Solution

WORKSHEET(SOURCE DOCUMENTS)

Class 11 - Accountancy

1. (a) Secondary
Explanation: Secondary
2.
(c) Cash memo
Explanation: Cash memo
3.
(b) Source voucher
Explanation: These vouchers are prepared on the basis of supporting vouchers by the accounts clerk or the accountant of the
organisation and which are rent receipts, bill receipts at the time of cash sales, etc.
4.
(d) when credit is given to the account
Explanation: A credit note or credit memo is a commercial document issued by a seller to a buyer. Credit notes act as a source
document for the sales return journal.
5.
(c) a source voucher
Explanation: In case of a cash sale, the seller prepares the cash memo and hands it over to the purchaser. It acts as a proof for
all-cash sales made by a business. On the other hand, it acts as proof for cash purchases made by a person or business.
6. (a) Cash Memo
Explanation: Cash memos are used for cash purchases/sales. In order to record the credit purchases/sales, invoices or bills are
prepared by the seller. For example the cash purchase of goods is for 1,000.
7. (a) Credit purchases
Explanation: Credit purchases, when goods are purchased, invoices are sent out to them and that only becomes the source
document or voucher for recording transactions in the purchase book.
8. (a) Purchase of goods for cash
Explanation: Credit voucher is concerned with receipts of cash for any transaction. So there payment of cash for good
purchase which is not related to credit voucher.
9.
(c) Compound Voucher
Explanation: Any journal entry which affect more than multiple account is called compuned entry and these entry are recorded
in compound voucher because these affect multiple debit credit.
10.
(c) Accounting Vouchers
Explanation: It is a source document that is used as evidence for recording transactions in the primary books of business, i.e.
Journal or other Subsidiary Books. Vouchers are of two types: source voucher and an accounting voucher. Accounting vouchers
are further classified as cash and non-cash vouchers.
11.
(b) Credit note
Explanation: Credit note
12.
(c) All of these
Explanation: All of these
13. (a) both cash and non-cash transactions
Explanation: both cash and non-cash transactions
14.
(b) Purchase return and sales return

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 Explanation: Transfer Voucher is prepared for non cash transaction. Hence for recording of Purchase return and sales Return
entry it is prepared.
15. (a) All of these
Explanation: All of these
16. (a) - (ii), (b) - (iii), (c) - (iv), (d) - (i)
17. (a) - (iii), (b) - (iv), (c) - (i), (d) - (ii)
18. (a) - (iii), (b) - (iv), (c) - (i), (d) - (ii)
19. (a) - (iii), (b) - (iv), (c) - (i), (d) - (ii)
20. (a) - (iii), (b) - (iv), (c) - (i), (d), - (ii)
21. (a) - (iii), (b) - (iv), (c) - (i), (d) - (ii)
22. A cheque is a written document drawn upon a specified banker and payable on demand.
23. Compound voucher. Compound Voucher records a transaction that involves multiple debits/credits and one credit/debit.
24. Deposit slip or Pay-in-slip.
25. Cash memo is a document that a seller passes to a buyer at the time of a specific purchase of goods or services. It is prepared by
the seller.
26. Complex voucher / Journal Voucher is used to record transactions with multiple debits and multiple credits.
27. A transaction voucher means an accounting voucher prepared for a simple transaction i.e. transaction with one credit and one
debit.
28. Accounting vouchers are prepared after analysing and determining accounts to be debited and credited.
29. Debit Notes:- A debit note is a document that shows the business enterprise has raised debit against the party to whom this
document is sent in respect of any business transaction other than the credit sale. The business enterprise may make a debit note
against the supplier for an amount that is to be paid to him when the business enterprise returns some goods which are defective in
nature or not as per specifications.
30. Source documents of accountancy are the first record of the details of a business transaction. Such documents report the date, the
amount, parties involved, and the nature of the transaction. Entries in the books are always made from the source documents.
31. A credit voucher is a voucher showing the account or accounts to be credited.
32. (a) Both A and R are true and R is the correct explanation of A.
Explanation: Serial numbers make it easier for accountant to vouch the vouchers.
33.
(c) It is sent to the purchaser
Explanation: It is sent to the purchaser
34.
(d) Only (ii)
Explanation: These documents serve as legal evidence in case of dispute.
35. Transfer Voucher
Krishan Mohan & Sons
Meerut

Voucher No. 123

Date: 10.4.2013

Amt. (Rs.)

Debit: M/s Bihari Lal & Sons 44,000

44,000

Credit: Sales A/c

(Being the amount of sales of 20 chairs @ 200 each and 10 tables @ 4,000 each vide Bill No. 9999 to M/s 44,000
Bihari Lal & Sons.)

