Indicate Dat

Reviewed by: Approved:

_______________________________________ ______________________________________________
School BAC Chair School Head/Head of Procuring Entity
 Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0
Indicate Date 0

__________
STEP 1

STEP 2

STEP 3

STEP 4

STEP 5

STEP 6

STEP 7

#1

#2

#3

#4
 GUIDE TO PREPARE APP
In the Code column, kindly indicate the PAP Code. Please refer to the code indicated in the technical budget pos
website. For GOCCs and LGUs, indicate the procuring entity's internal numbering system.
For the Procurement Project column, please align descriptions of program/projects with budget documents and e
accuracy in describing each procurement program/project.
For PMO/End-User, please indicate the PMO/End-User unit who will implement/utilize the procurement program/p
end-user units are allowed only if the procurement activity was consolidated by the BAC to procure requirement
units.
For Mode of Procurement and Schedule for Each Procurement Activity, all modes of procurement are available a
and requirements for a specific schedule for Ads/Post of IB/REI, Sub/Open of Bids, Notice of Award, and/or Contra
automatically identified thru the MS Excel formula. Note that for Foreign-funded procurement, please use Others
procurement as the Mode of Procurement.

Kindly indicate a specific period (dates, month, quarter) when each Procurement Activity will be done. Please re
http://www.gppb.gov.ph/timelines/timelines.htm for the specific periods for each activity.

Note: For SVP, IB/REI is similar to RFQ.

Ads/Post of IB/REI for Shopping 52.1(b) and NP-SVP (53.9) needs to be posted in PhilGEPS for ABCs above 50k. N
posting in PhilGEPS is mandatory for all Alternative Modes only for ABCs above 50k.
For Source of Funds, a dropdown list is available. If the Source of Funds the PE will use is not included, please in
and specify under the Remarks column.
For Estimated Budget (PhP), kindly fill out either MOOE or CO columns only. Total ABC column is not editable, b
automatically compute for the total MOOE and CO components of the project. This breakdown is needed for trac
Finally, please ensure that amounts indicated are aligned with budget documents.
Before submission to the GPPB, ensure that the Head of the Procuring Entity (HoPE) approves/signs the APP.

GENERAL INFORMATION
All Cells with Fill Color Orange needs to be filled out by the Agency. This is a visual reminder of blank or imprope

To ensure that automated indicator which procurement activity needs to be filled out with specific periods, PE m
Excel row with the mode of procurement for the specific procurement program/project and paste on the last sam
"Negotiated Procurement-53.13" in the template.
If PE wishes to edit formatting and design of borders, fonts, among others of the APP template, it is suggested to
automated formulas in the template before copying contents and reformatting.

Per Section of 3.1.1 of DBM Circular No. 2015-7, the Approved Budget for the Contract (ABC) shall be “[t]he amo

DEFINITIONS
1. PROGRAM (BESF)– A homogeneous group of activities necessary for the performance of a major
which a government agency is established, for the basic maintenance of the agency’s administrative
the provisions of staff support to the agency’s administrative operations or for the provisions of staff s
agency’s line functions.
2. PROJECT (BESF)– Special agency undertakings which are to be carried out within a definite time f
are intended to result in some pre-determined measure of goods and services.
3. PMO/End User - Unit as proponent of program or project
4. Mode of Procurement - Competitive Bidding and Alternative Methods including: selective bidding
contracting, repeat order, shopping, and negotiated procurement.
 APP COLUMN HEADER/S
Code (PAP)

Procurement Project

PMO/End-User

Schedule for Each Procurement Activity

Mode of Procurement

Ads/Post of Sub/Open Notice of Contract

IB/REI of Bids Award Signing

Source of Funds

Estimated Budget (PhP)

5. Schedule for Each Procurement Activity - Major procurement activities (advertising/posting; su
receipt/Opening of bids; award of contract; contract signing).
6. Source of Funds - Whether GoP, Foreign Assisted or Special Purpose Fund
7. Estimated Budget - Agency approved estimate of project/program costs
8. Remarks - brief description of program or project