44,000

Sd/Manager Sd/Accountant
36. Invoice or bill records the credit transactions related to sale or purchase of goods. This is prepared when a firm purchases or sells
the goods on credit. At the time, when the goods are sold by the business enterprise on credit, sale invoice is prepared in which all

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 details of the credit sales viz. the quantity, rate and total amount, etc. are mentioned. Usually, invoices are made in triplicate, the
main copy is sent to the purchaser, one copy is sent to the accounts department and another is kept by the business enterprise for
record and future reference in the sales department. Invoice is evidence for business in case of a lawsuit.
37. These are used for cash transactions. Some companies may have a receipt voucher for cash receipts and payment vouchers for
cash payment. In a receipt voucher, there is only record for credit account as the debit account is cash and it is implied. In a
payment voucher, there is only record for a debit account as the credit account is cash and it is implied in a payment transaction.
Some companies are also maintaining bank vouchers separately. Cash Vouchers are Two types i.e. Debit voucher or Credit
Voucher.
38. A source document is the original document that contains the details of a business transaction. A source document captures the
key information about a transaction, such as the names of the parties involved, amounts paid (if any), the date, and the substance
of the transaction. Source documents are frequently identified with a unique number, so that they can be differentiated in the
accounting system. The pre-numbering of documents is particularly useful, since it allows a company to investigate whether any
documents are missing. Source documents are critical to auditors, who use them as evidence that recorded transactions actually
occurred. A source document is also used by companies as proof when dealing with their business partners, usually in regard to a
payments.
39. M/s Ram Furniture
Voucher No. Date: Amt (Rs)

Debit: Purchase 5,000

(Being furniture purchased for resale) 5,000

Sd Manager Sd Accountant
M/s Ram Furniture
Voucher No. Date: Amt (Rs)

Debit: Ajay's Account 8,000

8000

Credit: Sale Account

(Being furniture sold to Ajay) 8,000

8000

Sd Manager Sd Accountant
40. Debit Voucher
Firm's Name

Voucher No. Date: 02, January 2007

Particulars Amount

Debit Account Furniture A/c 15,000

(Being furniture purchased)

Total 15,000

S/d

Authorised Signatory
Accountant
Debit Vouchers are vouchers that are prepared when payment is made. Payment may be on account of expenses, purchases,
drawing of the proprietor, payment to creditor etc.
41. Mahender Books
Voucher No. Date: Amt (Rs)

Debit: Capital Account or Drawing Account 10,000

10,000

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 Credit: Cash Account 10,000

(Being cash withdrawn by Mahender for personal use) 10,000

Sd Manager Sd Accountant
Mahender Books
Voucher No. Date: Amt (Rs)

Debit: Depreciation Account 20,000

20,000

Credit: Plant and Machinery Account 20,000

(Being depreciation charged on plant and machinery) 20,000

Sd Manager Sd Accountant
42. A credit voucher is a form of payment that can be given in the absence of cash. Another use of a credit voucher is from shops
where a customer wishes to return a purchase.
M/s Parth Sehgal & Co.
Meerut

Voucher No.1
Date:15.1.2013

Amount
(Rs)

Credit:Sales A/c
36,000
(Being the amount of cash sales vide Cash Memo No.80)

36,000

Sd/Manager Sd/Accountant

M/s Parth Sehgal & Co.

Meerut

Voucher No.2
Date:30.1.2013

Amount
(Rs)

Credit:Bank A/c
8,500
(Being the cash withdrawn from bank vide cheque No. 15698)

8,500

Sd/Manager Sd/Accountant
43. Accounting Voucher is a written document containing an analysis of business transactions for accounting and reporting purposes,
prepared by the accountant on the basis of supporting vouchers and signed by another authorised person. Before recording in the
books of account, these source vouchers are analysed to determine which account or accounts are to be debited or credited. The
decision is recorded on a document termed 'Accounting Voucher'. Different types of vouchers are prepared for different purposes.
44. A voucher is a document evidencing a business transaction.When a transaction is entered into, evidence to that effect is also
established. Such evidences are Source Documents. Examples of Source Documents are Cash Memo, Invoice or Bill, Receipt,
Cheque, Debit Notes and Credit Notes. On the basis of Source Documents, a voucher containing detailing the accounts that are
debited and credited is prepared.
The Specimen of a Credit Voucher is given below:
Mahindra Traders
B-7 Jaipur, 302001, Rajasthan
Voucher No. 109] [Date: 19-07-2019

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 ₹

Credit: Cash Account 3,000

(Being goods purchases for cash as per bill no...)

Total 3,000

Sd/- Sd/-
Manager Accountant
45. A document that serves as an evidence for a business transaction is called a Voucher. Sometimes, mistakenly seen as just a bill or
receipt; it can actually have many other forms. It is not the appearance of it that matters it just needs to act as an evidence of a
transaction. When a transaction is entered, the evidence of that transaction is also confirmed. A voucher helps in recording
expenses or a liability and further helps in its payment. They are also called source documents as they help in identifying the
source of a transaction. The vouchers which are prepared for transactions not involving cash i.e., non-cash transactions are known
as transfer vouchers. For example, For credit sales of goods, for credit sales of fixed assets, for credit sales of investments, for
return of goods sold, for return of goods purchased, for writing off depreciation, for writing off bad debts.
46. Events that are recorded into the accounting system are those events that can be measured in monetary terms. Some examples
include installation of machinery after purchase, payment of salary to employees. The importance of source documents in
accounting system are as follows:
i. It provides evidence of the transaction that has taken place.
ii. It acts as a backup in times of auditing and tax assessment.
iii. It acts as primary legal evidence as journal entries are based on data from source documents.
iv. It protects against faulty transactions.
v. It helps in resolving conflicts related to any transaction.
47. i.

ii.

iii.
M/s. Computer Aids
Date: January 10, 2019
Voucher No.

Amount ₹

Credit:

Sales A/c 12,000

Output CGST A/c 720

Output SGST A/c 720

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 (Computer Sold vide Cash Memo No. 64; CGST and SGST @ 6% each charged.)

13,440

Sd/- S/-
Manager Accountant

M/s. Computer Aids

Date: January 10, 2019
iv. Voucher No.
Amount ₹

Credit:

Bank 1,700

(Withdrawn Cash from Bank vide Cheque No. 13456)

1,700

Sd/- S/-
Manager Accountant

A voucher is a document used by a company's accounts payable department to gather and file all of the supporting documents
needed to approve the payment of a liability.
48. Debit vouchers are prepared for the recording of transactions involving cash payments only. Cash payments in business are made
on the following account:
Expenses
Purchases of Goods
Purchases of Assets
Payment to creditors
Repayment of loans
Drawings and advances etc.
i.

ii.

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 iii.

49. Non- Cash Vouchers or Transfer Vouchers- Except cash vouchers, the accountant will also prepare non-cash vouchers for non
cash transactions. Following are main transactions which will be gone to non-cash vouchers.
a. For credit purchase or credit sale of goods
b. For credit purchase or credit sales of fixed assets and investment
c. For return of goods which are purchase or sale on credit
d. For providing depreciation
e. For written off the bad debts
Purchase Voucher
Name of the Company

PURCHASE VOUCHER

Voucher No. 912 Date: 11.11.13

PARTICULARS AMOUNT
(Rs.)

Debit: Purchase Account 15,000/-

Total 15,000/-

Credit: M/s Vardhman 15,000/-

Total 15,000/-

Narration: Being goods purchased from M/s Vardhman as per their bill No.912 dated 10.11.2013 enclosed.

Amount in words: Rupees Fifteen thousand only.

Manager Accountant
2.
Sales Voucher
Name of the Company

SALE VOUCHER

Voucher No. 12345 Date: 20.11.2013

PARTICULARS AMOUNT
(Rs.)

Debit: M/s Eva 10,000/-

Total 10,000/-

Credit: Sales Account 10,000/-

Total 10,000/-

Narration: Being goods sold to M/s Eva as per our bill No.12345 dated 20.11.2013 enclosed.

An amount in words: Rupees Ten Thousand only.

Manager

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 Accountant
50. A source document is an original record which contains the detail that supports or substantiates a transaction that will be (or has
been) entered in an accounting system. A voucher is a bond of the redeemable transaction type which is worth a certain monetary
value and which may be spent only for specific reasons or on specific goods.
S.No. Source Documents Vouchers

(i) It is a support to the voucher. Voucher is supported by source document.

It is not prepared to record

(ii) It is prepared for the purpose of recording of transactions.
transactions.

It contains full details of a It puts emphasis on which account is to be debited and which account is to be
(iii)
transaction. credited.

(iv) It is evidence of the transaction. It is a document of correct recording of a transaction.

51. i.

ii.

iii.

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 iv.

A voucher is a document used by a company's accounts payable department to gather and file all of the supporting documents
needed to approve the payment of a liability.
52. i.

ii.

iii.

iv.

Debit vouchers are the documentary evidence of cash payments. These vouchers are prepared to keep records of various cash
payments relating to the business including capital and revenue payments.

M/s Gupta Leather Stores

....................................
...................................
Agra (U.P.)
Voucher No. 1
53. i. Date: 5.1.2019

Amount (₹)

Credit: M/s Mohan & Co.

10,000
(Being the cash received on account from M/s Mohan & Co. vide cash receipt No. 351)

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 10,000

Sd/- Sd/-
Manager Accountant

M/s Gupta Leather Stores

....................................
...................................
Agra (U.P.)
Voucher No. 2
ii. Date: 10.1.2019

Amount (₹)

Credit: Commission Received A/c 10,000

Output CGST A/c 600

Output SGST A/c 600

(Being the amount of commission received vide cash receipt No. 360, charged CGST and SGST)

Sd/- Sd/-
Manager Accountant

M/s Gupta Leather Stores

....................................
...................................
Agra (U.P.)
Voucher No. 3
iii. Date: 15.1.2019

Amount (₹)

Credit: Sales A/c 15,000

Output CGST A/c 900

Output SGST A/c 900

(Being the amount of cash sales vide Cash Memo Nos. 317-320, charged CGST and SGST) 16,800

Sd/- Sd/-
Manager Accountant

M/s Gupta Leather Stores

....................................
...................................
Agra (U.P.)
Voucher No. 4
iv. Date: 24.1.2019

Amount (₹)

Credit: Sewing Machine A/c 25,00

Output CGST A/c 150

Output SGST A/c 150

(Being two old sewing machines sold vie cash Memo No. 1230, charged CGST and SGST) 2,800

Sd/- Sd/-
Manager Accountant

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 Credit vouchers are the documentary evidence of Cash receipts. These vouchers are prepared to record various cash receipts
relating to the business.
54. i.

ii.

iii.

iv.

v.

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 vi.

A voucher is a document used by a company's accounts payable department to gather and file all of the supporting documents
needed to approve the payment of a liability.
M/s Ram Lal & Co.
....................
.....................
New Delhi
Voucher No. .........
55. Date: 5.4.2019

Amount ₹

Credit: Sales A/c 12,000

Output CGST A/c 720

Output SGST A/c 720

(Being the amount of Cash sales vide Cash Memo No. 64, charged CGST and SGST) 13,440

Sd/- Sd/-
Manager Accountant

M/s Ram Lal & Co.

....................
.....................
New Delhi
Voucher No. .........
Date: 26.4.2019

Amount ₹

Credit: Typewriter A/c 300

Output CGST A/c 18

Output SGST A/c 18

(Being the old typewriter sold for cash vide Cash Memo No. 344, charged CGST and SGST) 336

Sd/- Sd/-
Manager Accountant

M/s Ram Lal & Co.

....................
.....................
New Delhi
Voucher No. .........
Date: 30.4.2019

Amount ₹

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 Credit: Bank A/c 15,000
(Being the Cash withdrawn from bank vide Cheque No. 12349)

15,000

Sd/- Sd/-
Manager Accountant
Credit vouchers are the documentary evidence of Cash receipts. These vouchers are prepared to record various cash receipts
relating to the business.
56. A credit voucher is a form of payment that can be given in the absence of cash. It can come in many forms and it is common
throughout business.
i.

ii.

57. Debit vouchers are prepared for recording of transactions involving cash payments only. Cash payments in business are made on
following accounts:
Expenses
Purchases of Goods
Purchases of Assets
Payment to creditors
Repayment of loans
Drawings and advances etc.

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 i.

ii.

58. Voucher
Name of the Company

Voucher No. Date:- 01.10.2013

Amount

Credit Capital A/c 40,000

(Being Capital invested in Cash)

Total 40,000

Sd Sd

Authorised Signatory Accountant

Voucher
Name of the Company

Voucher No. Date:- 05.10.2013

Amount

Debit Bank A/c 20,000

(Being Cash deposited in axis bank)

Total 20,000

Sd Sd

Authorised Signatory Accountant

Voucher
Name of the Company

Voucher No. Date:- 10.10.2013

Amount

Debit Purchase A/c 10,000

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 Total 10,000

Credit Raju Stores A/c 10,000

(Being computer purchased from Raju stores)

Total 10,000

Sd Sd

Authorised Signatory Accountant

Cash vouchers are vouchers that are prepared at the time of receipt or payment of cash.It also includes receipts and payments
through cheque. Cash vouchers are of two types:
1. Debit Voucher
2. Credit Voucher

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